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2022-12-31-accounts

Page(s)
Introduction
Chair Person's Statement 5-13
Charity's
Risk Register		 14-18
Directors' Report 19-20
Report ofthe Independent Examiner 21
Statement
of Financial Activities		 22
Balance Sheet 23
Notes to the Accounts 24-30

INTERNAL INTERNAL
Key risk Likelihood Potential impact Mitigations Who owns the risk
Safeguarding Rare Catastrophic —a material The Board ofTrustees works The Board of
breach (&sf') breach of safeguarding very closely with the Youth Trustees.
rules involving
a young		 Officer who lead authors our The Youth Workers.
personls) on site could safeguarding
policy and ensures		 The Centre Manager.
severely damage the its full implementation. All licensees and all
Charity's good reputation The Youth Officer provides a oftheir clients.
and ultimately
result		 in monthly
report tothe Board of		 All Centre users
the Centre's permanent Trustees
which starts with		 a including visiting
closure. review of safeguarding. contractors and
Photographs
ofthe two		 suppliers.
Safeguarding
Officers lDenny
Anthony
and Naomi Alleyne)
are displayed
around the
Centre and on our website.
Regular reminders
are sent		 to
all licensees as well as the
updated
policy document.
New and clearer safeguarding
signage
has been displayed
throughout
the Centre.
A penalty system for minor
infringements
has been
established
e.g., if a licensee
client enters
a safeguarded
zone without
supervision.
Maintenance
contractors
are
asked to work outside of
safeguarding
hours
if possible.
CCTV cameras monitor
all
safeguarded
zones 24-7.
Recordings are used as
evidence ofsafeguarding
breaches and to learn. We
continue to work on a
safeguarding
protocol with		 our
neighbour to cover our shared
playground.
Trustees and staff are expected
to take safeguarding
training to
maintain
their awareness
ofthe
key risks.

INTERNAL INTERNAL INTERNAL
Key risk Likelihood Potential impact Mitigations Who owns the risk
Loss ofnear Unlikely Manageable —barring a Licensees are monitored
and		 as The Board of
term liquidity (5SS - 20No) very material unforeseen necessary
pursued
by the		 Trustees.
expense, the impact of a Centre Manager to ensure The Centre Manager.
single licensee default on prompt and full payment
of
the charity's liquidity is monthly
license fees.
generally manageable, Licensees must pay via bank
albeit unwelcome and to transfer —all cash and cheque
be avoided. The closure of payments
have been stopped.
the Centre, as occurred for The Charity has a small financial
almost three months in reserve which is a protective
2020, and further buffer should
license fees stop
operating restrictions in for whatever
reason.
Qt 2021 depleted the All ofthe Charity's
cash is
Charity's free cash deposited
with a high quality,
position vs. year end 2019. global financial
institution
(HSBC) in accounts
with
immediate
access.
Our bank accounts are checked
online
regularly
by two Trustees
and the Accounts Manager for
suspicious transactions.
Licensee Probable Manageable —a License agreements
for long-		 The Centre Manager.
churn (20No- temporary loss of license term licensees include
a three-
50N) fees is manageable month notice period which
provided the vacated gives the Centre Manager time
space is filled within 1-2 to look for alternative
licensees.
months. New licensees are partly
selected based on the duration
that they will license the space.
Licensee Unlikely Material —loss of revenue The Centre Manager
monitors		 The Board of
default (5No .20No) if a licensee fails to pay all licensee activities,
ensuring		 Trustees.
their monthly license fee they remain viable. Before The Centre Manager.
can reduce funding being offered a space, all new All licensees.
available for the youth licensees must complete
a KYC
service. form which requires two
references
and information
on
the business's
ownership
and
funding.
Preference
is given to
proven
businesses
rather than
start ups. The Centre Manager
sends the Board a monthly
debtors report. Failure to pay
license fees represents
a breach
ofcontract and notice may be
served on the defaulting
licensee, requiring
them to
vacate. All licensees pay a
deposit ofat least one month
which may be withheld.
An
annual
license fee revenue
forecast is provided
monthly		 by
the Centre Manager.

Repo rt for the 12-month period ended 31December 2022 (c 12-month period ended 31December 2022 (c ontinuedf
INTERNAL
Key risk Likelihood Potential
impact		 Mitigations Who owns the risk
Loss of key Unlikely Material-
although		 Working closely with the youth The Board of
personnel (Sso - 20N) subject to a notice period, team, promoting
transparency		 Trustees.
ifeither the Youth Officer across the entire organization The Youth Officer.
or Senior Youth Worker and paying
a fair remuneration		 The Centre Manager.
were to leave or become appropriate
to each role, the
unavailable
to work due to		 Board ofTrustees
looks to build
poor health or other staff commitment
and loyalty.
reasons,
delivery ofthe		 By continuing
to improve
youth
programme
would		 organisational
culture and
be at risk as would its local imposing
a zero tolerance for
franchise and standing. unacceptable
behaviours,
we
Unwanted
staff turnover		 create an environment
where
loses valuable
Centre		 people are fully respected
and
specific knowledge
and		 empowered
and want to work
expertise.
It also		 long term for the Charity.
consumes
time finding and		 Remuneration
is as competitive
training
replacement
staff.		 as the Charity can afford.
Unexpected Probable Manageable
—the building		 A maintenance
review ofthe		 The Board of
Centre (209c- which we lease from
LBH		 Centre was completed
in 2019		 Trustees.
maintenance SON) is old and historically
has		 which resulted
in a		 The Centre Manager.
and operating been quite poorly comprehensive
list of		 All licensees.
expenses maintained.
Unexpected		 maintenance
priorities.		 LBH.
essential
maintenance		 Only essential
maintenance
was
with a material
cost can		 done
in 2020 and 2021, but in
reduce the funding that is 2022 some much needed
available for the youth redecoration
and
programme.
The same		 refurbishment
was completed.
would
apply given		 Licensees are responsible
for
substantial
increases
in		 maintaining
their spaces in a
certain operating safe and secure state and, upon
expenses such as for gas vacating,
ensuring
that their
and electricity supplies. space is not in a worse
condition
than when they
signed their license.
Under its lease obligation,
LBH
is responsible
for the Centre's
roofing and external
masonry
and regularly
repairs both.
Theft of Linlikely Manageable-the
Charity		 CCTV cameras monitor
all		 The Centre Manager,
assets (59o.2090) does not own any high points ofaccess and corridors The Youth Team.
value, mission
critical		 24-7.The Charity
has a rolling		 All licensees.
physical assets. Staff are contract with Securitas for a call
responsible
for the		 alert and rapid response
security oftheir work intervention
ifthe building's
mobile phones and laptop alarm system
is activated.
computers. The last licensee leaving the
building
is responsible
for
locking the front door and
initiating
the alarm system.
Licensees are responsible
for
the security oftheir assets and
must keep their spaces secure.

EXTERNAL EXTERNAL EXTERNAL
Key risk Likelihood Potential impact Mitigations Who owns the risk
Lease expiry Unlikely Catastrophic —our lease The Board ofTrustees works to The Board of
(Sya - 209o) with
LBH will		 expire in ensure that the Centre is Trustees.
November 2024. If the maintained
to ensure safe		 LBH.
lease is not renewed and operations
at all times.
extended beforehand, the By building
a successful track
Centre may be forced to record ofan independent,
close. dynamic
and valued youth
Grant providers, donors service which
is as securely
and sponsors are wary funded
as it can be, the Board
aboutfunding a ofTrustees expects to agree a
programme which may be new lease with
LBH in advance
terminated ifthe lease is ofthe lease expiry date.
not renewed. With support
from our
Key staff are becoming Honorary
Solicitor,
more concerned about trustees are working
with
their long term careers Avison Young, Property
and long term licensees Surveyors,
and the Council		 in
are also increasingly order to agree terms for a new
concerned about their lease with
LBH.
activities.
Cyber fraud Rare Material —if the Charity's Online banking
login details		 are Board ofTrustees.
(& 59o) Bank accounts were confidential
and restricted		 to The Centre Manager.
hacked and money stolen two Trustees and the Accounts The Accounts
this would threaten both Manager
via their personal		 Manager.
its liquidity and solvency. security devices and mobile
phones.
Both Trustees
log in regularly		 to
review
all accounts and check
for any suspicious transactions
which are then investigated
promptly.
The Charity's
bank account
details are only shared
with
bona fide donors, grant
providers
and sponsors.
The Chair has participated in an
on-line Cyber fraud prevention
tutorial
and promptly
shared		 all
key learnings
with
all Trustees
and staff.
Deposits held
in a bank (HSBC)
that is highly rated and
authorised
by the Prudent
Regulation
Authority
are
protected
up to E85,000.The
deposit protection
limit applies
to the total eligible deposits of
each person, per PRA-
authorised
firm. It is hoped		 that
the government
will raise the
protection
limit materially.

EXTERNAL EXTERNAL EXTERNAL
Key risk Likelihood Potential impact Mitigations Who owns the risk
Personal data Rare Material- our reputation The confidential
data on young		 Board ofTrustees.
loss or theft (&SFE) would be damaged and people is saved on a laptop The Youth Team.
confidence in our youth which
is password
protected.		 The Centre Manager.
service would be reduced This laptop
is stored securely		 at
ifthe personal
details of		 the Centre.
the young people Confidential
data on licensees,
attending the Centre or suppliers
and Trustees
is saved
the Friends ofthe Hogarth on another computer
which
is
group were either lost or password
protected.
stolen. Key statistics on youth user
ages, gender,
backgrounds,
addresses
and participation
frequency
are maintained
by
the youth team
in the secure
IYSSdatabase
under
a contract
with
LBH.
Personal
information
on the
Friends ofthe Hogarth
group		 is
securely stored and only shared
on a need to know basis,
marked
Private &Confidential.
Cost inflation Very likely Material- since Russia's l.icense fees are increased
every		 Board ofTrustees.
(50N- invasion ofthe Ukraine on year with the aim oftracking The Centre Manager.
1009o) 24e February 2022 the inflation
over time.
cost ofour gas and Every effort is made to ensure
electricity supplies has competitive
tendering
for all
almost trebled. Elevated maintenance
and supply
inflation has also led to contracts.
higher maintenance and Notwithstanding
a competitive
sundry costs as well as market, the costs ofgas and
higher staff compensation. electricity supplies are outside
the Charity's
control and both
increased
very materially
in
2022. Every effort is made to
turn off unnecessary
lighting
and minimise
central heating
time. It was decided to lock in a
fixed unit price for both gas and
electricity
in early 2022for a 12
month
period.
Each year the Charity applies
for and is typically granted
an
exemption
from Business Rates.

2022 2022 2022 2021
Unrestricted Restricted
Centre Youth Total
Operations Service
Notes
INCOME
LBH Grants 42,572 42,572 25,216
Other Grants and Donations &
Sponsorships 1,000 66,135 67,135 45,778
Licence Fees 106,809 106,809 80,771
Halls &Other 33,723 33,723 16,658
Canteen &Memberships 2,261 3,787 6,048 4,760
Bank interest 120 120 8
Total Incoming Resources 143,913 112,494 256,407 173,191
EXPENDITURE
Bad Debtors 0 0
Canteen
Supplies		 1,699 1,699 1,711
Depreciation 4,182 4,182 4,342
Holiday Projects 7,925 7,925 3,586
Youth Sessions 444 444 245
Grants &Other Projects 8,339 8,339 6,720
Building Security 951 951 1,010
Utilities 32,947 32,947 13,250
Building Maintenance &Cleaning 21,632 21,632 24,220
Sub Total 59,712 18,407 78,119 55,084
MANAGEMENT &
ADMINISTRATION
Contractors 28,155 96,860 125,015 96,152
Accounts review 720 720 810
Administrative
costs		 3,520 1,367 4,887 4,034
Bookkeeping &Legal Pees 2,492 2,492 2,029
Clubs for young people insurance 627 627 452
Trustee public liability insurance 409 409 408
Sub Total 35,296 98,854 134,150 103,885
Total Expenditure 95,008 117,261 212,269 158&969
Net incoming
resources
in year		 48,905 -4,767 44,138 14,222
Balances b/fwd 31Dec 21 74,204 49,964 124,168 109,946
Transfer of Funds 0 0
Balances c/fwd 31Dec 2022 123,109 45,197 168,306 124,168
Note 2022 ZOZ1
E E
FIXEDASSETS
Net tangible assets 10 5,562 9,744
CURRENT ASSETS
Debtors 1,228 724
Other debtors &Prepayments 2,391 1,259
Cash at bank and in hand 185,226 126,242
188,845 128,225
CREDITORS: Amounts falling due within one year 12 -26,101 -13,801
NET CURRENT ASSEFS 16Z,744 114,424
NET ASSETS 13 168,306 124,168
FUNDS
Unrestricted 14 123,109 74,204
Restricted 15 45,197 49,964
TOTAL FUNDS 168,306 124,168

2022 and 2021
Motor vehicles 25%
Equipment 2590
Property improvements 109o

2022 2021
E 6
Chinese Medicine 11,592 9,063
Dojo 16,260 11,100
Fitnessology 19,200 14,900
Little Forest Folk 24,588 24,653
Little Kickers 5,326 3,755
Mannan
Education		 11,043 8,300
RCCG 12,200 9,000
Gala Bell 6,600
Halls ik Other 33,723 16,658
140,532 97,429

2022 2021
f f
Building Maintenance 9,634 15,684
Cleaning 11,998 8,536
21,632 24,220
Annual equipment and system maintenance 1,310
Electrical 564
Plumbing
& Heating		 917
Redecoration 2,803
LBH Service Contract 1,874
Various repairs 1,342
Various Equipment 824
9,634

2022 2021
6 6
IT 416 738
Office Su pplies 122 137
Telephone 1,039 933
Sundry 3,310 2,226
4,887 4,034

Assets Total
E f
Cost At 1January 2022 22,168 22,168
Additions 0 0
At 31December 2022 22,168 22,168
Depreciation At 1January 2022 12,424 12,424
For the year 4,182 4,182
At 31December 2022 16,606 16,606
Net Book Value At 31December 2021 9,744 9,744
At31December 2022 5,562 5,562

censee debtors and other deb tors are detailed as follows.
2022 2021 2022
6 6 6
Mikes Judo 244 2022 Q4 Gift Aid 503
Others 120 Jan 23 - Mar 23 YSinsurance 159
Adeniyi
Olowu		 190 0 2023 Apr-Dec H&S services 437
Corridor 7 Ltd 103 0 2023 ICO annual
registration		 80
L Bof Hounslow 0 360 2023 PI &Trustee Insurance 344
Pulse Healthcare Ltd 930 0 Jan -Mar 23water &waste 626
1,22B 724 Jan 23 Securitas 79
2023 Q1IYSSlicence 163
2,391
12.CREDITORS: AMOUNTS
FALLING		 12.CREDITORS: AMOUNTS
FALLING		 12.CREDITORS: AMOUNTS
FALLING		 DUE WITHIN ONE YEAR
2022 2021
f f
Trade Creditors
9,097		 1,598
Accruals
1,563		 1,444
Licensee Deposits
14,130		 10,760
Deferred income
1,311		 nil
26,101 13,802
Deferred
Creditors Accruals Income
Amtec Cleaning Services Limited 1,008 Examiner 810 2023 Pruhealth 216
Bedford Park Services 470 LBH VAT 753 2023 Rock Choir 945
Castle Water 1,253 1,563 2023 K Gardner 150
Dani Karas 1,644 1311
EON (NPower) 1,055
EpH 2017 Ltd 60
J's ABP Service 264
TGP (Gas) 3,343
9 097

Unrestricted Restricted Total
Fund Fund
f f f
Fixed Assets 0 5,562 5,562
Net Current Assets 123,109 39,635 162,744
Net Assets 123,109 45,197 168,306

At 1stJanuary 2022 74,204
Net Incoming
Resources		 48,905
At 31st December 2022 123,109

At 1stJanuary 2022 49,964
Net Incoming
Resources		 -4,767
Tota I 45,197
Transfer of Funds
At 31st December 2022 45,197

Dec 22 Dec21
OPERATING ACTIVITIES
Surplus for the Year 44,138 14,222
Adjustments to reconcile Net Income
to net cash provided by operations:
Accounts Receivable -504 -746
Depreciation
—Equipment		 4,182 4,342
Other debtors 109 -154
Prepayments -1,241 1,569
Other Creditors -176
Accounts Payable 7,500 -4,370
Accruals 119 634
Deferred Income 1,311
Licensee Deposit 3,370 2,110
Net cash provided by Operating
Activities		 58,984 17,431
INVESTING ACTIVITIES
Fix Asset (F&Fand Equipment)
Net cash provided by Investing
Activities
Net cash increase for period 58,984 17,431
Cash at beginning ofperiod 126,242 108,811
Cash at end of period 185,226 126,242