REGISTERED CHARITY NUMBER: 1082667 REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR TONGHAM COMMUNITY ASSOCIATION LFM Chartered Certified Accountants The Stables 23b Lenten Street Alton Hampshire GU23 1 HG
TONGHAM COMMUNITY ASSOCIATIO CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Report of the Trustees Independent Examinerfs Report Statement of Financial Activities I to2 Balance Sheet Notes to the Financial Statements 6t08 Detailed Statement of Financial Activities
TONGHAM COMMUNITY ASSOCIATIOIY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2024. The financial stalements have been prepared in accordacne wilh the accounting policies to comply with the requirement of ihe Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard in the UK and Republic of Ireland. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1082667 Principal address Tongham Community & Sports Centre Poyle Road RecTeation Ground Poyle Road Tongham Surrey GUIO IDU Trustees T Berryman D Barber-Kebby L P Oakley C Pritchard T Boxall R Johnson M Murray The managing trustees are the General Committee from which an Executive Committee is fonned for the day to day adrninistration of the Association. Independent Examiner LFM Chartered Certified Accountants The Stables 23b Lenten Street Alton Hampshire GU34 IHG STRUCTURE, GOVERNANCE AND MANAGEMENT The charity was fonned as an association and is governed by its constitution which was adopted on the 28th September 2000. The membership of the association is made up of individuals who live Thithin the locality, associations or organisations which operale within the locality and slatutory authorities with an administrative function within the locality. The General Committee is elected by the members and representatives of the member associations, organisations and statutory authorities. The General Committee appoints the Honorary Officers aT]d the members of the Executive Committee at the Annual General Meeting Page I
TONGHAM COMMUNITY ASSOCIATIOIY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Objectives and aims The objectives of the Association a5 defined by the constitution are to- a) proTnote the benefits of the inhabitant5 of Tongham without the distinctioT] of sex, sexual orientation. race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitant5. b) establish, or secure the eslablishment of a Community Centre and to maintain and manage the same (whether alone or in co-opeTation with any local authority or other person or body) the filltherance of these objects. c) promote such other charitable purposes as n]ay from time to time be determined. The association shall be non-paty in politics and non-sectarian religion. Signifieant aetivities The principal activity of the Tongham Community Association is the management of the Community Centre and the sporting facilities within the Poyle Road Recreation Ground in partnership with the Parish Council and interested user groups. ACHIEVEMENT AND PERFORMANCE The management of the Community Centre was handed over to Tongham Community Association following the completion of the building work. The Communiiy Centre was fonnally opened on 6th June 2009 by the local member of parliament Michael Gove MP. The Community Centre is now actively used on a regular basis by the local community. The year was again challenging for the Trustees. as the final effects of the Covid Pandemic were felt, with a few of our regular hirers falling by the wayside. An effort was made to fill these, and some success was made. We also had a review of our prices not only for hirers but also for the bar as the cost-of-living crisis hit. FINANCIAL REVIEW Reserves policy The policy on reserves is to develop a fund to Tneet the operating cashflow requirements, an asset maintenance and renewal fund and a fund to enable the improvement of. and additions to the facilities. Approved by order of the board of trustees and signed on its behalf by: T Berryman - Trustee Date.. Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TOLNGHAM COMMUIIITY ASSOCIATIO I report on the accounts for the year ended 31 March 2024. which are set out on pages four to nine. Responsibilities and basis of report As the charity's tte¢S you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'}. I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act,). In carrying out my examination I have followed directions given by the Charity Commission under section 145{5)(b) of the 2011 Act. My role is to state whether any material matters have come to my attention giving me cause to believe: that accounting records were not kept as required by section 130 of the Act. or that the accounts do not accord with those records- or that the accounts do not comply with the accounting requirements of the Act. or that there is further infornjation needed for a proper understanding of the accounts. Independent examiner's statelnent I have completed my examinalion and have no concerns in respect of the matters (l ) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require draing to your attention. Thomas Mason FCA LFM Chartered Certified Accountants The Stables 23b Lenten Street Alton Hampshire GU34 IHG Date.. Page 3
TONGHAM COMMUNITY ASSOCIATIO STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 2024 Total funds 2023 Total funds Unrestri¢ted funds Restrieted funds Notes INCOMING RESOURCES Incoming resource5 from generated funds Investment income 278 278 81 Incoming resources from charitable activities Community Centre Community Centre baT 18,875 79,592 18,875 79,592 27,657 67,409 Total incoming resources 98,745 98,745 95,147 RESOURCES EXPENDED Charitable activities Community Centre Community Centre Bar Governance & support costs 45,046 40,957 2.053 45,046 40,957 2,053 47,503 51,400 512 Total resourees expended 88,056 88,056 99,415 NET INCOMINGI(EXPENDED) RESOURCES 10,689 10,689 (4,268) RECONCILIATION OF FUNDS Toial fund5 brought fon¥ard 30,629 30,629 34,897 TOTAL FUNDS CARRIED FORWARD 41J18 41,318 30,629 Page 4
TONGHAM COMMUNITY ASSOCIATIOIY BALANCE SHEET AS AT 31 MARCH 2024 2024 Total funds 2023 Total funds Unrestri¢ted funds Restrieted funds Notes FIXED ASSETS Tangible assets 3,183 3,183 CURRENT ASSETS Stock5 Cash at bank and on hand 3,063 35,072 3,063 35,072 3,324 27,919 41,318 41,318 31,243 CREDITORS Amounts falling due within one year (614) IYET CURRELNT ASSETS 38,135 38,135 30,629 TOTAL ASSETS LESS CURRENT LIABILITIES 41,318 41.318 30,629 IYET ASSETS 41J18 41,318 30,629 FUNDS Unrestricted fimds 41,318 41,318 30,629 TOTAL FUNDS 41 J18 41,318 30,629 The financial statements were approved by the Board of Trustees and were signed on its behalf by.. T Berryman - Trustee Date.. Page 5
TONGHAM COMMUNITY ASSOCIATIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES Accounting Convention The financial stateTnents have been prepared on a receipts and payments basis, aT]d in accordance with the Charities Act 2011 and the requirements of the Statement of Recommended Practice (SORP) for Accounting and Reporting by Charities (FRS 102) (effective I st January 2019) where applicable. Incoming resources All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Resources expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannoi be directly attributable to particular headings they have been allocated to activities on a basis consistent with the use of the resources. Grants offered subject lo conditions which have noi been met at the year end date are noted as a commitment but not accwed a5 expenditure. Tangible fixed assets Depreciation is provided at the following annual rntes in order to write off each asset over its estimated useful life. Plant and machinery Fixtures and fittings Stoeks Stocks are valued at the lower of cost and net realisable value. after making due allowance for obsolete and slow moving items. 25 % on cost 25 % on cost Taxation The charity is exempt from tax on its charitable activities. Fund rdccounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when fimds are raised for particular restricted pury)05es. Further explanation of the nature and purpose of each fimd is included in the notes to the financial statements. Pension costs And other post-retirement benefits The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. INVESTMENT INCOME 2024 2023 Deposit account interest 278 81 TRUSTEES REMULNERATION AND BENEFITS There were no trustees, remuneration or benefits for their roles as trustees for the year ended 31 March 2024 nor for the year ended 31 March 2023. Trustees, expenses There were no trustees, expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. Page 6
TONGHAM COMMUNITY ASSOCIATIO NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 STAFF COSTS 2024 2023 Bar staff salaries Staff salaries Other pension costs 5J55 14,562 561 11,258 15.390 426 20,478 27,074 The average monthly number of employees during the year was as follows: 2024 2023 Administrative No employees received etnoluvnents in excess of £60.000. TANGIBLE FIXED ASSETS Plant & Machinery Fixtures & Fittings Totals COST At l April 2023 Addition5 24,485 941 18,375 3,148 42,860 4,089 At 31 March 2024 25,426 21,523 46,949 DEPRECIATION At l April 2023 Charge for the year At 31 March 2024 24,485 127 18J75 779 42,860 906 24,612 19,154 43,766 NET BOOK VALUE At 31 March 2024 814 2J69 3,183 At 31 March 2023 STOCKS 2024 2023 Stocks 3,063 3,324 Page 7
TONGHAM COMMUNITY ASSOCIATIO NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2024 CREDITORS 2024 2023 Taxation and social security 614 614 MOVEMENT IN FUNDS Net movement in funds At 1.4.23 At 31.3.24 Unrestricted funds General fund 30,629 10,689 41,318 TOTAL FUIYDS 30,629 10,689 41,318 Net movement in funds, included in the above are as follows: Ineoming resources Resources expended Movement in funds Unrestricted funds GeneTal fund 98,745 88,056 10,689 TOTAL FUIYDS 98,745 88,056 10,689 Page 8
TONGHAM COMMUNITY ASSOCIATIO DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 INCOMING RESOURCES Investment ineome Deposit account interest 278 81 Incoming resources from charitable activities Community Centre Community Centre bar 18,875 79,592 27,657 67,409 98,745 95,147 RESOURCES EXPENDED COST OF SALES Opening stock Bar purchases Bar staff salaries C105ing stock 3J24 35J41 5J55 (3,063) 5,119 38,347 11,258 {3.324) 40,957 51,400 Charitable activitie5 Staff salaries Pensions Staff training Rent, rates and water Insurance Light and heat Telephone Postage and stationery Sundries Repairs and renewals Cleaning Security Entertainment Waste management Grounds maintenance Accountancy fees Printer consumables Donations Depreciation charge 14,562 561 15,390 426 377 2,323 677 7,588 ,047 153 454 9,639 1,383 234 561 1,298 2,675 1,200 198 120 1,760 1,656 732 6,852 1,129 756 6,280 3,615 487 702 2,053 3,183 1,471 ioi 906 45,046 47,503 Governance costs Legal fees 882 203 Support eosts Bank charges 1,171 309 Net incomel(expenditure) 10,689 {4,268} Page 9