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|Introduction|||
|Chair Person's Statement||5-13|
|Charity's
Risk Register||14-18|
|Directors' Report||19-20|
|Report ofthe Independent|Examiner|21|
|Statement
of Financial Activities||22|
|Balance Sheet||23|
|Notes to the Accounts||24-30|
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|||||INTERNAL|INTERNAL|||||
|---|---|---|---|---|---|---|---|---|---|
|Key risk|Likelihood|Potential|impact||Mitigations||Who owns||the risk|
|Safeguarding|Rare|Catastrophic —a material|||The Board ofTrustees works||The Board of|||
|breach|(&sf')|breach of safeguarding|||very closely with the Youth||Trustees.|||
|||rules involving
a young|||Officer who lead authors our||The Youth|Workers.||
|||personls)|on site could||safeguarding
policy and ensures||The Centre||Manager.|
|||severely|damage the||its full implementation.||All licensees and all|||
|||Charity's|good reputation||The Youth Officer provides|a|oftheir clients.|||
|||and ultimately
result||in|monthly
report tothe Board of||All Centre|users||
|||the Centre's permanent|||Trustees
which starts with|a|including|visiting||
|||closure.|||review of safeguarding.||contractors||and|
||||||Photographs
ofthe two||suppliers.|||
||||||Safeguarding
Officers lDenny|||||
||||||Anthony
and Naomi Alleyne)|||||
||||||are displayed
around the|||||
||||||Centre and on our website.|||||
||||||Regular reminders
are sent|to||||
||||||all licensees as well as the|||||
||||||updated
policy document.|||||
||||||New and clearer safeguarding|||||
||||||signage
has been displayed|||||
||||||throughout
the Centre.|||||
||||||A penalty system for minor|||||
||||||infringements
has been|||||
||||||established
e.g., if a licensee|||||
||||||client enters
a safeguarded|||||
||||||zone without
supervision.|||||
||||||Maintenance
contractors
are|||||
||||||asked to work outside of|||||
||||||safeguarding
hours
if possible.|||||
||||||CCTV cameras monitor
all|||||
||||||safeguarded
zones 24-7.|||||
||||||Recordings are used as|||||
||||||evidence ofsafeguarding|||||
||||||breaches and to learn. We|||||
||||||continue to work on a|||||
||||||safeguarding
protocol with|our||||
||||||neighbour to cover our shared|||||
||||||playground.|||||
||||||Trustees and staff are expected|||||
||||||to take safeguarding
training to|||||
||||||maintain
their awareness
ofthe|||||
||||||key risks.|||||
##
##
|||||||||INTERNAL|INTERNAL|INTERNAL|||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Key risk|Likelihood|Potential|impact|||||||Mitigations||Who owns the risk|
|Loss ofnear|Unlikely|Manageable|||—barring||||a|Licensees are monitored
and|as|The Board of|
|term liquidity|(5SS - 20No)|very material|||unforeseen|||||necessary
pursued
by the||Trustees.|
|||expense,|the||impact of||||a|Centre Manager to ensure||The Centre Manager.|
|||single licensee default||||||on||prompt and full payment
of|||
|||the charity's|||liquidity||is|||monthly
license fees.|||
|||generally|manageable,|||||||Licensees must pay via bank|||
|||albeit unwelcome||||and||to||transfer —all cash and cheque|||
|||be avoided.||The closure of||||||payments
have been stopped.|||
|||the Centre,||as occurred|||||for|The Charity has a small financial|||
|||almost three|||months||in|||reserve which is a protective|||
|||2020, and|further|||||||buffer should
license fees stop|||
|||operating|restrictions|||||in||for whatever
reason.|||
|||Qt 2021 depleted||||the||||All ofthe Charity's
cash is|||
|||Charity's|free||cash|||||deposited
with a high quality,|||
|||position vs.||year end 2019.||||||global financial
institution|||
|||||||||||(HSBC) in accounts
with|||
|||||||||||immediate
access.|||
|||||||||||Our bank accounts are checked|||
|||||||||||online
regularly
by two Trustees|||
|||||||||||and the Accounts Manager for|||
|||||||||||suspicious transactions.|||
|Licensee|Probable|Manageable|||—a|||||License agreements
for long-||The Centre Manager.|
|churn|(20No-|temporary||loss of||license||||term licensees include
a three-|||
||50N)|fees is manageable||||||||month notice period which|||
|||provided|the||vacated|||||gives the Centre Manager time|||
|||space is filled|||within 1-2|||||to look for alternative
licensees.|||
|||months.||||||||New licensees are partly|||
|||||||||||selected based on the duration|||
|||||||||||that they will license the space.|||
|Licensee|Unlikely|Material —loss of||||revenue||||The Centre Manager
monitors||The Board of|
|default|(5No .20No)|if a licensee||fails to pay||||||all licensee activities,
ensuring||Trustees.|
|||their monthly|||license||fee|||they remain viable. Before||The Centre Manager.|
|||can reduce||funding||||||being offered a space, all new||All licensees.|
|||available|for||the youth|||||licensees must complete
a KYC|||
|||service.||||||||form which requires two|||
|||||||||||references
and information
on|||
|||||||||||the business's
ownership
and|||
|||||||||||funding.
Preference
is given to|||
|||||||||||proven
businesses
rather than|||
|||||||||||start ups. The Centre Manager|||
|||||||||||sends the Board a monthly|||
|||||||||||debtors report. Failure to pay|||
|||||||||||license fees represents
a breach|||
|||||||||||ofcontract and notice may be|||
|||||||||||served on the defaulting|||
|||||||||||licensee, requiring
them to|||
|||||||||||vacate. All licensees pay a|||
|||||||||||deposit ofat least one month|||
|||||||||||which may be withheld.
An|||
|||||||||||annual
license fee revenue|||
|||||||||||forecast is provided
monthly|by||
|||||||||||the Centre Manager.|||
##
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|Repo|rt for the|12-month period ended 31December 2022 (c|12-month period ended 31December 2022 (c|ontinuedf|
|---|---|---|---|---|
|||INTERNAL|||
|Key risk|Likelihood|Potential
impact|Mitigations|Who owns the risk|
|Loss of key|Unlikely|Material-
although|Working closely with the youth|The Board of|
|personnel|(Sso - 20N)|subject to a notice period,|team, promoting
transparency|Trustees.|
|||ifeither the Youth Officer|across the entire organization|The Youth Officer.|
|||or Senior Youth Worker|and paying
a fair remuneration|The Centre Manager.|
|||were to leave or become|appropriate
to each role, the||
|||unavailable
to work due to|Board ofTrustees
looks to build||
|||poor health or other|staff commitment
and loyalty.||
|||reasons,
delivery ofthe|By continuing
to improve||
|||youth
programme
would|organisational
culture and||
|||be at risk as would its local|imposing
a zero tolerance for||
|||franchise and standing.|unacceptable
behaviours,
we||
|||Unwanted
staff turnover|create an environment
where||
|||loses valuable
Centre|people are fully respected
and||
|||specific knowledge
and|empowered
and want to work||
|||expertise.
It also|long term for the Charity.||
|||consumes
time finding and|Remuneration
is as competitive||
|||training
replacement
staff.|as the Charity can afford.||
|Unexpected|Probable|Manageable
—the building|A maintenance
review ofthe|The Board of|
|Centre|(209c-|which we lease from
LBH|Centre was completed
in 2019|Trustees.|
|maintenance|SON)|is old and historically
has|which resulted
in a|The Centre Manager.|
|and operating||been quite poorly|comprehensive
list of|All licensees.|
|expenses||maintained.
Unexpected|maintenance
priorities.|LBH.|
|||essential
maintenance|Only essential
maintenance
was||
|||with a material
cost can|done
in 2020 and 2021, but in||
|||reduce the funding that is|2022 some much needed||
|||available for the youth|redecoration
and||
|||programme.
The same|refurbishment
was completed.||
|||would
apply given|Licensees are responsible
for||
|||substantial
increases
in|maintaining
their spaces in a||
|||certain operating|safe and secure state and, upon||
|||expenses such as for gas|vacating,
ensuring
that their||
|||and electricity supplies.|space is not in a worse||
||||condition
than when they||
||||signed their license.||
||||Under its lease obligation,
LBH||
||||is responsible
for the Centre's||
||||roofing and external
masonry||
||||and regularly
repairs both.||
|Theft of|Linlikely|Manageable-the
Charity|CCTV cameras monitor
all|The Centre Manager,|
|assets|(59o.2090)|does not own any high|points ofaccess and corridors|The Youth Team.|
|||value, mission
critical|24-7.The Charity
has a rolling|All licensees.|
|||physical assets. Staff are|contract with Securitas for a call||
|||responsible
for the|alert and rapid response||
|||security oftheir work|intervention
ifthe building's||
|||mobile phones and laptop|alarm system
is activated.||
|||computers.|The last licensee leaving the||
||||building
is responsible
for||
||||locking the front door and||
||||initiating
the alarm system.||
||||Licensees are responsible
for||
||||the security oftheir assets and||
||||must keep their spaces secure.||
##
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|||||||||EXTERNAL|EXTERNAL|EXTERNAL||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Key risk|Likelihood|Potential|impact|||||||Mitigations|||Who owns the risk|
|Lease expiry|Unlikely|Catastrophic||—our||lease||||The Board ofTrustees works to|||The Board of|
||(Sya - 209o)|with
LBH will||expire|||in|||ensure that the Centre is|||Trustees.|
|||November|2024.||If|the||||maintained
to ensure safe|||LBH.|
|||lease is not renewed||||||and||operations
at all times.||||
|||extended|beforehand,||||||the|By building
a successful track||||
|||Centre may be forced||||||to||record ofan independent,||||
|||close.||||||||dynamic
and valued youth||||
|||Grant providers,|||donors|||||service which
is as securely||||
|||and sponsors||are|wary|||||funded
as it can be, the Board||||
|||aboutfunding||a||||||ofTrustees expects to agree a||||
|||programme||which||may|||be|new lease with
LBH in advance||||
|||terminated|ifthe||lease||||is|ofthe lease expiry date.||||
|||not renewed.||||||||With support
from our||||
|||Key staff are||becoming||||||Honorary
Solicitor,||||
|||more concerned|||about|||||trustees are working
with||||
|||their long|term careers|||||||Avison Young, Property||||
|||and long term licensees||||||||Surveyors,
and the Council|in|||
|||are also increasingly||||||||order to agree terms for a new||||
|||concerned|about||their|||||lease with
LBH.||||
|||activities.||||||||||||
|Cyber fraud|Rare|Material —if||the|Charity's|||||Online banking
login details|are||Board ofTrustees.|
||(& 59o)|Bank accounts were||||||||confidential
and restricted|to||The Centre Manager.|
|||hacked and money|||||stolen|||two Trustees and the Accounts|||The Accounts|
|||this would|threaten||||both|||Manager
via their personal|||Manager.|
|||its liquidity|and solvency.|||||||security devices and mobile||||
|||||||||||phones.||||
|||||||||||Both Trustees
log in regularly||to||
|||||||||||review
all accounts and check||||
|||||||||||for any suspicious transactions||||
|||||||||||which are then investigated||||
|||||||||||promptly.||||
|||||||||||The Charity's
bank account||||
|||||||||||details are only shared
with||||
|||||||||||bona fide donors, grant||||
|||||||||||providers
and sponsors.||||
|||||||||||The Chair has participated|in an|||
|||||||||||on-line Cyber fraud prevention||||
|||||||||||tutorial
and promptly
shared||all||
|||||||||||key learnings
with
all Trustees||||
|||||||||||and staff.||||
|||||||||||Deposits held
in a bank (HSBC)||||
|||||||||||that is highly rated and||||
|||||||||||authorised
by the Prudent||||
|||||||||||Regulation
Authority
are||||
|||||||||||protected
up to E85,000.The||||
|||||||||||deposit protection
limit applies||||
|||||||||||to the total eligible deposits of||||
|||||||||||each person, per PRA-||||
|||||||||||authorised
firm. It is hoped|that|||
|||||||||||the government
will raise the||||
|||||||||||protection
limit materially.||||
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||||||EXTERNAL|EXTERNAL|EXTERNAL|||
|---|---|---|---|---|---|---|---|---|---|
|Key risk|Likelihood|Potential||impact|||Mitigations||Who owns the risk|
|Personal data|Rare|Material-||our reputation|||The confidential
data on young||Board ofTrustees.|
|loss or theft|(&SFE)|would be||damaged|and||people is saved on a laptop||The Youth Team.|
|||confidence||in our youth|||which
is password
protected.||The Centre Manager.|
|||service would be reduced|||||This laptop
is stored securely|at||
|||ifthe personal
details of|||||the Centre.|||
|||the young||people|||Confidential
data on licensees,|||
|||attending||the Centre or|||suppliers
and Trustees
is saved|||
|||the Friends ofthe Hogarth|||||on another computer
which
is|||
|||group were either|||lost or||password
protected.|||
|||stolen.|||||Key statistics on youth user|||
||||||||ages, gender,
backgrounds,|||
||||||||addresses
and participation|||
||||||||frequency
are maintained
by|||
||||||||the youth team
in the secure|||
||||||||IYSSdatabase
under
a contract|||
||||||||with
LBH.|||
||||||||Personal
information
on the|||
||||||||Friends ofthe Hogarth
group|is||
||||||||securely stored and only shared|||
||||||||on a need to know basis,|||
||||||||marked
Private &Confidential.|||
|Cost inflation|Very likely|Material-||since Russia's|||l.icense fees are increased
every||Board ofTrustees.|
||(50N-|invasion|ofthe Ukraine|||on|year with the aim oftracking||The Centre Manager.|
||1009o)|24e February 2022|||the||inflation
over time.|||
|||cost ofour gas and|||||Every effort is made to ensure|||
|||electricity||supplies|has||competitive
tendering
for all|||
|||almost trebled. Elevated|||||maintenance
and supply|||
|||inflation|has also led to||||contracts.|||
|||higher maintenance|||and||Notwithstanding
a competitive|||
|||sundry costs as well as|||||market, the costs ofgas and|||
|||higher staff compensation.|||||electricity supplies are outside|||
||||||||the Charity's
control and both|||
||||||||increased
very materially
in|||
||||||||2022. Every effort is made to|||
||||||||turn off unnecessary
lighting|||
||||||||and minimise
central heating|||
||||||||time. It was decided to lock in|a||
||||||||fixed unit price for both gas and|||
||||||||electricity
in early 2022for a 12|||
||||||||month
period.|||
||||||||Each year the Charity applies|||
||||||||for and is typically granted
an|||
||||||||exemption
from Business Rates.|||
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|||||2022|2022|2022|2021|
|---|---|---|---|---|---|---|---|
|||||Unrestricted|Restricted|||
|||||Centre|Youth|Total||
|||||Operations|Service|||
||||Notes|||||
|INCOME||||||||
|LBH Grants|||||42,572|42,572|25,216|
|Other Grants and Donations &||||||||
|Sponsorships||||1,000|66,135|67,135|45,778|
|Licence Fees||||106,809||106,809|80,771|
|Halls &Other||||33,723||33,723|16,658|
|Canteen &Memberships||||2,261|3,787|6,048|4,760|
|Bank interest||||120||120|8|
|Total Incoming Resources||||143,913|112,494|256,407|173,191|
|EXPENDITURE||||||||
|Bad Debtors||||||0|0|
|Canteen
Supplies|||||1,699|1,699|1,711|
|Depreciation||||4,182||4,182|4,342|
|Holiday Projects|||||7,925|7,925|3,586|
|Youth Sessions|||||444|444|245|
|Grants &Other Projects|||||8,339|8,339|6,720|
|Building Security||||951||951|1,010|
|Utilities||||32,947||32,947|13,250|
|Building Maintenance|&Cleaning|||21,632||21,632|24,220|
|Sub Total||||59,712|18,407|78,119|55,084|
|MANAGEMENT &||||||||
|ADMINISTRATION||||||||
|Contractors||||28,155|96,860|125,015|96,152|
|Accounts review||||720||720|810|
|Administrative
costs||||3,520|1,367|4,887|4,034|
|Bookkeeping &Legal|Pees|||2,492||2,492|2,029|
|Clubs for young people||insurance|||627|627|452|
|Trustee public liability||insurance||409||409|408|
|Sub Total||||35,296|98,854|134,150|103,885|
|Total Expenditure||||95,008|117,261|212,269|158&969|
|Net incoming
resources
in year||||48,905|-4,767|44,138|14,222|
|Balances b/fwd 31Dec||21||74,204|49,964|124,168|109,946|
|Transfer of Funds||||||0|0|
|Balances c/fwd 31Dec 2022||||123,109|45,197|168,306|124,168|
|||Note|2022|ZOZ1|
|---|---|---|---|---|
||||E|E|
|FIXEDASSETS|||||
|Net tangible assets||10|5,562|9,744|
|CURRENT ASSETS|||||
|Debtors|||1,228|724|
|Other debtors &Prepayments|||2,391|1,259|
|Cash at bank and in hand|||185,226|126,242|
||||188,845|128,225|
|CREDITORS: Amounts|falling due within one year|12|-26,101|-13,801|
|NET CURRENT ASSEFS|||16Z,744|114,424|
|NET ASSETS||13|168,306|124,168|
|FUNDS|||||
|Unrestricted||14|123,109|74,204|
|Restricted||15|45,197|49,964|
|TOTAL FUNDS|||168,306|124,168|
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||2022 and 2021|
|---|---|
|Motor vehicles|25%|
|Equipment|2590|
|Property improvements|109o|
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||2022|2021|
|---|---|---|
||E|6|
|Chinese Medicine|11,592|9,063|
|Dojo|16,260|11,100|
|Fitnessology|19,200|14,900|
|Little Forest Folk|24,588|24,653|
|Little Kickers|5,326|3,755|
|Mannan
Education|11,043|8,300|
|RCCG|12,200|9,000|
|Gala Bell|6,600||
|Halls ik Other|33,723|16,658|
||140,532|97,429|
##
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|||2022|2021|
|---|---|---|---|
|||f|f|
|Building|Maintenance|9,634|15,684|
||Cleaning|11,998|8,536|
|||21,632|24,220|
|Annual|equipment|and|system maintenance|1,310|
|---|---|---|---|---|
||||Electrical|564|
||||Plumbing
& Heating|917|
||||Redecoration|2,803|
||||LBH Service Contract|1,874|
||||Various repairs|1,342|
||||Various Equipment|824|
|||||9,634|
##
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||2022|2021|
|---|---|---|
||6|6|
|IT|416|738|
|Office Su pplies|122|137|
|Telephone|1,039|933|
|Sundry|3,310|2,226|
||4,887|4,034|
##
|||Assets|Total|
|---|---|---|---|
|||E|f|
|Cost|At 1January 2022|22,168|22,168|
||Additions|0|0|
||At 31December 2022|22,168|22,168|
|Depreciation|At 1January 2022|12,424|12,424|
||For the year|4,182|4,182|
||At 31December 2022|16,606|16,606|
|Net Book Value|At 31December 2021|9,744|9,744|
||At31December 2022|5,562|5,562|
##
##
##
|||||||
|---|---|---|---|---|---|
|censee debtors|and other deb|tors are detailed|as follows.|||
||2022|2021|||2022|
||6|6|||6|
|Mikes Judo|||244|2022 Q4 Gift Aid|503|
|Others|||120|Jan 23 - Mar 23 YSinsurance|159|
|Adeniyi
Olowu||190|0|2023 Apr-Dec H&S services|437|
|Corridor 7 Ltd||103|0|2023 ICO annual
registration|80|
|L Bof Hounslow||0|360|2023 PI &Trustee Insurance|344|
|Pulse Healthcare|Ltd|930|0|Jan -Mar 23water &waste|626|
||1,22B||724|Jan 23 Securitas|79|
|||||2023 Q1IYSSlicence|163|
||||||2,391|
|12.CREDITORS: AMOUNTS
FALLING|12.CREDITORS: AMOUNTS
FALLING|12.CREDITORS: AMOUNTS
FALLING|DUE|WITHIN|ONE|YEAR|||
|---|---|---|---|---|---|---|---|---|
||2022|||2021|||||
||f|||f|||||
|Trade Creditors
9,097|||||1,598||||
||Accruals
1,563||||1,444||||
|Licensee|Deposits
14,130|||10,760|||||
|Deferred|income
1,311||||nil||||
||26,101|||13,802|||||
|||||||||Deferred|
|||Creditors||||Accruals||Income|
|Amtec Cleaning Services Limited||1,008||Examiner||810|2023 Pruhealth|216|
||Bedford Park Services||470|LBH|VAT|753|2023 Rock Choir|945|
||Castle Water|1,253||||1,563|2023 K Gardner|150|
||Dani Karas|1,644||||||1311|
||EON (NPower)|1,055|||||||
||EpH 2017 Ltd||60||||||
||J's ABP Service||264||||||
||TGP (Gas)|3,343|||||||
|||9|097||||||
##
##
||||Unrestricted|Restricted|Total|
|---|---|---|---|---|---|
||||Fund|Fund||
||||f|f|f|
||Fixed|Assets|0|5,562|5,562|
|Net|Current|Assets|123,109|39,635|162,744|
||Net|Assets|123,109|45,197|168,306|
##
||At 1stJanuary 2022|74,204|
|---|---|---|
|Net|Incoming
Resources|48,905|
|At|31st December 2022|123,109|
##
||At 1stJanuary 2022|49,964|
|---|---|---|
|Net|Incoming
Resources|-4,767|
||Tota I|45,197|
||Transfer of Funds||
|At|31st December 2022|45,197|
##
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##
||||Dec 22|Dec21|
|---|---|---|---|---|
|OPERATING ACTIVITIES|||||
|Surplus|for the Year||44,138|14,222|
|Adjustments|to reconcile Net Income||||
|to net cash provided||by operations:|||
|||Accounts Receivable|-504|-746|
||Depreciation
—Equipment||4,182|4,342|
|||Other debtors|109|-154|
|||Prepayments|-1,241|1,569|
|||Other Creditors||-176|
|||Accounts Payable|7,500|-4,370|
|||Accruals|119|634|
|||Deferred Income|1,311||
|||Licensee Deposit|3,370|2,110|
|Net cash provided||by Operating
Activities|58,984|17,431|
|INVESTING ACTIVITIES|||||
||Fix Asset (F&Fand Equipment)||||
|Net cash|provided|by Investing
Activities|||
|Net cash increase||for period|58,984|17,431|
|Cash at|beginning|ofperiod|126,242|108,811|
|||Cash at end of period|185,226|126,242|