## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**3**|**3**|**3**|**1**|**1**|**2**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration**|||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||| ||||City of Cardiff (Melingriffith) Brass Band||||||||||| ||||6 West Rise||||||||||| ||||Llanishen||||||||||| ||||Cardiff||||||||||| ||||Postcode||||C|F|1|4|0|R|E| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Lee Swallow|Chair|| ||Kieran Richards|Vice Chair|27/02/2023 - 31/12/2023| ||Rebecca Cale|Treasurer|| ||ShirleyHockaday|General Secretary|01/01/2023 - 27/02/2023| ||Anna Crosby|General Secretary|27/02/2023 - 31/12/2023| ||Alex James|M1 Band Manager|01/01/2023 - 14/05/2023| ||Sean Hines|M1 Band Manager|15/05/2023 - 31/12/2023| ||ShirleyHockaday|M2 Band Manager|27/02/2023 - 31/12/2023| ||Claire Foster|M3 Band Manager|01/01/2023 - 27/02/2023| ||Helen Phipps|M4 Band Manager|01/01/2023 - 27/02/2023| ||JennyWeir|M4 Band Manager|27/02/2023 - 31/12/2023| ||Roger Hampton|Community Brass
Band Manager|| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
All trustees are volunteers and are members of the
Executive Committee.
The Executive Committee meets regularly to discuss
organisational issues and to agree strategy, activities and
expenditure. All meetings have an agenda and minutes.
The organisation has a child protection/safeguarding policy
and operates DBS checks for conductors and band
managers.
The society holds an Annual General Meeting each
February, at which members elect trustees and vote on
other matters proposed by the Executive Committee or the
membership.
Policies and procedures adopted for:
a) the induction and training of trustees;
Elected by members at the Annual General Meeting in
February
Society (unincorporated association)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
You may choose to include additional
(e.g. appointed by, elected by)
Constitution
(e.g. trust deed, constitution)
Type of governing document|| ||Constitution| ||| ||Society (unincorporated association)| ||| ||Elected by members at the Annual General Meeting in
February| ||All trustees are volunteers and are members of the
Executive Committee.
The Executive Committee meets regularly to discuss
organisational issues and to agree strategy, activities and
expenditure. All meetings have an agenda and minutes.
The organisation has a child protection/safeguarding policy
and operates DBS checks for conductors and band
managers.
The society holds an Annual General Meeting each
February, at which members elect trustees and vote on
other matters proposed by the Executive Committee or the
membership.| ||| |**Section C**|**Objectives and activities**| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|The overall objective of the organisation shall be to promote,
improve and develop public education and appreciation of
the art and science of music, in particular, brass band
playing, by performances at both public and private
engagements; and for such other purposes as shall be
exclusively charitable, as the trustees may from time to time
decide.| ||| ||Brass Band society which provides brass and percussion
instrument tuition and performance opportunities to
members of all ages (8 to 80+ years) and abilities.
Members are provided with an opportunity to participate in
musical activities including concerts, contests and
community events.
The society comprises of two senior bands (M1 and M2), a
youth band (M3), a beginners band (M4) and a Community
Band. All bands rehearse weekly and are led by experienced
conductors. Instruments are provided on loan free-of-charge
to members who do not have their own instrument. The
organisation also offers a smaller ensemble of players for
performances requiring such a group.| 2 LT700001 (3rd December 2018) Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|The City of Cardiff (Melingriffith) Brasss Band is run by
volunteers.| |---|---| ||| ||The city of Cardiff (Melingriffith) Brass Band meets the
Charity Commission's public benefit criteria under both the
advancement of education and the advancement of
citizenshipor communitydevelopment headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||All bands took part in several successful concerts and other
public performances including contests for M1 & M2. As a
whole organisation, the highlight of the year as usual was the
very well attended Annual Gala Concert at Cardiff University
Hall in June, where all 5 bands gave excellent performances
to a packed hall. The band’s Christmas fund raising activities
were very successful this year, with many performances and
carol playing sessions by members in the Cardiff area.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The band’s funds and reserves are all unrestricted. The
constitution states that the charity must maintain a minimum
reserve of £6000 in a deposit account to ensure unexpected
costs can be met. Use of reserves in the deposit account for
operational or capital expenditure must be approved by a
two-thirds majority of the trustees.| ||| ||| ||N/A| 3 LT700001 (3rd December 2018) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds • how expenditure has supported the key • investment policy and objectives; The organisation continues to rely on the hard work and commitment of its members in generating sufficient funds to cover on-going expenditure commitments. Income is generated from concerts and competitions, other performances, direct contributions and fundraising activities. **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Mr Kieran Richards||||||Mr Giles Ballisat| ||||||||| ||Chair||||||Treasurer| ||1
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4||||||| ||1|5|1|0|2|4|| 4 LT700001 (3rd December 2018) ## **City of Cardiff (Melingriffith) Brass Band** ## **Receipts & Payments Accounts** ## **2023** |**Melingriffith) Brass Band**
**Payments Accounts**
**2023**|**Melingriffith) Brass Band**
**Payments Accounts**
**2023**|**Melingriffith) Brass Band**
**Payments Accounts**
**2023**|**Melingriffith) Brass Band**
**Payments Accounts**
**2023**| |---|---|---|---| |Year Start Date
Year End Date|||| |**For theperiod from**|01/01/2023|**To**|31/12/2023| |**Receipts & Payments**|||| |---|---|---|---| |**Receipts**
**Donations, Legacies & Similar Income**|**Unrestricted**
**funds 2023**
**to the nearest £**||**Unrestricted**
**funds 2022**
**to the nearest £**| |Membership Fees|**9,662**||**9,724**| |Donations|**225**||**2,119**| |Legacies|**-**||**-**| |Gift Aid|**2,755**||**1,424**| |Other Similar Income|**-**||**-**| |**Sub total**|**12,643**||**13,266**| |**Grants**|||| |All|**3,600**||**3,640**| |**Sub total**|**3,600**||**3,640**| |**Fundraising**|||| |All|**1,040**||**235**| |**Sub total**|**1,040**||**235**| |**Specified Income**|||| |Carolling|**2,595**||**3,805**| |Concerts & Performances|**7,328**||**6,571**| |Contests|**676**||**800**| |Hire of bandroom|**-**||**60**| |Uniform/Merchandise|**577**||**256**| |**Sub total**|**11,175**||**11,493**| |**Investment Income**|||| |Bank Interest|**36**||**3**| |Other Investment Income|**-**||**-**| |**Sub total**|**36**||**3**| |**Other Income**|||| |Other|**3,238**||**5,736**| |**Sub total**|**3,238**||**5,736**| |**Asset and Investment Sales, etc.**
**_Total Receipts_**
**_Total Gross Income_**|||| ||**31,732**||**34,372**| ||**-**
**31,732**||| ||||**-**| ||||| ||**31,732**||**34,372**| City of Cardiff (Melingriffith) Brass Band Accounts Summary 1 of 3 ## **City of Cardiff (Melingriffith) Brass Band** ## **Receipts & Payments Accounts** ## **2023** |**Melingriffith) Brass Band**
**Payments Accounts**
**2023**|**Melingriffith) Brass Band**
**Payments Accounts**
**2023**|**Melingriffith) Brass Band**
**Payments Accounts**
**2023**|**Melingriffith) Brass Band**
**Payments Accounts**
**2023**| |---|---|---|---| |Year Start Date
Year End Date|||| |**For the period from**|01/01/2023|**To**|31/12/2023| ## **Receipts & Payments** |**Receipts & Payments**|||| |---|---|---|---| |**Payments**
**Group**|**Unrestricted**
**to the nearest £**||**Unrestricted**
**to the nearest £**| |Accomodation & Travel|**3,625**||**11,913**| |Band Room Rent|**2,700**||**2,700**| |Concerts & Performances|**1,237**||**1,078**| |Conductor Fees|**13,338**||**12,387**| |Contests|**2,917**||**1,022**| |Dep Costs|**1,005**||**1,223**| |Hall Hire|**1,140**||**1,230**| |Equipment/Instrument Purchases|**1,310**||**4,260**| |Instrument Repairs|**-**||**-**| |Insurance|**884**||**818**| |Maintenance|**582**||**648**| |Other|**3,319**||**1,263**| |Registry Fees|**684**||**312**| |Sheet Music|**199**||**544**| |Sundries|**418**||**1,306**| |Training|**-**||**-**| |Uniform/Merchandise|**572**||**396**| |Utilities|**-**||**-**| |Website|**207**||**216**| |**Sub total**|**34,136**||**41,315**| |**_Cash funds this year end_**
**Cash funds last year end**
**_Net of receipts/(payments)_**
**_Total Gross Expenditure_**
**Asset & Investment Purchases, etc.**
**_Total Payments_**|||| ||**34,136**||**41,315**| ||**-**
**34,136**
**- 2,404**
**12,911**
**10,507**||| ||||**-**| ||||| ||||**41,315**| ||||| ||**- 2,404**||**- 6,943**| ||**12,911**||**19,854**| ||**10,507**||**12,911**| City of Cardiff (Melingriffith) Brass Band Accounts Summary 2 of 3 |**Statement of Assets & Liabilities at the End of the Period**|**Statement of Assets & Liabilities at the End of the Period**|**Statement of Assets & Liabilities at the End of the Period**|| |---|---|---|---| |**Cash funds**|**Unrestricted**
**to the nearest £**||**Unrestricted**
**to the nearest £**| |Main Account|**4,502**||**8,892**| |Reserve Account|**6,005**||**4,019**| |(agree balances with receipts and payments account)
**Other monetary assets**
**Total Cash Funds**|**10,507**||**12,911**| ||||ok| |Tax Claim|**-**||**-**| |Insurance Claim|**-**||**-**| |**Investment Assets**
**Sub total**|**-**||**-**| ||||| |Investment property - detail|**-**||**-**| |Quoted investments|**-**||**-**| |Other investments - detail|**-**||**-**| |**Sub total**|**-**||**-**| |**Non monetary assets for charity's own use**|||| |Instruments|**205,712**||**205,712**| |Music Library|**7,500**||**7,500**| |Other|**8,500**||**8,500**| |**Sub total**|**221,712**||**221,712**| |**Liabilities**|||| |Accounts not yet paid|**-**||**-**| |Expenses incurred but not invoiced|**-**||**-**| |Subscriptions not yet paid|**-**||**-**| |Loan - detail|**-**||**-**| |Other Liabilities|**-**||**-**| |**Sub total**|**-**||**-**| |**Contingent Liabilities & Future Obligations**|||| ||N/A||| The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on ………………………... 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by 19th February ## Signature |Print Name
Mr Kieran Richards
Mr Giles Ballisat|Position| |---|---| |Mr Kieran Richards|Chair| |Mr Giles Ballisat|Treasurer| City of Cardiff (Melingriffith) Brass Band Accounts Summary 3 of 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Lty ot Qarditt Imelingrittithl Brass Ban On accounts for the year ended 3151 December 2023 Charity no {if any) 1083583 Set out on pages I report to the trustees on my examination of the acoounts of the above charity I'the Trusf) for the year ended Responsibilltles and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 1"the Act"). I report in respect of my examination of the Trust's accounts carried out under soclion 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under setlion 145151(b} of the A￿. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. acroLinting records were not kept in a¢cord8n¢e with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come acro55 no other matters in connection with Ihe examination to which attention should be drawn In order to enable a proper understanding of the a¢counts to be reached. Pleas& dglete the words in the brackets if they do not apply. Slgnèd: Date: IIIID ELtr Name: I DEElI T I*LIQH Relevant professlonal qualificationlsl or body lif any): Address: 15 7 &ZI ryiN R II eNWE IER October 2018 Section B Disclosure Only complete if the examiner need5 to highlight matters of concern (see CC32, Independent examination of charity accounts., diTeclions and guidance for examiners}. Give here brief details of any itema that the examiner wishes to dlsclose. IER October 2018