REGISTERED CHARITY NO. 1082732
## **THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION**
**REPORT AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 OCTOBER 2024**
## **THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION**
## **CONTENTS**
||**PAGE**|
|---|---|
|Officers and Professional Advisers|1|
|Report of the Trustees|2-4|
|Summary Receipts and Payments|5|
|Schedule to Receipts and Payments Account|6|
|Statement of Assets and Liabilities|7-8|
## **THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION**
## **OFFICERS AND PROFESSIONAL ADVISERS**
CHARITY NUMBER 1082732 PRINCIPAL OFFICE Community Hall 1 Slon Lane Ogmore-By-Sea CF32 OPN TRUSTEES Anne-Louise Stevens-Jones Andrew Roberts Eugene Travers Jones ACCOUNTANT Bevan Buckland LLP Chartered Accountants Cardigan House Castle Court Swansea Enterprise Park Swansea SA7 9LA
1
## **THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION**
## **REPORT OF THE BOARD OF TRUSTEES**
## **FOR THE YEAR ENDED 31 OCTOBER 2024**
The trustees present their report with the financial statements of the charity for the year ended 31 October 2024.
The financial statements have been prepared on a receipts and payments basis and in accordance with the charity’s governing document and applicable law.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The purpose of the charity is to operate a village hall for the benefit of the villagers of Ogmore by Sea.
Many individuals in the community have offered voluntary contributions to the project, including funding, undertaking landscaping, planting, and helping to manage the operation of the Hall. The trustees are not remunerated.
##
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The hall is fully open to the public and is managed by an employed hall manager who deals with the day-to-day running of the hall. The hall manager is invited to the regular committee meetings to liaise and update the members.
The period under review, has been a period of consolidation with plans underway to construct a separate storage building on site to maximise the area of the hall being let for leisure activities. A design has been commissioned and tenders sought from contractors to supply & erect the structure in early 2025.
There has been a noticeable increase in the numbers attending the hall leisure activities and using the foyer café, which has proven to be popular.
The Hall has also used as a polling station twice during this period, and surgeries have regularly been held by the Vale of Glamorgan MP and the Community Police. A series of Ogmore by Sea community events have been held at the Hall which have been promoted throughout the village by the distribution of flyers to the village households.
2
## **THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION**
## **REPORT OF THE BOARD OF TRUSTEES**
## **FOR THE YEAR ENDED 31 OCTOBER 2024 – CONTINUED**
## **FINANCIAL REVIEW**
## **Financial position**
The charity received total receipts of £39,142 (2023: £24,540), and incurred charitable expenditure of £29,726 (2023: £33,419). This resulted in a net excess of receipts over payments of £9,416 compared to an excess of payments over receipts of £36,233 in 2023.
The general fund covers the receipts and payments of the charity in carrying out its role in respect of its objects.
Restricted funds represent grants received from NPTC Strong Communities for the purpose of purchasing fixtures and fittings for the village hall, and payments relating thereto. The full funding was spent during the previous year 2023, but inadvertently carried forward into 2024.Consequently, a transfer was made to release the fully utilised restricted balance in current year.
All assets are held to achieve the objects of the charity.
The Board of Trustees are continuing in the process of devising a suitable reserves policy for the charity to coincide with the rectification of the defects.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Trustees are appointed via the AGM. The OVHA constitution states that every person in the village is a member of the association and each year volunteers are welcomed to join the committee.
Since 2012 the current trustees have held the key committee posts of Chairman, Vice Chair, Treasurer and Secretary. There are three trustees on the current committee. All undertakings are divided between the trustees who hold regular meetings to ensure the current action plan is being delivered. All notes of the meetings are available to all members of the public on request.
All accounts are filed to the charity commission for public scrutiny and all members of the village are updated on the project progress via social media, a community council liaison, our web page and the AGM. Members of the association are invited to join the trustee committee to help manage/oversea the project.
3
## **THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION**
## **REPORT OF THE BOARD OF TRUSTEES**
## **FOR THE YEAR ENDED 31 OCTOBER 2024 – CONTINUED**
## **TRUSTEES**
The Trustees who held office during the year were as follows: Eugene Travers Jones Anne-Louise Stevens-Jones (Chair) Andrew Roberts
No trustee has any financial interest in the charity.
The charity is governed by its charitable rules and is restricted to carrying out activities within its charitable objectives.
By order of the Board:
DATE
4
## **THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED 31 OCTOBER 2024**
|**GRANTS AND DONATIONS RECEIVED**
Donations
Strong Communities Funding
Big Lottery Grant
**Total grants and donations**
**OTHER INCOME RECEIPTS**
Deposit Account Interest
Hall Rental
Wedding Hire
Café Rental
**Total other income**
**TOTAL RECEIPTS**
**LESS: PAYMENTS**
Charitable Activity Expenses
**NET SURPLUS FOR THE YEAR**
**PURCHASE OF FIXED ASSETS**
Development and improvement of property
Purchase of fixtures and fittings
**TRANSFERS BETWEEN FUNDS**
**NET CASH FLOW**
Cash balances at 1 November 2023
At bank and in hand
Cash balances at 31 October 2024
At bank and in hand|**2024**
**2023**
**£**
**£**
**£**
**£**
**Unrestricted Restricted TOTAL**
**TOTAL**
1034
-
1,034
-
-
-
-
3,000
-
-
-
-
**1,034**
**-**
**1,034**
**3,000**
291
-
291
223
23,667
-
23,667
20,317
-
-
-
1,000
14,150
-
14,150
-
**38,108**
**-**
**38,108**
**21,540**
**39,142**
**-**
**39,142**
**24,540**
29,726
-
29,726
33,419
**29,726**
**-**
**29,726**
**33,419**
**9,416**
**-**
**9,416**
**(8,879)**
-
-
-
21,134
-
-
-
6,209
-
-
-
**27,343**
**3,000**
**(3,000)**
**-**
**-**
**12,416**
**(3,000)**
**9,416**
**(36,222)**
20,534
3,000
23,534
59,755
32,949
-
32,949
23,534|
|---|---|
5
## **THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION**
## **SCHEDULE TO RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED 31 OCTOBER 2024**
|**CHARITABLE ACTIVITY EXPENSES**
Staff Salaries
Rates
Repairs and maintenance
Light, Heat and Water
Stationery postage and telephone
Insurance
Legal and Professional
Subscriptions and Licences
Cleaning
Sundry
Advertising|**2024**
**2023**
£
£
6,531
6,727
1,341
592
3,767
8,718
9,659
11,604
290
120
1,605
-
3,329
2,280
504
800
1,806
2,578
564
-
330
-
**29,726**
**33,419**|
|---|---|
6
## **THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES**
## **AS AT 31 OCTOBER 2024**
|**MONETARY ASSETS**
**Bank and Cash Balances**
Bank Current Account – Lloyds Bank
Bank Deposit Account – Lloyds Bank
**Debtors and Prepayments**
Trade Debtors
**Liabilities**
**Creditors:**Trade creditors
**Restricted Funds**
**Bank and Cash Balances**
Bank Current Account – Lloyds Bank
Bank Deposit Account – Lloyds Bank
Restricted funds consist of the following grants:
**GRANT**
Strong Communities|**2024**
**2023**
£
£
1,859
-
31,090
20,534
**32,949**
**20,534**
**6,771**
**-**
**3,759**
**-**
-
2,610
-
390
**-**
**3,000**
£
£
-
3,000
**-**
**3,000**|
|---|---|
7
## **THE OGMORE-BY-SEA VILLAGE HALL ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES**
## **NON-MONETARY ASSETS**
**2024 2023 Fixed Assets Freehold Property** Freehold Property Cost 620,427 620,427
## **Land and buildings used by the charity**
Construction began in 2020 on the Charity’s land and buildings at Slon Lane, Ogmore as part of a project create a community hub. The total amount awarded for the project was £634,000, and the work was completed during the year.
…………………………… ANNE-LOUISE STEVENS-JONES - Trustee
……………………………Date
8