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|||Page(s)|
|---|---|---|
|Introduction||3-4|
|Chair Person's Statement|||
|Charity's
Risk Register||13-17|
|Directors' Report||18-19|
|Report ofthe Independent|Examiner|20|
|Statement ofFinancial Activities|||
|Balance Sheet||22|
|Notes tothe Accounts||23-29|
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|Ukellhood|Potential impact|Potential impact||||
|---|---|---|---|---|---|
|Rare|Catostrophic —a material||The Board ofTrustees works|The Board|of|
|(&5%)|breach ofsafeguarding
rules involving ayoung||very dosely with the Youth
Oflicer who authors our|Trustees.
The Youth|Workers.|
||person(s) on site could||saleguarding
polides and|The Centre Manager.||
||severely damage the||ensures their full|All licensees and||
||Charity's good|reputation|implementation.|their dients.||
||and ultimately|result in|The Youth Officer provides a|All Centre|users|
||the Centre's permanent||monthly report tothe Board of|Indudlng|contractors|
||closure.||Trustees which starts with a|and suppliers.||
||||review ofsahguarding.|||
||||Photographs
ofthe two|||
||||Safeguarding
Offfcers (Denny|||
||||Anthony
and Naomi Alleyne)|||
||||are now displayed
around the|||
||||Centre and on our website.|||
||||Regular reminders are sent to|||
||||all licensees reiterating the|||
||||protocols and the importance|||
||||ofcompliance
with all|||
||||safeguarding
controls.|||
||||New and dearer safeguarding|||
||||signage has been displayed|||
||||throughout
the Centre.|||
||||Apenalty system for minor|||
||||infringements
has been|||
||||established
e4i., ifalicensee|||
||||client enters a safeguarded|||
||||zone without supervision.|||
||||Maintenance
contractors are|||
||||asked to work outside af|||
||||safeguarding
hours ifpossible.|||
||||CCTV cameras monitor all|||
||||safeguarded
zones 24-7.|||
||||Recordings are used as|||
||||evidence ofsafeguarding|||
||||breaches and to learn. We|||
||||continue towork on a|||
||||safeguarding
protocol with our|||
||||neighbour tocover our shared|||
||||playground.|||
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|||||||INTERNAL|INTERNAL||
|---|---|---|---|---|---|---|---|---|
|Loss
term|ofnear
liquidity|Unlikely
(5%-20%)|Manageable-
barring a
very material unforeseen
expense, the impact oFa
licensee default on the||||Ucensees are monitored
and as
necessary pursued
by the
Centre Manager to ensure
prompt and full payment of|The Board of
Trustees.
The Centre Manager.|
||||charity's|liquidity
is|||monthly
license fees.||
||||generally|manageable,|||licensees must pay via bank||
||||albeit unwelcome
and|||to|transfer-
all cash and cheque||
||||be avoided. The dosure of||||payments
have been stopped.||
||||the Centre, as||occurred for||The Charity has a small finandal||
||||almost three months|||in|reserve which isaprotective||
||||2020, and further||||buffer should license fees stop||
||||operating|restrictions||in|forwhatever reason.||
||||Q12021|have|depleted||All ofthe Charity's cash is||
||||the Charity's free cash||||deposited
with a high quality,||
||||position|vs.year end||2019.|global financial institution||
||||||||(HSBC)in accounts with||
||||||||immediate
access.||
||||||||Our bank accounts are checked||
||||||||online regularly
by two Trustees||
||||||||and the Accounts M||
|||Probable|Manageable-||a||Ucense agreements for long-|The Centre Manager.|
|||(20%-|temporary
loss oFhcense||||term hcensees indude a three-||
|||50%)|fees is manageable||||month notice penod which||
||||provided|the|vacated||gives the Centre Manager time||
||||space is|Sled|within|1-2|to lookfor alternative
licensees.||
||||months.||||New licensees are partly||
||||||||selected based on the duration||
||||||||that they will license the||
|||Unlikely|Material- lossofrevenue||||The Centre Manager monitors|The Board of|
|||(5%-20%)|ifa licensee fails to pay||||all licensee activities, ensuring|Trustees.|
||||their monthly||license|fee|their franchise remains viable.|The Centre Manager.|
||||can reduce funding||||Before being offiered aspace, all|All licensees.|
||||available|for|the youth||new licensees must complete a||
||||service.||||KYCform which requires two||
||||||||references and information
on||
||||||||the business's
ownership
and||
||||||||funding. Preference isgiven to||
||||||||proven businesses
rather than||
||||||||start ups. The Centre Manager||
||||||||updates the Board with a||
||||||||debtor's report. Failure to pay||
||||||||monthly
license fees represents||
||||||||a breach ofcontract and notice||
||||||||may be served on the||
||||||||defaulting
licensee, requiring||
||||||||them tovacate their space. All||
||||||||licensees pay adeposit ofat||
||||||||least one month which may be||
||||||||withheld.
An annual license fee||
||||||||revenue forecast is provided
by||
||||||||the Centre Manager who||
||||||||u
ates itmonthly.||
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|||INTERNAL|INTERNAL||
|---|---|---|---|---|
||Ukelihood
Unlikely
(5% —20%)|Poientlal Impact
Material- although
subject toa notice period,
ifeither the Youth Officer|Working dosely with the youth
team, promoting
full
transparency
across the entire|The Board af
Trustees.
The Youth Officer.|
|||orSenior Youth Worker|organization
and paying afair|The Centre Manager.|
|||were to leave or become|remuneration
appropriate to||
|||unavailable towork due to|each role, the Board ofTrustees||
|||poor health orother|looks to build staff layalty.||
|||reasons, delivery af the|By continuing to improve||
|||youth programme
would|organisational
culture and||
|||be at risk as would its local|imposing azeio tolerance for||
|||franchise and standing.|unacceptable
behaviours,
we||
|||Unwanted
staff turnover|intend tocreate an||
|||loses valuable Centre|environment
where people are||
|||specific knawledge
and|fully respected and empowered||
|||expertise. Italso|and want towork long term for||
|||consumes time finding and|the Charity.||
|||training replacement
staff.|Remuneration
isas competitive||
||||asthe Charity can afford.||
|Unexpected
Centze|Probable
(20%-|Manageab/e-
the building
which we lease from LBH|Amaintenance
review afthe
Centre was completed
in 2019|The Board of
Trustees.|
|maintenance|50%)|isold and historically
has|which resulted
in a|The Centre Manager.|
|alxl operating||been quite poorly|comprehensive
list of|Ucensees.|
|expenses||maintained.
Unexpected|maintenance
priorities.|LBH.|
|||essential maintenance|Duetofunding constraints,
only||
|||with a material costcan|essential maintenance
was||
|||reduce the funding that is|done in 2020and 2021.||
|||available forthe youth|Ucensees are responsible for||
|||programme.
The same|maintaining
their spaces in a||
|||would apply given|safe and secure state and, upon||
|||substantial
increases in|vacating, ensuring that their||
|||certain operating|space isnat in aworse||
|||expenses such asgas and|condition than when they||
|||electricity.|signed their hcense||
||||Under its lease obligation,
LBH||
||||is responsible for the Centre's||
||||rooiing and external masonry||
||||and performed
repairs in 2020||
||||and 2021.||
||Unlikely|Manageabie —the Charity|CCTVcameras monitor all|The Centre Manager.|
||(5%-20%)|does not own any high|points ofaccess and corridors|All licensees.|
|||value, mission critical|24-7.The Charity has.a rolling||
|||physical assets Staffare|abstract with Securitas foracall||
|||responsible forthe|alert and rapid response||
|||security aftheir work|intervention
ifthe building's||
|||mobile phones and laptop|ahem system isactivated.||
|||computers.|The last licensee leaving the||
||||building
is responsible for||
||||locking the Sont door and||
||||initiating the alarm system.||
||||Ucensees are responsible for||
||||the security aftheir assets and||
||||must keep their spaces secure.||
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|Unlikely
(5%-20%)|CatastroplIic- our lease
agreement
with LBHis
currently scheduled to
expire towards the end af
2024.ifthe lease is not|The Board ofTrustees works to
ensure that the Centre is
maintained to ensure safe
operations at all times.
By building asuccessful track||
|---|---|---|---|
||renewed
and extended|record of an independent,||
||beforehand, the Centre
may beforced todose.
Grant providers,
donors
and sponsors are wary
about funding a
programme
which may be
terminated
Ifthe lease Is|dynamic and valued youth
service which isassecurely
funded as itcan be,the Board
ofTrustees hopes toagree a
new lease with LBH in advance
ofthe lease expiry date.
Trustees are currently
in touch||
||not renewed.|with Avison Young, Property||
||Key staff are also
becoming more concerned|Surveyors, and the Council in
order toagree terms for a new||
||about their long term|lease with LBH.||
|Rare
(&5%)|career development.
Material- ifthe Charity's
Bank accounts were
hacked and money stolen,
this would threaten
both
its liquidity
and solvency.|Online banking iogin details are
confidential
and restricted to
two Trustees and the Accounts
Manager via their personal
security devices and mobile|Board of Trustees.
The Centre Manager.
The Accounts
Manager.|
|||phones.||
|||Both Trustees log in IeguLariy to||
|||review all accounts and check||
|||for any suspidous transactions||
|||which are then investigated||
|||promptly.||
|||Our bank account details are||
|||only shared with bona fide||
|||donors, grant providers and||
|||sponsors.||
|||The Chair has partidpated
in an||
|||on-line Cyber fraud prevention||
|||tutorial and promptly
shared all||
|||key learnings
with ali Trustees||
|||and staff.||
|||Deposits held in a bank (HSBC)||
|||that is highly rated and||
|||authorised
by the Prudent||
|||Regulation
Authority are||
|||protected
up toGS,OOO.The||
|||deposit protection
limit applies
tothe total eligible deposits af||
|||each person, per PRA-||
|||authorised
firm.||
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|Rare
(&5%)|Material —our reputation
would be damaged
and
confidence in our youth
service would be reduced|The confidential
data on young
people issaved an a laptop
which ispassword pratected.
This laptap isstored securely at|Board af Trustees.
The Youth Team.
The Centre Manager.|
|---|---|---|---|
||ifthe personal details of
the young people
attending the Centre or
the Friends ofthe Hogarth|the Centre.
Confidential
data an licensees,
suppliers
and Trustees issaved
on another computer
which is||
||group were either lost or
stolen.|password pratected.
Key statistics on youth user||
|||ages, gender, backgrounds,||
|||addresses and participation||
|||frequency are maintained
by||
|||the youth team inthe secure||
|||IYSSdatabase under acontract||
|||with LBM.||
|||Personal information
on the||
|||Friends ofthe Hogarth group is||
|||securely stored and only shared||
|||by Trustees on aneed toknow
basis, marked Private L||
|||Confidential.||
|Very likely
(50%-
100%)|Manageable —typical
annual cost inflation of2-
3%isexpected, although
much higher rates ofcost|Ucense fees are typically
increased by 2-3%every year.
Every effort ismade toensure
competitive
tendering for all|Board af Trustees.
The Centre Manager.|
||inflation are likely in 2022.|maintenance
and supply||
|||contracts.||
|||Natwithstanding
acompetitive||
|||market, the costs ofgas and||
|||electricity supplies are outside||
|||the Charity's control and bath||
|||have increased very matenally||
|||in 2022.Every elfort is made to||
|||turn aff unnecessary
lighting||
|||and minimise central heating||
|||time. Itwas decided to lock in a||
|||fixed unit price for bath gas and||
|||electricity in early 2022for a12||
|||month period.||
|||Each year the Charity applies||
|||for and istypically granted an||
|||exem
on Rom Business Rates.||
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||||2021
2021|2021
2021|2021||
|---|---|---|---|---|---|---|
||||Untustrictnd
Restricted||||
||||Centre
Youth||Total|12Months|
||||Operations
Service||||
|||Notes|||||
||||||0|5,400|
|London Youth||||25+16|25+16|9,137|
|LBHGnmts|||||||
|Other Gnmts and Daiiations dt
Sponsarships
Licence Fees
Halls4 Other
Car~i
Youth Service|||5,000
80,771
16,658
835|40,77$ 2/$7
1,637|45,778
80,771
16,658
3,123
1,637
8|20,6$5
51,&66
7,$02
2/68
1,579
83|
|Bank interest|||||||
|Total Incoming Resources|||103+72|69@18173,191||9K/19|
|EXPENIKIWRK|||||0|135|
|BadDebtors
Canteen Supplies||||1,711|1711
4/42|2,079
4@&2|
|Depreciation
Holiday Projects
Youth Sessions
Gnmts dt Other projects
Buihhng Security
Utilities
Buihhng Maintenance
dt, Cleaning|||1,010
13+50
24~0|3/86
245
6,720|3/86
245
6,720
1,010
13/50
24+20|1,8$6
1/03
2,894
1,052
13,567
24+$4|
|||||||51~1|
|MANAGEMENT
A|||||||
|ASMINISE'RATION
Contractors
Accounts review
Adininistnitive
costs|||15,101
810
3,869|$1,051
165|96,152
$10
4,034|75,6N
$10
3~5|
|Bookkeeping dt Legal Fees
Clubs foryoimg people insimmce|||2,029|452|2,029
452
408|2+00
712
40$|
|Trustee public liability
Snb Total|hmuunce||~17|$1~|II+48||
|Total Expenditure|||65+39|SXP3|15SPH||
|Net incoming resources in year
Balances b/fwd 31 Dec20
Tnmsfer of Funds|||38@33
35,970|-24+12
73PT6|1~
109,946
0|145+96
0
109P4i|
|Balances dArd 31Dec2421|||||||
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|IMlUNlCE SHEETAT$1MCEItlBER2021|||
|---|---|---|
|Note|2621||
||f||
|FIXEDASSETS
Net tangible assets
10|9,744|14,086|
|CURRENT ASSETS|724|-23|
|Debtors
Other debtors &Prepayments
Cash at bank and in hand|1,259
126,242
128,225|2,675
108,811
111,463|
|CREDITORS:Aiiaxnits falmng due within one year|||
|KETCURRENT ASSETS|114,424|95,860|
|NETASSETS|||
|FUNDS
Unrestricted
Restricted
TOTAL FUNDS
14
15|74,204
49,964
124+68|35,970
73,976
sea„rt46|
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|Sponsors|hips
comprised the follo|hips
comprised the follo|wing:|
|---|---|---|---|
||Analytical
People||500|
|||B&Q|5,000|
||Cornel Lucas|Collection|500|
||Ooherty|ITSolution|1,000|
|||Helicon|500|
|||Phastar|1,000|
||Virgin Media||1,000|
||Whitman
Co|wine event|250|
||Gift Aided|Donations|27,991|
||HMRC Gift Aid||3,481|
|0onntions|not nf466ln|for Gnt rod|4.556|
||||4577$|
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||2021|2020|
|---|---|---|
||f|f|
|Electricity|S,416|5,675|
|Gas|6,6S6|6,556|
|Water|L148|1,336|
||13+50|13+61|
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||2621
2020|||
|---|---|---|---|
||f
f|||
|Building Maintenance
Qeaning|1S,684
8,536
15,419
S~
24~|||
|The small decrease in cleaning expenses isdue to reduced ~eekly cleaning hours from October 2021
as Covid related deaning
protocols were relaxed. Total building malignance
expendlhwe
in 2021||||
|comprised ofthe following items:||||
|ofthe|following|items:||
|---|---|---|---|
|||Water Risk Assessment|660|
|||Redecoration|3,323|
|Annual|equipment|and system maintenance|1,505|
|||Electrical|1,S94|
|||LBHService Contract|2,241|
|||Carpet fitting in studio|276|
|||OCR|2,275|
|||Various repairs|339|
|||Misc Equipment|308|
|||PPL License|1,083|
|||Plumbing
&Heating|1,780|
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|||2020f|
|---|---|---|
|IT|738|917|
|Oflice Supplies|137|172|
|Telephone|933|953|
|Sundry|2,225
4,$$|1,503|
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|||Assets|Total|
|---|---|---|---|
|||f||
|Cost|At 1January 2021
Additions|22,168
0|22,168
0|
||At31December 2021|22,168|22,168|
|Depreciation|At 1January 2021
Forthe year|8,082
4,342|8,082
4,142|
||At31December 2021|12,424|12,424|
|Net BookValue|At31December 2020|14,086|14,086|
||At91Qeeember 2821|9744|9,744|
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||||Unrestricted|Itestricted||
|---|---|---|---|---|---|
||||Fund|Fund
f|f|
||Fixed|Assets|0|9,744|9,744|
|Net|Current
Net|Assets
Assets|74,204
74,204|40220
49,964|114,424
124,16S|
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|16.
CASH FLOW REC|ONCIUATION|||
|---|---|---|---|
|||Dec21||
|OPEIIATING ACTIVITIES||||
|Profit forthe Year||14,222|-36,050|
|Adjustments
to recondle Net Income||||
|to net cash provided
by operations:
Accounts Receivable||-746|987|
|Depreciation - Equipment||4,342|4,302|
||Other debtors|-154|-498|
|P repayments
Youth Worker Petty Cash||1,569
-1|-316
7|
||Accounts Payable|-4,370|-6,578|
||Accruals|634|-1,433|
||Licensee Deposit|2,110|1,792|
||Other Creditors|-175|-360|
|Net cash provhled
by Operating
Activities||17,431|-38,148|
|INVESTING ACTIVITIES||||
|FixAsset|(FIEFand Equipment)||-1,367|
|Net cash provided|by Investing Activities||-1,367|
|Net cash Increase|for period|17,431|-39,515|
|Cash at beginning|ofperiod|108,811|148,327|
||Cash at end ofperiod|126,242|108+11|