2023-12-31-accounts - The City Of Cardiff (Melingriffith) Brass Band

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Trustees' Annual Report

For the period

From (start date)	0	3	3	1	1	2	2	3

Section A	Reference and administration		details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
	City of Cardiff (Melingriffith) Brass Band
	6 West Rise
	Llanishen
	Cardiff
	Postcode	C	F	1	4	0	R	E

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Lee Swallow	Chair
Kieran Richards	Vice Chair	27/02/2023 - 31/12/2023
Rebecca Cale	Treasurer
ShirleyHockaday	General Secretary	01/01/2023 - 27/02/2023
Anna Crosby	General Secretary	27/02/2023 - 31/12/2023
Alex James	M1 Band Manager	01/01/2023 - 14/05/2023
Sean Hines	M1 Band Manager	15/05/2023 - 31/12/2023
ShirleyHockaday	M2 Band Manager	27/02/2023 - 31/12/2023
Claire Foster	M3 Band Manager	01/01/2023 - 27/02/2023
Helen Phipps	M4 Band Manager	01/01/2023 - 27/02/2023
JennyWeir	M4 Band Manager	27/02/2023 - 31/12/2023
Roger Hampton	Community Brass Band Manager

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) All trustees are volunteers and are members of the Executive Committee. The Executive Committee meets regularly to discuss organisational issues and to agree strategy, activities and expenditure. All meetings have an agenda and minutes. The organisation has a child protection/safeguarding policy and operates DBS checks for conductors and band managers. The society holds an Annual General Meeting each February, at which members elect trustees and vote on other matters proposed by the Executive Committee or the membership. Policies and procedures adopted for: a) the induction and training of trustees; Elected by members at the Annual General Meeting in February Society (unincorporated association) Trustee selection methods (e.g. trust, association, company) How the charity is constituted You may choose to include additional (e.g. appointed by, elected by) Constitution (e.g. trust deed, constitution) Type of governing document
	Constitution

	Society (unincorporated association)

	Elected by members at the Annual General Meeting in February
	All trustees are volunteers and are members of the Executive Committee. The Executive Committee meets regularly to discuss organisational issues and to agree strategy, activities and expenditure. All meetings have an agenda and minutes. The organisation has a child protection/safeguarding policy and operates DBS checks for conductors and band managers. The society holds an Annual General Meeting each February, at which members elect trustees and vote on other matters proposed by the Executive Committee or the membership.

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The overall objective of the organisation shall be to promote, improve and develop public education and appreciation of the art and science of music, in particular, brass band playing, by performances at both public and private engagements; and for such other purposes as shall be exclusively charitable, as the trustees may from time to time decide.

	Brass Band society which provides brass and percussion instrument tuition and performance opportunities to members of all ages (8 to 80+ years) and abilities. Members are provided with an opportunity to participate in musical activities including concerts, contests and community events. The society comprises of two senior bands (M1 and M2), a youth band (M3), a beginners band (M4) and a Community Band. All bands rehearse weekly and are led by experienced conductors. Instruments are provided on loan free-of-charge to members who do not have their own instrument. The organisation also offers a smaller ensemble of players for performances requiring such a group.

2 LT700001 (3rd December 2018)

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement	The City of Cardiff (Melingriffith) Brasss Band is run by volunteers.

	The city of Cardiff (Melingriffith) Brass Band meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenshipor communitydevelopment headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	All bands took part in several successful concerts and other public performances including contests for M1 & M2. As a whole organisation, the highlight of the year as usual was the very well attended Annual Gala Concert at Cardiff University Hall in June, where all 5 bands gave excellent performances to a packed hall. The band’s Christmas fund raising activities were very successful this year, with many performances and carol playing sessions by members in the Cardiff area.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The band’s funds and reserves are all unrestricted. The constitution states that the charity must maintain a minimum reserve of £6000 in a deposit account to ensure unexpected costs can be met. Use of reserves in the deposit account for operational or capital expenditure must be approved by a two-thirds majority of the trustees.


	N/A

3 LT700001 (3rd December 2018)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds • how expenditure has supported the key • investment policy and objectives;

The organisation continues to rely on the hard work and commitment of its members in generating sufficient funds to cover on-going expenditure commitments. Income is generated from concerts and competitions, other performances, direct contributions and fundraising activities.

Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them)

Section G

Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees



Mr Kieran Richards						Mr Giles Ballisat

Chair						Treasurer
1 5 1 0 2 4
1	5	1	0	2	4

4 LT700001 (3rd December 2018)

City of Cardiff (Melingriffith) Brass Band

Receipts & Payments Accounts

2023

Melingriffith) Brass Band Payments Accounts 2023	Melingriffith) Brass Band Payments Accounts 2023	Melingriffith) Brass Band Payments Accounts 2023	Melingriffith) Brass Band Payments Accounts 2023
Year Start Date Year End Date
For theperiod from	01/01/2023	To	31/12/2023

Receipts & Payments
Receipts Donations, Legacies & Similar Income	Unrestricted funds 2023 to the nearest £	Unrestricted funds 2022 to the nearest £
Membership Fees	9,662	9,724
Donations	225	2,119
Legacies	-	-
Gift Aid	2,755	1,424
Other Similar Income	-	-
Sub total	12,643	13,266
Grants
All	3,600	3,640
Sub total	3,600	3,640
Fundraising
All	1,040	235
Sub total	1,040	235
Specified Income
Carolling	2,595	3,805
Concerts & Performances	7,328	6,571
Contests	676	800
Hire of bandroom	-	60
Uniform/Merchandise	577	256
Sub total	11,175	11,493
Investment Income
Bank Interest	36	3
Other Investment Income	-	-
Sub total	36	3
Other Income
Other	3,238	5,736
Sub total	3,238	5,736
Asset and Investment Sales, etc. *Total Receipts* *Total Gross Income*
	31,732	34,372
	- 31,732
		-

	31,732	34,372

City of Cardiff (Melingriffith) Brass Band Accounts Summary

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City of Cardiff (Melingriffith) Brass Band

Receipts & Payments Accounts

2023

Melingriffith) Brass Band Payments Accounts 2023	Melingriffith) Brass Band Payments Accounts 2023	Melingriffith) Brass Band Payments Accounts 2023	Melingriffith) Brass Band Payments Accounts 2023
Year Start Date Year End Date
For the period from	01/01/2023	To	31/12/2023

Receipts & Payments

Receipts & Payments
Payments Group	Unrestricted to the nearest £	Unrestricted to the nearest £
Accomodation & Travel	3,625	11,913
Band Room Rent	2,700	2,700
Concerts & Performances	1,237	1,078
Conductor Fees	13,338	12,387
Contests	2,917	1,022
Dep Costs	1,005	1,223
Hall Hire	1,140	1,230
Equipment/Instrument Purchases	1,310	4,260
Instrument Repairs	-	-
Insurance	884	818
Maintenance	582	648
Other	3,319	1,263
Registry Fees	684	312
Sheet Music	199	544
Sundries	418	1,306
Training	-	-
Uniform/Merchandise	572	396
Utilities	-	-
Website	207	216
Sub total	34,136	41,315
*Cash funds this year end* Cash funds last year end *Net of receipts/(payments)* *Total Gross Expenditure* Asset & Investment Purchases, etc. *Total Payments*
	34,136	41,315
	- 34,136 - 2,404 12,911 10,507
		-

		41,315

	- 2,404	- 6,943
	12,911	19,854
	10,507	12,911

City of Cardiff (Melingriffith) Brass Band Accounts Summary

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Statement of Assets & Liabilities at the End of the Period	Statement of Assets & Liabilities at the End of the Period
Cash funds	Unrestricted to the nearest £	Unrestricted to the nearest £
Main Account	4,502	8,892
Reserve Account	6,005	4,019
(agree balances with receipts and payments account) Other monetary assets Total Cash Funds	10,507	12,911
		ok
Tax Claim	-	-
Insurance Claim	-	-
Investment Assets Sub total	-	-

Investment property - detail	-	-
Quoted investments	-	-
Other investments - detail	-	-
Sub total	-	-
Non monetary assets for charity's own use
Instruments	205,712	205,712
Music Library	7,500	7,500
Other	8,500	8,500
Sub total	221,712	221,712
Liabilities
Accounts not yet paid	-	-
Expenses incurred but not invoiced	-	-
Subscriptions not yet paid	-	-
Loan - detail	-	-
Other Liabilities	-	-
Sub total	-	-
Contingent Liabilities & Future Obligations
	N/A

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on ………………………... 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by 19th February

Signature

Print Name Mr Kieran Richards Mr Giles Ballisat	Position
Mr Kieran Richards	Chair
Mr Giles Ballisat	Treasurer

City of Cardiff (Melingriffith) Brass Band Accounts Summary

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Lty ot Qarditt Imelingrittithl Brass Ban On accounts for the year ended 3151 December 2023 Charity no {if any) 1083583 Set out on pages I report to the trustees on my examination of the acoounts of the above charity I'the Trusf) for the year ended Responsibilltles and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 1"the Act"). I report in respect of my examination of the Trust's accounts carried out under soclion 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under setlion 145151(b} of the A. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. acroLinting records were not kept in a¢cord8n¢e with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come acro55 no other matters in connection with Ihe examination to which attention should be drawn In order to enable a proper understanding of the a¢counts to be reached. Pleas& dglete the words in the brackets if they do not apply. Slgnèd: Date: IIIID ELtr Name: I DEElI T I*LIQH Relevant professlonal qualificationlsl or body lif any): Address: 15 7 &ZI ryiN R II eNWE IER October 2018

Section B Disclosure Only complete if the examiner need5 to highlight matters of concern (see CC32, Independent examination of charity accounts., diTeclions and guidance for examiners}. Give here brief details of any itema that the examiner wishes to dlsclose. IER October 2018