Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 4 | 4 | 3 | 1 | 1 | 2 | 2 | 4 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
City of Cardiff (Melingriffith) Brass Band 1 0 8 3 5 8 3 |
||||||||||||
| 6 West Rise | |||||||||||||
| Llanishen | |||||||||||||
| Cardiff | |||||||||||||
| Postcode | C | F | 1 | 4 | 0 | R | E |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Lee Swallow | Chair | 01/01/2024 - 19/02/2024 | |
| Kieran Richards | Chair | 18/03/2024 - 31/12/2024 | |
| Kieran Richards | Vice Chair | 01/01/2024 - 19/02/2024 | |
| Julian Short | Vice Chair | 19/02/2024 - 31/12/2024 | |
| Rebecca Cale | Treasurer | 01/01/2024 - 19/02/2024 | |
| Giles Ballisat | Treasurer | 19/02/2024 - 31/12/2024 | |
| Anna Crosby | General Secretary | ||
| Steffan Dawes | Media Officer | 19/02/2024 - 31/12/2024 | |
| Sean Hines | M1 Band Manager | 01/01/2024 - 19/02/2024 | |
| Lowenna Taylor | M1 Band Manager | 19/02/2024 - 07/09/2024 | |
| ShirleyHockaday | M2 Band Manager | 01/01/2024 - 19/02/2024 | |
| Jason Cale | M2 Band Manager | 19/02/2024 - 31/12/2024 | |
| JennyWeir | M4 Band Manager | 01/01/2024 - 07/07/2024 | |
| Roger Hampton | Community Brass Band Manager |
01/01/2024 - 19/02/2024 | |
| Emma Smith | Community Brass Band Manager |
19/02/2024 - 31/12/2024 |
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts (e.g. trust deed, constitution) Type of governing document Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. appointed by, elected by) |
|
| Constitution | |
| Society (unincorporated association) | |
| Elected by members at the Annual General Meeting in February |
| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional Policies and procedures adopted for: a) the induction and training of trustees; All trustees are volunteers and are members of the Executive Committee. The Executive Committee meets regularly to discuss organisational issues and to agree strategy, activities and expenditure. All meetings have an agenda and minutes. The organisation has a child protection/safeguarding policy and operates DBS checks for conductors and band managers. The society holds an Annual General Meeting each February, at which members elect trustees and vote on other matters proposed by the Executive Committee or the membership. |
Additional governance issues (optional information but encouraged as best practice) You may choose to include additional Policies and procedures adopted for: a) the induction and training of trustees; All trustees are volunteers and are members of the Executive Committee. The Executive Committee meets regularly to discuss organisational issues and to agree strategy, activities and expenditure. All meetings have an agenda and minutes. The organisation has a child protection/safeguarding policy and operates DBS checks for conductors and band managers. The society holds an Annual General Meeting each February, at which members elect trustees and vote on other matters proposed by the Executive Committee or the membership. |
|---|---|
| All trustees are volunteers and are members of the Executive Committee. The Executive Committee meets regularly to discuss organisational issues and to agree strategy, activities and expenditure. All meetings have an agenda and minutes. The organisation has a child protection/safeguarding policy and operates DBS checks for conductors and band managers. The society holds an Annual General Meeting each February, at which members elect trustees and vote on other matters proposed by the Executive Committee or the membership. |
|
| Section C | Objectives and activities |
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The overall objective of the organisation shall be to promote, improve and develop public education and appreciation of the art and science of music, in particular, brass band playing, by performances at both public and private engagements; and for such other purposes as shall be exclusively charitable, as the trustees may from time to time decide. |
| Brass Band society which provides brass and percussion instrument tuition and performance opportunities to members of all ages (8 to 80+ years) and abilities. Members are provided with an opportunity to participate in musical activities including concerts, contests and community events. The society comprises of two senior bands (M1 and M2), a youth band (M3), a beginners band (M4) and a Community Band. All bands rehearse weekly and are led by experienced conductors. Instruments are provided on loan free-of-charge to members who do not have their own instrument. The organisation also offers a smaller ensemble of players for performances requiring such a group. |
2 LT700001 (3rd December 2018)
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
The City of Cardiff (Melingriffith) Brasss Band is run by volunteers. |
|---|---|
| The city of Cardiff (Melingriffith) Brass Band meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenshipor communitydevelopment headings. |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| All bands took part in several successful concerts and other public performances including contests for M1 & M2. As a whole organisation, the highlight of the year as usual was the very well attended Annual Gala Concert at Cardiff University Hall in June, where all 5 bands gave excellent performances to a packed hall. The band’s Christmas fund raising activities were very successful this year, with many performances and carol playing sessions by members in the Cardiff area. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: The organisation continues to rely on the hard work and commitment of its members in generating sufficient funds to cover on-going expenditure commitments. Income is generated from concerts and competitions, other performances, direct contributions and fundraising activities. N/A • the charity’s principal sources of funds The band’s funds and reserves are all unrestricted. The constitution states that the charity must maintain a minimum reserve of £6000 in a deposit account to ensure unexpected costs can be met. Use of reserves in the deposit account for operational or capital expenditure must be approved by a two-thirds majority of the trustees. • investment policy and objectives; Reserves Policy • how expenditure has supported the key Brief statement of the charity’s policy on reserves |
The band’s funds and reserves are all unrestricted. The constitution states that the charity must maintain a minimum reserve of £6000 in a deposit account to ensure unexpected costs can be met. Use of reserves in the deposit account for operational or capital expenditure must be approved by a two-thirds majority of the trustees. Reserves Policy |
| N/A | |
| The organisation continues to rely on the hard work and commitment of its members in generating sufficient funds to cover on-going expenditure commitments. Income is generated from concerts and competitions, other performances, direct contributions and fundraising activities. |
3 LT700001 (3rd December 2018)
~~ee~~ Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
~~ee~~ Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) ~~Hi~~ Full name(s) ~~es~~ Mr Kieran Richards Mr Giles Ballisat Position (eg Secretary, Chair) Chair Treasurer ~~a |~~ Date 1 7 0 2 2 5 ~~[TTT TT)~~
4 LT700001 (3rd December 2018)
City of Cardiff (Melingriffith) Brass Band Receipts & Payments Accounts
2024
Year Start Date Year End Date For the period from 01/01/2024 To 31/12/2024 ~~a eee ee~~
| Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
Receipts & Payments ~~ee~~ |
|---|---|---|---|---|---|
| Unrestricted | Unrestricted | ||||
| funds 2024 | funds 2023 | ||||
| to the nearest £ | to the nearest £ | ||||
| Receipts | |||||
| Donations, Legacies & Similar Income | |||||
| Membership Fees | 11,953 | 9,662 | |||
| Membership Fees - Lessons | 260 | - | |||
| Donations | 360 | 225 | |||
| Legacies | - | - | |||
| Gift Aid | - | 2,755 | |||
| Other Similar Income | - | - | |||
| Sub total | 12,573 | 12,643 | |||
| Grants | |||||
| All Fundraising |
- - Sub total ~~—~~ |
3,600 3,600 |
|||
| All Specified Income |
1,391 1,040 1,391 1,040 Sub total ~~EE~~ |
||||
| Carolling | 5,335 | 2,595 | |||
| Concerts & Performances | 7,420 | 7,328 | |||
| Contests | - | 676 | |||
| Hire of bandroom | 40 | - | |||
| Uniform/Merchandise | 95 | 577 | |||
| Sub total | 12,890 | 11,175 | |||
| Investment Income | |||||
| Bank Interest Other Income Other Investment Income |
72 - 72 Sub total ~~oS~~ |
36 - 36 |
|||
| Other Accomodation & Travel |
2,450 2,095 441 1,143 2,891 3,238 Sub total ~~I~~ |
||||
| Total Gross Income | ~~a~~ | 29,817 ~~a~~ |
~~a~~ i |
31,732 ~~a~~ |
|
| Asset and Investment Sales, etc. | - ~~CC) ~~ |
- ~~oo~~ |
|||
| Total Receipts | 29,817 ~~ss~~ |
31,732 |
City of Cardiff (Melingriffith) Brass Band Accounts Summary
1 of 3
City of Cardiff (Melingriffith) Brass Band Receipts & Payments Accounts
2024
Year Start Date Year End Date For the period from 01/01/2024 To 31/12/2024 ~~ee~~
| Receipts & Payments | |||
|---|---|---|---|
| Unrestricted | Unrestricted | ||
| funds 2024 | funds 2023 | ||
| to the nearest £ | to the nearest £ | ||
| Payments | |||
| Group | |||
| Accomodation & Travel | 3,810 | 3,625 | |
| Band Room Rent | 2,700 | 2,700 | |
| Concerts & Performances | 549 | 1,237 | |
| Conductor Fees | 12,261 | 13,338 | |
| Contests | 1,887 | 2,917 | |
| Dep Costs | 441 | 1,005 | |
| Hall Hire | 1,253 | 1,140 | |
| Equipment/Instrument Purchases | 117 | 1,310 | |
| Instrument Repairs | 40 | - | |
| Insurance | 716 | 884 | |
| Lessons | 189 | - | |
| Maintenance | 639 | 582 | |
| Other | 1,729 | 3,319 | |
| Registry Fees | 460 | 684 | |
| Sheet Music | 422 | 199 | |
| Sundries | 415 | 418 | |
| Training | - | - | |
| Uniform/Merchandise | 20 | 572 | |
| Utilities | - | - | |
| Website | 165 | 207 | |
| 27,813 Sub total |
34,136 | ||
| Total Gross Expenditure | 27,813 34,136 ~~Se es |
~~ | |
| Asset & Investment Purchases, etc. | - - ~~es~~ |
||
| Total Payments | 27,813 34,136 ~~WJ ———*])~~ |
||
| Net of receipts/(payments) | 2,005 | - 2,404 | |
| Cash funds last year end | 10,507 | 12,911 | |
| Cash funds this year end | 12,512 | 10,507 |
City of Cardiff (Melingriffith) Brass Band Accounts Summary
2 of 3
Statement of Assets & Liabilities at the End of the Period ~~a~~
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds 2024 | funds 2023 | ||
| to the nearest £ | to the nearest £ | ||
| Cash funds | |||
| 6,435 6,077 12,512 Total Cash Funds Reserve Account Main Account ~~_—~~ |
4,502 6,005 10,507 |
||
| (agree balances with receipts and payments account) ok |
ok | ||
| Other monetary assets | |||
| - - - - - - Investment Assets Sub total Insurance Claim Tax Claim ~~SSS ES~~ |
|||
| - - - - - - - - Investment property - detail Sub total Quoted investments Other investments - detail Non monetary assets for charity's own use ~~———S>=~~ |
|||
| 205,712 7,500 8,500 221,712 Sub total Other Instruments Liabilities Music Library ~~————<—_—~~ |
205,712 7,500 8,500 221,712 |
||
| - - - - - - N/A Expenses incurred but not invoiced Subscriptions not yet paid Loan - detail Other Liabilities Sub total Contingent Liabilities & Future Obligations Accounts not yet paid ~~=~~ |
- - - - - - |
- - - - - - |
|
| The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on | |||
| ………………………... 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by 03 October |
Signature Print Name Position Kieran Richards Chair Giles Ballisat Treasurer ~~[——E4] F-~~
City of Cardiff (Melingriffith) Brass Band Accounts Summary
3 of 3
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of City of Cardiff (Melingriffith) Brass Band On accounts for the year ended 31. December 2024 Charity no (if any) 1083583 Set out on pages I report to the trustees on my examination of the accounts of the above charity (-the Trust-) for the year ended 3111212024. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (he Acr). I report in respeci of tny examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matlers li(Ive come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not acGoid wilh the aGcounting record5 Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 02 10 25 Name: Relevant professional qualification{s) or body (if any): Address: flKJEKILKE o&LbirF CFI S EE>f> IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts" directions and guidance for examiners). Give here brlef details of any items that the examiner wishes to disclose. IER October 2018