Charity registration number: 1083971
Poole Scouts Districts Finance Committee
Annual Report and Financial Statements for the Year Ended 31 March 2021
Tudor Payne & Co Chartered Accountants 54 Parkstone Road Poole Dorset BH15 2PG
Poole Scouts Districts Finance Committee
Contents
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Reference and Administrative Details 1 to 2
Trustees' Report 3
Independent examiner's report 4
Statement of financial activities 5
Balance Sheet 6
Notes to the financial statements 7 to 15
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The following page does not form part of the statutory financial statements:
Statement of financial activities per fund 16
| Poole Scouts Districts Finance Committee | Poole Scouts Districts Finance Committee | |
|---|---|---|
| Reference and Administrative Details | ||
| Charity name | Poole Scouts Districts Finance Committee | |
| Charity registration number | 1083971 | |
| Principal office | Denis Gooding Centre | |
| 53 Layton Road | ||
| Parkstone, Poole | ||
| Dorset | ||
| Registered office | Denis Gooding Centre | |
| 53 Layton Road | ||
| Parkstone, Poole | ||
| Dorset | ||
| Trustees | Andrew Williams, Chairman | |
| Peter Trayler, Treasurer | ||
| Ragen Bartaby, District Commissioner | ||
| Rev. Lucy Holt, Chaplain | ||
| Marsha McGinn, Group Representative | ||
| Anthony Dakin, Group Representative | ||
| David Trent, Group Representative | ||
| Dave Harrison, Secretary | ||
| Salley Trayler, Appointments Secretary | ||
| Roger Thresh, Group Representative | ||
| Adam Hyland, Group Representative | ||
| Ian Gray, Group Representative | ||
| Martyn Pope, Group Reresentative | (Appointed 1 February 2021) | |
| Bankers | Lloyds Banking Group | |
| 45 Old Christchurch Road | ||
| Bournemouth | ||
| Dorset | ||
| Accountant | Tudor Payne & Co | |
| 54 Parkstone Road | ||
| Poole Dorset Page 1 |
||
| BH15 2PG |
Poole Scouts Districts Finance Committee
Reference and Administrative Details
Investment Advisor
Charles Stanley & Co Ltd Vadatech House Hounsdown Business Park Bulls Copse Road Southampton SO40 9LR
Page 2
Poole Scouts Districts Finance Committee
Trustees' Report
The District Committee for Poole Scouts has continued to operate within the guidelines laid down within the Policy, Organisation and Rules published by Scout Association Headquarters. It ensures that the programme offered by Scout Groups within Poole meet the Districts aims to benefit the youth of Poole by providing training in Scouting.
The Committee’s financial position is as set out in the Balance Sheet and continues to remain healthy. Its reserves are set aside to fund its objects of training young people, which is achieved by following Scouting programmes set out in the Rules. The reserves are also used to maintain Scout properties and fund the administration of Scouting in Poole. A substantial part of the reserves is made up of investments, which are invested in funds with a professional adviser whose remit is to maintain income as high as possible, without reducing the value of the investments. The Corona virus outbreak that has been with us for the whole of the accounting year has had a major impact on income and has resulted in a reduction of c40% in dividend income although the portfolio value has held up well. It seems unlikely that the coming year will see a full recovery. The Executive continues to look at how to increase income in other ways, expanding the income for rentals at both DGC and Burden Hall and overseeing those at Emmerson Hall. The Executive will continue to look sensitively at future requests for the use of District Halls that we may receive. The cash reserves held mean that the reduction in income is not a major issue for the immediately foreseeable future.
The committee continues to provide support to the Groups in Poole. This is achieved through responding to requests for capital funding that improves the way in which Groups support their activities. Our policy for approving grants has not changed in the past year, all requiring presentation to the Executive Committee for ratification before seeking the advice and approval of the Finance Committee. No requests for funding have been received in the past year. However, the Executive Committee remains open to new proposals.
Covid has had an impact on Scouting in the last year with the primary reason being no face to face scouting. This has led to a reduction in the census for our District with youth numbers declining by 18% and adults by 8%. It is expected that these numbers will recover once face to face scouting is back on the agenda. The Appointments Committee continues to work hard with Groups to attract more adult support for both Group and District teams
The District Scout Shop closed from the beginning of the financial year on 1st April 2020. Badges will continue to be available to order. The stock held at the closing date continues to be available for purchase and is slowly reducing. Stock, uniform and non-uniform items will not be replaced as they are sold. A decision on how to manage remaining stock will need to be taken in the not too distant future
The District Team continues to put in a great deal of effort to support the objective of Scouting in Poole, although this has proved difficult in the last year. It is hoped that all objectives can be met in the coming year with the return of face to face scouting. Thanks as always are due to all adult members for the support provided to Scouting in the difficult time experienced over the past year.
The policy adopted for appointing Committee members is set out in the Policy, Organisation and Rules. A full list of Committee members is reproduced on page 1 – Charity Information.
Approved by the Trustees and signed on their behalf by:
…………………………………..
Andrew Williams
Trustee
Date:……………………………..
Page 3
Independent Examiner's Report to the Trustees of
Poole Scouts Districts Finance Committee
I report on the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 5 to 15.
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
......................................... 54 Parkstone Road AT Payne FCA Poole Tudor Payne & Co Dorset Chartered Accountants BH15 2PG Date:................................
Page 4
Poole Scouts Districts Finance Committee
Statement of Financial Activities for the Year Ended 31 March 2021
| Note Incoming resources Incoming resources from generated funds Activities for generating funds 2 Investment income 3 Other incoming resources 4 Total incoming resources Resources expended Costs of generating funds Fundraising trading: cost of goods sold and other costs 5 Charitable activities 6 Governance costs 10 Total resources expended Net (outgoing)/incoming resources before other recognised gains and losses Other recognised gains/losses Gains/(losses) on disposal of fixed asset investments Losses on revaluation of investment assets Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Funds £ 5,772 31,957 28,889 66,618 82,002 2,200 3,780 87,982 (21,364) 120,973 (145,010) (45,401) 2,115,007 2,069,606 |
Total Funds 2021 £ 5,772 31,957 28,889 66,618 82,002 2,200 3,780 87,982 (21,364) 120,973 (145,010) (45,401) 2,115,007 2,069,606 |
Total Funds 2020 £ 37,652 51,448 16,730 |
|---|---|---|---|
| 105,830 | |||
| 76,993 6,823 3,540 |
|||
| 87,356 | |||
| 18,474 (11,388) (174,202) |
|||
| (167,116) 2,107,921 |
|||
| 1,940,805 |
The notes on pages 7 to 15 form an integral part of these financial statements.
Page 5
Poole Scouts Districts Finance Committee
Balance Sheet as at 31 March 2021
| Note Fixed assets Tangible assets 13 Investments 14 Current assets Stocks and work in progress Debtors 15 Investments 16 Cash at bank and in hand Creditors: Amounts falling due within one year 17 Net current assets Net assets The funds of the charity: Unrestricted funds Unrestricted income funds Total charity funds |
2021 £ £ 566,415 1,266,763 1,833,178 43,966 - 1,848 202,920 248,734 (12,306) 236,428 2,069,606 2,069,606 2,069,606 |
2020 £ £ 568,264 1,077,852 1,646,116 48,328 7,297 1,848 244,015 301,488 (6,799) 294,689 1,940,805 1,940,805 1,940,805 |
2020 £ £ 568,264 1,077,852 1,646,116 48,328 7,297 1,848 244,015 301,488 (6,799) 294,689 1,940,805 1,940,805 1,940,805 |
|---|---|---|---|
| 1,646,116 294,689 |
|||
| 1,940,805 | |||
| 1,940,805 | |||
| 1,940,805 |
The financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).
Approved by the Board on ................... and signed on its behalf by:
.........................................
Andrew Williams Trustee
The notes on pages 7 to 15 form an integral part of these financial statements.
Page 6
Poole Scouts Districts Finance Committee
Notes to the Financial Statements for the Year Ended 31 March 2021
1 Accounting policies
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Charities Act 2011.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Further details of each fund are disclosed in note 19.
Incoming resources
Shop income is recognised as earned (that is, as the related goods or services are provided).
Investment income is recognised on a receivable basis.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds are the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Grants payable are payments made to third parties in the furtherance of the charitable objectives. Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specific service or output.
Grants payable without performance conditions are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.
Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.
Governance costs
Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.
Support costs
Page 7
Poole Scouts Districts Finance Committee
Notes to the Financial Statements for the Year Ended 31 March 2021
......... continued
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Fixed assets
Individual fixed assets costing £0 or more are initially recorded at cost.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Plant and machinery
25% reducing balance basis
Investments
Fixed asset investments are included at market value at the balance sheet date.
Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the statement of the financial activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the statement of financial activities based on the market value at the year end.
Stock
Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.
2 Activities for generating funds
| Operating activities Shop income |
Unrestricted Funds £ 5,772 |
Total Funds 2021 £ 5,772 |
Total Funds 2020 £ 37,652 |
|---|---|---|---|
Page 8
Poole Scouts Districts Finance Committee
Notes to the Financial Statements for the Year Ended 31 March 2021
......... continued
3 Investment income
Income from listed investments Interest on cash deposits
| Unrestricted Funds £ 31,356 601 31,957 |
Total Funds 2021 £ 31,356 601 31,957 |
Total Funds 2020 £ 51,424 24 |
|---|---|---|
| 51,448 |
4 Other incoming resources
| Other income Rents receivable Other income |
Unrestricted Funds £ 9,205 19,684 28,889 |
Total Funds 2021 £ 9,205 19,684 28,889 |
Total Funds 2020 £ 16,730 - |
|---|---|---|---|
| 16,730 |
Page 9
Poole Scouts Districts Finance Committee
Notes to the Financial Statements for the Year Ended 31 March 2021
......... continued
5 Fundraising trading: cost of goods sold and other costs
| Operating activities Grant funding of activities Fundraising costs Cost of goods sold Establishment costs Repairs and maintenance Office expenses Printing, posting and stationery Sundry and other costs Motor expenses Legal and professional costs Bank charges Support costs allocated |
Unrestricted Funds £ 42,482 (2,513) 6,369 11,498 6,636 375 887 1,506 - 12,737 176 1,849 82,002 |
Total Funds 2021 £ 42,482 (2,513) 6,369 11,498 6,636 375 887 1,506 - 12,737 176 1,849 82,002 |
Total Funds 2020 £ - 9,833 33,859 11,962 4,077 376 1,708 1,967 15 10,230 654 2,312 |
|---|---|---|---|
| 76,993 |
6 Details of charitable activities
| Charitable activities Support costs Depreciation of tangible fixed |
Activities undertaken directly £ - assets |
Grant funding of activities £ 2,200 |
Support costs allocated £ - |
2021 £ 2,200 Operating activities £ 1,849 |
2020 £ 6,823 |
|---|---|---|---|---|---|
| Total £ 1,849 |
7 Support costs
Page 10
Poole Scouts Districts Finance Committee
Notes to the Financial Statements for the Year Ended 31 March 2021
......... continued
8 Grantmaking
| Operating activities Charitable activities |
Grants payable in furtherance of the Charity's objectives £ 42,482 2,200 |
|---|---|
| 44,682 |
The support costs associated with grant making are £0.
9 Grants to institutions
| Name of Institution Activity Scout groups Charitable activities Explorer funding Operating activities Charitable activities |
£ - 42,482 2,200 |
£ - 44,682 |
|---|---|---|
| 44,682 |
10 Governance costs
Accountancy & independent examination fees
| Unrestricted | Total Funds | Total Funds |
|---|---|---|
| Funds | 2021 | 2020 |
| £ | £ | £ |
| 3,780 | 3,780 | 3,540 |
Page 11
Poole Scouts Districts Finance Committee
Notes to the Financial Statements for the Year Ended 31 March 2021
......... continued
11 Trustees' remuneration and expenses
No trustees received any remuneration or other benefits during the year ended 31st March 2021 nor during the year ended 31st March 2020.
There were no trustees' expenses paid for the year ended 31st March 2021 nor for the year ended 31st March 2020.
12 Net (outgoing)/incoming resources
Net (outgoing)/incoming resources is stated after charging:
Depreciation of tangible fixed assets
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2021 2020
£ £
1,849 2,312
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Page 12
Poole Scouts Districts Finance Committee
Notes to the Financial Statements for the Year Ended 31 March 2021
......... continued
13 Tangible fixed assets
| Cost As at 1 April 2020 and 31 March 2021 Depreciation As at 1 April 2020 Charge for the year As at 31 March 2021 Net book value As at 31 March 2021 As at 31 March 2020 |
Freehold property £ 392,055 - - - 392,055 392,055 |
Improvements to property £ 123,310 - - - 123,310 123,310 |
Equipment £ 15,636 6,389 1,849 8,238 7,398 9,247 |
Scout memorabilia £ 43,652 - - - 43,652 43,652 |
Total £ 574,653 6,389 1,849 8,238 566,415 568,264 |
|---|---|---|---|---|---|
14 Investments held as fixed assets
| Market value As at 1 April 2020 Revaluation Additions Disposals As at 31 March 2021 Net book value As at 31 March 2021 As at 31 March 2020 All investment assets were held in the UK. |
Listed investments £ 1,077,852 29,191 933,595 (773,875) |
|---|---|
| 1,266,763 | |
| 1,266,763 | |
| 1,077,852 | |
Page 13
Poole Scouts Districts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2021
| ......... continued 15 Debtors Trade debtors 16 Current asset investments Term investment service 17 Creditors: Amounts falling due within one year Other creditors Accruals and deferred income |
2021 £ - 2021 £ 1,848 2021 £ 7,724 4,582 12,306 |
2020 £ 7,297 |
|---|---|---|
| 2020 £ 1,848 |
||
| 2020 £ 3,079 3,720 |
||
| 6,799 |
Page 14
Poole Scouts Districts Finance Committee
Notes to the Financial Statements for the Year Ended 31 March 2021
......... continued
18 Related parties
Controlling entity
The charity is controlled by the trustees.
19 Analysis of funds
| Other | |||||
|---|---|---|---|---|---|
| At 1 April | Incoming | Resources | recognised | At 31 | |
| 2020 | resources | expended | gains/losses | March 2021 | |
| £ | £ | £ | £ | £ | |
| General Funds | |||||
| Unrestricted income fund | 2,115,007 | 66,618 | (87,982) | (24,037) | 2,069,606 |
20 Net assets by fund
| Tangible assets Investments Current assets Creditors: Amounts falling due within one year Net assets |
Unrestricted Funds £ 566,415 1,266,763 248,734 (12,306) 2,069,606 |
Total Funds 2021 £ 566,415 1,266,763 248,734 (12,306) 2,069,606 |
Total Funds 2020 £ 568,264 1,077,852 301,488 (6,799) |
|---|---|---|---|
| 1,940,805 |
Page 15
Poole Scouts Districts Finance Committee
Statement of financial activities by fund Year Ended 31 March 2021
| Incoming resources Incoming resources from generated funds Activities for generating funds Investment income Other incoming resources Total incoming resources Resources expended Costs of generating funds Fundraising trading: cost of goods sold and other costs Charitable activities Governance costs Total resources expended Net (outgoing)/incoming resources before other recognised gains and losses Other recognised gains/losses Gains/(losses) on disposal of fixed asset investments Losses on revaluation of investment assets Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted income fund 2021 £ 5,772 31,957 28,889 66,618 82,002 2,200 3,780 87,982 (21,364) 120,973 (145,010) (45,401) 2,115,007 2,069,606 |
Unrestricted income fund 2020 £ 37,652 51,448 16,730 |
|---|---|---|
| 105,830 | ||
| 76,993 6,823 3,540 |
||
| 87,356 | ||
| 18,474 (11,388) (174,202) |
||
| (167,116) 2,107,921 |
||
| 1,940,805 |
This page does not form part of the statutory financial statements.
Page 16