## **Trustees' Annual Report for the period** Period start date Period end date **From** 01 May 2023 **To** 30 April 2024 ## Section A Reference and administration details **Charity name** West Wight Arts Association **Other names charity is known by** WWAA ||**Registered charity number (if any)**1081794
**Charity's principal address**The Belvedere
Victoria Road
Yarmouth, Isle of Wight
PO41 0QW
~~ee~~|**Registered charity number (if any)**1081794
**Charity's principal address**The Belvedere
Victoria Road
Yarmouth, Isle of Wight
PO41 0QW
~~ee~~|**Registered charity number (if any)**1081794
**Charity's principal address**The Belvedere
Victoria Road
Yarmouth, Isle of Wight
PO41 0QW
~~ee~~|**Registered charity number (if any)**1081794
**Charity's principal address**The Belvedere
Victoria Road
Yarmouth, Isle of Wight
PO41 0QW
~~ee~~| |---|---|---|---|---| ||**Names of the charity trustees who manage the charity**|||| ||**Trustee name**|**Office (if any)**
**Dates acted if not for whole**
**year**||**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |1|Mr Keith Bowden Brettell|President||The Trustees| |2|Mr Richard Hugh Dawson|Hon.
Treasurer||| |3|Ms Harriet Emma Gibbins|||| |4|Mrs Gillian Eleanor Hodson|||| |5|Mrs Judith Hunt|Chair||| |6|Mr Douglas James Kelman|||| |7|Ms Claire Philpot|||| |8|Miss Jacqueline Warner|||| |9|Mrs Mary Elizabeth Sarah
Wason|Vice
Chair/Hon
Sec.||| |10|Mrs Pamela Louise
Wedgwood|||| |11|Mr Richard Wilkins|||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ~~—~~ **Name Dates acted if not for whole year TAR** 1 March **2012** March **2012** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of adviser Name Address
Independent examiner Richard Leonard Solent View Cottage, Long’s Wharf, Yarmouth, Isle of
Wight PO41 0PW
**----- End of picture text -----**
## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution 11 May 2019 Type of governing document - (eg. trust deed, constitution) Charitable Association How the charity is constituted - (eg. trust, association, company) Appointed by Trustees and re-selected every three years at an annual Trustee selection methods general meeting (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of WWAA shall be to promote, improve, develop and maintain public education in, and appreciation of, the art and science of music and drama in all their aspects, by the presentation of public professional or amateur performances. WWAA will endeavour to hold a Bursary competition biennially for youngsters aged between 11 and 18 years old who live on the Isle of Wight which shall be funded to a level agreed by the Trustees from any surplus retained income. March **2012** **TAR** 2 In planning our activities for the year the Trustees declare that they have had regard to the guidance issued by the Charity Commission on public benefit. 1. Continued operation of our young musicians’ bursary scheme designed to encourage local talented youngsters and help with a financial contribution to their further professional development. The present round of the scheme took place in March 2024. There were 22 applicants of which 12 were given bursaries totalling £5,775. A further grant of £100 was made to a young local singer who needed financial help to allow him to take up a place offered at the Dutch National Opera Academy. 2. Ensuring sufficient funding for the continuing good health of the Association’s Steinway grand piano, purchased nearly 30 years ago with the help of lottery funding. Without this exceptional instrument the **Summary of the main** Association would be less likely to attract performers of the highest **activities undertaken for the** quality, so necessary to the continued success of the charity. **public benefit in relation to these objects (include within** 3. Making the Steinway grand piano available to local musicians and free **this section the statutory** of charge to local charities. **declaration that trustees have had regard to the guidance** 4. With the Isle of Wight Music Hub, we funded recorder classes in the **issued by the Charity** local Freshwater primary school commencing in September 2023 and **Commission on public** running for the full academic year. The funding value was £1,200. **benefit)** 5. Representing the Charity and its charitable objects at local events where appropriate. 6. Liaising with Creative Island which is a development organisation committed to improving the quality of life for all those who live in and who visit the Isle of Wight, to consider island wide initiatives the with which the charity could assist. We provided links to local musicians, musical groups and performance venues which helped the Fairest Isle Festival to take place in the Spring of 2024. This was a major event, led by an internationally-known mainland choral director who had pulled together musicians from the mainland and Scandinavia to work with local musicians. Together, local and visiting musicians, many with international reputations, presented a festival of early music which filled local venues and garnered much praise. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 In reviewing the level of the Association’s reserves, careful consideration was given to retaining sufficient funds to enable the Association to fulfil its functions and charitable aims without creating an unrealistic surplus. Following the Covid pandemic of the last few years the Trustees have been cautious about reducing reserves too much. However, they have been actively helping a local school with the provision of music within the school for the benefit of local schoolchildren and helping in the provision of instruments and with teaching in classes and/or workshops. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The Charity is hoping to provide funding for a recorder teacher for year 3 or Year 4 at a local primary school for a further one year following the provision already made for this since September 2023. - This in addition to the Bursaries given to Island children and the concerts organised during the year for the general public - None of the above activities would be possible without the sterling work contributed by the Association’s Trustees, all of whom work tirelessly to keep up the very high standard of music making for which the Association has gained an enviable reputation over the years. This enables us to keep concert ticket prices at a reasonable level so that audiences know they are getting value for money. The Bursary scheme and the Association’s recent initiatives with local schools and schoolchildren fulfil a function which more and more falls to volunteer groups as government and council funding for music education shrinks year by year. Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Association staged a season of nine concerts, and we were pleased to see near capacity audiences for most and sell out concerts for two of them. During the year Bursary awards amounting in total to £5,775 were given to 12 young musical artists from the island. In order to encourage the wider appreciation of music and attending concerts amongst the young we charge students and those under 18 only £2 for tickets to attend our concerts. The Association has been seeking to expand on the provision of additional musical opportunities for schoolchildren on the island by initiatives within schools both by the Association and by other charities for additional or more specialist musical teaching within island schools. In this connection the Association will be building on the provision of funding for the recorder group in Year 3 or 4 at a local primary school during the next school year from September 2024 This will involve arranging for the supply of instruments to the school and paying for a recorder teacher to come into the school to continue to run the group. It is hoped that this initiative, could be widened to include other schools, years and instruments in future years. March **2012** **TAR** 5 ## **Section E Financial review** Piano reserve - £23,000 **Brief statement of the** This is a disaster contingency reserve to cover uninsured repair or **charity’s policy on reserves** replacement costs for the WWAA Steinway piano. Artists reserve - £25,000 It is a contingency against lost income and is equivalent to artist’s fees for two years. This enables us to cover contracted artists’ costs. Bursary Fund - £5,000 This is a dedicated fund, to be used entirely for the Bursary competition. General reserve The balance of running costs, which can be used for any purpose within the constitution of the WWAA, as agreed by the Trustees. The Trustees review all reserves and funds annually to set values. **Details of any funds materially** None **in deficit Further financial review details (Optional information)** - The principal source of funding is through the sale of tickets for our - You **may choose** to include concerts. This is generally sufficient to cover all relevant costs. - additional information, where relevant about: An important secondary source is donations from our regular - the charity’s principal concertgoers. sources of funds (including any fundraising); We normally undertake no fund-raising exercises and rely on the - how expenditure has generosity of a number of regular concertgoers, as well as others who make small donations from time to time. - supported the key objectives of the charity; However, in the past we have raised funds to cover the cost of piano - investment policy and refurbishment and the payment of artists fees to those prevented from objectives including any performing owing to Covid-19 restrictions. ethical investment policy adopted. We budget so that we record a big enough surplus each year to fund the Bursary and also the provision of the recorder teaching in local schools referred to above plus further charitable initiatives we are currently considering. ## **Section F Other optional information** **Section G Declaration** March **2012** **TAR** 6 **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Judith Hunt **Position (eg Secretary, Chair,** Chair **etc) Date** 15 November 2024 ~~fF~~ Dick Dawson Treasurer March **2012** **TAR** 7 **1081794** **West Wight Arts Association** |**Section A Receipts and payments**
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**CC16a**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Concert ticket sales|**21,247**|||**-**|**-**||**-**||**-**|**-**|**-**||**21,247**|**21,247**||**18,562**| |Additional concert income|**2,599**|||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**2,599**|**2,599**||**2,461**| |Donations (including sponsors)|**8,720**|||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**8,720**|**8,720**||**5,880**| |Advertising|**360**|||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**360**|**360**||**360**| |Piano hire|**-**|||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**600**| |Gift Aid tax repaid|**85**|||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**85**|**85**||**2,127**| |Bank interest received|**1,138**||||||||||||**1,138**|**1,138**||| |Miscellaneous|**336**|||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**336**|**336**||**542**| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_**34,484**|||**-**|**-**||**-**||**-**|**-**|**-**||**34,484**|**34,484**||**30,532**| |**A2 Asset and investment sales,**
**(see table).**
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**_Total receipts_ 34,484**
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**34,484**
**30,532**
**A3 Payments**
———_—~~_—~~—||||||||||||||||| |Artist fees and travel|**10,957**|||**-**|**-**||**-**||**-**|**-**|**-**||**10,957**|**10,957**||**12,657**| |Hall and piano expenses|**2,560**|||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**2,560**|**2,560**||**2,849**| |Concert expenses|**3,115**|||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**3,115**|**3,115**||**2,996**| |Other expenses|**635**|||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**635**|**635**||**208**| |Administration|**3,190**|||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**3,190**|**3,190**||**1,248**| |Miscellaneous|**202**||||||||||||**202**|**202**||| |Bursary awards||||**5,775**|||||**-**|**-**|**-**||**5,775**|**5,775**||**250**| |Sponsorship|**1,300**|||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**1,300**|**1,300**||| |Rounding||||||||||||||||| |**_Sub total_ **|**21,959**||**5,775**||**-**|**-**|**-**||**27,734**||**20,209**| |---|---|---|---|---|---|---|---|---|---|---|---| |**A4 Asset and investment**
**purchases, (see table)**
Card reader
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**_Sub total_ 95**
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**_Total payments_ 22,054**
**5,775**
**-**
**27,829**
**20,209**
———~~—=~~|||||||||||| |**_Net of receipts/(payments)_**|**12,430**|**12,430**|**- 5,775**|**- 5,775**|**- 6,655**|**- 6,655**|**- 6,655**|**- 6,655**|**- 6,655**|**- 6,655**|**10,323**| |**A5 Transfers between funds**|**- 5,775**|**- 5,775**|**5,775**|**5,775**|**-**|**-**|**-**||**-**||**-**| |**A6 Cash funds last year end**|**62,154**|**62,154**|**5,000**|**5,000**|**-**|**-**|**-**||**67,154**||**51,831**| |**_Cash funds this year end_**|**68,809**|**68,809**|**5,000**|**5,000**|**- 73,809**|**- 73,809**|**- 73,809**|**- 73,809**|**- 73,809**||**62,154**| CCXX R1 accounts (SS) 25/06/2024 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**| |---|---| ||**Unrestricted**
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**B2 Other monetary assets**|**7,658**
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**17,085**
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**21,820**
**22,000**
**247**
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**68,809**
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—— Fr| |Signed by one or two trustees on
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**B4 Assets retained for the**
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—_| ||04/07/2024
D Dawson| ||04/07/2024
J Hunt| CCXX R2 accounts (SS) 25/06/2024 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of West Wight Arts Association On accounts for the year ended 30 April 2024 Charity no (if any) 1081794 Set out on pages 3to5 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibiliti98 and As the charity trustee8 of the Trust, you are responsible for the preparation bas18 of report of the accounts in accordance with the requirements of the Charrties Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charty Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention ' in connection with the examination which gives me cause to believe that in, any material respect: accountlng records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statsment I have no concarns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * P188se delete tho words in the brackets if they do not 8ppIy. Signed: Date: 4 July 2024 Name: RJ Leonard Relevant professlonal qualification(s) or body (if any): FCA Retd Address: Solent View Cottage, Long's Ivharf, Yarmouth, Isle of Wight