REGISTERED CHARITY NO. 1082732
THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2024
THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
CONTENTS
| PAGE | |
|---|---|
| Officers and Professional Advisers | 1 |
| Report of the Trustees | 2-4 |
| Summary Receipts and Payments | 5 |
| Schedule to Receipts and Payments Account | 6 |
| Statement of Assets and Liabilities | 7-8 |
THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
OFFICERS AND PROFESSIONAL ADVISERS
CHARITY NUMBER 1082732 PRINCIPAL OFFICE Community Hall 1 Slon Lane Ogmore-By-Sea CF32 OPN TRUSTEES Anne-Louise Stevens-Jones Andrew Roberts Eugene Travers Jones ACCOUNTANT Bevan Buckland LLP Chartered Accountants Cardigan House Castle Court Swansea Enterprise Park Swansea SA7 9LA
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THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
REPORT OF THE BOARD OF TRUSTEES
FOR THE YEAR ENDED 31 OCTOBER 2024
The trustees present their report with the financial statements of the charity for the year ended 31 October 2024.
The financial statements have been prepared on a receipts and payments basis and in accordance with the charity’s governing document and applicable law.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The purpose of the charity is to operate a village hall for the benefit of the villagers of Ogmore by Sea.
Many individuals in the community have offered voluntary contributions to the project, including funding, undertaking landscaping, planting, and helping to manage the operation of the Hall. The trustees are not remunerated.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The hall is fully open to the public and is managed by an employed hall manager who deals with the day-to-day running of the hall. The hall manager is invited to the regular committee meetings to liaise and update the members.
The period under review, has been a period of consolidation with plans underway to construct a separate storage building on site to maximise the area of the hall being let for leisure activities. A design has been commissioned and tenders sought from contractors to supply & erect the structure in early 2025.
There has been a noticeable increase in the numbers attending the hall leisure activities and using the foyer café, which has proven to be popular.
The Hall has also used as a polling station twice during this period, and surgeries have regularly been held by the Vale of Glamorgan MP and the Community Police. A series of Ogmore by Sea community events have been held at the Hall which have been promoted throughout the village by the distribution of flyers to the village households.
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THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
REPORT OF THE BOARD OF TRUSTEES
FOR THE YEAR ENDED 31 OCTOBER 2024 – CONTINUED
FINANCIAL REVIEW
Financial position
The charity received total receipts of £39,142 (2023: £24,540), and incurred charitable expenditure of £29,726 (2023: £33,419). This resulted in a net excess of receipts over payments of £9,416 compared to an excess of payments over receipts of £36,233 in 2023.
The general fund covers the receipts and payments of the charity in carrying out its role in respect of its objects.
Restricted funds represent grants received from NPTC Strong Communities for the purpose of purchasing fixtures and fittings for the village hall, and payments relating thereto. The full funding was spent during the previous year 2023, but inadvertently carried forward into 2024.Consequently, a transfer was made to release the fully utilised restricted balance in current year.
All assets are held to achieve the objects of the charity.
The Board of Trustees are continuing in the process of devising a suitable reserves policy for the charity to coincide with the rectification of the defects.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Trustees are appointed via the AGM. The OVHA constitution states that every person in the village is a member of the association and each year volunteers are welcomed to join the committee.
Since 2012 the current trustees have held the key committee posts of Chairman, Vice Chair, Treasurer and Secretary. There are three trustees on the current committee. All undertakings are divided between the trustees who hold regular meetings to ensure the current action plan is being delivered. All notes of the meetings are available to all members of the public on request.
All accounts are filed to the charity commission for public scrutiny and all members of the village are updated on the project progress via social media, a community council liaison, our web page and the AGM. Members of the association are invited to join the trustee committee to help manage/oversea the project.
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THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
REPORT OF THE BOARD OF TRUSTEES
FOR THE YEAR ENDED 31 OCTOBER 2024 – CONTINUED
TRUSTEES
The Trustees who held office during the year were as follows: Eugene Travers Jones Anne-Louise Stevens-Jones (Chair) Andrew Roberts
No trustee has any financial interest in the charity.
The charity is governed by its charitable rules and is restricted to carrying out activities within its charitable objectives.
By order of the Board:
DATE
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THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 OCTOBER 2024
| GRANTS AND DONATIONS RECEIVED Donations Strong Communities Funding Big Lottery Grant Total grants and donations OTHER INCOME RECEIPTS Deposit Account Interest Hall Rental Wedding Hire Café Rental Total other income TOTAL RECEIPTS LESS: PAYMENTS Charitable Activity Expenses NET SURPLUS FOR THE YEAR PURCHASE OF FIXED ASSETS Development and improvement of property Purchase of fixtures and fittings TRANSFERS BETWEEN FUNDS NET CASH FLOW Cash balances at 1 November 2023 At bank and in hand Cash balances at 31 October 2024 At bank and in hand |
2024 2023 £ £ £ £ Unrestricted Restricted TOTAL TOTAL 1034 - 1,034 - - - - 3,000 - - - - 1,034 - 1,034 3,000 291 - 291 223 23,667 - 23,667 20,317 - - - 1,000 14,150 - 14,150 - 38,108 - 38,108 21,540 39,142 - 39,142 24,540 29,726 - 29,726 33,419 29,726 - 29,726 33,419 9,416 - 9,416 (8,879) - - - 21,134 - - - 6,209 - - - 27,343 3,000 (3,000) - - 12,416 (3,000) 9,416 (36,222) 20,534 3,000 23,534 59,755 32,949 - 32,949 23,534 |
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THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION
SCHEDULE TO RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 OCTOBER 2024
| CHARITABLE ACTIVITY EXPENSES Staff Salaries Rates Repairs and maintenance Light, Heat and Water Stationery postage and telephone Insurance Legal and Professional Subscriptions and Licences Cleaning Sundry Advertising |
2024 2023 £ £ 6,531 6,727 1,341 592 3,767 8,718 9,659 11,604 290 120 1,605 - 3,329 2,280 504 800 1,806 2,578 564 - 330 - 29,726 33,419 |
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THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES
AS AT 31 OCTOBER 2024
| MONETARY ASSETS Bank and Cash Balances Bank Current Account – Lloyds Bank Bank Deposit Account – Lloyds Bank Debtors and Prepayments Trade Debtors Liabilities Creditors:Trade creditors Restricted Funds Bank and Cash Balances Bank Current Account – Lloyds Bank Bank Deposit Account – Lloyds Bank Restricted funds consist of the following grants: GRANT Strong Communities |
2024 2023 £ £ 1,859 - 31,090 20,534 32,949 20,534 6,771 - 3,759 - - 2,610 - 390 - 3,000 £ £ - 3,000 - 3,000 |
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THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES
NON-MONETARY ASSETS
2024 2023 Fixed Assets Freehold Property Freehold Property Cost 620,427 620,427
Land and buildings used by the charity
Construction began in 2020 on the Charity’s land and buildings at Slon Lane, Ogmore as part of a project create a community hub. The total amount awarded for the project was £634,000, and the work was completed during the year.
…………………………… ANNE-LOUISE STEVENS-JONES - Trustee
……………………………Date
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