2024-04-30-accounts - The West Wight Arts Association

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Trustees' Annual Report for the period

Period start date

Period end date

From

01 May 2023

30 April 2024

Section A Reference and administration details

Charity name

West Wight Arts Association

Other names charity is known by WWAA

	Registered charity number (if any)1081794 Charity's principal addressThe Belvedere Victoria Road Yarmouth, Isle of Wight PO41 0QW ~~ee~~	Registered charity number (if any)1081794 Charity's principal addressThe Belvedere Victoria Road Yarmouth, Isle of Wight PO41 0QW ~~ee~~	Registered charity number (if any)1081794 Charity's principal addressThe Belvedere Victoria Road Yarmouth, Isle of Wight PO41 0QW ~~ee~~
	Names of the charity trustees who manage the charity
	Trustee name	Office (if any) Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
1	Mr Keith Bowden Brettell	President	The Trustees
2	Mr Richard Hugh Dawson	Hon. Treasurer
3	Ms Harriet Emma Gibbins
4	Mrs Gillian Eleanor Hodson
5	Mrs Judith Hunt	Chair
6	Mr Douglas James Kelman
7	Ms Claire Philpot
8	Miss Jacqueline Warner
9	Mrs Mary Elizabeth Sarah Wason	Vice Chair/Hon Sec.
10	Mrs Pamela Louise Wedgwood
11	Mr Richard Wilkins

Names of the trustees for the charity, if any, (for example, any custodian trustees) ~~—~~ Name Dates acted if not for whole year TAR 1 March 2012

March 2012

Names and addresses of advisers (Optional information)

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Type of adviser Name Address
Independent examiner Richard Leonard Solent View Cottage, Long’s Wharf, Yarmouth, Isle of
Wight PO41 0PW
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Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution 11 May 2019 Type of governing document

(eg. trust deed, constitution)

Charitable Association How the charity is constituted

(eg. trust, association, company)

Appointed by Trustees and re-selected every three years at an annual Trustee selection methods general meeting (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of WWAA shall be to promote, improve, develop and maintain public education in, and appreciation of, the art and science of music and drama in all their aspects, by the presentation of public professional or amateur performances.

WWAA will endeavour to hold a Bursary competition biennially for youngsters aged between 11 and 18 years old who live on the Isle of Wight which shall be funded to a level agreed by the Trustees from any surplus retained income.

March 2012

TAR

In planning our activities for the year the Trustees declare that they have had regard to the guidance issued by the Charity Commission on public benefit. 1. Continued operation of our young musicians’ bursary scheme designed to encourage local talented youngsters and help with a financial contribution to their further professional development. The present round of the scheme took place in March 2024. There were 22 applicants of which 12 were given bursaries totalling £5,775. A further grant of £100 was made to a young local singer who needed financial help to allow him to take up a place offered at the Dutch National Opera Academy. 2. Ensuring sufficient funding for the continuing good health of the Association’s Steinway grand piano, purchased nearly 30 years ago with the help of lottery funding. Without this exceptional instrument the Summary of the main Association would be less likely to attract performers of the highest activities undertaken for the quality, so necessary to the continued success of the charity. public benefit in relation to these objects (include within 3. Making the Steinway grand piano available to local musicians and free this section the statutory of charge to local charities. declaration that trustees have had regard to the guidance 4. With the Isle of Wight Music Hub, we funded recorder classes in the issued by the Charity local Freshwater primary school commencing in September 2023 and Commission on public running for the full academic year. The funding value was £1,200. benefit) 5. Representing the Charity and its charitable objects at local events where appropriate.

Liaising with Creative Island which is a development organisation committed to improving the quality of life for all those who live in and who visit the Isle of Wight, to consider island wide initiatives the with which the charity could assist. We provided links to local musicians, musical groups and performance venues which helped the Fairest Isle Festival to take place in the Spring of 2024. This was a major event, led by an internationally-known mainland choral director who had pulled together musicians from the mainland and Scandinavia to work with local musicians. Together, local and visiting musicians, many with international reputations, presented a festival of early music which filled local venues and garnered much praise.

Additional details of objectives and activities (Optional information)

March 2012

TAR

In reviewing the level of the Association’s reserves, careful consideration was given to retaining sufficient funds to enable the Association to fulfil its functions and charitable aims without creating an unrealistic surplus. Following the Covid pandemic of the last few years the Trustees have been cautious about reducing reserves too much. However, they have been actively helping a local school with the provision of music within the school for the benefit of local schoolchildren and helping in the provision of instruments and with teaching in classes and/or workshops.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

The Charity is hoping to provide funding for a recorder teacher for year 3 or Year 4 at a local primary school for a further one year following the provision already made for this since September 2023.

This in addition to the Bursaries given to Island children and the concerts organised during the year for the general public
None of the above activities would be possible without the sterling work contributed by the Association’s Trustees, all of whom work tirelessly to keep up the very high standard of music making for which the Association has gained an enviable reputation over the years. This enables us to keep concert ticket prices at a reasonable level so that audiences know they are getting value for money.

The Bursary scheme and the Association’s recent initiatives with local schools and schoolchildren fulfil a function which more and more falls to volunteer groups as government and council funding for music education shrinks year by year.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Association staged a season of nine concerts, and we were pleased to see near capacity audiences for most and sell out concerts for two of them. During the year Bursary awards amounting in total to £5,775 were given to 12 young musical artists from the island.

In order to encourage the wider appreciation of music and attending concerts amongst the young we charge students and those under 18 only £2 for tickets to attend our concerts.

The Association has been seeking to expand on the provision of additional musical opportunities for schoolchildren on the island by initiatives within schools both by the Association and by other charities for additional or more specialist musical teaching within island schools. In this connection the Association will be building on the provision of funding for the recorder group in Year 3 or 4 at a local primary school during the next school year from September 2024 This will involve arranging for the supply of instruments to the school and paying for a recorder teacher to come into the school to continue to run the group. It is hoped that this initiative, could be widened to include other schools, years and instruments in future years.

March 2012

TAR

Section E Financial review

Piano reserve - £23,000 Brief statement of the This is a disaster contingency reserve to cover uninsured repair or charity’s policy on reserves replacement costs for the WWAA Steinway piano. Artists reserve - £25,000 It is a contingency against lost income and is equivalent to artist’s fees for two years. This enables us to cover contracted artists’ costs. Bursary Fund - £5,000 This is a dedicated fund, to be used entirely for the Bursary competition. General reserve The balance of running costs, which can be used for any purpose within the constitution of the WWAA, as agreed by the Trustees. The Trustees review all reserves and funds annually to set values. Details of any funds materially None in deficit Further financial review details (Optional information)

The principal source of funding is through the sale of tickets for our
You may choose to include concerts. This is generally sufficient to cover all relevant costs.
additional information, where relevant about: An important secondary source is donations from our regular
the charity’s principal concertgoers. sources of funds (including any fundraising); We normally undertake no fund-raising exercises and rely on the
how expenditure has generosity of a number of regular concertgoers, as well as others who make small donations from time to time.
supported the key objectives of the charity; However, in the past we have raised funds to cover the cost of piano
investment policy and refurbishment and the payment of artists fees to those prevented from objectives including any performing owing to Covid-19 restrictions. ethical investment policy adopted. We budget so that we record a big enough surplus each year to fund the Bursary and also the provision of the recorder teaching in local schools referred to above plus further charitable initiatives we are currently considering.

Section F Other optional information

Section G Declaration

March 2012

TAR

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Judith Hunt

Position (eg Secretary, Chair, Chair etc) Date 15 November 2024 ~~fF~~

Dick Dawson

Treasurer

March 2012

TAR

1081794

West Wight Arts Association

Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/05/2023 30/04/2024 To For the period from ee a	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/05/2023 30/04/2024 To For the period from ee a	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/05/2023 30/04/2024 To For the period from ee a	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/05/2023 30/04/2024 To For the period from ee a	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/05/2023 30/04/2024 To For the period from ee a	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/05/2023 30/04/2024 To For the period from ee a	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/05/2023 30/04/2024 To For the period from ee a	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/05/2023 30/04/2024 To For the period from ee a	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/05/2023 30/04/2024 To For the period from ee a	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/05/2023 30/04/2024 To For the period from ee a	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Receipts and payments accounts 01/05/2023 30/04/2024 To For the period from ee a	Last year to the nearest £ CC16a
Concert ticket sales	21,247	-	-		-	-	-	-	21,247	21,247	18,562
Additional concert income	2,599	-	-	-	-	-	-	-	2,599	2,599	2,461
Donations (including sponsors)	8,720	-	-	-	-	-	-	-	8,720	8,720	5,880
Advertising	360	-	-	-	-	-	-	-	360	360	360
Piano hire	-	-	-	-	-	-	-	-	-	-	600
Gift Aid tax repaid	85	-	-	-	-	-	-	-	85	85	2,127
Bank interest received	1,138								1,138	1,138
Miscellaneous	336	-	-	-	-	-	-	-	336	336	542
*Sub total*(Gross income for AR)	(Gross income for AR)34,484	-	-		-	-	-	-	34,484	34,484	30,532
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 34,484 - - 34,484 30,532 A3 Payments ————~~—~~—
Artist fees and travel	10,957	-	-		-	-	-	-	10,957	10,957	12,657
Hall and piano expenses	2,560	-	-	-	-	-	-	-	2,560	2,560	2,849
Concert expenses	3,115	-	-	-	-	-	-	-	3,115	3,115	2,996
Other expenses	635	-	-	-	-	-	-	-	635	635	208
Administration	3,190	-	-	-	-	-	-	-	3,190	3,190	1,248
Miscellaneous	202								202	202
Bursary awards		5,775				-	-	-	5,775	5,775	250
Sponsorship	1,300	-	-	-	-	-	-	-	1,300	1,300
Rounding

**Sub total **	21,959		5,775		-	-	-		27,734		20,209
A4 Asset and investment purchases, (see table) Card reader 95 - - 95 - - - - Sub total 95 - - 95 Total payments 22,054 5,775 - 27,829 20,209 ———~~—=~~
*Net of receipts/(payments)*	12,430	12,430	- 5,775	- 5,775	- 6,655	- 6,655	- 6,655	- 6,655	- 6,655	- 6,655	10,323
A5 Transfers between funds	- 5,775	- 5,775	5,775	5,775	-	-	-		-		-
A6 Cash funds last year end	62,154	62,154	5,000	5,000	-	-	-		67,154		51,831
*Cash funds this year end*	68,809	68,809	5,000	5,000	- 73,809	- 73,809	- 73,809	- 73,809	- 73,809		62,154

CCXX R1 accounts (SS)

25/06/2024

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
	Unrestricted Restricted Endowment
Categories	funds funds funds Details
	to nearest £ to nearest £ to nearest £
B1 Cash funds B2 Other monetary assets	7,658 5,000 - 17,085 - - 21,820 22,000 247 - - - 1 - - 68,809 5,000 - OK OK OK Unrestricted f d Restricted f d Endowment f d to nearest £ to nearest £ to nearest £ - - - - - - - - - Fund to which asset belongs Cost (optional) Current value (optional) 1 year savings account Natwest current account Natwest deposit account Petty cash Details 95-daysavings account Rounding *Total cash funds* (agree balances with receipts and payments account(s)) Details ===> —— Fr
Signed by one or two trustees on behalf of all the trustees B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	- - - - - - Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - Fund to which liability relates Amount due (optional) When due (optional) - - - Date of approval Print Name Signature Details Details ——— —— ee —— —_
	04/07/2024 D Dawson
	04/07/2024 J Hunt

CCXX R2 accounts (SS)

25/06/2024

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of West Wight Arts Association On accounts for the year ended 30 April 2024 Charity no (if any) 1081794 Set out on pages 3to5 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibiliti98 and As the charity trustee8 of the Trust, you are responsible for the preparation bas18 of report of the accounts in accordance with the requirements of the Charrties Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charty Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention ' in connection with the examination which gives me cause to believe that in, any material respect: accountlng records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statsment I have no concarns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * P188se delete tho words in the brackets if they do not 8ppIy. Signed: Date: 4 July 2024 Name: RJ Leonard Relevant professlonal qualification(s) or body (if any): FCA Retd Address: Solent View Cottage, Long's Ivharf, Yarmouth, Isle of Wight