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← Bgis PTFA

2025-03-31-accounts

BGIS PTFA Trustees’ Annual Report

For the year ended 31 March 2025

Reference and Administrative Details

Structure, Governance and Management

BGIS PTFA is an unincorporated association governed by its constitution. Trustees are elected annually at the AGM by members of the association. The committee met regularly throughout the year to plan fundraising activities and allocate funds to support the school.

Objectives and Activities

The purpose of the PTFA is to advance the education of pupils at Bedford Greenacre Independent School by:

During the year, the PTFA organised a wide range of fundraising and community events, including:

Achievements and Performance

The PTFA had a highly successful fundraising year, generating total income of £33,189.38 . The most significant events were the Opening Ball (£10,963 net profit), Uniform Shop (£5,492), Winter Fayre (£2,494), Take A Seat Campaign (£4,641), and Summer Fayre (£1,328).

Funds raised were used to provide:

These achievements demonstrate the continued support from parents, carers, sta�, and the local community, and the dedication of volunteers who made these events possible.

Financial Review

Total income for the year was £33,189.38 . Expenditure, including the £39,000 seating project, amounted to £41,213.56 . As a result, there was no surplus for the year, and part of reserves brought forward were used.

At 31 March 2025, the PTFA held a closing bank balance of £8,843.64 , which provides a modest reserve for the year ahead. The Trustees consider this an appropriate level of funds to ensure continuity and to meet commitments for planned activities.

The accounts have been independently examined in line with Charity Commission requirements.

Reserves Policy

The Trustees aim to maintain reserves su�icient to cover planned commitments and a contingency for unforeseen expenses. The current year-end balance of £8,843.64 meets this policy.

benefit. The PTFA’s activities directly benefit pupils of Bedford Greenacre Independent School by funding educational resources and enhancing the school environment.

Trustees’ Responsibilities Statement

The Trustees are responsible for ensuring that proper accounting records are kept, that accounts are prepared in accordance with the Charity Commission’s requirements, and that the charity’s funds are applied in line with its objectives.

Signed on behalf of the Trustees,

Chair of Trustees Date: 25/01/2026

Kate Tomlinson

Treasurer Date: 2510112026

Balance Sheet

BGIS PTFA As at 31 March 2025

Balance Sheet
BGIS PTFA
As at 31 March 2025		 BOOKKEEPING SERVICES
31 MAR 2025
Current Assets
Cash at bank and in hand
HSBC Current Account 8,843.64
Total Cash at bank and in hand 8,843.64
Total Current Assets 8,843.64
Net Current Assets (Liabilities) 8,843.64
Total Assets less Current Liabilities 8,843.64
Net Assets 8,843.64
Capital and Reserves
Current Year Earnings (14,822.08)
Retained Earnings 23,665.72
Total Capital and Reserves 8,843.64

Balance Sheet

BGIS PTFA

Profit and Loss

BGIS PTFA

For the year ended 31 March 2025

Profit and Loss
BGIS PTFA
For the year ended 31 March 2025		 BOOKKEEPING SERVICES
2025
Turnover
Event Income 16,845.61
Fundraising Income 5,006.96
Other Revenue 10.00
Summer Fayre 2,250.42
Uniform Shop 5,889.81
Winter Fayre 3,186.58
Total Turnover 33,189.38
Cost of Sales
Direct Expenses 268.75
Event Expenses 6,137.17
Just Giving Costs 216.00
SumUp Fees 282.23
Uniform Shop Costs 114.25
Total Cost of Sales 7,018.40
Gross Profit 26,170.98
Administrative Costs
Bank Fees 94.92
Printing & Stationery 74.40
Total Administrative Costs 169.32
Operating Surplus/(Deficit) 26,001.66
Purchases for School
Contributions to Retractable Seating 39,000.00
Items Bought for School 1,742.75
KS1 Santa Presents 80.99
Total Purchases for School 40,823.74
Surplus/(Deficit) For The Year (14,822.08)

Profit and Loss PTFA YE

BGIS PTFA

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name BGIS PTFA members of On accounts for the year 31.03.2025 Charity no 1084130 ended (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2025

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date:
20/01/2026
~~oe~~		 Date:
20/01/2026
~~oe~~
Name: Jenni Selby
Relevant professional
qualification(s) or body
(if any):		 CIMA

1

Oct 2018

IER

Address:

20 Castle Road Lavendon MK26 4JE

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

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Oct 2018

IER