Charity registration number: 1083971
## Poole Scouts Districts Finance Committee
Annual Report and Financial Statements for the Year Ended 31 March 2021
Tudor Payne & Co Chartered Accountants 54 Parkstone Road Poole Dorset BH15 2PG
## **Poole Scouts Districts Finance Committee**
## **Contents**
**----- Start of picture text -----**
Reference and Administrative Details 1 to 2
Trustees' Report 3
Independent examiner's report 4
Statement of financial activities 5
Balance Sheet 6
Notes to the financial statements 7 to 15
**----- End of picture text -----**
The following page does not form part of the statutory financial statements:
Statement of financial activities per fund 16
||**Poole Scouts Districts Finance Committee**|**Poole Scouts Districts Finance Committee**|
|---|---|---|
||**Reference and Administrative Details**||
|**Charity name**|Poole Scouts Districts Finance Committee||
|**Charity registration number**|1083971||
|**Principal office**|Denis Gooding Centre||
||53 Layton Road||
||Parkstone, Poole||
||Dorset||
|**Registered office**|Denis Gooding Centre||
||53 Layton Road||
||Parkstone, Poole||
||Dorset||
|**Trustees**|Andrew Williams, Chairman||
||Peter Trayler, Treasurer||
||Ragen Bartaby, District Commissioner||
||Rev. Lucy Holt, Chaplain||
||Marsha McGinn, Group Representative||
||Anthony Dakin, Group Representative||
||David Trent, Group Representative||
||Dave Harrison, Secretary||
||Salley Trayler, Appointments Secretary||
||Roger Thresh, Group Representative||
||Adam Hyland, Group Representative||
||Ian Gray, Group Representative||
||Martyn Pope, Group Reresentative|(Appointed 1 February 2021)|
|**Bankers**|Lloyds Banking Group||
||45 Old Christchurch Road||
||Bournemouth||
||Dorset||
|**Accountant**|Tudor Payne & Co||
||54 Parkstone Road||
||Poole
Dorset
Page 1||
||BH15 2PG||
## **Poole Scouts Districts Finance Committee**
## **Reference and Administrative Details**
## **Investment Advisor**
Charles Stanley & Co Ltd Vadatech House Hounsdown Business Park Bulls Copse Road Southampton SO40 9LR
Page 2
## **Poole Scouts Districts Finance Committee**
## **Trustees' Report**
The District Committee for Poole Scouts has continued to operate within the guidelines laid down within the Policy, Organisation and Rules published by Scout Association Headquarters. It ensures that the programme offered by Scout Groups within Poole meet the Districts aims to benefit the youth of Poole by providing training in Scouting.
The Committee’s financial position is as set out in the Balance Sheet and continues to remain healthy. Its reserves are set aside to fund its objects of training young people, which is achieved by following Scouting programmes set out in the Rules. The reserves are also used to maintain Scout properties and fund the administration of Scouting in Poole. A substantial part of the reserves is made up of investments, which are invested in funds with a professional adviser whose remit is to maintain income as high as possible, without reducing the value of the investments. The Corona virus outbreak that has been with us for the whole of the accounting year has had a major impact on income and has resulted in a reduction of c40% in dividend income although the portfolio value has held up well. It seems unlikely that the coming year will see a full recovery. The Executive continues to look at how to increase income in other ways, expanding the income for rentals at both DGC and Burden Hall and overseeing those at Emmerson Hall. The Executive will continue to look sensitively at future requests for the use of District Halls that we may receive. The cash reserves held mean that the reduction in income is not a major issue for the immediately foreseeable future.
The committee continues to provide support to the Groups in Poole. This is achieved through responding to requests for capital funding that improves the way in which Groups support their activities. Our policy for approving grants has not changed in the past year, all requiring presentation to the Executive Committee for ratification before seeking the advice and approval of the Finance Committee. No requests for funding have been received in the past year. However, the Executive Committee remains open to new proposals.
Covid has had an impact on Scouting in the last year with the primary reason being no face to face scouting. This has led to a reduction in the census for our District with youth numbers declining by 18% and adults by 8%. It is expected that these numbers will recover once face to face scouting is back on the agenda. The Appointments Committee continues to work hard with Groups to attract more adult support for both Group and District teams
The District Scout Shop closed from the beginning of the financial year on 1st April 2020. Badges will continue to be available to order. The stock held at the closing date continues to be available for purchase and is slowly reducing. Stock, uniform and non-uniform items will not be replaced as they are sold. A decision on how to manage remaining stock will need to be taken in the not too distant future
The District Team continues to put in a great deal of effort to support the objective of Scouting in Poole, although this has proved difficult in the last year. It is hoped that all objectives can be met in the coming year with the return of face to face scouting. Thanks as always are due to all adult members for the support provided to Scouting in the difficult time experienced over the past year.
The policy adopted for appointing Committee members is set out in the Policy, Organisation and Rules. A full list of Committee members is reproduced on page 1 – Charity Information.
Approved by the Trustees and signed on their behalf by:
…………………………………..
Andrew Williams
Trustee
Date:……………………………..
Page 3
## **Independent Examiner's Report to the Trustees of**
## **Poole Scouts Districts Finance Committee**
I report on the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 5 to 15.
## **Respective responsibilities of trustees and examiner**
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
......................................... 54 Parkstone Road AT Payne FCA Poole Tudor Payne & Co Dorset Chartered Accountants BH15 2PG Date:................................
Page 4
## **Poole Scouts Districts Finance Committee**
## **Statement of Financial Activities for the Year Ended 31 March 2021**
|**Note**
**Incoming resources**
Incoming resources from generated funds
Activities for generating funds
2
Investment income
3
Other incoming resources
4
Total incoming resources
**Resources expended**
Costs of generating funds
Fundraising trading: cost of goods sold and other costs
5
Charitable activities
6
Governance costs
10
Total resources expended
Net (outgoing)/incoming resources before other recognised
gains and losses
**Other recognised gains/losses**
Gains/(losses) on disposal of fixed asset investments
Losses on revaluation of investment assets
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Unrestricted**
**Funds**
**£**
5,772
31,957
28,889
66,618
82,002
2,200
3,780
87,982
(21,364)
120,973
(145,010)
(45,401)
2,115,007
2,069,606|**Total Funds**
**2021**
**£**
5,772
31,957
28,889
66,618
82,002
2,200
3,780
87,982
(21,364)
120,973
(145,010)
(45,401)
2,115,007
2,069,606|**Total Funds**
**2020**
**£**
37,652
51,448
16,730|
|---|---|---|---|
||||105,830|
||||76,993
6,823
3,540|
||||87,356|
||||18,474
(11,388)
(174,202)|
||||(167,116)
2,107,921|
||||1,940,805|
The notes on pages 7 to 15 form an integral part of these financial statements.
Page 5
## **Poole Scouts Districts Finance Committee**
## **Balance Sheet as at 31 March 2021**
|**Note**
**Fixed assets**
Tangible assets
13
Investments
14
**Current assets**
Stocks and work in progress
Debtors
15
Investments
16
Cash at bank and in hand
**Creditors: Amounts falling due**
**within one year**
17
**Net current assets**
**Net assets**
**The funds of the charity:**
**Unrestricted funds**
Unrestricted income funds
**Total charity funds**|**2021**
**£**
**£**
566,415
1,266,763
1,833,178
43,966
-
1,848
202,920
248,734
(12,306)
236,428
2,069,606
2,069,606
2,069,606|**2020**
**£**
**£**
568,264
1,077,852
1,646,116
48,328
7,297
1,848
244,015
301,488
(6,799)
294,689
1,940,805
1,940,805
1,940,805|**2020**
**£**
**£**
568,264
1,077,852
1,646,116
48,328
7,297
1,848
244,015
301,488
(6,799)
294,689
1,940,805
1,940,805
1,940,805|
|---|---|---|---|
||||1,646,116
294,689|
||||1,940,805|
||||1,940,805|
||||1,940,805|
The financial statements have been prepared in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015).
Approved by the Board on ................... and signed on its behalf by:
.........................................
Andrew Williams Trustee
The notes on pages 7 to 15 form an integral part of these financial statements.
Page 6
## **Poole Scouts Districts Finance Committee**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
## **1 Accounting policies**
## **Basis of preparation**
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, the Financial Reporting Standard for Smaller Entities (effective January 2015) and the Charities Act 2011.
## **Fund accounting policy**
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Further details of each fund are disclosed in note 19.
## **Incoming resources**
Shop income is recognised as earned (that is, as the related goods or services are provided).
Investment income is recognised on a receivable basis.
## **Resources expended**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Costs of generating funds are the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Grants payable are payments made to third parties in the furtherance of the charitable objectives. Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specific service or output.
Grants payable without performance conditions are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.
Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.
## **Governance costs**
Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.
## **Support costs**
Page 7
## **Poole Scouts Districts Finance Committee**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **Fixed assets**
Individual fixed assets costing £0 or more are initially recorded at cost.
## **Depreciation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Plant and machinery
25% reducing balance basis
## **Investments**
Fixed asset investments are included at market value at the balance sheet date.
Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the statement of the financial activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the statement of financial activities based on the market value at the year end.
## **Stock**
Stock is valued at the lower of cost and net realisable value, after due regard for obsolete and slow moving stocks. Net realisable value is based on selling price less anticipated costs to completion and selling costs. Items donated for resale or distribution are not included in the financial statements until they are sold or distributed.
## **2 Activities for generating funds**
|**Operating activities**
Shop income|**Unrestricted**
**Funds**
**£**
5,772|**Total Funds**
**2021**
**£**
5,772|**Total Funds**
**2020**
**£**
37,652|
|---|---|---|---|
Page 8
## **Poole Scouts Districts Finance Committee**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
## **3 Investment income**
Income from listed investments Interest on cash deposits
|**Unrestricted**
**Funds**
**£**
31,356
601
31,957|**Total Funds**
**2021**
**£**
31,356
601
31,957|**Total Funds**
**2020**
**£**
51,424
24|
|---|---|---|
|||51,448|
## **4 Other incoming resources**
|**Other income**
Rents receivable
Other income|**Unrestricted**
**Funds**
**£**
9,205
19,684
28,889|**Total Funds**
**2021**
**£**
9,205
19,684
28,889|**Total Funds**
**2020**
**£**
16,730
-|
|---|---|---|---|
||||16,730|
Page 9
## **Poole Scouts Districts Finance Committee**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
## **5 Fundraising trading: cost of goods sold and other costs**
|**Operating activities**
Grant funding of activities
Fundraising costs
Cost of goods sold
Establishment costs
Repairs and maintenance
Office expenses
Printing, posting and stationery
Sundry and other costs
Motor expenses
Legal and professional costs
Bank charges
Support costs allocated|**Unrestricted**
**Funds**
**£**
42,482
(2,513)
6,369
11,498
6,636
375
887
1,506
-
12,737
176
1,849
82,002|**Total Funds**
**2021**
**£**
42,482
(2,513)
6,369
11,498
6,636
375
887
1,506
-
12,737
176
1,849
82,002|**Total Funds**
**2020**
**£**
-
9,833
33,859
11,962
4,077
376
1,708
1,967
15
10,230
654
2,312|
|---|---|---|---|
||||76,993|
## **6 Details of charitable activities**
|Charitable activities
**Support costs**
Depreciation of tangible fixed|**Activities**
**undertaken**
**directly**
**£**
-
assets|**Grant**
**funding of**
**activities**
**£**
2,200|**Support**
**costs**
**allocated**
**£**
-|**2021**
**£**
2,200
**Operating**
**activities**
**£**
1,849|**2020**
**£**
6,823|
|---|---|---|---|---|---|
||||||**Total**
**£**
1,849|
## **7 Support costs**
Page 10
## **Poole Scouts Districts Finance Committee**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
## **8 Grantmaking**
|Operating activities
Charitable activities|**Grants**
**payable in**
**furtherance**
**of the**
**Charity's**
**objectives**
**£**
42,482
2,200|
|---|---|
||44,682|
The support costs associated with grant making are £0.
## **9 Grants to institutions**
|**Name of Institution**
**Activity**
Scout groups
Charitable activities
Explorer funding
Operating activities
Charitable activities|**£**
-
42,482
2,200|**£**
-
44,682|
|---|---|---|
|||44,682|
## **10 Governance costs**
Accountancy & independent examination fees
|**Unrestricted**|**Total Funds**|**Total Funds**|
|---|---|---|
|**Funds**|**2021**|**2020**|
|**£**|**£**|**£**|
|3,780|3,780|3,540|
Page 11
## **Poole Scouts Districts Finance Committee**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
## **11 Trustees' remuneration and expenses**
No trustees received any remuneration or other benefits during the year ended 31st March 2021 nor during the year ended 31st March 2020.
There were no trustees' expenses paid for the year ended 31st March 2021 nor for the year ended 31st March 2020.
## **12 Net (outgoing)/incoming resources**
Net (outgoing)/incoming resources is stated after charging:
Depreciation of tangible fixed assets
**----- Start of picture text -----**
2021 2020
£ £
1,849 2,312
**----- End of picture text -----**
Page 12
## **Poole Scouts Districts Finance Committee**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
## **13 Tangible fixed assets**
|**Cost**
As at 1 April 2020 and
31 March 2021
**Depreciation**
As at 1 April 2020
Charge for the year
As at 31 March 2021
**Net book value**
As at 31 March 2021
As at 31 March 2020|**Freehold**
**property**
**£**
392,055
-
-
-
392,055
392,055|**Improvements**
**to property**
**£**
123,310
-
-
-
123,310
123,310|**Equipment**
**£**
15,636
6,389
1,849
8,238
7,398
9,247|**Scout**
**memorabilia**
**£**
43,652
-
-
-
43,652
43,652|**Total**
**£**
574,653
6,389
1,849
8,238
566,415
568,264|
|---|---|---|---|---|---|
## **14 Investments held as fixed assets**
|**Market value**
As at 1 April 2020
Revaluation
Additions
Disposals
As at 31 March 2021
**Net book value**
As at 31 March 2021
As at 31 March 2020
All investment assets were held in the UK.|**Listed**
**investments**
**£**
1,077,852
29,191
933,595
(773,875)|
|---|---|
||1,266,763|
||1,266,763|
||1,077,852|
|||
Page 13
## **Poole Scouts Districts Finance Committee Notes to the Financial Statements for the Year Ended 31 March 2021**
|_......... continued_
**15**
**Debtors**
Trade debtors
**16**
**Current asset investments**
Term investment service
**17**
**Creditors: Amounts falling due within one year**
Other creditors
Accruals and deferred income|**2021**
**£**
-
**2021**
**£**
1,848
**2021**
**£**
7,724
4,582
12,306|**2020**
**£**
7,297|
|---|---|---|
|||**2020**
**£**
1,848|
|||**2020**
**£**
3,079
3,720|
|||6,799|
Page 14
## **Poole Scouts Districts Finance Committee**
## **Notes to the Financial Statements for the Year Ended 31 March 2021**
_......... continued_
## **18 Related parties**
## **Controlling entity**
The charity is controlled by the trustees.
## **19 Analysis of funds**
|||||**Other**||
|---|---|---|---|---|---|
||**At 1 April**|**Incoming**|**Resources**|**recognised**|**At 31**|
||**2020**|**resources**|**expended**|**gains/losses**|**March 2021**|
||**£**|**£**|**£**|**£**|**£**|
|**General Funds**||||||
|Unrestricted income fund|2,115,007|66,618|(87,982)|(24,037)|2,069,606|
## **20 Net assets by fund**
|Tangible assets
Investments
Current assets
Creditors: Amounts falling due within one year
Net assets|**Unrestricted**
**Funds**
**£**
566,415
1,266,763
248,734
(12,306)
2,069,606|**Total Funds**
**2021**
**£**
566,415
1,266,763
248,734
(12,306)
2,069,606|**Total Funds**
**2020**
**£**
568,264
1,077,852
301,488
(6,799)|
|---|---|---|---|
||||1,940,805|
Page 15
## **Poole Scouts Districts Finance Committee**
## **Statement of financial activities by fund Year Ended 31 March 2021**
|**Incoming resources**
Incoming resources from generated funds
Activities for generating funds
Investment income
Other incoming resources
Total incoming resources
**Resources expended**
Costs of generating funds
Fundraising trading: cost of goods sold and other costs
Charitable activities
Governance costs
Total resources expended
Net (outgoing)/incoming resources before other recognised gains and losses
**Other recognised gains/losses**
Gains/(losses) on disposal of fixed asset investments
Losses on revaluation of investment assets
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Unrestricted**
**income fund**
**2021**
**£**
5,772
31,957
28,889
66,618
82,002
2,200
3,780
87,982
(21,364)
120,973
(145,010)
(45,401)
2,115,007
2,069,606|**Unrestricted**
**income fund**
**2020**
**£**
37,652
51,448
16,730|
|---|---|---|
|||105,830|
|||76,993
6,823
3,540|
|||87,356|
|||18,474
(11,388)
(174,202)|
|||(167,116)
2,107,921|
|||1,940,805|
This page does not form part of the statutory financial statements.
Page 16