## **BGIS PTFA Trustees’ Annual Report** For the year ended 31 March 2025 ## **Reference and Administrative Details** - Charity name: **BGIS PTFA** - - Registered charity number: 1084130 - Principal address: Bedford Greenacre Independent School, Manton Lane, Bedford, MK41 7FZ - Trustees: Gina Ciuro, Marie Theobeaux (Resigned Sept 2025) - Committee Members: Gina Ciuro, Kate Tomlinson, Anna Silvestre, Lucie Howard, Bab Rai, Mauro Lucrino, Millie Yarr, Katherine Patrick, Nicky Van der Sande, Jimmy Farnsworth, Elaine Quintrell, Neera Regmi, Kirstie Grieg, Toni Djukic, Lucy WIlson ## **Structure, Governance and Management** BGIS PTFA is an unincorporated association governed by its constitution. Trustees are elected annually at the AGM by members of the association. The committee met regularly throughout the year to plan fundraising activities and allocate funds to support the school. ## **Objectives and Activities** The purpose of the PTFA is to advance the education of pupils at Bedford Greenacre Independent School by: - Developing e�ective relationships between sta�, parents, and others associated with the school. - Engaging in fundraising and activities to provide facilities or items for education and welfare not normally provided by the school. During the year, the PTFA organised a wide range of fundraising and community events, including: - Opening Ball - Quiz Night - School Discos - Sports Day - Summer Fayre - Winter Fayre - Swish Swap - Uniform Shop **Achievements and Performance** The PTFA had a highly successful fundraising year, generating total income of **£33,189.38** . The most significant events were the Opening Ball (£10,963 net profit), Uniform Shop (£5,492), Winter Fayre (£2,494), Take A Seat Campaign (£4,641), and Summer Fayre (£1,328). Funds raised were used to provide: - **£1,743** of items for school use. - **£81** towards KS1 Santa presents. - A major contribution of **£39,000** for retractable seating, providing a long-term improvement to school facilities. These achievements demonstrate the continued support from parents, carers, sta�, and the local community, and the dedication of volunteers who made these events possible. ## **Financial Review** Total income for the year was **£33,189.38** . Expenditure, including the £39,000 seating project, amounted to **£41,213.56** . As a result, there was no surplus for the year, and part of reserves brought forward were used. At 31 March 2025, the PTFA held a closing bank balance of **£8,843.64** , which provides a modest reserve for the year ahead. The Trustees consider this an appropriate level of funds to ensure continuity and to meet commitments for planned activities. The accounts have been independently examined in line with Charity Commission requirements. ## **Reserves Policy** The Trustees aim to maintain reserves su�icient to cover planned commitments and a contingency for unforeseen expenses. The current year-end balance of **£8,843.64** meets this policy. ## benefit. The PTFA’s activities directly benefit pupils of Bedford Greenacre Independent School by funding educational resources and enhancing the school environment. ## **Trustees’ Responsibilities Statement** The Trustees are responsible for ensuring that proper accounting records are kept, that accounts are prepared in accordance with the Charity Commission’s requirements, and that the charity’s funds are applied in line with its objectives. Signed on behalf of the Trustees, Chair of Trustees Date: 25/01/2026 Kate Tomlinson Treasurer Date: 2510112026 ## **Balance Sheet** ## **BGIS PTFA As at 31 March 2025** |**Balance Sheet**
**BGIS PTFA**
**As at 31 March 2025**|BOOKKEEPING SERVICES| |---|---| ||**31 MAR 2025**| |**Current Assets**|| |**Cash at bank and in hand**|| |HSBC Current Account|8,843.64| |**Total Cash at bank and in hand**|**8,843.64**| |**Total Current Assets**|**8,843.64**| |**Net Current Assets (Liabilities)**|**8,843.64**| |**Total Assets less Current Liabilities**|**8,843.64**| |**Net Assets**|**8,843.64**| |**Capital and Reserves**|| |Current Year Earnings|(14,822.08)| |Retained Earnings|23,665.72| |**Total Capital and Reserves**|**8,843.64**| Balance Sheet BGIS PTFA ## **Profit and Loss** ## **BGIS PTFA** ## **For the year ended 31 March 2025** |**Profit and Loss**
**BGIS PTFA**
**For the year ended 31 March 2025**|BOOKKEEPING SERVICES| |---|---| ||**2025**| |**Turnover**|| |Event Income|16,845.61| |Fundraising Income|5,006.96| |Other Revenue|10.00| |Summer Fayre|2,250.42| |Uniform Shop|5,889.81| |Winter Fayre|3,186.58| |**Total Turnover**|**33,189.38**| |**Cost of Sales**|| |Direct Expenses|268.75| |Event Expenses|6,137.17| |Just Giving Costs|216.00| |SumUp Fees|282.23| |Uniform Shop Costs|114.25| |**Total Cost of Sales**|**7,018.40**| |**Gross Profit**|**26,170.98**| |**Administrative Costs**|| |Bank Fees|94.92| |Printing & Stationery|74.40| |**Total Administrative Costs**|**169.32**| |**Operating Surplus/(Deficit)**|**26,001.66**| |**Purchases for School**|| |Contributions to Retractable Seating|39,000.00| |Items Bought for School|1,742.75| |KS1 Santa Presents|80.99| |**Total Purchases for School**|**40,823.74**| |**Surplus/(Deficit) For The Year**|**(14,822.08)**| Profit and Loss PTFA YE BGIS PTFA ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **BGIS PTFA members of On accounts for the year** 31.03.2025 **Charity no** 1084130 **ended (if any)** ## **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 **/** 03 **/** 2025 **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ |**Signed:**||**Date:**
20/01/2026
~~oe~~|**Date:**
20/01/2026
~~oe~~| |---|---|---|---| |**Name:**|Jenni Selby||| ||||| |**Relevant professional**
**qualification(s) or body**
**(if any):**|CIMA||| 1 **Oct 2018** **IER** ## **Address:** 20 Castle Road Lavendon MK26 4JE ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**