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Clements Hall Trust
Trustees Annual Report & Financial Statement 2022
For the year ended: 31 December 2022
Registered Charity Number 1084425
Contents
l. Trustee5 Annual Report
a. Structure of Clements Hall Trust
b. Our aims and objectives
c. Review of activities during 2022
2. Independent Examiners Report
3. Statement of Financial Activities
4. Balance Sheet
5. Notes to the Accounts

l Trustees Annual Report
al Structure
Trustees during 2022
Morgan Beard - resigned 18 February 2022
Rose Berl. Membership Secretary & Acting Chair
Ann Kurrein, Treasurer
Gleanna Oland-joined 13 May 2022
Karen Thompson- joined 11 January 2022
Sharon West- joined 21 June 2022
Company Secretary: Julia Mccabe
Governing document
Memorandum and Articles incorporated 11/1012000 as athended by special resolutionlsl dated
0210712001 as amended by certtficate of incorporation on change of name dated 2610812011.
Trustee selertion methods
Any member may stand as a trustee. Trustees are proposed and elected at each AGM. Trustees
can also be co-opted at any time.
Clements Hall Trust Structure chart in 2022
Trustees
Members &
Volunteers
ManaRer
dministrato
2 Cleaning
Staff
bl Our Aims and objectives
Charitable objects
To preSe￿e for the benefit of the people of York and of the nation, the historical,
architertural. and construrtional heritage that may exist in and around York includin& but
without limiting the generality of the foregoin& acquirin& renovating and restoring for the
benefit of the berieficiaries, the structure. curtilage. site and environs of St Clements Hall.
Aims
The local community will feel stimulated, involved and engaged

Individuals will feel positive. grow and develop a5 a result of involvement in our
programmes and services
People will have improved skills and/ or feel healthier (mentally or physically)
Certain individua151 groups will feel less isolated / lonely
We play a significant part in linking the local community together
Objertives
Continue to re-develop our programme of activities and services post-pandemic,
particularly those that deliver on local communtty aspirations and needs
Continue proactive delivery of programmes and services I'development, activity)
Maintain and care for the buildin& continuing to improve facilities and addressing specific
issues
Continue communtty, volunteer and staff involvement in programmes and activity delivery
Re-grow sales land profitability)
Re-develop financial sustainabilty. building on previous progress and experiences during
the pandemic
Offer positive opportunities for all people to engage with the local community
Create a sustainable and safe organisation and environment
c) Review of activities
Trustees & Staffing
One Trustee resigned from the Board in 2022, Morgan Beard, and three new Trustees joined the
Board= Gleanna Oland, Karen Thompson and Sharon West. Alison Reboul. who had retired in 2020
from her role as administrator. returned to work at the end of 2021 on flexible hours and helped
the Manager, Linda Speidel, cover5taffingthroughout 2022 when needed.
2022 was another difficult year for Clements Hall. Like many other organisations, we were
attempting to re-build our business following the closures and lockdowns of the previous 2 years,
without any of the financial 5UPPOrt that was available in 2020 and 2021. While the majortty of
our pre-pandemic hirers retumed during 2022, there were many last-minute cancellations when
each new wave of Covid-19 hit, and it was not until Ottober that some stability finally returned.
In addition, we faced the challenge of recruiting new Trustees and our paid staff time was also
significantly less than in previous years, following the unexpected departure of 2 key members of
staff and our Chair of Trustees in the autumn of 2021. While Alison Reboul re-joined the staff
team, both she and the Manager remained on reduced hours while we considered how best to re-
build the organisation. The uncertainty regarding bookings meant that it seemed wise to wait
before increasing our staffing costs again. so in many respects we remained in a holding pattern
throughout 2022, although we were very pleased to have welcomed three new Trustees to the
Board during the year.
Volunteers
At the beginning of 2022. 2 number of our activities were again stalled due to Covid-19, and these
started to open up once more from February onwards. Our GEM volunteers ensured that we
ontinued to deliver monthly afternoon teas from February until December, providing the food
themselves and helping us to keep in touch with participants.

South 8ank Community Cinema volunteers re-started monthly screenings from March 2022
onwards, and the Clements Hall Local History Group returned to in-person talks at the Hall from
the middle ofthe year onwards.
As always, we thank all our volunteers for their support in ensuring that these attivities have
continued.
Bookings
From January until the end of September we experienced repeated waves of last-minute
cancellations due to Covid-19, and it was only in October that we started to see a return of pre-
pandemic confidence that bookings would definitely go ahead. It was also in the autumn of 2022
that finally all our pre-pandemic hirers returned, or- in a few cases- decided that they would not
be returning after all.
Parts of the building were still in use by other organisations during 2022, and we needed some
time to work out how to accommodate the various needs.of all our building users. City of York
Council wound down their outreach work {begun during the first lockdown in 20201 and moved
out of the Art Room in March. As more of our office tenants and pre-pandemic building users
returned, we needed to find a new home for the Collective Sharehouse. so from October 2022
they started to run their sessions from the Main Hall, using our largest Store room a5 a stock
cupboard. This new arrangement has seemed to work qutte well, wtth the opportunity forthe
Collective Sharehouse's service users to have tea/ coffee and a chat in the Main Hall, as well as
receiving food and other support. While we have been very grateful to re￿1ve some rent via ward
funding from the Collective Sharehouse, it has been much lower than our usual hire rates, and we
have felt that it is right to continue to subsidise these attivitie5 as part of our community remit.
The extreme heat in the summer of 2022 also impatted on bookings, as hirers understandably
cancelled events, and we took the decision ourselves to close the building on the day that
temperatures reached 40C. The possibillty of future such weather events is a concern as the
building is in no way able to cope with hot temperatures, and we will have to consider this in our
longer-term planning.
It has been very pleasin& hov4ever. that the majorty of our long-standing hirers (weekly, monthly
and those who book us a few times a year) have returned, and by the end of the year bookings for
2023 were lookin8 much more optimistic.
Projects, Building and Finances
The many challenges we faced in 2022 had a huge impact on our abilityto generate income and
our progress throughout the year was very slow, which is reflected in our figures. Our income in
2022 is only about half of what we would normal￿ expectto earn. and although we tried to keep
costs low, there were some building repairs that had to be carried out.
We were very fortunate in that our energy contract runs until 2024. thanks to the efforts of our
previous Treasurer. Herald Am)er. and this at least kept these costs at previous levels.
By the end of the year, we were starting to run a surplus again. and this allowed u5 to start
planning more confidently for 2023. We took the decision to recruit an additional member of staff
in 2023 and the bookings calendar was Starting to fill up much further in advance again.

In 2021 we had applied for and received a small grant from the York Common Good Trust for the
Mindfulness Café, run by Susie M3ckenzie. This monthly session. which supports people with
Dementia and their carers. was able to meet again in person several time5 in 2022, although a
combination of Covid-19 and the extreme heat meant that 3 sessions were deferred until 2023.
While we carried out a small amount of r￿decOrating in 2022, we did not undertake any major
building work. other than necessary repairs to our platform lift. our emergency lighting and some
of our plumbing fixtures. It has taken more time than we would have liked to return some spaces
to their former use. most notably the Meeting Room. and this has also impacted on our income.
The Future
In conclusion, 2022 was yet another difficult year for Clements Hall. as for so many organisations
and people. and there remains a good deal of Un￿rtaInty ahead.
However. at the time of writin& bookings feel quite buoyant with dates for 2024 already
be8inning to fill up. We have been successful in recruiting"another member of staff, Denise
Mackenzie, and this should enable us to finally move forwards again, rather than just tick over,
and to bring all our spaces back into full use, as well as re-starting more of our own events again.
There is still a lot of work to do and there are many challenges ahead, but we continue to be
optimistic that the Hall will still provide a place for the benefrt of the people of York for a while to
come.

Independent examinerfs report to the trust￿ of the Clenwnts Hall Trust (Charity No.
10844251
I report on the accounts of the Clements Hall Tnjsl for the Yearend￿ 31 December 2022. which
are sel out on pages 7 to 10.
Responsibilities and basis of report
As the charity's trustees. you are responsible for the preparatson of the accounts in accordance
with the requiTements of the Charrt￿$ Act 2011 (the 2011 Acll.
I report in respect of my examination of the Trusfs a￿ountS carri￿ out under 5ectKJn 145 of the
2011 Act and in carrying Lxrt my examination. I have foll(hvgJ the appI[¢ab￿ Directi¢Ms given by
the Charity Corrdnission under section 14515}Ibl of the Act.
Independent examinerfs strtement
I have completed my examination. I confim) that no material matters have come to my attention
in connection with the examinatKJn whicl) gives cause lo believe that. in any material resFrtt".
The accountiry records were not kept in ￿)rdan￿ wtih S￿￿'On 130 ofthe Chanti&8
Act.. or
The awunts did not aGC(*d with the ￿OUntIng records,. or
The atxounts dKI not c(mply wtth the applTrcable r￿Ulre￿Ents ¢onceming the fom and
content of accounts sel out in the charit￿ {Accounts and Rep)rtsl Regulations 2008
other than any requirement that the am)unts gi* a ￿ and tdirf wew which is r)ot a
matter Consider￿ as part of an independent examinats"on.
I have no cOn￿mS and have CO￿ across no matters in cOnn￿tIon with the examin*ion lo
which attention should be drawn in this report in order to enab￿ a prorEr understanding of the
account5 to be reached.
/U4ad(_
4 September 2023
ichael W Sturge FCA
23 LucoTnbe Way,
York Y032 4DS

3. CLEMENTS HALL TRUST
(Registered Charity Number 1084425)
STATEMENT OF FINANaAL AcnMmES FOR THE 12 MONTHS TO 31 DECEMBER 2022
Unrestricted Restricted
Fund5
FurKIs
Total
2021
INCOMING RESOURCES
Hall Lettings
Office Rents
Bar Takings
Membership Subscriptions
Donations and fundraising
Greet. Eat and Meet luncheon donations
Job Retention Scheme IFurloughl
CYC Business Sypport Grants
CYC Hub
Collective Sharehouse
York Common Good Trust grant
Other Income
Note
28.514
10.907
2.034
28,514
10,907
2,034
15,852
1,295
570
60
246
331
65
355
65
355
14.985
24,604
7,9
1,950
655
175
175
216
TOTAL INCOMING RESOURCES
45,098
45,098
68,664
RESOURCES EXPENDED
Charitable Activities..
Salaries and Wages
Bar
Heat and light
Insurance
Rates
28.710
976
28,710
976
43,611
304
9.785
2,447
1,665
5,597
9.785
2,447
1.665
5,597
9,093
2,387
660
Building Repairs and MaÈntenance
Roof repair
Equipment
Cleaning
Telephones and IT
Office Costs
Others
8,360
4,505
920
770
27
27
1.354
2,154
366
550
876
1,354
2,154
366
550
876
2,149
43
378
1,329
4,238
167
Performing Rights Society
Greet, Eat and Meet
Mindftjlness project
Depreciation
Gavernance Costs
287
287
1.085
1,085
1.085
TOTAL RESOURCES EXPENDED
55,592
287
55,879
79,999
NETIOUTGOING}/INCOMING RESOURCES
TRANSFERS BEfwEEN FUNDS
FUNDS BROUGHT FORWARD
110,4941
144
50,632
40.282
12871 (10,7811 111,3351
(1441
51,120
40,339
62,455
51,120
FUNDS CARRIED FORWARD
57

4. BALANCE SHEET AT 31 DECEMBER 2022
31
December
2021
Totsl
Notes
TANGIBLE FIXED ASSErs
1,085
CURRENT ASSErs
Debtor5 and Prepayments
Bar Stock
Bank and Cash
3,988
451
39,6(M)
44,039
2.418
192
53,186
55.796
LESS CURRENT LIABIUTIES
Creditors and Accruals
13,7(M)I
40,339
40.339
15,7611
50,035
51.120
NET CURRENT ASSEtS
NET ASSErs
REPRESENTED 8Y
Unrestricted funds
Restricted Funds
40,282
57
,632
40,339
51,120
For the 12 months ending 31 December 20212 the cornpany was entitled to exemption
from audit under Section 477 of the Companies Act 2CM)6 relating to small companies.
The members have not required the company to obtain an audit in accordance with
section 476 of the Companies Act 2CH)6.
The Directors ITrusteesl acknovAedge their responsibilities for complying with the
reqijirements of the Att in respett of accounting records and the p￿paration of accounts.
The financial statements have been prepared in accordance with the special provisions of
Part 15 of the Companie5 Act 2QKJ6 relating to small companies and with the Financial
Reporting Standards for Smaller Entities 2016.
These financial statements were approved by the Board of Trustees on 30 August 2023
and signed on its behatf by:
Gleanna Oland
Chair
Ann Kurrein
Treasurer

CLEMENTS HALL
TRUST
IRegistered Charity Number 10844251
5. Notes to the Accounts for the 12 rnonths ended 31 Decernber 2022
i Basis of preparation
The accounts have been prepared on the basss of historic costs in accordance with
Accounting and Reporting by Charities- Statement of Recommended Practice.
applicable actounting standards, and wwth the Companies Act 2(￿. The charity has
taken advantage of the exemption in Financial Reporting standard No. l from the
requirement to produce a cash flow statment on the grounds that it is a small charity.
2 Accounting Policies
Depreciation..
Tangible fixed assets are depreciated over 5 Yea￿ commencing in the year following
their year of acquisitiorb. Expenditure on individual items of equipment of up to
£2,51K) is charged to the Statement of Finanaal Activtties in the year in which it is
incurred.
Restricted Funds
Restricted Funds are subjecl to 5pecthc conditions by donors as to how they may be
used.
Unrestricted Funds
Unrestricted Funds are fund5 that can be used in accordance with the objects of the
charity at the discretion of the Trustees.
Governance Costs
Governance Costs consist of the re-imbursement of Trustees, expenses incurred in
carrying out their statutory responsibilities.
3 Tan8ible Fixed Assets
Building
Improvè
-rnents
Furniture
fixtures &
equipment
Total
2021
Costs
At l January 2022
Additions
At 31 December 2022
1,847
56.850
58,697
58.697
1.847
56.850
58.697
58,697
Depreciation
At l January 2022
Charge for year
At 31 December 2022
1,847
55.765
1.085
56,850
56,527
1.085
58,697
56.527
1,085
57,612
1,847
Net book value
1.085

Clements Hall is occupied by the Chartty under a 99-year lease wilh the Cty of York
Council dated 30 November 2010. Expenditure on the conversion of the Hall,
which was funded by the CommunityA55ets Programme ofthe Office ofthe Third
Sector, Cabinet OfFice was met by the City of York Council
4 Restrfrted Funds
2021
Brought forward at l January
Received during year
Expended during year
Carried forward at 31 December
4.238
655
{4311 14.4051
57
488
5 Reseryes Policy
The Trustees. objective is to establish Unrestrirted Funds Of between 3 months,
and 6 months, revenue expenditure.
6 Company Limited by Guarantee
The company is limited by guarantee, havtng no share capitsl. Each member is liable to contribute to
a sum not exceeding £l.W in the eventof the company being wound upwhilstthey are members or
one year thereafter.
io