2022-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2021 Period start date To 31/08/2022 Period end date

Charity name:TimTin Playgroup & Kids Club

Charity registration number: 1082000

Objectives and Activities

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SORP reference
Summary of the Para 1.17 To enhance the development and
purposes of the charity education of children, primarily under
as set out in its statutory school age, by encouraging
governing document parents to understand and provide for
the needs of their children through
community groups and by:
a) Offering appropriate play,
education, care facilities and family
learning, together with the right of
parents to take responsibility for and
to become involved in the activities of
such groups, ensuring a policy of
inclusion is operated throughout.
b) Encouraging the study of the needs
of children and their families and
promoting public interest in and
recognition of such needs in the local
area.
c) Providing out of school care to
enable parents to work or study
knowing their children are happy and
cared for in a safe and stimulating
environment.
Summary of the main Para 1.17 and We offer wrap-around care for pre-
1.19
activities in relation to school and primary aged children,
those purposes for the allowing parents and carers to return
public benefit, in to work or undertake further training
particular, the activities, to increase their chances of success
projects or services on the job market.
identified in the We provide a nutritious breakfast for
accounts. children attending our breakfast club
and a healthy snack for those
attending after school and playgroup.
Parents can purchase hot meals for
lunch during term time from the
school next door
We operate a holiday club during
school holidays for children aged 6
months to 11years. This enables
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working parents to plan holidays for the family, not just to cover childcare during school holidays. It provides continuity for the children being able to remain in the same setting. Payment for places is on a booking basis each holiday, relieving some financial pressures on parents. Parents also know they have a secure place for children if they need to attend medical appointments or pursue their own interests Our afterschool and holiday club provides children with opportunities for cooking, sport, science and ICT among the usual games and craft activities. Our playgroup offers full day care as well as sessional care. We offer provision for early starts to help parents who are dropping off children at school, so they don’t have to wait. We offer lunch sessions which also enables parents to fit in appointments in town which is a fair travelling distance from the villages. Our children mainly come from the two local villages of Martin and Timberland, but we have several come from villages further afield. The school we serve is Mrs Mary Kings (CE) Primary school, but again, we also have children attend from other local schools, particularly during holiday club. We play an active role in the local communities of surrounding villages. We also participate in National and local charity campaigns such as Children in Need, Save the Children Christmas Jumper Day and Red nose Day. Our fee structure is as low as possible, and in certain circumstances we may be able to offer help, or direct parents to sources of further help. We are registered with the local authority for free nursery places for 3 and 4 year olds, including the extended 30 hours. We are also registered for funding for 2 year olds who meet the criteria for funding. We use the pupil premium in ways which support the eligible families in caring for their children, such as providing hot meals and paying for additional sessions if necessary, as well as purchasing relevant resources to help children reach their full potential, or providing 1:1 support.

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Statement confirming Para 1.18 In planning our activities for the year
whether the trustees we kept in mind the Charity
have had regard to the Commission’s guidance on public
guidance issued by the benefit.
Charity Commission on These activities benefit families of
public benefit young children aged between 6
months and 11 years, regardless of
personal background, faith, gender or
personal circumstances
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Additional information (optional)

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You may choose to include further statements where relevant about:
SORP reference
Policy on grant making N/A
Para 1.38
Policy on social N/A
investment including Para 1.38
program related
investment
The committee and trustees are
Para 1.38 volunteers, and claim no expenses or
Contribution made by other remuneration. They attend
volunteers meetings, organise and participate in
fundraising to support the work of the
setting and enable fees to be kept as
low as possible.
The activities are organised by staff
and volunteers and have maintained
and raised the profile of the
Playgroup and Kids Club.
The staff are very dedicated to the
setting, and also put in many
voluntary hours, maintaining the
setting and equipment, completing
paperwork for which there is no time
during the working day and generally
keeping the playgroup and kids club a
place the children love attending.
They are often assisted by their
partners and families.
Other
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Achievements and Performance

SORP reference

	Summary of the main achievements of the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole.	Para 1.20	We have continued to go from strength to strength throughout the year, despite having several covid outbreaks to cope with, which brought stafng levels to a minimum at times. The team have proved extremely helpful and have ensured the setting remained open and safe for the children throughout these testing periods. Our electronic communications have continued and our facebook page has proved popular in keeping everyone informed of the exciting activities we undertake in the setting. We have continued promote ourselves in the local area by being involved in the communities we serve, Woodhall Spa, Timberland and of course, Martin. We ‘shared’ our Summer Fayre with a group from the village whose own Jubilee celebrations were disrupted by the weather. This was so successful, a joint venture is planned again for future events. We managed to maintain our fees again for the year, and our numbers have remained consistent, without the major dip in numbers we usually encounter in the September term. Our reserved funds have been maintained, although we are aware it is still not sufcient to pay redundancies should the worst happen. We are however, maintaining a stable fnancial position. The relationship with our feeder school has returned to the face to face transition session of pre- pandemic times, and the children’s move up to school proved seamless, showing we are doing all the right things to support them. We have maintained a highly motivated workforce who are committed to their Continuous Professional Development. We have a member of staf studying for a level 5 qualifcation and another for a level four. This is in addition to the statutory courses all members of staf have completed, alongside other optional short courses to develop their skills further. We have maintained a strong committee who support us and provide objective advice and observations to ensure we continue to improve our setting.

Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Our fundraising has enabled us to
replace a fence in our outdoor area,
Performance of which was becoming very dilapidated.
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 Our financial position has
financial position at the remained strong, but we are
end of the period continuing to monitor the situation
and plan for future events.
Increased budget forecasting by the
committee has helped us to alleviate
some concerns and help us to plan for
the future.
Our landlords, the local authority,
continue to reduce the maintenance
they will provide and as the building is
ageing, we have to hold a budget for
repairs and maintenance as the
flooring and decoration.
Statement explaining Para 1.22 Our reserves have increased slightly,
the policy for holding but it remains a concern that the
reserves stating why building we are in is aging and will
they are held need increased maintenance as the
years progress. As previously
mentioned, we have been informed
that at a minimum, our reserves
should cover redundancy payments
should the worst happen, and we are
not quite at this point yet.
Amount of reserves held Para 1.22 £23,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Underfunding of the EYE funding
which is not increasing in line with
A description of the Para 1.46 inflation and minimum wage / pension
principal risks facing the contributions.
charity
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other

Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Nominations from parents for
methods including committee members and election by
details of any committee for officers
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name TimTin Playgroup & Kids Club
Other name the charity N/A
uses
Registered charity 1082000
number
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Charity’s principal Linwood Road, Martin, Lincoln. LN4 3RA
address
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Victoria Evans Chair
2 Claire Godfrey Treasurer
3 Lisa Crowe Vice Chair
4 Nicola South Secretary
5 Angela Woollard
6 Susan Milner
7 Amy Walkey
8 Heather Smith
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc)

Date

Charity Name			No (if any)
Tim Tin Playgroup and Kids Club			1082000
Receipts andpayments accounts					CC16a
For the period from	01/09/2021 Period start date	To	Period end date 31/08/2022

Section A Receipts and	payments
A1 Receipts	Unrestricted funds to the nearest £ 160 103,330 1,884 6 - 96 - - 105,476 - - - 105,476 4,285 1,330 84,468 288 1,227 740 350 1,071 5,666 915 40 45 100,424 - - - 100,424 5,052 - 56,285 61,337	Restricted funds to the nearest £ - - - - 250 - - - 250 - - - 250 250 - - - - - - - - - - - 250 - - - 250 - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 160 103,330 1,884 6 250 96 - - 105,726 - - - 105,726 4,535 1,330 84,468 288 1,227 740 350 1,071 5,666 915 40 45 100,674 - - - 100,674 5,052		Last year to the nearest £
Donations	160					56
Fees	103,330					118,044
Fundraising	1,884					1,139
Interest Received	6					3
Grant	-					-
CJRS - Furlough/Covid SSP	96					1,748
SMP	-					-
	-					-
Sub total(Gross income for AR)	105,476					120,990
A2 Asset and investment sales, (see table).
	-
	-					-
Sub total	-					-
Total receipts A3 Payments
						120,990
Runningcosts	4,285					5,720
Fundraisingcosts	1,330					40
Wages/Salaries/NI	84,468					97,665
Rent and Rates	288					224
Light and Heating	1,227					885
Telephon Internet and Postage	740					695
Professional Fees	350					260
Printing/Stationery/Computer supplies	1,071					880
Repairs and Renewals	5,666					6,233
Insurance	915					898
Bank charges	40
Trainingcosts	45					135
**Sub total **	100,424					113,635
A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-					-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
						113,635
	5,052	-	-	5,052		7,355
	-	-	-	-		-
	56,285	-	-	56,285		-
	61,337	-	-	61,337		7,355

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds	Cash funds Details	Unrestricted funds to nearest £ 58,346	Restricted funds to nearest £ -	Endowment funds to nearest £
	Cash funds	58,346	-	-

	Debtors			3,054		-		-
	Creditors		-	63		-		-
	Total cash funds			61,337		-		-
	(agree balances with receipts and payments
	account(s))		OK			OK		OK
			Unrestricted			Restricted		Endowment
				funds		funds		funds
	Details			to nearest £		to nearest £		to nearest £
B2 Other monetary assets				-		-		-
				-		-		-
				-		-		-
				-		-		-
				-		-		-
				-		-		-
	Details		Fund to which asset belongs			Cost (optional)		Current value (optional)
B3 Investment assets						-		-
						-		-
						-		-
						-		-
						-		-
	Details		Fund to which asset belongs			Cost (optional)		Current value (optional)
B4 Assets retained for the						-		-
charity’s own use						-		-
						-		-
						-		-
						-		-
						-		-
						-		-
						-		-
						-		-
			Fund to which			Amount due		When due
	Details		liability relates			(optional)		(optional)
B5 Liabilities						-
						-
						-
						-
						-
Signed by one or two trustees on behalf of all the trustees	Signature			Print	Name			Date of approval

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to th• trugtsilsl m•m￿r8 of Tirn Tin Playgroup and Kids Club On accounts for the year ended 3110812022 Charity no Irf any) 1082000 S•t out on pages I report lo the trustees on ry exarninalion of the aeAyJunts of the abJv8 chartty (Ihe Trust'l for the year end&J Rosponslbllltles and As the charity trustees of the Trust, you are r8swnsible for the preparation basis of r•port of the a￿nIS in xcordance wrth the requirements of the Charities Act 2011 (Ihe Acr). I report in respect (rf my examination of the Trust's accounts carried oul under section 145 of the 2011 Act and in carrying out my exarnination. I have followEd the SP￿1C8b1e Direclions given the Charity Commission under section 14515)(b) of the Act. I have ry)mpleted my examination. I confim tha no matarial matt•rs hav• corrn to my attention (other than that disdosed below ') in connection wlth the examinaticn whic gis me cause to believe that in, any material Independent examiner's statement acojjnting records were not kepi in accordance wrth section 130 of the Aet or the ac£ounts (*> not accord with the accounting records I have no concems and haw come acr08s no other matters in c￿neCtIon with the examination to which attention should be drawn in order to enable a proper understanding of the ￿Unts to be reached. ' Please delete the worfs in the brdckgts if they do not apply. Slgned: I- Nam•: 0111212022 Tina DoncA8ler qualificationlsl or body Ilf any): Address: 5 Hum Close Ruskington, Sleaford Lincolnshire, NG34 9FE IER October 2018

Section B Oisclosure Only ￿mplete if the examiner needs to highlight matters of c£>n￿M (see CC32, IndeFendent eXa￿natiOn of charbty &¢ounts: diredions and guidance for examiners). Give here brief detai15 of any items that the •xaminer w18hae to dl3clo8e. IER October 2018