CLEMENTS ///iiiiixxX H A L L Nunthorpe Road York (023 18W 019(0 466tJ86 onqu',ri¢¢&¢le.rnèrYtshall.¢rg.uk Clements Hall Trust Trustees Annual Report & Financial Statement 2024 For the year ended: 31 December 2024 Registered Charity Number 1084425 Contents l. Trustees Annual Report a. Structure of Clernents Hall Trust b. Our aims and objectives c. Review of activities during 2024 2. Independent Examiners Report 3. Statement of Financial Activities 4. Balance Sheet 5. Notes to the Accounts
I rru$tt•$ Afihual Report a) Structure Trustees durlng 2024 Rose Berl, Membership Secretary Ann Kurrein, Treasurer Hayley Lorimer-joined January 2024 Gleanna Oland- Chair Karen Thompson Sharon West Company Secretary: Julia Mccabe Governing document Memorandum and Articles incorporated 11/1012000 as amended by special resolution{s) dated 02/07/2001 as amended by certificate of incorporation on change of name dated 26/08/2011. Trustee selection methods Any member may stand as a trustee. Trustees are proposed and elected at each AGM. Trustees can also be co-opted at any time. Clement5 Hall Trust Structure chart In 2024 Trustees Members & Volunteers Manager Administrator 2 Cleaning Staff From October 2024 we also employed a project manager on 4 hours per week, to run the Social Wednesdays, funded by the CYC Ward Committee. b) Our Aims and objectives Charitable objerts To presenie for the benefit of the people of York and of the nation, the historical, architectural, and constructional heritage that may exist in and around York including, but without limiting the generality of the foregoing, acquiring, renovating and restoring for the benefit of the beneficiaries, the structure, curtilage, site and environs of St Clements
Aims To play a significant role in linking the local community together and to provide a venue in which this can happen. To deliver programmes and services in response to the wishes and needs of local people, and, finances permitting, to subsidise these activities. To offer a wide range of cultural, recreational, educational and health activities so that individuals will grow, develop and feel less isolated as a result of positive involvement in programmes and services. Objectives Continue to re-develop our programme of activities and services post-pandemic, particularly those that deliver on local community aspirations and needs Continue proactive delivery of programmes and services I'development, activity) Maintain and care forthe building, continuing to improve facilities and addressing specific issues Continue community, volunteer and staff involvement in programmes and activity Re-develop financial sustainability, building on previous progress, as well as experiences during the pandemic, and extending our offer Offer positive opportunities for all people to engage with the local community Create a sustainable, well-run and safe organisatt'on and environment c) Review of activities Trustees & Staffing In January 2024 we welcomed Hayley Lorimer on to the Board of Trustees. There were no other additions to or resignations from the Board of Trustees. Linda Speidel remained as General Manager and Alison Reboul continued as Administrator for much of 2024. However, in July, Alison announced her intention to retire, ideally in the autumn. She then kindly agreed to taper down her hours and remained in post until the end of the year, reducing her hours from 8 hours per week to 4 hours per week from November, and retiring fully from her role as Administrator at the end of December. We had a gap between Alison's retirement and a new member of staff starting, and Alison's absence at the start of 2025 is apparent in our figures, as we are still following up on a number of missed payments from 2024. Alison had been in post since August 2013, and 'retired' once already in 2020, but then came back in at the end of 2021 to help out, when other staff members left. The Trustees, Linda and many Hall user5 were able to thank Alison for her huge contribution to the Hall at the Christmas Social. fortunately, Alison continues to volunteer on occasions and still acts as Duty Manager at the Community Cinema. Our cleaning team, Anne and Emma Bennison continued to offer essential support to the Hall, and in October 2024 Barbara Jarmal joined the team for 4 hours per week, to run the Social Wednesdays.
Volunteers Our longstanding GEM project came to an end in March 2024. Since the end of funding in 2021, this project had been running as monthly afternoon teas, with volunteers providing the food themselves and helping us to keep in touch with participants. We are very grateful for their help and support and that they enabled us to continue to deliver a community activity during a very difficult period. In October 2024, with the help of Ward Committee Funding, we started running weekly 'Soci31 Wednesdav sessions, and two of our loyal GEM volunteers, Moira Stewart and Tony Khoo, came forward to help with these sessions. Other former volunteers {Beryl Long, Madeline Leslie, Ann Kurrein and Rose Berll have also attended and helped out at the Social Wednesdays; John Strong, who previously attended the table tennis sessions, has also SUPPOrted the new weekly sessions. South Bank Community Cinema volunteers enabled monthly screenings to continue to take place throughout 2024 and on 5 April the cinema screened its 250th film. The Clements Hall Local History Group volunteers also continued to be very active, holding 5 talks across the year and launching another new book, Bishophill and Skeldergate in May 2024. As ever, volunteers contributed in numerous less obviou5 but very important ways, such as helping out with maintenance, gardening and re-decorating, and, as always, we thank all our volunteers for thelr help and support. Booklngs There was a steady increase in bookings across 2024, and we were also able to deliver a few evening events too. New additions to our regular weekly hirers included the Refugee Council and York Church, and bookings for our 2 smaller rooms picked up in 2024. After 10 years, Dementia Forward ended their Friday Wellbeing Café, and we were sorry to see them leave. We have since managed to fill the slot with another activity for people with Dementia. Overall, bookings in 2024 felt more like the pre-pandemic years, with one-off meetings increasing and our Saturdays, which we reserve for one-off hire, filling up a long time in advance again. By the end of 2024 we already had many bookings on the calendar for 2025. The Collective Sharehouse continued to run three sessions a week. Projects, Bullding and Finances After a very difficult year in 2023, 2024 was a little better, although there is Still some way to go to return to the financial stability of the pre-pandemic years. There was a steady increase in bookings, but we were cautious with our expenditure in 2024. We were fortunate to receive two grants in 2024. We received a total of £458 from the York CVS Kindling Fund, in partnership with the Mindfulness Café, to continue and extend their sessions, which support people with Dementia. We also received £7,142.00 from the City of York Council Ward Funding, which allowed us to set up and run the weekly drop-in sessions, 'Social Wednesdays,, where people can meet, have a chat and play table tennis or Board games. These have proved to be quite popular, and the funding allowed us to appoint a project manager, Barbara Jarmal, on 4 hours per week.
We carried out some re-decorating in 2024, but again did not undertake any other major building work, other than necessary digital upgrades to our telecoms system and emergency lift phone, and some repairs to our emergency lighting and a few of our plumbing fixtures. Our 6-year energy contract ended in February 2024, $0 we faced a significant increase in energy prices in 2024, with monthly energy costs almost doubling. We have also been in dispute for the last 2 years with Business Stream, who handle the account for Yorkshire Water over an usually high water bill {£1990.00 for a quarter, instead of £80.00). This 15 Still unresolved, so our expenditure on water in 2024 does not reflect our usage, and we are still fighting this. In the autumn of 2024, we launched a 'Friends of Clements Hall, Scheme, to boost Membership and to generate some additional funds. This was a soft launch, with moderate success so far, and the intention is to promote this scheme much more from the second half of 2025. The Future In conclusion, while 2024 continued to seem challenging in many ways, we have managed to recover somewhat from the very large loss that we made in 2023. At the end of 2024, we applied for 2 grants from Two Ridings Community Foundation for 2025, and were fortunate in being awarded both: £5,000 from the York Community Fund towards core costs and £9303 from the Organisational Development Fund towards our staffing, These grants are making a huge difference to us in 2025, as a lack of personnel in 2024 continued to impact on our ability to accommodate as many bookings as we would like and to further expand our own programme of events. The funding has allowed us to create a new Finance Officer post, on additional hours, to replace the Administrator role. At the time of writing (summer 2025), bookings are very steady, with significantly more on the calendar than at this point in 2024, and many dates for 2026 are also already booked up. We {staff and trustees) are looking ahead to 2026 and plan to significantly increase our fundraising activities, Our aim is to return to running a surplus and to replenish our reserves; we have not had to draw on these in 2024 and 2025, but they are much diminished, and we need to ensure that we have enough funds for building maintenance and repairs, now that we are 15 years in to our 99- vear lease. While there remain Some challenges ahead, not least the continued high energy prices and increased costs in general, we continue to be optimistic that Clements Hall will still provide a place for the benefit of the people of York for a while yet.
Independent examiner's report to the trustees of Clements Hall Trust (Charity No. 1084425) I report on the accounts of Clements Hall frust for the year ended 31 December 2024 which are set out on pages 7 to 10. Responsibilities and basi5 of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no matgrial matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect.. The accounting records were not kept in accordance with section 130 of the Charities Act., or The accounts did not accord with the accounting records; or The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports> Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 5 September 2025 Michael W Sturge FCA 23 Lucombe Way, York Y032 4DS
-
CLEMENTS HALL TRUST IRegistered Charity Number 10844251 STATEMENT OF FINANCIAL ACTIVITIES FOR THE 12 MONTHS TO 31 DECEMBER 2024 Unrestrirted Restrirted Funds Funds Total 2023 INCOMING RESOURCES Hall Lettings Office Rents Bar Takings Membership Subscriptions Donations and fundraising Greet, Eat and Meet luncheon donations Collective Sharehouse York Common Good Trust grant CYC Ward Grant Kindling Grant Other Income Note 42,638 10,866 3,313 247 42,638 10,866 3,313 247 36,551 11,167 3,055 104 355 55 4,400 355 55 4,400 47 270 3,650 1,000 4,694 7,142 468 7,142 468 539 539 496 TOTAL INCOMING RESOURCES 62,413 7,610 70,023 61,034 RESOURCES EXPENDED Charitable Activities: Salaries and Wages Bar Heat and light Insurance 34,561 1,558 15,379 2,904 1,865 3,333 1,549 2,329 2,583 1,308 879 1,034 34,561 1,558 15,379 2,904 1,865 3,333 1,561 2,329 2,583 1,308 879 49,833 1,404 8,854 2,685 668 Rates Building Repairs and Maintenance Equipment Cleaning Telephones and IT Office Costs Others Performing Rights Society Projects Governance TOTAL RESOURCES EXPENDED 8,635 107 1,906 2,361 233 12 841 846 528 1,034 590 590 69,282 602 69,884 70,486 NET(OUTGOING)/INCOMING RESOURCES TRANSFERS BETWEEN FUNDS {6,8691 2.217 21.205 16,553 7,008 {2,2171 1,267 6,058 139 117,8671 FUNDS BROUGHT FORWARD 22,472 22,611 40.339 22,472 FUNDS CARRIED FORWARD
-
BALANCE SHEET AT 31 DECEMBER 2024 Total 31 December 2023 Notes TANGIBLE FIXED ASSETS CURRENT ASSETS Debtors and Prepayments Bar Stock Bank and Cash 6,054 395 26,590 33,039 3,207 559 23,789 27,555 LESS CURRENT LIABILITIES Cred itors and Accruals NET CURRENT ASSETS 110,4281 22,611 22,611 {5,083} 22,472 22,472 NET ASSETS REPRESENTED BY Unrestricted funds Restricted Funds 16,553 6,058 22,611 21,205 1,267 22,472 For the 12 months ending 31 December 20212 the company was entitled to exemption from audit under Section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006, The Directors (Trustees) acknowledge their responsibilities for com plying with the requirements of the Act in respect of accounting records and the preparation of accounts. The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and with the Financial Reporting Standards for Smaller Entities 2016. These financial statements were approved by the Board of Trustees on 02/09125 and signed on its behalf by= Gleanna Oland Chair CE Ibq12o25 Ann Kurrein Treasurer Il?/z£
CLEMENTS HALL TRUST IRegistered Charity Number 1084425) Notes to the Accounts forthe 12 months ended 31 December 2024 Basis of preparation The accounts have been prepared on the basis of historic costs in accordance with Accounting and Reporting by Charities- Statement of Recommended Practice, applicable accounting standards, and with the Companies Act 2006. The charity has taken advantage of the exemption in Financial Reporting Standard No. I from the requirement to produce cash flow statement on the grounds that it is a small charity. Accounting Policies Depreciation: Tangible fixed assets are depreciated over 5 years commencing in the year following their yea r of acquisition. Expenditure on individual items of equipment of up to £2,500 is charged to the Statement of Fina ncial Activities in the yea r in which it is incurred. Restrlcted Funds Restricted Funds are subjett to specific conditions by donors as to how they may be used. Unrestricted Funds Unrestricted Funds are funds that can be used in accordance with the objects of the charity at the discretion of the Trustees. Governance Costs Governance Costs consist of the re-imbursement of Trustees, expenses incurred in carrying out their statutory responsibilities. Tangible Fixed Assets Buildlng Improve- ments Furniture fixtures & equipment Total 2023 Cost At l January 2024 Additions At 31 December 2024 1,847 56,850 58,697 58,697 1,847 56,850 58.697 58,697 Depreciation At l January 2024 Charge for year At 31 December 2024 1,847 56,850 58.697 58,697 1,847 56,850 58,697 58,697 Net book value
Clements Hall is occupied by the Charity under a 99 year lease with the City of York Council dated 30 November 2010. Expenditure on the conversion of the Hall, which was funded by the Community Assets Programme of the Office of the Third Sector, Cabinet Office was met by the City of York Council Restricted Funds 2023 Brought forward at l January Received during year Expended during year Carried forward at 31 December 1,267 57 7,610 5,694 12,8191 14,4841 6,058 1,267 Reserves Policy The Trustees, objective is to establish Unrestricted Funds of between 3 months'and 6 months, revenue expenditure. Company Limited by Guarantee The company is limited by guarantee, having no share capital. Each member is liable to contribute to a sum not exceeding £1.00 in the event of the company being wound up whilst they are members orone year after. io