2022-12-31-accounts

CLEMENTS ///iiiiixxX H A L L ,.j￿)IP.f￿tfi H- Road York f023 IBW ewArie5Qderr.ent*.aIl.org￿k Clements Hall Trust Trustees Annual Report & Financial Statement 2022 For the year ended: 31 December 2022 Registered Charity Number 1084425 Contents l. Trustee5 Annual Report a. Structure of Clements Hall Trust b. Our aims and objectives c. Review of activities during 2022 2. Independent Examiners Report 3. Statement of Financial Activities 4. Balance Sheet 5. Notes to the Accounts

l Trustees Annual Report al Structure Trustees during 2022 Morgan Beard - resigned 18 February 2022 Rose Berl. Membership Secretary & Acting Chair Ann Kurrein, Treasurer Gleanna Oland-joined 13 May 2022 Karen Thompson- joined 11 January 2022 Sharon West- joined 21 June 2022 Company Secretary: Julia Mccabe Governing document Memorandum and Articles incorporated 11/1012000 as athended by special resolutionlsl dated 0210712001 as amended by certtficate of incorporation on change of name dated 2610812011. Trustee selertion methods Any member may stand as a trustee. Trustees are proposed and elected at each AGM. Trustees can also be co-opted at any time. Clements Hall Trust Structure chart in 2022 Trustees Members & Volunteers ManaRer dministrato 2 Cleaning Staff bl Our Aims and objectives Charitable objects To preSe￿e for the benefit of the people of York and of the nation, the historical, architertural. and construrtional heritage that may exist in and around York includin& but without limiting the generality of the foregoin& acquirin& renovating and restoring for the benefit of the berieficiaries, the structure. curtilage. site and environs of St Clements Hall. Aims The local community will feel stimulated, involved and engaged

Individuals will feel positive. grow and develop a5 a result of involvement in our programmes and services People will have improved skills and/ or feel healthier (mentally or physically) Certain individua151 groups will feel less isolated / lonely We play a significant part in linking the local community together Objertives Continue to re-develop our programme of activities and services post-pandemic, particularly those that deliver on local communtty aspirations and needs Continue proactive delivery of programmes and services I'development, activity) Maintain and care for the buildin& continuing to improve facilities and addressing specific issues Continue communtty, volunteer and staff involvement in programmes and activity delivery Re-grow sales land profitability) Re-develop financial sustainabilty. building on previous progress and experiences during the pandemic Offer positive opportunities for all people to engage with the local community Create a sustainable and safe organisation and environment c) Review of activities Trustees & Staffing One Trustee resigned from the Board in 2022, Morgan Beard, and three new Trustees joined the Board= Gleanna Oland, Karen Thompson and Sharon West. Alison Reboul. who had retired in 2020 from her role as administrator. returned to work at the end of 2021 on flexible hours and helped the Manager, Linda Speidel, cover5taffingthroughout 2022 when needed. 2022 was another difficult year for Clements Hall. Like many other organisations, we were attempting to re-build our business following the closures and lockdowns of the previous 2 years, without any of the financial 5UPPOrt that was available in 2020 and 2021. While the majortty of our pre-pandemic hirers retumed during 2022, there were many last-minute cancellations when each new wave of Covid-19 hit, and it was not until Ottober that some stability finally returned. In addition, we faced the challenge of recruiting new Trustees and our paid staff time was also significantly less than in previous years, following the unexpected departure of 2 key members of staff and our Chair of Trustees in the autumn of 2021. While Alison Reboul re-joined the staff team, both she and the Manager remained on reduced hours while we considered how best to re- build the organisation. The uncertainty regarding bookings meant that it seemed wise to wait before increasing our staffing costs again. so in many respects we remained in a holding pattern throughout 2022, although we were very pleased to have welcomed three new Trustees to the Board during the year. Volunteers At the beginning of 2022. 2 number of our activities were again stalled due to Covid-19, and these started to open up once more from February onwards. Our GEM volunteers ensured that we ontinued to deliver monthly afternoon teas from February until December, providing the food themselves and helping us to keep in touch with participants.

South 8ank Community Cinema volunteers re-started monthly screenings from March 2022 onwards, and the Clements Hall Local History Group returned to in-person talks at the Hall from the middle ofthe year onwards. As always, we thank all our volunteers for their support in ensuring that these attivities have continued. Bookings From January until the end of September we experienced repeated waves of last-minute cancellations due to Covid-19, and it was only in October that we started to see a return of pre- pandemic confidence that bookings would definitely go ahead. It was also in the autumn of 2022 that finally all our pre-pandemic hirers returned, or- in a few cases- decided that they would not be returning after all. Parts of the building were still in use by other organisations during 2022, and we needed some time to work out how to accommodate the various needs.of all our building users. City of York Council wound down their outreach work {begun during the first lockdown in 20201 and moved out of the Art Room in March. As more of our office tenants and pre-pandemic building users returned, we needed to find a new home for the Collective Sharehouse. so from October 2022 they started to run their sessions from the Main Hall, using our largest Store room a5 a stock cupboard. This new arrangement has seemed to work qutte well, wtth the opportunity forthe Collective Sharehouse's service users to have tea/ coffee and a chat in the Main Hall, as well as receiving food and other support. While we have been very grateful to re￿1ve some rent via ward funding from the Collective Sharehouse, it has been much lower than our usual hire rates, and we have felt that it is right to continue to subsidise these attivitie5 as part of our community remit. The extreme heat in the summer of 2022 also impatted on bookings, as hirers understandably cancelled events, and we took the decision ourselves to close the building on the day that temperatures reached 40C. The possibillty of future such weather events is a concern as the building is in no way able to cope with hot temperatures, and we will have to consider this in our longer-term planning. It has been very pleasin& hov4ever. that the majorty of our long-standing hirers (weekly, monthly and those who book us a few times a year) have returned, and by the end of the year bookings for 2023 were lookin8 much more optimistic. Projects, Building and Finances The many challenges we faced in 2022 had a huge impact on our abilityto generate income and our progress throughout the year was very slow, which is reflected in our figures. Our income in 2022 is only about half of what we would normal￿ expectto earn. and although we tried to keep costs low, there were some building repairs that had to be carried out. We were very fortunate in that our energy contract runs until 2024. thanks to the efforts of our previous Treasurer. Herald Am)er. and this at least kept these costs at previous levels. By the end of the year, we were starting to run a surplus again. and this allowed u5 to start planning more confidently for 2023. We took the decision to recruit an additional member of staff in 2023 and the bookings calendar was Starting to fill up much further in advance again.

In 2021 we had applied for and received a small grant from the York Common Good Trust for the Mindfulness Café, run by Susie M3ckenzie. This monthly session. which supports people with Dementia and their carers. was able to meet again in person several time5 in 2022, although a combination of Covid-19 and the extreme heat meant that 3 sessions were deferred until 2023. While we carried out a small amount of r￿decOrating in 2022, we did not undertake any major building work. other than necessary repairs to our platform lift. our emergency lighting and some of our plumbing fixtures. It has taken more time than we would have liked to return some spaces to their former use. most notably the Meeting Room. and this has also impacted on our income. The Future In conclusion, 2022 was yet another difficult year for Clements Hall. as for so many organisations and people. and there remains a good deal of Un￿rtaInty ahead. However. at the time of writin& bookings feel quite buoyant with dates for 2024 already be8inning to fill up. We have been successful in recruiting"another member of staff, Denise Mackenzie, and this should enable us to finally move forwards again, rather than just tick over, and to bring all our spaces back into full use, as well as re-starting more of our own events again. There is still a lot of work to do and there are many challenges ahead, but we continue to be optimistic that the Hall will still provide a place for the benefrt of the people of York for a while to come.

Independent examinerfs report to the trust￿ of the Clenwnts Hall Trust (Charity No. 10844251 I report on the accounts of the Clements Hall Tnjsl for the Yearend￿ 31 December 2022. which are sel out on pages 7 to 10. Responsibilities and basis of report As the charity's trustees. you are responsible for the preparatson of the accounts in accordance with the requiTements of the Charrt￿$ Act 2011 (the 2011 Acll. I report in respect of my examination of the Trusfs a￿ountS carri￿ out under 5ectKJn 145 of the 2011 Act and in carrying Lxrt my examination. I have foll(hvgJ the appI[¢ab￿ Directi¢Ms given by the Charity Corrdnission under section 14515}Ibl of the Act. Independent examinerfs strtement I have completed my examination. I confim) that no material matters have come to my attention in connection with the examinatKJn whicl) gives cause lo believe that. in any material resFrtt". The accountiry records were not kept in ￿)rdan￿ wtih S￿￿'On 130 ofthe Chanti&8 Act.. or The awunts did not aGC(d with the ￿OUntIng records,. or The atxounts dKI not c(mply wtth the applTrcable r￿Ulre￿Ents ¢onceming the fom and content of accounts sel out in the charit￿ {Accounts and Rep)rtsl Regulations 2008 other than any requirement that the am)unts gi a ￿ and tdirf wew which is r)ot a matter Consider￿ as part of an independent examinats"on. I have no cOn￿mS and have CO￿ across no matters in cOnn￿tIon with the examin*ion lo which attention should be drawn in this report in order to enab￿ a prorEr understanding of the account5 to be reached. /U4ad(_ 4 September 2023 ichael W Sturge FCA 23 LucoTnbe Way, York Y032 4DS

1. CLEMENTS HALL TRUST (Registered Charity Number 1084425) STATEMENT OF FINANaAL AcnMmES FOR THE 12 MONTHS TO 31 DECEMBER 2022 Unrestricted Restricted Fund5 FurKIs Total 2021 INCOMING RESOURCES Hall Lettings Office Rents Bar Takings Membership Subscriptions Donations and fundraising Greet. Eat and Meet luncheon donations Job Retention Scheme IFurloughl CYC Business Sypport Grants CYC Hub Collective Sharehouse York Common Good Trust grant Other Income Note 28.514 10.907 2.034 28,514 10,907 2,034 15,852 1,295 570 60 246 331 65 355 65 355 14.985 24,604 7,9 1,950 655 175 175 216 TOTAL INCOMING RESOURCES 45,098 45,098 68,664 RESOURCES EXPENDED Charitable Activities.. Salaries and Wages Bar Heat and light Insurance Rates 28.710 976 28,710 976 43,611 304 9.785 2,447 1,665 5,597 9.785 2,447 1.665 5,597 9,093 2,387 660 Building Repairs and MaÈntenance Roof repair Equipment Cleaning Telephones and IT Office Costs Others 8,360 4,505 920 770 27 27 1.354 2,154 366 550 876 1,354 2,154 366 550 876 2,149 43 378 1,329 4,238 167 Performing Rights Society Greet, Eat and Meet Mindftjlness project Depreciation Gavernance Costs 287 287 1.085 1,085 1.085 TOTAL RESOURCES EXPENDED 55,592 287 55,879 79,999 NETIOUTGOING}/INCOMING RESOURCES TRANSFERS BEfwEEN FUNDS FUNDS BROUGHT FORWARD 110,4941 144 50,632 40.282 12871 (10,7811 111,3351 (1441 51,120 40,339 62,455 51,120 FUNDS CARRIED FORWARD 57

2. BALANCE SHEET AT 31 DECEMBER 2022 31 December 2021 Totsl Notes TANGIBLE FIXED ASSErs 1,085 CURRENT ASSErs Debtor5 and Prepayments Bar Stock Bank and Cash 3,988 451 39,6(M) 44,039 2.418 192 53,186 55.796 LESS CURRENT LIABIUTIES Creditors and Accruals 13,7(M)I 40,339 40.339 15,7611 50,035 51.120 NET CURRENT ASSEtS NET ASSErs REPRESENTED 8Y Unrestricted funds Restricted Funds 40,282 57 ,632 40,339 51,120 For the 12 months ending 31 December 20212 the cornpany was entitled to exemption from audit under Section 477 of the Companies Act 2CM)6 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2CH)6. The Directors ITrusteesl acknovAedge their responsibilities for complying with the reqijirements of the Att in respett of accounting records and the p￿paration of accounts. The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companie5 Act 2QKJ6 relating to small companies and with the Financial Reporting Standards for Smaller Entities 2016. These financial statements were approved by the Board of Trustees on 30 August 2023 and signed on its behatf by: Gleanna Oland Chair Ann Kurrein Treasurer

CLEMENTS HALL TRUST IRegistered Charity Number 10844251 5. Notes to the Accounts for the 12 rnonths ended 31 Decernber 2022 i Basis of preparation The accounts have been prepared on the basss of historic costs in accordance with Accounting and Reporting by Charities- Statement of Recommended Practice. applicable actounting standards, and wwth the Companies Act 2(￿. The charity has taken advantage of the exemption in Financial Reporting standard No. l from the requirement to produce a cash flow statment on the grounds that it is a small charity. 2 Accounting Policies Depreciation.. Tangible fixed assets are depreciated over 5 Yea￿ commencing in the year following their year of acquisitiorb. Expenditure on individual items of equipment of up to £2,51K) is charged to the Statement of Finanaal Activtties in the year in which it is incurred. Restricted Funds Restricted Funds are subjecl to 5pecthc conditions by donors as to how they may be used. Unrestricted Funds Unrestricted Funds are fund5 that can be used in accordance with the objects of the charity at the discretion of the Trustees. Governance Costs Governance Costs consist of the re-imbursement of Trustees, expenses incurred in carrying out their statutory responsibilities. 3 Tan8ible Fixed Assets Building Improvè -rnents Furniture fixtures & equipment Total 2021 Costs At l January 2022 Additions At 31 December 2022 1,847 56.850 58,697 58.697 1.847 56.850 58.697 58,697 Depreciation At l January 2022 Charge for year At 31 December 2022 1,847 55.765 1.085 56,850 56,527 1.085 58,697 56.527 1,085 57,612 1,847 Net book value 1.085

Clements Hall is occupied by the Chartty under a 99-year lease wilh the Cty of York Council dated 30 November 2010. Expenditure on the conversion of the Hall, which was funded by the CommunityA55ets Programme ofthe Office ofthe Third Sector, Cabinet OfFice was met by the City of York Council 4 Restrfrted Funds 2021 Brought forward at l January Received during year Expended during year Carried forward at 31 December 4.238 655 {4311 14.4051 57 488 5 Reseryes Policy The Trustees. objective is to establish Unrestrirted Funds Of between 3 months, and 6 months, revenue expenditure. 6 Company Limited by Guarantee The company is limited by guarantee, havtng no share capitsl. Each member is liable to contribute to a sum not exceeding £l.W in the eventof the company being wound upwhilstthey are members or one year thereafter. io