## **Chiltern University of the Third Age** 

## **Annual Report of the Trustees** 

## **Year Ended 31 March 2023** 

## **Reference and Administrative Information** 

Charity Name: Chiltern University of the Third Age (hereinafter referred to as “Chiltern u3a”) Charity registration number: 1082794 

## **Trustees** 

The following served during the year: 

Helen Beaumont David Bender Jennifer Susan Harold-Barry          (Treasurer) Mike Hender Jenny Jobson (Vice-Chair) Sarah Jones (Chair) Ernest Newhouse (Secretary) Jean Routly Appointed 18 August 2022 Christian Scott Carolyn Spencer Resigned 18 May 2022 Linda Walton Wallace Wormley 

All the trustees in office at the end of the year were still in office when this report was signed. 

## **Location** 

Chiltern u3a does not have premises of its own.  The majority of its activities take place at the Amersham  Community  Centre  and  the  nearby  Chiltern  Lifestyle  Centre,  Chiltern  Avenue, Amersham, Bucks, HP6 5AH. The latter will accept correspondence addressed to Chiltern u3a. 

## **Bankers** 

CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling ME19 4JQ. HSBC plc, 92 Sycamore Road, Amersham, HP6 5EW 

## **Independent Examiner** 

Alex Hughes, ACCA,  95 Hundred Acres Lane, Amersham, Bucks.  HP7 9BP. 



## **Structure, Governance and Management** 

## **Governing Document** 

The Constitution of Chiltern u3a was adopted on 6 April 2000 and amended on 16 October 2002, 19 April 2004, 16 May 2012, 21 May 2014.and 24 February 2021. 

## **Recruitment and Appointment of Trustees.** 

Trustees are elected for 2 year terms at the Annual General Meeting and may be re-elected. They are drawn from the membership of Chiltern u3a.  When necessary, trustees may be coopted from the membership. 

## **Risk Management** 

Risk Assessment procedures and appropriate insurances are in place.  Appropriate protective software is installed on Chiltern u3a’s IT equipment and users are trained as necessary. 

## **Objectives, Activities and Public Interest** 

The objectives of the charity are to advance the education of middle-aged and older citizens not in full time gainful employment and living in Amersham and Chesham and the surrounding locality; to provide facilities for leisure time and recreational activities aimed at improving the lifestyle and social welfare of those citizens. 

Chiltern u3a traditionally holds one general meeting each month, at most of which a presentation by a member or an outside speaker is the main item on the agenda.  A variety of interest groups meet, generally once or twice a month.  These cover a range of academic, exercise, cultural and social  matters  according  to  the  expressed  wishes  of  the  members  and  the  willingness  of organisers to come forward.  Excursions are also arranged. 

The trustees are satisfied that the objectives of the Trust meet the public interest. 

## **Employees** 

Chiltern u3a does not have any employees. 

## **Achievements and Performance** 

Following the end of the pandemic, the u3a’s activities have largely returned to their customary formats, with minimal use being made of Zoom.  Those which took place in the former Amersham Leisure Centre have transferred into the new Chiltern Lifestyle Centre and teething problems are being ironed out. However, the Zoom ‘tea parties’, held 3 times a week have been continued and have been much appreciated. 

It is pleasing to note that the decline in membership, noted in last year’s report, has largely been reversed. The membership at the year end was 1344 (Dec 22: 1338)  [March 2022: 1245], near to the pre-pandemic level of 1352 at March 2021. At the end of the year there were 94 interest groups,  including  excursions,  [March  2022:  93],  ranging  from Ancient  Cultures to Yoga  for Beginners. 4 new groups were formed and 3 were closed. 

Chiltern u3a TAR 2023                                  Page 2 of 3 



## **Plans for Future Periods** 

The trustees are continuing to maker particular efforts to attract new members, particularly from those recently retired.  Particular efforts are being made to broaden the range of publicity outlets. They are also concerned about the difficulty of finding people to take on leadership roles in the various activities, which seems to be a common problem in many community groups. 

## **Financial Review** 

## **Reserves Policy** 

Budgeting  is  based  on  a  policy  of  maintaining  a  reserve  broadly  equivalent  to  6  months’ expenditure.  This year it is significantly larger since, as a result of the pandemic, room hire costs have been significantly reduced. 

## **Fixed Assets** 

Chiltern u3a has no Fixed Assets apart from computers and similar equipment, which are written off to expenditure on acquisition. 

## **Results for the Period** 

The accounts for the year are presented with this report. 

## **Statement of Trustees’ Responsibilities** 

The trustees are required to prepare accounts for each financial period which give a true and fair view of the state of affairs of the charity at the end of the financial period and of its surplus or deficit for that period. In preparing the accounts, suitable accounting policies have been used consistently and reasonable and prudent judgements made.  The trustees are also responsible for maintaining accounting records, for safeguarding the assets of the trust and for preventing and detecting fraud and other irregularities.  The trustees are satisfied that Chiltern u3a is a going concern. 

## **Audit** 

Under the terms of the Charities Act 2011, the size of Chiltern u3a is such that the trustees may choose between an audit and an independent examination.  The trustees have determined that the  accounts  should  be  independently  examined  and  the  corresponding  report  follows  the accounts. 

This report was approved by the trustees on 20 April 2023 and signed on their behalf by: 

Sarah Jones Chair 

Chiltern u3a TAR 2023                                  Page 3 of 3 



CHILTERN UNIVERSITY of the THIRD AGE (CU3A)
Reglstered Charity Numbei 1082794
INCOME & EXPENDITURE ACCOUNT for YEAR to 31 MARCH 2023
2022r23 £
2021r22 £
OPERATING ACCOUNT
INCOME
Sub5CnPtions
Bank Interest
HM Revenue & Customs- Grft A
Sundrp$
121
26.887
422
131
141
4.867
180
274
35.196
31.942
EXPENDtruRE
Ac¢ornrnodatK)n
Guest Speaker5- Fees & Expensos
Broadband. Telephone Fee5 & IT
New51etter- Production and DistributiL
Adrninistration
Sitnple & Metnbetship cards
softwa￿ for Adminislrth"on
Gift Aid Costs
Banking Costs
Membership Fees lo Third Age Twst
EquipnEn¢ P¥rchases & Maintenance
Activity SupFOrt
Sundnes
19,808
14.897
1.005
160
4,479
39)
4.569
246
1.500
80
151
176
423
4.980
4.424
1,238
316
1,151
29.815
181
255
960
191
35.840
SURPLUSIDEFICIT FOR THE YEAR
Funds brought forward from 1 Apnl 20f2
FUNDS AS AT31 MARCH 2023
-643
42.071
41,434
2,128
39,950
42.077
BALANCE SHEET AS AT 31 MARCH 2023
ASSETS
Bank Balances
p￿paid Expenses
TOTAL ASSETS
70,805
Y3.187
70,805
73,187
LIABILines & ReceipTS IN ADVANCE
Subscriptions for 2023124
Other Liabilities
TOTAL LIABILITIES
29.371
30,918
192
31.110
29.371
Specific Reserye for Equlpmert
General Reserve
{101
10.000
31.434
10.000
32.077
NET ASSETS IOPEIiATINGI
41,434
42,077
EXCURSIONS & GROUPS AcfMnES ACC
RECEIPTS
PA YMENTS
SURPLUS FOR THE YEAR
Fund5 brought lorward froFn l Apn"12022
FUNDS AS A T31 AIARCH 2(123
12.031
4.726
6,303
-1,577
9.431
7,B54
425
7.854
8,279
BALANCE SHEET AS A T31 MARCH 2023
ASSETS
8ank 8alance
8.278
7,854
LIABILITIES
Group Aclivtss for futu￿ y88rs
2.049
114
NET ASSETS (EXCURSIONS & GROUPS)
6.229
7,740
TOTAL INCOME
TOTAL EXPENDITURE
1131
1131
47,227
47,446
36.669
3fj.118
TOTAL NET ASSETS
113)
47.663
49.817
J S Harotd-Barry- Treasurer
S M Jones- Chairper50n

Notss th aecom
an •nd ol
ar ac¢oynts to 31 March 2023
Acithniis wesenied on an P£cr￿ bags. SI￿1￿ Blar￿5￿ Thp rnte5 tsekn*fo￿5
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ACCA
95 Hundred kres La
Amersham
HP7 9BP

CHILTERN UNIVERSITY of the THIRD AGE (CU3A)
Reglstered Charity Numbei 1082794
INCOME & EXPENDITURE ACCOUNT for YEAR to 31 MARCH 2023
2022r23 £
2021r22 £
OPERATING ACCOUNT
INCOME
Sub5CnPtions
Bank Interest
HM Revenue & Customs- Grft A
Sundrp$
121
26.887
422
131
141
4.867
180
274
35.196
31.942
EXPENDtruRE
Ac¢ornrnodatK)n
Guest Speaker5- Fees & Expensos
Broadband. Telephone Fee5 & IT
New51etter- Production and DistributiL
Adrninistration
Sitnple & Metnbetship cards
softwa￿ for Adminislrth"on
Gift Aid Costs
Banking Costs
Membership Fees lo Third Age Twst
EquipnEn¢ P¥rchases & Maintenance
Activity SupFOrt
Sundnes
19,808
14.897
1.005
160
4,479
39)
4.569
246
1.500
80
151
176
423
4.980
4.424
1,238
316
1,151
29.815
181
255
960
191
35.840
SURPLUSIDEFICIT FOR THE YEAR
Funds brought forward from 1 Apnl 20f2
FUNDS AS AT31 MARCH 2023
-643
42.071
41,434
2,128
39,950
42.077
BALANCE SHEET AS AT 31 MARCH 2023
ASSETS
Bank Balances
p￿paid Expenses
TOTAL ASSETS
70,805
Y3.187
70,805
73,187
LIABILines & ReceipTS IN ADVANCE
Subscriptions for 2023124
Other Liabilities
TOTAL LIABILITIES
29.371
30,918
192
31.110
29.371
Specific Reserye for Equlpmert
General Reserve
{101
10.000
31.434
10.000
32.077
NET ASSETS IOPEIiATINGI
41,434
42,077
EXCURSIONS & GROUPS AcfMnES ACC
RECEIPTS
PA YMENTS
SURPLUS FOR THE YEAR
Fund5 brought lorward froFn l Apn"12022
FUNDS AS A T31 AIARCH 2(123
12.031
4.726
6,303
-1,577
9.431
7,B54
425
7.854
8,279
BALANCE SHEET AS A T31 MARCH 2023
ASSETS
8ank 8alance
8.278
7,854
LIABILITIES
Group Aclivtss for futu￿ y88rs
2.049
114
NET ASSETS (EXCURSIONS & GROUPS)
6.229
7,740
TOTAL INCOME
TOTAL EXPENDITURE
1131
1131
47,227
47,446
36.669
3fj.118
TOTAL NET ASSETS
113)
47.663
49.817
J S Harotd-Barry- Treasurer
S M Jones- Chairper50n

Notss th aecom
an •nd ol
ar ac¢oynts to 31 March 2023
Acithniis wesenied on an P£cr￿ bags. SI￿1￿ Blar￿5￿ Thp rnte5 tsekn*fo￿5
Payments ba%s.
Th&xcounts are 5ewat4y rrw* ￿ ttrrnn Cthlt4m hÈk#on behBNofexcw5
oryaniser6 grwp¥ IExursKXts & Gr(w9
SLtscnwon fu the of£34,560 w48 1.W mÈn)tr*ts. Beca￿e￿￿* corstrantS￿ bYC0￿d.19. the
rnain rale had been deryea5ed to t20 lor2021f22. ￿tEVE￿e0 ioits rMevW W of126for￿.
GrftAd *￿S fi0t￿l been damed In respectof2021TJ. patof2W21122. pendw re5(4uIN￿Of￿ 155ue W¥1[￿ In 11
Swdrw IrKomefor 2022rxJ (￿a￿rtsIrOM n*mbws. LYrfer•vJ ￿￿* a Tru51gi•rttyvard6 pr￿n0b￿￿1
Costs of £1.050 a￿ for wofessK¥wl •J¥￿e IsE8 Note 111
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Age Tiusl for NaDon¥ (Xfice atml
InClud￿Z¢￿￿ Iicertès
swOr￿se￿￿oi1UrCincbvdC¥ ((￿t01Th1￿1 Matiers. kcence5. treCu33 w8iwte. m*Mal.
10 £10.MO has been sei ayde equikhThnt BAM Hal ￿ tr* Rorm.
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speoficto ChiltsTn u3a GthA￿. ShyJtrJClyWn w3a have &ftJid li s ￿el￿b￿. Ihe
paW￿l IS rKAeyded ￿ exceed £25,iKM).
EX
ACTIVITIES
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of InièiesL d4￿r￿) speualsl s￿.
TALS
PayTn¢nts bw& Itw¢fwwtss iThthtaknve Ols(￿ ￿ty.
hiknn UJA
. No. 1082794
l le[￿On the ac¢Yunts rwAe5 lorts￿￿Tel￿kd 31 ¥esetojl*J￿ thE pagÈ.
Thp Chantys twst¢os the weparat*y clihe TIv(X￿￿￿rth￿t&rt thxlrt tslhk%iew Iwthr 144121
oflhe Cbanknes A¢t 3011 ltheAthland i￿￿p￿tel￿MIndkn 15 needed tt Ls my to ￿<￿￿J0t$ Its￿1 145of
tr*A¢ii,' io Idlow the p￿d￿r¢S GeEypI bytr* Chaity Cornrnwth)i {unLtr8CCtw 149SKb)ol ir*Acii', and ￿ Stat
aCCOJniing recolts kept by UMatKI a{x￿pa￿￿￿the a¢OJlts wlh fv ry(Mds. ll tonsthralion ofany unusual
11 evK*titè be ￿¢￿ted in anajdrt. and swa510 ihe acwuntswps¢nl 3'true lai¢
In (xmnecbon*iih myexamitWt￿. rw) ha% eijmètts my alien1￿.
towNth. ￿ mycyl￿oTr. dlknil incrfdu *enabk a woper ur￿erstar0ryd]h8
ACCA
95 Hundred kres La
Amersham
HP7 9BP