2023-03-31-accounts - The Chiltern University Of The Third Age

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Chiltern University of the Third Age

Annual Report of the Trustees

Year Ended 31 March 2023

Reference and Administrative Information

Charity Name: Chiltern University of the Third Age (hereinafter referred to as “Chiltern u3a”) Charity registration number: 1082794

Trustees

The following served during the year:

Helen Beaumont David Bender Jennifer Susan Harold-Barry (Treasurer) Mike Hender Jenny Jobson (Vice-Chair) Sarah Jones (Chair) Ernest Newhouse (Secretary) Jean Routly Appointed 18 August 2022 Christian Scott Carolyn Spencer Resigned 18 May 2022 Linda Walton Wallace Wormley

All the trustees in office at the end of the year were still in office when this report was signed.

Location

Chiltern u3a does not have premises of its own. The majority of its activities take place at the Amersham Community Centre and the nearby Chiltern Lifestyle Centre, Chiltern Avenue, Amersham, Bucks, HP6 5AH. The latter will accept correspondence addressed to Chiltern u3a.

Bankers

CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling ME19 4JQ. HSBC plc, 92 Sycamore Road, Amersham, HP6 5EW

Independent Examiner

Alex Hughes, ACCA, 95 Hundred Acres Lane, Amersham, Bucks. HP7 9BP.

Structure, Governance and Management

Governing Document

The Constitution of Chiltern u3a was adopted on 6 April 2000 and amended on 16 October 2002, 19 April 2004, 16 May 2012, 21 May 2014.and 24 February 2021.

Recruitment and Appointment of Trustees.

Trustees are elected for 2 year terms at the Annual General Meeting and may be re-elected. They are drawn from the membership of Chiltern u3a. When necessary, trustees may be coopted from the membership.

Risk Management

Risk Assessment procedures and appropriate insurances are in place. Appropriate protective software is installed on Chiltern u3a’s IT equipment and users are trained as necessary.

Objectives, Activities and Public Interest

The objectives of the charity are to advance the education of middle-aged and older citizens not in full time gainful employment and living in Amersham and Chesham and the surrounding locality; to provide facilities for leisure time and recreational activities aimed at improving the lifestyle and social welfare of those citizens.

Chiltern u3a traditionally holds one general meeting each month, at most of which a presentation by a member or an outside speaker is the main item on the agenda. A variety of interest groups meet, generally once or twice a month. These cover a range of academic, exercise, cultural and social matters according to the expressed wishes of the members and the willingness of organisers to come forward. Excursions are also arranged.

The trustees are satisfied that the objectives of the Trust meet the public interest.

Employees

Chiltern u3a does not have any employees.

Achievements and Performance

Following the end of the pandemic, the u3a’s activities have largely returned to their customary formats, with minimal use being made of Zoom. Those which took place in the former Amersham Leisure Centre have transferred into the new Chiltern Lifestyle Centre and teething problems are being ironed out. However, the Zoom ‘tea parties’, held 3 times a week have been continued and have been much appreciated.

It is pleasing to note that the decline in membership, noted in last year’s report, has largely been reversed. The membership at the year end was 1344 (Dec 22: 1338) [March 2022: 1245], near to the pre-pandemic level of 1352 at March 2021. At the end of the year there were 94 interest groups, including excursions, [March 2022: 93], ranging from Ancient Cultures to Yoga for Beginners. 4 new groups were formed and 3 were closed.

Chiltern u3a TAR 2023 Page 2 of 3

Plans for Future Periods

The trustees are continuing to maker particular efforts to attract new members, particularly from those recently retired. Particular efforts are being made to broaden the range of publicity outlets. They are also concerned about the difficulty of finding people to take on leadership roles in the various activities, which seems to be a common problem in many community groups.

Financial Review

Reserves Policy

Budgeting is based on a policy of maintaining a reserve broadly equivalent to 6 months’ expenditure. This year it is significantly larger since, as a result of the pandemic, room hire costs have been significantly reduced.

Fixed Assets

Chiltern u3a has no Fixed Assets apart from computers and similar equipment, which are written off to expenditure on acquisition.

Results for the Period

The accounts for the year are presented with this report.

Statement of Trustees’ Responsibilities

The trustees are required to prepare accounts for each financial period which give a true and fair view of the state of affairs of the charity at the end of the financial period and of its surplus or deficit for that period. In preparing the accounts, suitable accounting policies have been used consistently and reasonable and prudent judgements made. The trustees are also responsible for maintaining accounting records, for safeguarding the assets of the trust and for preventing and detecting fraud and other irregularities. The trustees are satisfied that Chiltern u3a is a going concern.

Audit

Under the terms of the Charities Act 2011, the size of Chiltern u3a is such that the trustees may choose between an audit and an independent examination. The trustees have determined that the accounts should be independently examined and the corresponding report follows the accounts.

This report was approved by the trustees on 20 April 2023 and signed on their behalf by:

Sarah Jones Chair

Chiltern u3a TAR 2023 Page 3 of 3

CHILTERN UNIVERSITY of the THIRD AGE (CU3A) Reglstered Charity Numbei 1082794 INCOME & EXPENDITURE ACCOUNT for YEAR to 31 MARCH 2023 2022r23 £ 2021r22 £ OPERATING ACCOUNT INCOME Sub5CnPtions Bank Interest HM Revenue & Customs- Grft A Sundrp$ 121 26.887 422 131 141 4.867 180 274 35.196 31.942 EXPENDtruRE Ac¢ornrnodatK)n Guest Speaker5- Fees & Expensos Broadband. Telephone Fee5 & IT New51etter- Production and DistributiL Adrninistration Sitnple & Metnbetship cards softwa for Adminislrth"on Gift Aid Costs Banking Costs Membership Fees lo Third Age Twst EquipnEn¢ P¥rchases & Maintenance Activity SupFOrt Sundnes 19,808 14.897 1.005 160 4,479 39) 4.569 246 1.500 80 151 176 423 4.980 4.424 1,238 316 1,151 29.815 181 255 960 191 35.840 SURPLUSIDEFICIT FOR THE YEAR Funds brought forward from 1 Apnl 20f2 FUNDS AS AT31 MARCH 2023 -643 42.071 41,434 2,128 39,950 42.077 BALANCE SHEET AS AT 31 MARCH 2023 ASSETS Bank Balances ppaid Expenses TOTAL ASSETS 70,805 Y3.187 70,805 73,187 LIABILines & ReceipTS IN ADVANCE Subscriptions for 2023124 Other Liabilities TOTAL LIABILITIES 29.371 30,918 192 31.110 29.371 Specific Reserye for Equlpmert General Reserve {101 10.000 31.434 10.000 32.077 NET ASSETS IOPEIiATINGI 41,434 42,077 EXCURSIONS & GROUPS AcfMnES ACC RECEIPTS PA YMENTS SURPLUS FOR THE YEAR Fund5 brought lorward froFn l Apn"12022 FUNDS AS A T31 AIARCH 2(123 12.031 4.726 6,303 -1,577 9.431 7,B54 425 7.854 8,279 BALANCE SHEET AS A T31 MARCH 2023 ASSETS 8ank 8alance 8.278 7,854 LIABILITIES Group Aclivtss for futu y88rs 2.049 114 NET ASSETS (EXCURSIONS & GROUPS) 6.229 7,740 TOTAL INCOME TOTAL EXPENDITURE 1131 1131 47,227 47,446 36.669 3fj.118 TOTAL NET ASSETS 113) 47.663 49.817 J S Harotd-Barry- Treasurer S M Jones- Chairper50n

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