## **Poppleton School's Out Club** **Charity number 1081953** **Trustees annual report & financial statements for the year ended** **31st August 2025** Charity accounts preparation & independent examination service ## **Poppleton School's Out Club** ## **Charity number 1081953** |**Contents**|| |---|---| |**Index**|**Page**| |**Report of the trustees**|**1**| |**Independent examiner's report**|**4**| |**Receipts & payments accounts**|**5**| |**Statement of assets and liabilities**|**6**| |**Notes to the accounts**|**7**| ## **Trustees' Annual Report** **From:** 01/09/2024 **To:** 31/08/2025 **Charity's full name** Poppleton School's Out Club **Registered Charity number** 1081953 ## **Objectives and activities** ## **Summary of the purposes of the charity set out in its governing document** The 3 objectives as written in the constitution are as follows: 1. To provide the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays. 2. To advance the education and training of the persons in the provision of such care, education and recreation facilities. 3. To promote the provision of childcare facilities in the catchment area of Poppleton Ousebank Primary School. ## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or** ## **services identified in the accounts** Popsoc provides out of school hours childcare in the form of breakfast club, an afterschool club and holiday clubs. The committee rents premises from Poppleton Ousebank Primary School and is fully integrated into the school working days. Popsoc has a very good working relationship with the school and they help to promote the club in return.Popsoc are fully committed to staff development and during the year staff have attended and completed a number of professional development courses. The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission. ## **Achievements and performance** ## **Summary of the main achievements of the charity during the year** See attached AGM report ## **Review of the charity’s financial position at the end of the period** Both income and expenditure have increased this year resulting in a defecit of £5.9K. Reserves are still in a healthy position ## **Amount of Reserves held** - £30,272 ## **Statement explaining the policy for holding reserves stating why they are held** Based on an estimate of the amount required for employees redundancy pay entitlements and rental payable, a minimum figure of £20, 000 is required to be held in the Popsoc Bank Account at all times. This figure is based upon the redundancy entitlements of all Popsoc employees as of 1st January 2025 and the full annual rental amounts for hiring facilities to run the breakfast, out of school and holiday clubs for 1 full year. The reserves policy for the club will be reviewed on an annual basis to take into account revised staff details and increased rental fees. ## **Reasons for holding zero reserves** N/A ## **Funds materially in deficit** None ## **Explanation of any uncertainties about the charity continuing as a going concern** 1 None ## **Structure, governance and management** ## **Description of the charity's trusts** Type of governing document Constitution (e.g. trust deed, royal charter) How the charity is constituted (e.g Association unincorporated association, CIO) **Trustee selection methods including** AGM **details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees** ## **Reference and administration details** **Club full name** Poppleton School's Out Club **Other names the charity is known by** Popsoc ## **Club principal address** The Studio Main Street Upper Poppleton York Postcode YO26 6JT ## **Names of the trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled to appoint trustee (if**
**any)**| |---|---|---|---| |**Name of trustees holding title toproperty belonging to the charity**
Nathan McCain
Jen McGivern
Sam Jackson
Jack Lindsey
Chair
From Feb 25
Leanne Ash
Treasurer
John Mitchell
Vice Chair
Maxine Chambers
Damian Wroe
Secretary
Laura Collier
Laura Crawford
Lisa Williams
Marianne Tritton-Hughes
Until May 25
Until May 25|||| |**Trustee name**||**Dates acted if not for wholeyear**|| Nil ## **Names and addresses of advisers (OPTIONAL)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |**Independent**
**Examiner**
Karen Wood ACMA
Outsource Accountancy Services & IE's
2 Galligap Lane
Osbaldwick, York
YO10 3NR||| 2 **Bankers** ## **Declaration** **The trustees declare that they have approved the Trustees Annual Report and Accounts** **Signed on behalf of the charity's trustees** **Signature** **Full Name Position Date** 3 Welcome to the 27th Popsoc ANNUAL GENERAL MEETING ## **PopSOC Annual General Meeting** ## **Agenda:** - **Welcome** & Apologies for Absence - **POPSOC** Overview - **Chairs Report** – The Last Year - **Financial Reports** and Accounts - **Election** of Committee Members - **Confirmation of Appointment** of Auditors - **Changing the Legal Entity** of POPSOC - **Close** ## **Who are PopSoc?** **Employees Kerri Thomas (Manager) Samantha Jackson (Deputy)** Ruth McCreedy (Supervisor) Laura Best (Playworker) Harriet Moss (Playworker) Tracy Rutland (Playworker) Katie Isherwood (Playworker) Clare Norman (Playworker) Isla Morris (Relief Cover) **Charity Committee Jack Lindsay (Chair) John Mitchell (Deputy Chair) Damian Wroe (Secretary) Leanne Ash (Treasurer)** Samantha Jackson Nathan McCain Jen McGivern Lisa Williams Maxine Chambers Marianne Tritton-Hughes ## **What does PopSoc offer?** ## **School Term Time** ## **Holiday Club** Breakfast Club (7.30am – 8:45am) **15-25 Children on average** After School Club (3:15pm – 6:00pm) **45-50 Children on average** Full Day (8:00am – 5:30pm) Half Day (8:00am – 1:00pm) Half Day (10:00am – 3:00pm) Half Day (12:00pm – 5:30pm) **Average 20 children per day** **POPSOC is open 51 weeks a year** ## Annual Report and ~~Accounts~~ - **Income 2024/2025** Income for 2024/5 was **£160,012** – up £15k from previous year Of this **£1377** came from fundraising and similar sources - **Expenditure 2024/2025** Expenditure for 2024/5 was **£165,987** – up £21k from previous year This increase is across the board for staffing and consumables and is broadly in line with inflation ## **Annual Report and Accounts** Currently the club has a bank balance of **£24,684** The reserve savings balance is **£20,429** As a non-profit organisation we **aim to achieve break even** . Last FY we had a **£6,000 loss** , somewhat due to lower Summer 2024 income **Reserves balance** always maintained as per our constitution Club is performing well & a fee increase will allow for a **break even 2025/6** **Thank you for your continued support!!** ## **Annual Report and Accounts** Independently Audited by Karen Wood ACMA of Outsource Accountancy Services **VOTE – Annual Reports Approval** ## Chairs Report 2024/25 - The setting continues to provide safe and welcoming wrap around care to the local community and remains the larges provider of this in the area. - The most recent parent survey yielded a NPS score of over 60 which is great! – as well as valuable feedback that we can review for plans going forward. - We have updated the Charity Constitution to better reflect a modern charity and to ensure continued compliance with the Charity Commission rules. - 3[rd] Year running we have submitted the Annual Report and Financial Reports on time and in full. - Secured funding for a new Shed including concrete base to improve equipment storage and available activities. - Trustees launched a fundraising project with YCC and alongside this, the Staff have delivered an unprecedented level of fundraising activities over the last year. - Professionalised the setting via updating of contracts, strengthening processes and implementing greater operational rigour. - Implemented staff pay rises to support the cost of living whilst keeping fees affordable for parents. - Built greater financial resilience for the Charity. - Improved billing support with further enhancements planned. What POPSOC did this ear! ## POPSOC 2024/25 - The children took part in a national out of school club Mythical Madness art competition and got publish in a book. One of the POPSOC children was a runner up winning lots of craft supplies. - We introduced the “regulation station” for more quiet areas for the children to self regulate. - The last 12 months have seen very high staff retention **----- Start of picture text -----**
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## POPSOC Activity - This year POPSOC has seen an increase and a want in holiday club bookings. - The relationship with the school is still strong and we work closely with the Deputy Head as our main contact and are building a relationship with the new Head Teacher. This partnership allows us to ensure we can provide a safe environment for all our team members and children. - POPSOC is now at maximum capacity for afterschool club on Mondays-Fridays with waiting lists on all days. Children have several structured activities to choose from or can-do homework/have downtime and we consistently ask for their input and that of the parents. - Breakfast club numbers are increasing with Tuesday and Wednesday being busy and the rest of the week quieter. This has shown numbers slowly increasing. - Staff are actively encouraged to continue their professional development and attend courses to improve their skills and portfolio. Jpa le rfft] ## Elections & Appointments - PopSoc needs a **minimum** of 8 parent committee members. If anyone is interested in joining, please let us know. - The Committee meets 6 times per year for about 60-90 minutes. - PopSoc can’t exist or run without a full Committee and regularly needs new members to inject ideas and support into the club. ## **Election** Positions to be elected: CHAIR VICE CHAIR TREASURER SECRETARY **Vote Needed if multiple applicants for a position** Po SOC-AGM THANK YOUI **Independent examiner’s report to the trustees of Poppleton's School's Out Club** I report on the accounts of: **Poppleton School's Out Club** for the year ended: **31st August 2025** which are set out on pages 5 to 7. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or - 2 the accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Karen Wood (ACMA)** Outsource independent examination service 2 Galligap Lane Osbaldwick York YO10 3NR 20/05/2026 **Date:** 4 ## **Poppleton School's Out Club** Charity number 1081953 |**Receipts &payments accounts for theyear ended:**
**31st August 2025**|**Receipts &payments accounts for theyear ended:**
**31st August 2025**|**Receipts &payments accounts for theyear ended:**
**31st August 2025**|**Receipts &payments accounts for theyear ended:**
**31st August 2025**|**Receipts &payments accounts for theyear ended:**
**31st August 2025**| |---|---|---|---|---| |Sundry
Website, telephone & internet
**Receipts**
Licences, DBS & subscriptions
**Balance carried forward**
**Payments**
Salaries
**Net of receipts/(payments)**
Bank charges
**Total receipts**
**Total payments**
**Balance brought forward**
Rent
**Transfers between funds**
Milk & refreshments
Accountancy, HR & payroll costs
Insurance
Memory bench
Administration & running costs
Independent examiner's fees
Activities & play materials
Staff training & other costs
Fees
Bank interest
Sundry income
Fundraising & donations
Apprentice funding|**Unrestricted**
**funds**
**£**
158,635
250
566
500
61
**160,012**
144,895
2,159
5,154
6,421
2,415
1,090
862
350
821
752
120
889
59
-
**165,987**
**(5,975)**
**-**
**36,247**
**30,272**|**Restricted**
**funds**
**£**
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**|**2025**
**Total**
**funds**
**£**
158,635
250
566
500
61
**160,012**
144,895
2,159
5,154
6,421
2,415
1,090
862
350
821
752
120
889
59
-
**165,987**
**(5,975)**
**-**
**36,247**
**30,272**|**2024**
**Total**
**funds**
**£**
142,503
250
654
500
659| |||||**144,566**| |||||122,564
1,864
6,233
6,023
2,415
971
840
350
688
928
120
1,039
-
444| |||||**144,479**| |||||**87**
**-**
**36,160**| |||||**36,247**| 5 ## **Poppleton School's Out Club** ## Charity number 1081953 |**Statement of assets and liabilities at:**||**31st August 2025**|**31st August 2025**|**31st August 2025**| |---|---|---|---|---| |Current bank account
Outstanding fees
**Liabilities**
Independent examination fee
Savings bank account
Mastercard
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
8,851
20,248
1,173
**30,272**
**Unrestricted**
**funds**
**£**
11,167
**11,167**
**Unrestricted**
**funds**
**£**
350
**350**|**Restricted**
**funds**
**£**
-
-
**-**
**Restricted**
**funds**
**£**
-
**-**
**Restricted**
**funds**
**£**
-
**-**|**2025**
**Total**
**funds**
**£**
8,851
20,248
1,173
**30,272**
**2025**
**Total**
**funds**
**£**
11,167
**11,167**
**2025**
**Total**
**funds**
**£**
350
**350**|**-2024**
**Total**
**funds**
**£**
15,807
18,814
1,626| |||||**36,247**| |||||**2024**
**Total**
**funds**
**£**
1,997| |||||**1,997**| |||||**2024**
**Total**
**funds**
**£**
350| |||||**350**| 6 **Poppleton School's Out Club** Charity number 1081953 ## **Notes to the accounts for the year ended:** ## **31st August 2025** The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis. ## **Approval of accounts for the year ended:** **31st August 2025** The report and accounts were approved at a meeting of the trustees held on: **Date** ## **Signed for and on behalf of the trustees:** **Signature** **----- Start of picture text -----**
Signature
**----- End of picture text -----**
**Name Name** Chair **Position (e.g. Chair etc) Position (e.g. Chair etc) Date Date** 7