## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**4**|**4**|**3**|**1**|**1**|**2**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||City of Cardiff (Melingriffith) Brass Band
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3||||||||||| ||||6 West Rise||||||||||| ||||Llanishen||||||||||| ||||Cardiff||||||||||| ||||Postcode||||C|F|1|4|0|R|E| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Lee Swallow|Chair|01/01/2024 - 19/02/2024| ||Kieran Richards|Chair|18/03/2024 - 31/12/2024| ||Kieran Richards|Vice Chair|01/01/2024 - 19/02/2024| ||Julian Short|Vice Chair|19/02/2024 - 31/12/2024| ||Rebecca Cale|Treasurer|01/01/2024 - 19/02/2024| ||Giles Ballisat|Treasurer|19/02/2024 - 31/12/2024| ||Anna Crosby|General Secretary|| ||Steffan Dawes|Media Officer|19/02/2024 - 31/12/2024| ||Sean Hines|M1 Band Manager|01/01/2024 - 19/02/2024| ||Lowenna Taylor|M1 Band Manager|19/02/2024 - 07/09/2024| ||ShirleyHockaday|M2 Band Manager|01/01/2024 - 19/02/2024| ||Jason Cale|M2 Band Manager|19/02/2024 - 31/12/2024| ||JennyWeir|M4 Band Manager|01/01/2024 - 07/07/2024| ||Roger Hampton|Community Brass
Band Manager|01/01/2024 - 19/02/2024| ||Emma Smith|Community Brass
Band Manager|19/02/2024 - 31/12/2024| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
(e.g. trust deed, constitution)
Type of governing document
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. appointed by, elected by)|| ||Constitution| ||| ||Society (unincorporated association)| ||| ||Elected by members at the Annual General Meeting in
February| |Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
Policies and procedures adopted for:
a) the induction and training of trustees;
All trustees are volunteers and are members of the
Executive Committee.
The Executive Committee meets regularly to discuss
organisational issues and to agree strategy, activities and
expenditure. All meetings have an agenda and minutes.
The organisation has a child protection/safeguarding policy
and operates DBS checks for conductors and band
managers.
The society holds an Annual General Meeting each
February, at which members elect trustees and vote on
other matters proposed by the Executive Committee or the
membership.|Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
Policies and procedures adopted for:
a) the induction and training of trustees;
All trustees are volunteers and are members of the
Executive Committee.
The Executive Committee meets regularly to discuss
organisational issues and to agree strategy, activities and
expenditure. All meetings have an agenda and minutes.
The organisation has a child protection/safeguarding policy
and operates DBS checks for conductors and band
managers.
The society holds an Annual General Meeting each
February, at which members elect trustees and vote on
other matters proposed by the Executive Committee or the
membership.| |---|---| ||All trustees are volunteers and are members of the
Executive Committee.
The Executive Committee meets regularly to discuss
organisational issues and to agree strategy, activities and
expenditure. All meetings have an agenda and minutes.
The organisation has a child protection/safeguarding policy
and operates DBS checks for conductors and band
managers.
The society holds an Annual General Meeting each
February, at which members elect trustees and vote on
other matters proposed by the Executive Committee or the
membership.| ||| |**Section C**|**Objectives and activities**| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|The overall objective of the organisation shall be to promote,
improve and develop public education and appreciation of
the art and science of music, in particular, brass band
playing, by performances at both public and private
engagements; and for such other purposes as shall be
exclusively charitable, as the trustees may from time to time
decide.| ||| ||Brass Band society which provides brass and percussion
instrument tuition and performance opportunities to
members of all ages (8 to 80+ years) and abilities.
Members are provided with an opportunity to participate in
musical activities including concerts, contests and
community events.
The society comprises of two senior bands (M1 and M2), a
youth band (M3), a beginners band (M4) and a Community
Band. All bands rehearse weekly and are led by
experienced conductors. Instruments are provided on loan
free-of-charge to members who do not have their own
instrument. The organisation also offers a smaller ensemble
of players for performances requiring such a group.
| 2 LT700001 (3rd December 2018) Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|The City of Cardiff (Melingriffith) Brasss Band is run by
volunteers.| |---|---| ||| ||The city of Cardiff (Melingriffith) Brass Band meets the
Charity Commission's public benefit criteria under both the
advancement of education and the advancement of
citizenshipor communitydevelopment headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||All bands took part in several successful concerts and other
public performances including contests for M1 & M2. As a
whole organisation, the highlight of the year as usual was
the very well attended Annual Gala Concert at Cardiff
University Hall in June, where all 5 bands gave excellent
performances to a packed hall. The band’s Christmas fund
raising activities were very successful this year, with many
performances and carol playing sessions by members in the
Cardiff area.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about: The organisation continues to rely on the hard work and
commitment of its members in generating sufficient funds to
cover on-going expenditure commitments. Income is
generated from concerts and competitions, other
performances, direct contributions and fundraising activities.
N/A
• the charity’s principal sources of funds
The band’s funds and reserves are all unrestricted. The
constitution states that the charity must maintain a minimum
reserve of £6000 in a deposit account to ensure
unexpected costs can be met. Use of reserves in the
deposit account for operational or capital expenditure must
be approved by a two-thirds majority of the trustees.
• investment policy and objectives;
**Reserves Policy**
• how expenditure has supported the key
Brief statement of the charity’s policy on
reserves|The band’s funds and reserves are all unrestricted. The
constitution states that the charity must maintain a minimum
reserve of £6000 in a deposit account to ensure
unexpected costs can be met. Use of reserves in the
deposit account for operational or capital expenditure must
be approved by a two-thirds majority of the trustees.
**Reserves Policy**| ||| ||| ||N/A| ||The organisation continues to rely on the hard work and
commitment of its members in generating sufficient funds to
cover on-going expenditure commitments. Income is
generated from concerts and competitions, other
performances, direct contributions and fundraising activities.| 3 LT700001 (3rd December 2018) ## ~~ee~~ **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## ~~ee~~ **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) ~~Hi~~ Full name(s) ~~es~~ Mr Kieran Richards Mr Giles Ballisat Position (eg Secretary, Chair) Chair Treasurer ~~a |~~ Date 1 7 0 2 2 5 ~~[TTT TT)~~ 4 LT700001 (3rd December 2018) ## **City of Cardiff (Melingriffith) Brass Band Receipts & Payments Accounts** ## **2024** Year Start Date Year End Date **For the period from** 01/01/2024 **To** 31/12/2024 ~~a eee ee~~ |**Receipts & Payments**
~~ee~~|**Receipts & Payments**
~~ee~~|**Receipts & Payments**
~~ee~~|**Receipts & Payments**
~~ee~~|**Receipts & Payments**
~~ee~~|**Receipts & Payments**
~~ee~~| |---|---|---|---|---|---| ||||**Unrestricted**||**Unrestricted**| ||||**funds 2024**||**funds 2023**| ||||**to the nearest £**||**to the nearest £**| |**Receipts**|||||| |**Donations, Legacies & Similar Income**|||||| |Membership Fees|||**11,953**||**9,662**| |Membership Fees - Lessons|||**260**||**-**| |Donations|||**360**||**225**| |Legacies|||**-**||**-**| |Gift Aid|||**-**||**2,755**| |Other Similar Income|||**-**||**-**| |||**Sub total**|**12,573**||**12,643**| |**Grants**|||||| |All
**Fundraising**||**-**
**-**
**Sub total**
~~—~~|||**3,600**
**3,600**| |All
**Specified Income**||**1,391**
**1,040**
**1,391**
**1,040**
**Sub total**
~~EE~~|||| |Carolling|||**5,335**||**2,595**| |Concerts & Performances|||**7,420**||**7,328**| |Contests|||**-**||**676**| |Hire of bandroom|||**40**||**-**| |Uniform/Merchandise|||**95**||**577**| |||**Sub total**|**12,890**||**11,175**| |**Investment Income**|||||| |Bank Interest
**Other Income**
Other Investment Income|**72**
**-**
**72**
**Sub total**
~~oS~~||||**36**
**-**
**36**| |Other
Accomodation & Travel|**2,450**
**2,095**
**441**
**1,143**
**2,891**
**3,238**
**Sub total**
~~I~~||||| ||**_Total Gross Income_**|~~a~~|**29,817**
~~a~~|~~a~~
i|**31,732**
~~a~~| |**Asset and Investment Sales, etc.**|||**-**
~~CC) ~~||**-**
~~oo~~| ||**_Total Receipts_**|**29,817**
~~ss~~|||**31,732**| City of Cardiff (Melingriffith) Brass Band Accounts Summary 1 of 3 ## **City of Cardiff (Melingriffith) Brass Band Receipts & Payments Accounts** ## **2024** Year Start Date Year End Date **For the period from** 01/01/2024 **To** 31/12/2024 ~~ee~~ |**Receipts & Payments**|||| |---|---|---|---| ||**Unrestricted**|**Unrestricted**|| ||**funds 2024**|**funds 2023**|| ||**to the nearest £**|**to the nearest £**|| |**Payments**|||| |**Group**|||| |Accomodation & Travel|**3,810**|**3,625**|| |Band Room Rent|**2,700**|**2,700**|| |Concerts & Performances|**549**|**1,237**|| |Conductor Fees|**12,261**|**13,338**|| |Contests|**1,887**|**2,917**|| |Dep Costs|**441**|**1,005**|| |Hall Hire|**1,253**|**1,140**|| |Equipment/Instrument Purchases|**117**|**1,310**|| |Instrument Repairs|**40**|**-**|| |Insurance|**716**|**884**|| |Lessons|**189**|**-**|| |Maintenance|**639**|**582**|| |Other|**1,729**|**3,319**|| |Registry Fees|**460**|**684**|| |Sheet Music|**422**|**199**|| |Sundries|**415**|**418**|| |Training|**-**|**-**|| |Uniform/Merchandise|**20**|**572**|| |Utilities|**-**|**-**|| |Website|**165**|**207**|| ||**27,813**
**Sub total**|**34,136**|| |**_Total Gross Expenditure_**|**27,813**
**34,136**
~~Se es|~~||| |**Asset & Investment Purchases, etc.**|**-**
**-**
~~es~~||| |**_Total Payments_**|**27,813**
**34,136**
~~WJ —*—*—*])~~||| |**_Net of receipts/(payments)_**|**2,005**|**- 2,404**|| |**Cash funds last year end**|**10,507**|**12,911**|| |**_Cash funds this year end_**|**12,512**|**10,507**|| City of Cardiff (Melingriffith) Brass Band Accounts Summary 2 of 3 ## **Statement of Assets & Liabilities at the End of the Period** ~~a~~ |**Unrestricted**||**Unrestricted**|| |---|---|---|---| |**funds 2024**||**funds 2023**|| |**to the nearest £**||**to the nearest £**|| |**Cash funds**|||| |**6,435**
**6,077**
**12,512**
**Total Cash Funds**
Reserve Account
Main Account
~~_—~~||**4,502**
**6,005**
**10,507**|| |(agree balances with receipts and payments account)
ok||ok|| |**Other monetary assets**|||| |**-**
**-**
**-**
**-**
**-**
**-**
**Investment Assets**
**Sub total**
Insurance Claim
Tax Claim
~~SSS ES~~|||| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Investment property - detail
**Sub total**
Quoted investments
Other investments - detail
**Non monetary assets for charity's own use**
~~———S>=~~|||| |**205,712**
**7,500**
**8,500**
**221,712**
**Sub total**
Other
Instruments
**Liabilities**
Music Library
~~————<—_—~~||**205,712**
**7,500**
**8,500**
**221,712**|| |**-**
**-**
**-**
**-**
**-**
**-**
N/A
Expenses incurred but not invoiced
Subscriptions not yet paid
Loan - detail
Other Liabilities
**Sub total**
**Contingent Liabilities & Future Obligations**
Accounts not yet paid
~~=~~||**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**| |The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on|||| |………………………... 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
03 October|||| Signature Print Name Position Kieran Richards Chair Giles Ballisat Treasurer ~~[——E4] F-~~ City of Cardiff (Melingriffith) Brass Band Accounts Summary 3 of 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of City of Cardiff (Melingriffith) Brass Band On accounts for the year ended 31. December 2024 Charity no (if any) 1083583 Set out on pages I report to the trustees on my examination of the accounts of the above charity (-the Trust-) for the year ended 3111212024. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (￿he Acr). I report in respeci of tny examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matlers li(Ive come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not acGoid wilh the aGcounting record5 Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 02 10 25 Name: Relevant professional qualification{s) or body (if any): Address: flKJEKILKE o&LbirF CFI S EE>f> IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts" directions and guidance for examiners). Give here brlef details of any items that the examiner wishes to disclose. IER October 2018