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2021-12-31-accounts

Page(s)
Introduction 3-4
Chair Person's Statement
Charity's
Risk Register		 13-17
Directors' Report 18-19
Report ofthe Independent Examiner 20
Statement ofFinancial Activities
Balance Sheet 22
Notes tothe Accounts 23-29

Ukellhood Potential impact Potential impact
Rare Catostrophic —a material The Board ofTrustees works The Board of
(&5%) breach ofsafeguarding
rules involving ayoung		 very dosely with the Youth
Oflicer who authors our		 Trustees.
The Youth		 Workers.
person(s) on site could saleguarding
polides and		 The Centre Manager.
severely damage the ensures their full All licensees and
Charity's good reputation implementation. their dients.
and ultimately result in The Youth Officer provides a All Centre users
the Centre's permanent monthly report tothe Board of Indudlng contractors
closure. Trustees which starts with a and suppliers.
review ofsahguarding.
Photographs
ofthe two
Safeguarding
Offfcers (Denny
Anthony
and Naomi Alleyne)
are now displayed
around the
Centre and on our website.
Regular reminders are sent to
all licensees reiterating the
protocols and the importance
ofcompliance
with all
safeguarding
controls.
New and dearer safeguarding
signage has been displayed
throughout
the Centre.
Apenalty system for minor
infringements
has been
established
e4i., ifalicensee
client enters a safeguarded
zone without supervision.
Maintenance
contractors are
asked to work outside af
safeguarding
hours ifpossible.
CCTV cameras monitor all
safeguarded
zones 24-7.
Recordings are used as
evidence ofsafeguarding
breaches and to learn. We
continue towork on a
safeguarding
protocol with our
neighbour tocover our shared
playground.

INTERNAL INTERNAL
Loss
term		 ofnear
liquidity		 Unlikely
(5%-20%)		 Manageable-
barring a
very material unforeseen
expense, the impact oFa
licensee default on the		 Ucensees are monitored
and as
necessary pursued
by the
Centre Manager to ensure
prompt and full payment of		 The Board of
Trustees.
The Centre Manager.
charity's liquidity
is		 monthly
license fees.
generally manageable, licensees must pay via bank
albeit unwelcome
and		 to transfer-
all cash and cheque
be avoided. The dosure of payments
have been stopped.
the Centre, as occurred for The Charity has a small finandal
almost three months in reserve which isaprotective
2020, and further buffer should license fees stop
operating restrictions in forwhatever reason.
Q12021 have depleted All ofthe Charity's cash is
the Charity's free cash deposited
with a high quality,
position vs.year end 2019. global financial institution
(HSBC)in accounts with
immediate
access.
Our bank accounts are checked
online regularly
by two Trustees
and the Accounts M
Probable Manageable- a Ucense agreements for long- The Centre Manager.
(20%- temporary
loss oFhcense		 term hcensees indude a three-
50%) fees is manageable month notice penod which
provided the vacated gives the Centre Manager time
space is Sled within 1-2 to lookfor alternative
licensees.
months. New licensees are partly
selected based on the duration
that they will license the
Unlikely Material- lossofrevenue The Centre Manager monitors The Board of
(5%-20%) ifa licensee fails to pay all licensee activities, ensuring Trustees.
their monthly license fee their franchise remains viable. The Centre Manager.
can reduce funding Before being offiered aspace, all All licensees.
available for the youth new licensees must complete a
service. KYCform which requires two
references and information
on
the business's
ownership
and
funding. Preference isgiven to
proven businesses
rather than
start ups. The Centre Manager
updates the Board with a
debtor's report. Failure to pay
monthly
license fees represents
a breach ofcontract and notice
may be served on the
defaulting
licensee, requiring
them tovacate their space. All
licensees pay adeposit ofat
least one month which may be
withheld.
An annual license fee
revenue forecast is provided
by
the Centre Manager who
u
ates itmonthly.

INTERNAL INTERNAL
Ukelihood
Unlikely
(5% —20%)		 Poientlal Impact
Material- although
subject toa notice period,
ifeither the Youth Officer		 Working dosely with the youth
team, promoting
full
transparency
across the entire		 The Board af
Trustees.
The Youth Officer.
orSenior Youth Worker organization
and paying afair		 The Centre Manager.
were to leave or become remuneration
appropriate to
unavailable towork due to each role, the Board ofTrustees
poor health orother looks to build staff layalty.
reasons, delivery af the By continuing to improve
youth programme
would		 organisational
culture and
be at risk as would its local imposing azeio tolerance for
franchise and standing. unacceptable
behaviours,
we
Unwanted
staff turnover		 intend tocreate an
loses valuable Centre environment
where people are
specific knawledge
and		 fully respected and empowered
expertise. Italso and want towork long term for
consumes time finding and the Charity.
training replacement
staff.		 Remuneration
isas competitive
asthe Charity can afford.
Unexpected
Centze		 Probable
(20%-		 Manageab/e-
the building
which we lease from LBH		 Amaintenance
review afthe
Centre was completed
in 2019		 The Board of
Trustees.
maintenance 50%) isold and historically
has		 which resulted
in a		 The Centre Manager.
alxl operating been quite poorly comprehensive
list of		 Ucensees.
expenses maintained.
Unexpected		 maintenance
priorities.		 LBH.
essential maintenance Duetofunding constraints,
only
with a material costcan essential maintenance
was
reduce the funding that is done in 2020and 2021.
available forthe youth Ucensees are responsible for
programme.
The same		 maintaining
their spaces in a
would apply given safe and secure state and, upon
substantial
increases in		 vacating, ensuring that their
certain operating space isnat in aworse
expenses such asgas and condition than when they
electricity. signed their hcense
Under its lease obligation,
LBH
is responsible for the Centre's
rooiing and external masonry
and performed
repairs in 2020
and 2021.
Unlikely Manageabie —the Charity CCTVcameras monitor all The Centre Manager.
(5%-20%) does not own any high points ofaccess and corridors All licensees.
value, mission critical 24-7.The Charity has.a rolling
physical assets Staffare abstract with Securitas foracall
responsible forthe alert and rapid response
security aftheir work intervention
ifthe building's
mobile phones and laptop ahem system isactivated.
computers. The last licensee leaving the
building
is responsible for
locking the Sont door and
initiating the alarm system.
Ucensees are responsible for
the security aftheir assets and
must keep their spaces secure.

Unlikely
(5%-20%)		 CatastroplIic- our lease
agreement
with LBHis
currently scheduled to
expire towards the end af
2024.ifthe lease is not		 The Board ofTrustees works to
ensure that the Centre is
maintained to ensure safe
operations at all times.
By building asuccessful track
renewed
and extended		 record of an independent,
beforehand, the Centre
may beforced todose.
Grant providers,
donors
and sponsors are wary
about funding a
programme
which may be
terminated
Ifthe lease Is		 dynamic and valued youth
service which isassecurely
funded as itcan be,the Board
ofTrustees hopes toagree a
new lease with LBH in advance
ofthe lease expiry date.
Trustees are currently
in touch
not renewed. with Avison Young, Property
Key staff are also
becoming more concerned		 Surveyors, and the Council in
order toagree terms for a new
about their long term lease with LBH.
Rare
(&5%)		 career development.
Material- ifthe Charity's
Bank accounts were
hacked and money stolen,
this would threaten
both
its liquidity
and solvency.		 Online banking iogin details are
confidential
and restricted to
two Trustees and the Accounts
Manager via their personal
security devices and mobile		 Board of Trustees.
The Centre Manager.
The Accounts
Manager.
phones.
Both Trustees log in IeguLariy to
review all accounts and check
for any suspidous transactions
which are then investigated
promptly.
Our bank account details are
only shared with bona fide
donors, grant providers and
sponsors.
The Chair has partidpated
in an
on-line Cyber fraud prevention
tutorial and promptly
shared all
key learnings
with ali Trustees
and staff.
Deposits held in a bank (HSBC)
that is highly rated and
authorised
by the Prudent
Regulation
Authority are
protected
up toGS,OOO.The
deposit protection
limit applies
tothe total eligible deposits af
each person, per PRA-
authorised
firm.

Rare
(&5%)		 Material —our reputation
would be damaged
and
confidence in our youth
service would be reduced		 The confidential
data on young
people issaved an a laptop
which ispassword pratected.
This laptap isstored securely at		 Board af Trustees.
The Youth Team.
The Centre Manager.
ifthe personal details of
the young people
attending the Centre or
the Friends ofthe Hogarth		 the Centre.
Confidential
data an licensees,
suppliers
and Trustees issaved
on another computer
which is
group were either lost or
stolen.		 password pratected.
Key statistics on youth user
ages, gender, backgrounds,
addresses and participation
frequency are maintained
by
the youth team inthe secure
IYSSdatabase under acontract
with LBM.
Personal information
on the
Friends ofthe Hogarth group is
securely stored and only shared
by Trustees on aneed toknow
basis, marked Private L
Confidential.
Very likely
(50%-
100%)		 Manageable —typical
annual cost inflation of2-
3%isexpected, although
much higher rates ofcost		 Ucense fees are typically
increased by 2-3%every year.
Every effort ismade toensure
competitive
tendering for all		 Board af Trustees.
The Centre Manager.
inflation are likely in 2022. maintenance
and supply
contracts.
Natwithstanding
acompetitive
market, the costs ofgas and
electricity supplies are outside
the Charity's control and bath
have increased very matenally
in 2022.Every elfort is made to
turn aff unnecessary
lighting
and minimise central heating
time. Itwas decided to lock in a
fixed unit price for bath gas and
electricity in early 2022for a12
month period.
Each year the Charity applies
for and istypically granted an
exem
on Rom Business Rates.

2021
2021		 2021
2021		 2021
Untustrictnd
Restricted
Centre
Youth		 Total 12Months
Operations
Service
Notes
0 5,400
London Youth 25+16 25+16 9,137
LBHGnmts
Other Gnmts and Daiiations dt
Sponsarships
Licence Fees
Halls4 Other
Car~i
Youth Service		 5,000
80,771
16,658
835		 40,77$ 2/$7
1,637		 45,778
80,771
16,658
3,123
1,637
8		 20,6$5
51,&66
7,$02
2/68
1,579
83
Bank interest
Total Incoming Resources 103+72 69@18173,191 9K/19
EXPENIKIWRK 0 135
BadDebtors
Canteen Supplies		 1,711 1711
4/42		 2,079
4@&2
Depreciation
Holiday Projects
Youth Sessions
Gnmts dt Other projects
Buihhng Security
Utilities
Buihhng Maintenance
dt, Cleaning		 1,010
13+50
24~0		 3/86
245
6,720		 3/86
245
6,720
1,010
13/50
24+20		 1,8$6
1/03
2,894
1,052
13,567
24+$4
51~1
MANAGEMENT
A
ASMINISE'RATION
Contractors
Accounts review
Adininistnitive
costs		 15,101
810
3,869		 $1,051
165		 96,152
$10
4,034		 75,6N
$10
3~5
Bookkeeping dt Legal Fees
Clubs foryoimg people insimmce		 2,029 452 2,029
452
408		 2+00
712
40$
Trustee public liability
Snb Total		 hmuunce ~17 $1~ II+48
Total Expenditure 65+39 SXP3 15SPH
Net incoming resources in year
Balances b/fwd 31 Dec20
Tnmsfer of Funds		 38@33
35,970		 -24+12
73PT6		 1~
109,946
0		 145+96
0
109P4i
Balances dArd 31Dec2421

IMlUNlCE SHEETAT$1MCEItlBER2021
Note 2621
f
FIXEDASSETS
Net tangible assets
10		 9,744 14,086
CURRENT ASSETS 724 -23
Debtors
Other debtors &Prepayments
Cash at bank and in hand		 1,259
126,242
128,225		 2,675
108,811
111,463
CREDITORS:Aiiaxnits falmng due within one year
KETCURRENT ASSETS 114,424 95,860
NETASSETS
FUNDS
Unrestricted
Restricted
TOTAL FUNDS
14
15		 74,204
49,964
124+68		 35,970
73,976
sea„rt46

Sponsors hips
comprised the follo		 hips
comprised the follo		 wing:
Analytical
People		 500
B&Q 5,000
Cornel Lucas Collection 500
Ooherty ITSolution 1,000
Helicon 500
Phastar 1,000
Virgin Media 1,000
Whitman
Co		 wine event 250
Gift Aided Donations 27,991
HMRC Gift Aid 3,481
0onntions not nf466ln for Gnt rod 4.556
4577$

2021 2020
f f
Electricity S,416 5,675
Gas 6,6S6 6,556
Water L148 1,336
13+50 13+61

2621
2020
f
f
Building Maintenance
Qeaning		 1S,684
8,536
15,419
S~
24~
The small decrease in cleaning expenses isdue to reduced ~eekly cleaning hours from October 2021
as Covid related deaning
protocols were relaxed. Total building malignance
expendlhwe
in 2021
comprised ofthe following items:
ofthe following items:
Water Risk Assessment 660
Redecoration 3,323
Annual equipment and system maintenance 1,505
Electrical 1,S94
LBHService Contract 2,241
Carpet fitting in studio 276
OCR 2,275
Various repairs 339
Misc Equipment 308
PPL License 1,083
Plumbing
&Heating		 1,780

2020f
IT 738 917
Oflice Supplies 137 172
Telephone 933 953
Sundry 2,225
4,$$		 1,503

Assets Total
f
Cost At 1January 2021
Additions		 22,168
0		 22,168
0
At31December 2021 22,168 22,168
Depreciation At 1January 2021
Forthe year		 8,082
4,342		 8,082
4,142
At31December 2021 12,424 12,424
Net BookValue At31December 2020 14,086 14,086
At91Qeeember 2821 9744 9,744

Unrestricted Itestricted
Fund Fund
f		 f
Fixed Assets 0 9,744 9,744
Net Current
Net		 Assets
Assets		 74,204
74,204		 40220
49,964		 114,424
124,16S

16.
CASH FLOW REC		 ONCIUATION
Dec21
OPEIIATING ACTIVITIES
Profit forthe Year 14,222 -36,050
Adjustments
to recondle Net Income
to net cash provided
by operations:
Accounts Receivable		 -746 987
Depreciation - Equipment 4,342 4,302
Other debtors -154 -498
P repayments
Youth Worker Petty Cash		 1,569
-1		 -316
7
Accounts Payable -4,370 -6,578
Accruals 634 -1,433
Licensee Deposit 2,110 1,792
Other Creditors -175 -360
Net cash provhled
by Operating
Activities		 17,431 -38,148
INVESTING ACTIVITIES
FixAsset (FIEFand Equipment) -1,367
Net cash provided by Investing Activities -1,367
Net cash Increase for period 17,431 -39,515
Cash at beginning ofperiod 108,811 148,327
Cash at end ofperiod 126,242 108+11