CLEMENTS
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Nunthorpe Road
York (023 18W
019(0 466tJ86
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Clements Hall Trust
Trustees Annual Report & Financial Statement 2024
For the year ended: 31 December 2024
Registered Charity Number 1084425
Contents
l. Trustees Annual Report
a. Structure of Clernents Hall Trust
b. Our aims and objectives
c. Review of activities during 2024
2. Independent Examiners Report
3. Statement of Financial Activities
4. Balance Sheet
5. Notes to the Accounts

I rru$tt•$ Afihual Report
a) Structure
Trustees durlng 2024
Rose Berl, Membership Secretary
Ann Kurrein, Treasurer
Hayley Lorimer-joined January 2024
Gleanna Oland- Chair
Karen Thompson
Sharon West
Company Secretary: Julia Mccabe
Governing document
Memorandum and Articles incorporated 11/1012000 as amended by special resolution{s) dated
02/07/2001 as amended by certificate of incorporation on change of name dated 26/08/2011.
Trustee selection methods
Any member may stand as a trustee. Trustees are proposed and elected at each AGM. Trustees
can also be co-opted at any time.
Clement5 Hall Trust Structure chart In 2024
Trustees
Members &
Volunteers
Manager
Administrator
2 Cleaning
Staff
From October 2024 we also employed a project manager on 4 hours per week, to run the Social
Wednesdays, funded by the CYC Ward Committee.
b) Our Aims and objectives
Charitable objerts
To presenie for the benefit of the people of York and of the nation, the historical,
architectural, and constructional heritage that may exist in and around York including, but
without limiting the generality of the foregoing, acquiring, renovating and restoring for the
benefit of the beneficiaries, the structure, curtilage, site and environs of St Clements

Aims
To play a significant role in linking the local community together and to provide a venue in
which this can happen.
To deliver programmes and services in response to the wishes and needs of local people,
and, finances permitting, to subsidise these activities.
To offer a wide range of cultural, recreational, educational and health activities so that
individuals will grow, develop and feel less isolated as a result of positive involvement in
programmes and services.
Objectives
Continue to re-develop our programme of activities and services post-pandemic,
particularly those that deliver on local community aspirations and needs
Continue proactive delivery of programmes and services I'development, activity)
Maintain and care forthe building, continuing to improve facilities and addressing specific
issues
Continue community, volunteer and staff involvement in programmes and activity
Re-develop financial sustainability, building on previous progress, as well as experiences
during the pandemic, and extending our offer
Offer positive opportunities for all people to engage with the local community
Create a sustainable, well-run and safe organisatt'on and environment
c) Review of activities
Trustees & Staffing
In January 2024 we welcomed Hayley Lorimer on to the Board of Trustees. There were no other
additions to or resignations from the Board of Trustees.
Linda Speidel remained as General Manager and Alison Reboul continued as Administrator for
much of 2024. However, in July, Alison announced her intention to retire, ideally in the autumn.
She then kindly agreed to taper down her hours and remained in post until the end of the year,
reducing her hours from 8 hours per week to 4 hours per week from November, and retiring fully
from her role as Administrator at the end of December. We had a gap between Alison's retirement
and a new member of staff starting, and Alison's absence at the start of 2025 is apparent in our
figures, as we are still following up on a number of missed payments from 2024.
Alison had been in post since August 2013, and 'retired' once already in 2020, but then came back
in at the end of 2021 to help out, when other staff members left. The Trustees, Linda and many
Hall user5 were able to thank Alison for her huge contribution to the Hall at the Christmas Social.
fortunately, Alison continues to volunteer on occasions and still acts as Duty Manager at the
Community Cinema.
Our cleaning team, Anne and Emma Bennison continued to offer essential support to the Hall, and
in October 2024 Barbara Jarmal joined the team for 4 hours per week, to run the Social
Wednesdays.

Volunteers
Our longstanding GEM project came to an end in March 2024. Since the end of funding in 2021,
this project had been running as monthly afternoon teas, with volunteers providing the food
themselves and helping us to keep in touch with participants. We are very grateful for their help
and support and that they enabled us to continue to deliver a community activity during a very
difficult period.
In October 2024, with the help of Ward Committee Funding, we started running weekly 'Soci31
Wednesdav sessions, and two of our loyal GEM volunteers, Moira Stewart and Tony Khoo, came
forward to help with these sessions. Other former volunteers {Beryl Long, Madeline Leslie, Ann
Kurrein and Rose Berll have also attended and helped out at the Social Wednesdays; John Strong,
who previously attended the table tennis sessions, has also SUPPOrted the new weekly sessions.
South Bank Community Cinema volunteers enabled monthly screenings to continue to take place
throughout 2024 and on 5 April the cinema screened its 250th film. The Clements Hall Local History
Group volunteers also continued to be very active, holding 5 talks across the year and launching
another new book, Bishophill and Skeldergate in May 2024.
As ever, volunteers contributed in numerous less obviou5 but very important ways, such as helping
out with maintenance, gardening and re-decorating, and, as always, we thank all our volunteers
for thelr help and support.
Booklngs
There was a steady increase in bookings across 2024, and we were also able to deliver a few
evening events too. New additions to our regular weekly hirers included the Refugee Council and
York Church, and bookings for our 2 smaller rooms picked up in 2024. After 10 years, Dementia
Forward ended their Friday Wellbeing Café, and we were sorry to see them leave. We have since
managed to fill the slot with another activity for people with Dementia.
Overall, bookings in 2024 felt more like the pre-pandemic years, with one-off meetings increasing
and our Saturdays, which we reserve for one-off hire, filling up a long time in advance again. By
the end of 2024 we already had many bookings on the calendar for 2025. The Collective
Sharehouse continued to run three sessions a week.
Projects, Bullding and Finances
After a very difficult year in 2023, 2024 was a little better, although there is Still some way to go to
return to the financial stability of the pre-pandemic years. There was a steady increase in
bookings, but we were cautious with our expenditure in 2024.
We were fortunate to receive two grants in 2024. We received a total of £458 from the York CVS
Kindling Fund, in partnership with the Mindfulness Café, to continue and extend their sessions,
which support people with Dementia. We also received £7,142.00 from the City of York Council
Ward Funding, which allowed us to set up and run the weekly drop-in sessions, 'Social
Wednesdays,, where people can meet, have a chat and play table tennis or Board games. These
have proved to be quite popular, and the funding allowed us to appoint a project manager,
Barbara Jarmal, on 4 hours per week.

We carried out some re-decorating in 2024, but again did not undertake any other major building
work, other than necessary digital upgrades to our telecoms system and emergency lift phone,
and some repairs to our emergency lighting and a few of our plumbing fixtures.
Our 6-year energy contract ended in February 2024, $0 we faced a significant increase in energy
prices in 2024, with monthly energy costs almost doubling.
We have also been in dispute for the last 2 years with Business Stream, who handle the account
for Yorkshire Water over an usually high water bill {£1990.00 for a quarter, instead of £80.00). This
15 Still unresolved, so our expenditure on water in 2024 does not reflect our usage, and we are still
fighting this.
In the autumn of 2024, we launched a 'Friends of Clements Hall, Scheme, to boost Membership
and to generate some additional funds. This was a soft launch, with moderate success so far, and
the intention is to promote this scheme much more from the second half of 2025.
The Future
In conclusion, while 2024 continued to seem challenging in many ways, we have managed to
recover somewhat from the very large loss that we made in 2023.
At the end of 2024, we applied for 2 grants from Two Ridings Community Foundation for 2025,
and were fortunate in being awarded both: £5,000 from the York Community Fund towards core
costs and £9303 from the Organisational Development Fund towards our staffing, These grants are
making a huge difference to us in 2025, as a lack of personnel in 2024 continued to impact on our
ability to accommodate as many bookings as we would like and to further expand our own
programme of events. The funding has allowed us to create a new Finance Officer post, on
additional hours, to replace the Administrator role.
At the time of writing (summer 2025), bookings are very steady, with significantly more on the
calendar than at this point in 2024, and many dates for 2026 are also already booked up. We {staff
and trustees) are looking ahead to 2026 and plan to significantly increase our fundraising
activities, Our aim is to return to running a surplus and to replenish our reserves; we have not had
to draw on these in 2024 and 2025, but they are much diminished, and we need to ensure that we
have enough funds for building maintenance and repairs, now that we are 15 years in to our 99-
vear lease.
While there remain Some challenges ahead, not least the continued high energy prices and
increased costs in general, we continue to be optimistic that Clements Hall will still provide a place
for the benefit of the people of York for a while yet.

Independent examiner's report to the trustees of Clements Hall Trust (Charity No.
1084425)
I report on the accounts of Clements Hall frust for the year ended 31 December 2024 which are
set out on pages 7 to 10.
Responsibilities and basi5 of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance
with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the Trust's accounts carried out under section 145 of the
2011 Act and in carrying out my examination, I have followed the applicable Directions given by
the Charity Commission under section 145{5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no matgrial matters have come to my attention
in connection with the examination which gives me cause to believe that, in any material respect..
The accounting records were not kept in accordance with section 130 of the Charities
Act., or
The accounts did not accord with the accounting records; or
The accounts did not comply with the applicable requirements concerning the form and
content of accounts set out in the Charities (Accounts and Reports> Regulations 2008
other than any requirement that the accounts give a 'true and fair, view which is not a
matter considered as part of an independent examination.
I have no concerns and have come across no matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
5 September 2025
Michael W Sturge FCA
23 Lucombe Way,
York Y032 4DS

3. CLEMENTS HALL TRUST
IRegistered Charity Number 10844251
STATEMENT OF FINANCIAL ACTIVITIES FOR THE 12 MONTHS TO 31 DECEMBER 2024
Unrestrirted Restrirted
Funds
Funds
Total
2023
INCOMING RESOURCES
Hall Lettings
Office Rents
Bar Takings
Membership Subscriptions
Donations and fundraising
Greet, Eat and Meet luncheon donations
Collective Sharehouse
York Common Good Trust grant
CYC Ward Grant
Kindling Grant
Other Income
Note
42,638
10,866
3,313
247
42,638
10,866
3,313
247
36,551
11,167
3,055
104
355
55
4,400
355
55
4,400
47
270
3,650
1,000
4,694
7,142
468
7,142
468
539
539
496
TOTAL INCOMING RESOURCES
62,413
7,610
70,023
61,034
RESOURCES EXPENDED
Charitable Activities:
Salaries and Wages
Bar
Heat and light
Insurance
34,561
1,558
15,379
2,904
1,865
3,333
1,549
2,329
2,583
1,308
879
1,034
34,561
1,558
15,379
2,904
1,865
3,333
1,561
2,329
2,583
1,308
879
49,833
1,404
8,854
2,685
668
Rates
Building Repairs and Maintenance
Equipment
Cleaning
Telephones and IT
Office Costs
Others
Performing Rights Society
Projects
Governance
TOTAL RESOURCES EXPENDED
8,635
107
1,906
2,361
233
12
841
846
528
1,034
590
590
69,282
602
69,884
70,486
NET(OUTGOING)/INCOMING RESOURCES
TRANSFERS BETWEEN FUNDS
{6,8691
2.217
21.205
16,553
7,008
{2,2171
1,267
6,058
139
117,8671
FUNDS BROUGHT FORWARD
22,472
22,611
40.339
22,472
FUNDS CARRIED FORWARD

4. BALANCE SHEET AT 31 DECEMBER 2024
Total
31 December
2023
Notes
TANGIBLE FIXED ASSETS
CURRENT ASSETS
Debtors and Prepayments
Bar Stock
Bank and Cash
6,054
395
26,590
33,039
3,207
559
23,789
27,555
LESS CURRENT LIABILITIES
Cred itors and Accruals
NET CURRENT ASSETS
110,4281
22,611
22,611
{5,083}
22,472
22,472
NET ASSETS
REPRESENTED BY
Unrestricted funds
Restricted Funds
16,553
6,058
22,611
21,205
1,267
22,472
For the 12 months ending 31 December 20212 the company was entitled to exemption from audit
under Section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of
the Companies Act 2006,
The Directors (Trustees) acknowledge their responsibilities for com plying with the requirements of
the Act in respect of accounting records and the preparation of accounts.
The financial statements have been prepared in accordance with the special provisions of Part 15 of
the Companies Act 2006 relating to small companies and with the Financial Reporting Standards for
Smaller Entities 2016.
These financial statements were approved by the Board of Trustees on 02/09125
and signed on its behalf by=
Gleanna Oland
Chair
CE Ibq12o25
Ann Kurrein
Treasurer
Il?/z£

CLEMENTS HALL
TRUST
IRegistered Charity Number 1084425)
Notes to the Accounts forthe 12 months ended 31 December 2024
Basis of preparation
The accounts have been prepared on the basis of historic costs in accordance with
Accounting and Reporting by Charities- Statement of Recommended Practice, applicable
accounting standards, and with the Companies Act 2006. The charity has taken advantage
of the exemption in Financial Reporting Standard No. I from the requirement to produce
cash flow statement on the grounds that it is a small charity.
Accounting Policies
Depreciation:
Tangible fixed assets are depreciated over 5 years commencing in the year following their
yea r of acquisition. Expenditure on individual items of equipment of up to £2,500 is
charged to the Statement of Fina ncial Activities in the yea r in which it is incurred.
Restrlcted Funds
Restricted Funds are subjett to specific conditions by donors as to how they may be used.
Unrestricted Funds
Unrestricted Funds are funds that can be used in accordance with the objects of the charity
at the discretion of the Trustees.
Governance Costs
Governance Costs consist of the re-imbursement of Trustees, expenses incurred in carrying
out their statutory responsibilities.
Tangible Fixed Assets
Buildlng
Improve-
ments
Furniture
fixtures &
equipment
Total
2023
Cost
At l January 2024
Additions
At 31 December 2024
1,847
56,850
58,697
58,697
1,847
56,850
58.697
58,697
Depreciation
At l January 2024
Charge for year
At 31 December 2024
1,847
56,850
58.697
58,697
1,847
56,850
58,697
58,697
Net book value

Clements Hall is occupied by the Charity under a 99 year lease with the City of York
Council dated 30 November 2010. Expenditure on the conversion of the Hall, which was
funded by the Community Assets Programme of the Office of the Third Sector, Cabinet
Office was met by the City of York Council
Restricted Funds
2023
Brought forward at l January
Received during year
Expended during year
Carried forward at 31 December
1,267
57
7,610
5,694
12,8191 14,4841
6,058
1,267
Reserves Policy
The Trustees, objective is to establish Unrestricted Funds of between 3 months'and 6
months, revenue expenditure.
Company Limited by Guarantee
The company is limited by guarantee, having no share capital. Each member is liable
to contribute to a sum not exceeding £1.00 in the event of the company being wound
up whilst they are members orone year after.
io