Poppleton School's Out Club
Charity number 1081953
Trustees annual report & financial statements for the year ended
31st August 2025
Charity accounts preparation & independent examination service
Poppleton School's Out Club
Charity number 1081953
| Contents | |
|---|---|
| Index | Page |
| Report of the trustees | 1 |
| Independent examiner's report | 4 |
| Receipts & payments accounts | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 |
Trustees' Annual Report
From: 01/09/2024 To: 31/08/2025
Charity's full name Poppleton School's Out Club Registered Charity number 1081953
Objectives and activities
Summary of the purposes of the charity set out in its governing document
The 3 objectives as written in the constitution are as follows:
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To provide the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays.
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To advance the education and training of the persons in the provision of such care, education and recreation facilities.
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To promote the provision of childcare facilities in the catchment area of Poppleton Ousebank Primary School.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or
services identified in the accounts
Popsoc provides out of school hours childcare in the form of breakfast club, an afterschool club and holiday clubs. The committee rents premises from Poppleton Ousebank Primary School and is fully integrated into the school working days. Popsoc has a very good working relationship with the school and they help to promote the club in return.Popsoc are fully committed to staff development and during the year staff have attended and completed a number of professional development courses.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance
Summary of the main achievements of the charity during the year
See attached AGM report
Review of the charity’s financial position at the end of the period
Both income and expenditure have increased this year resulting in a defecit of £5.9K. Reserves are still in a healthy position
Amount of Reserves held - £30,272
Statement explaining the policy for holding reserves stating why they are held
Based on an estimate of the amount required for employees redundancy pay entitlements and rental payable, a minimum figure of £20, 000 is required to be held in the Popsoc Bank Account at all times. This figure is based upon the redundancy entitlements of all Popsoc employees as of 1st January 2025 and the full annual rental amounts for hiring facilities to run the breakfast, out of school and holiday clubs for 1 full year.
The reserves policy for the club will be reviewed on an annual basis to take into account revised staff details and increased rental fees.
Reasons for holding zero reserves
N/A
Funds materially in deficit
None
Explanation of any uncertainties about the charity continuing as a going concern
1
None
Structure, governance and management
Description of the charity's trusts
Type of governing document Constitution (e.g. trust deed, royal charter)
How the charity is constituted (e.g Association unincorporated association, CIO)
Trustee selection methods including AGM details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
Reference and administration details
Club full name Poppleton School's Out Club
Other names the charity is known by Popsoc
Club principal address
The Studio Main Street Upper Poppleton York Postcode YO26 6JT
Names of the trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Name of trustees holding title toproperty belonging to the charity Nathan McCain Jen McGivern Sam Jackson Jack Lindsey Chair From Feb 25 Leanne Ash Treasurer John Mitchell Vice Chair Maxine Chambers Damian Wroe Secretary Laura Collier Laura Crawford Lisa Williams Marianne Tritton-Hughes Until May 25 Until May 25 |
|||
| Trustee name | Dates acted if not for wholeyear |
Nil
Names and addresses of advisers (OPTIONAL)
| Type of adviser | Name | Address |
|---|---|---|
| Independent Examiner Karen Wood ACMA Outsource Accountancy Services & IE's 2 Galligap Lane Osbaldwick, York YO10 3NR |
2
Bankers
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature
Full Name Position Date
3
Welcome to the 27th Popsoc ANNUAL GENERAL MEETING
PopSOC Annual General Meeting
Agenda:
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Welcome & Apologies for Absence
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POPSOC Overview
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Chairs Report – The Last Year
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Financial Reports and Accounts
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Election of Committee Members
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Confirmation of Appointment of Auditors
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Changing the Legal Entity of POPSOC
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Close
Who are PopSoc?
Employees Kerri Thomas (Manager) Samantha Jackson (Deputy) Ruth McCreedy (Supervisor) Laura Best (Playworker) Harriet Moss (Playworker) Tracy Rutland (Playworker) Katie Isherwood (Playworker) Clare Norman (Playworker) Isla Morris (Relief Cover)
Charity Committee Jack Lindsay (Chair) John Mitchell (Deputy Chair) Damian Wroe (Secretary) Leanne Ash (Treasurer) Samantha Jackson Nathan McCain Jen McGivern Lisa Williams Maxine Chambers Marianne Tritton-Hughes
What does PopSoc offer?
School Term Time
Holiday Club
Breakfast Club (7.30am – 8:45am) 15-25 Children on average After School Club (3:15pm – 6:00pm) 45-50 Children on average
Full Day (8:00am – 5:30pm) Half Day (8:00am – 1:00pm) Half Day (10:00am – 3:00pm) Half Day (12:00pm – 5:30pm) Average 20 children per day
POPSOC is open 51 weeks a year
Annual Report and ~~Accounts~~
- Income 2024/2025
Income for 2024/5 was £160,012 – up £15k from previous year
Of this £1377 came from fundraising and similar sources
- Expenditure 2024/2025
Expenditure for 2024/5 was £165,987 – up £21k from previous year
This increase is across the board for staffing and consumables and is broadly in line with inflation
Annual Report and Accounts
Currently the club has a bank balance of £24,684
The reserve savings balance is £20,429
As a non-profit organisation we aim to achieve break even .
Last FY we had a £6,000 loss , somewhat due to lower Summer 2024 income Reserves balance always maintained as per our constitution Club is performing well & a fee increase will allow for a break even 2025/6
Thank you for your continued support!!
Annual Report and Accounts
Independently Audited by Karen Wood ACMA of Outsource Accountancy Services
VOTE – Annual Reports Approval
Chairs Report 2024/25
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The setting continues to provide safe and welcoming wrap around care to the local community and remains the larges provider of this in the area.
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The most recent parent survey yielded a NPS score of over 60 which is great! – as well as valuable feedback that we can review for plans going forward.
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We have updated the Charity Constitution to better reflect a modern charity and to ensure continued compliance with the Charity Commission rules.
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3[rd] Year running we have submitted the Annual Report and Financial Reports on time and in full.
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Secured funding for a new Shed including concrete base to improve equipment storage and available activities.
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Trustees launched a fundraising project with YCC and alongside this, the Staff have delivered an unprecedented level of fundraising activities over the last year.
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Professionalised the setting via updating of contracts, strengthening processes and implementing greater operational rigour.
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Implemented staff pay rises to support the cost of living whilst keeping fees affordable for parents.
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Built greater financial resilience for the Charity.
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Improved billing support with further enhancements planned.
What POPSOC did this ear!
POPSOC 2024/25
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The children took part in a national out of school club Mythical Madness art competition and got publish in a book. One of the POPSOC children was a runner up winning lots of craft supplies.
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We introduced the “regulation station” for more quiet areas for the children to self regulate.
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The last 12 months have seen very high staff retention
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POPSOC Activity
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This year POPSOC has seen an increase and a want in holiday club bookings.
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The relationship with the school is still strong and we work closely with the Deputy Head as our main contact and are building a relationship with the new Head Teacher. This partnership allows us to ensure we can provide a safe environment for all our team members and children.
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POPSOC is now at maximum capacity for afterschool club on Mondays-Fridays with waiting lists on all days. Children have several structured activities to choose from or can-do homework/have downtime and we consistently ask for their input and that of the parents.
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Breakfast club numbers are increasing with Tuesday and Wednesday being busy and the rest of the week quieter. This has shown numbers slowly increasing.
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Staff are actively encouraged to continue their professional development and attend courses to improve their skills and portfolio.
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Elections & Appointments
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PopSoc needs a minimum of 8 parent committee members. If anyone is interested in joining, please let us know.
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The Committee meets 6 times per year for about 60-90 minutes.
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PopSoc can’t exist or run without a full Committee and regularly needs new members to inject ideas and support into the club.
Election
Positions to be elected: CHAIR VICE CHAIR TREASURER SECRETARY
Vote Needed if multiple applicants for a position
Po SOC-AGM THANK YOUI
Independent examiner’s report to the trustees of Poppleton's School's Out Club
I report on the accounts of: Poppleton School's Out Club for the year ended: 31st August 2025 which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Wood (ACMA) Outsource independent examination service 2 Galligap Lane Osbaldwick York YO10 3NR
20/05/2026
Date:
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Poppleton School's Out Club
Charity number 1081953
| Receipts &payments accounts for theyear ended: 31st August 2025 |
Receipts &payments accounts for theyear ended: 31st August 2025 |
Receipts &payments accounts for theyear ended: 31st August 2025 |
Receipts &payments accounts for theyear ended: 31st August 2025 |
Receipts &payments accounts for theyear ended: 31st August 2025 |
|---|---|---|---|---|
| Sundry Website, telephone & internet Receipts Licences, DBS & subscriptions Balance carried forward Payments Salaries Net of receipts/(payments) Bank charges Total receipts Total payments Balance brought forward Rent Transfers between funds Milk & refreshments Accountancy, HR & payroll costs Insurance Memory bench Administration & running costs Independent examiner's fees Activities & play materials Staff training & other costs Fees Bank interest Sundry income Fundraising & donations Apprentice funding |
Unrestricted funds £ 158,635 250 566 500 61 160,012 144,895 2,159 5,154 6,421 2,415 1,090 862 350 821 752 120 889 59 - 165,987 (5,975) - 36,247 30,272 |
Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - |
2025 Total funds £ 158,635 250 566 500 61 160,012 144,895 2,159 5,154 6,421 2,415 1,090 862 350 821 752 120 889 59 - 165,987 (5,975) - 36,247 30,272 |
2024 Total funds £ 142,503 250 654 500 659 |
| 144,566 | ||||
| 122,564 1,864 6,233 6,023 2,415 971 840 350 688 928 120 1,039 - 444 |
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| 144,479 | ||||
| 87 - 36,160 |
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| 36,247 |
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Poppleton School's Out Club
Charity number 1081953
| Statement of assets and liabilities at: | 31st August 2025 | 31st August 2025 | 31st August 2025 | |
|---|---|---|---|---|
| Current bank account Outstanding fees Liabilities Independent examination fee Savings bank account Mastercard Assets Cash at bank and in hand |
Unrestricted funds £ 8,851 20,248 1,173 30,272 Unrestricted funds £ 11,167 11,167 Unrestricted funds £ 350 350 |
Restricted funds £ - - - Restricted funds £ - - Restricted funds £ - - |
2025 Total funds £ 8,851 20,248 1,173 30,272 2025 Total funds £ 11,167 11,167 2025 Total funds £ 350 350 |
-2024 Total funds £ 15,807 18,814 1,626 |
| 36,247 | ||||
| 2024 Total funds £ 1,997 |
||||
| 1,997 | ||||
| 2024 Total funds £ 350 |
||||
| 350 |
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Poppleton School's Out Club Charity number 1081953
Notes to the accounts for the year ended:
31st August 2025
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
Approval of accounts for the year ended:
31st August 2025
The report and accounts were approved at a meeting of the trustees held on:
Date
Signed for and on behalf of the trustees:
Signature
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Signature
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Name Name Chair Position (e.g. Chair etc) Position (e.g. Chair etc) Date Date
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