1st HIRWAUN SCOUT GROUP Registered Charity No,. 1081494 ACCOUNTS FOR YEAR 2020/21 BALANCE 31" March 2020 6 878.16 RECEIPTS Millennium Fund St. Brides return RCT Support Lottery Community Fund 2 500.00 195.00 23 000.00 4 000,00 Total Receipts 29 695.00 PAYMENTS Gas/Electricity Water Shed Base- Paul Jarvis Building and Refurbishment 987.90 126.00 1500.00 3 109.00 Total Payments 5 722.90 BALANCE 31" March 2021 30 850.26 Insurance was paid by donation. st I certify that the above is a true summary of the accounts for l Hirwaun Scout Group. Signed:......... Date:......3.1:01:2ozi Name: ..............
Page2 of12 InlllRIVAUNSCQUTCROUP HEWJIY iVtLLJAhIS hJAESDRYP4 JOHNS IANE IIRIVAUN ABkkDAtIE CF44 9TQ NAme.' ABERDAR2 Sorl Cooe.. 3090QI Ateount no..M062462 TREASUKEKS ACCOUNT i&rHIRWAUNSCOUTGROUP Sheet.. Sd or74 Date isjued.. OY0412020 Date Atrtvliy l¥id Mar20 DD BG BUSINESS 6L¥JLhJ604524061600D CHQOW392 DD DWRCYMRU W WATER 1461756dOD29 TOYAL PAYhlENTSIRECEIm.. 249.01 103J.00 10.50 6M71.J6 6.867.66 OIAy20 2.292. 'BCc-BkGiM CYedilBP-Bill Pthynrnl¥CHG£kn8rCHQ-chcqu¢lglCOM.Cornmi5sioThCOR-CoJTe¢lionCPT.CIjttl CSII.CashCSQ.Cislthequels1 DD-Di¢t1JthlrDEB- DebilcArdDEP-Deposil DR-overdram Bal2nceEUR-EuroCWutl&lhtethel Bth*irtBMPI-M¢biltP•ymrw¢lTh MPO-Mobik PA)w¢niOyl PAy-ColtI ¥¥ill1rlkTr PSV- PaYYeSAL4llSCR-RthdDCb4tsL-clc¢IQnC[¢dliSDrhCo1lCCtIo0cbitsDjl-Rcverial crdtsO.Stl$otrSuR-EXtt klAnièerdenlReverl https'.IltransciTh.IloydStsb.co.uklstatementsTAsetectstatsheet.asp?baCk-Y&FrOMS... 0411012021
Page 3 of 12 JSTHIRIVAUN5COUTGROUP HFNRY IVILLIAMS MAESBRYN JOHNS LANE HI]VAu AIIP.IIDAJtB CFdq 9TQ BrAn¢hNAMe'. AHERDARE SDrl CodE.. 3(fXM)I A¢¢ouhl rto.. OD062462 TREaSURERS ACCOUNT 1ST HIRWAUNSCOUTQROUP Dilelisued.. 045/2020 ivliy 03ApQQ 6.867.66 09Apr20 16Apr20 DEP LOYD I WINDSOR ROA DD BQ BUSINESS 6007el620DI0514fj FPI PEMBROKESHIRECOUPI STaD$ CAk£P 300mO594146136 309398 19 22APR20 IR-.16 DD DWKCYMRUW WATER 84637564th)29 TOTALPA¥MENTSfftECEIPTS.. 2.5(K). 9,367.56 9268.47 22Apr20 9.463.47 OIM&y20 10.50 9,452.97 109.69 69&00 BOC-TrkGo CredilBP-Bi11 PayThwThtscHGQhircHQQlKq1SICOm¢orn1SSh COR-Cuttc¢tivN CPT-CisbptyJtttCSFI.CashC5TrCIthlChcqu¢lglDD-Dw#lDebil DE D¢ttIDEv-D¢PD511DR-0vrrWn B4lwTrc¢EUR-EurtsCh¢qu¢lB-Int•rttl B#ttkjniMPI-Mr1le PaJTrenlIn MPO-MobileP&ymEni0tPAY-CtslerlwthdraWal PSV- 'Pays&YeSAL4glarySCR-RthdDebi15DC.Colktlioll Credi1SDD-Colle¢tioThD2kniSDR-ReveiMI Crcdil S(Stal(derSuR-EX¢m1gCmElKeVOnl https.'//transcnn.Iloydstsb.co.uldstatementslSTASelectStatSheet.asp?back-Y&FromS... 0411012021
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Page 10 of 12 IsrHIRIVAUNSCOUYCKOUP EIEPIRY IVILLIAMS MALSJIEiYPi JOIINS LANE HIKIVAUN ABERDARE CF44 9TQ B YaNchNaMe.' ABERDARE SDrlCodt'. 3090DI Arcount no.. QW6Z462 cc4uThtilattmtrt¢ TREASURERSACCOUNT 1ST HIRWAUNscoufGROUP Sheet., 720T74 04NovZO 19.994. JINov20 BGC RHONDDACYNONTAFF 9l5185 DD BG BUSINESS 60052406160 DD BG BUSINFSS 6007686200405141 DD DWR CYMRUWWATER a46375929 TOTALPAYMENT51REC¢IPTS'. 3.ow.rM) 22.994. J3Nov20 22.941.15 20NovZD 21.511 22.926.25 OIDec20 79.21 1000D BGC-Bank Girocielit BP-Bill PaymrDts CH&ChtCIQ.Thcqllclsl CoM-CoMLY5c0R-C1tC¢lIQnCl-ea5hpwtcS-Chcs(IC$h1ch4(SI DD-Diiecl DeiitDE DthtcudDEP-DcwNI DR-OvtIdrti BiiAn<eEUR-EuroChEqu¢ IB-ltsltTh BaThkin8fvJPI-Mobilr Pwnt MPO-Mobile PiymrniOutPAYlounlcrwjlhJtAvil PSV- Piysiye SAL-sY 5CR-RefuNdDebitSDC-Cdl¢¢titsi cdltSDD(o11tC1IoDCbl1SDR-R5vS1 CitditS04IaIBotdtrsu-Exc¢5SMlwStMtReverSll httPS:l/transcm].Iloydstsb.co.uldststementslSTASelectStatSheet.asp?back=Y&FrotnS... 0411 OJ2021
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AGM
Monday 11[th] October 2021
Present
Keith Summerhayes David James Peter Thomas Linda Ridge Daphne Evans Sharon Williams Sian Butler Tom Jones Carwyn Williams, Young Leader (zoom) Lynsey N Davies, Chairperson (zoom) Kim James, Group Secretary (Minutes) Matthew Thomas (Explorer) Mali Butler (Explorer)
Cerian Rolls (parent) for part of the meeting.
Apologies for Absence Harry Williams (Group Treasurer) Kerri Thomas
Minutes of Meeting:
Welcome and thanks for attendance from Keith Summerhayes. Keith touched on the difficulties of the last 18 months due to Covid, the lockdowns and cancellation of meetings for the group. Also how hard it had been trying to stay connected via Zoom meetings during the lockdown.
The group have been utilising the various funds from local council and the Tower Colliery to buy equipment and to decorate the hall in readiness for starting back again.
New handmade cupboards have been built (carpenter sourced by Keith) to accommodate the various group ‘sections’ equipment and to also safely secure the new Sony 65” TV which had been purchased from the Tower Colliery funding.
The old annex building finally been taken down by Tom, his dad Lee and David. The metal panels from the building were taken away by Tom and the remainder taken away by the palisade fencing engineers. By demolishing the building ourselves saved many thousands of pounds.
A working party was organised to clear the grounds around the hall, the wooden fencing to the left of the scout hall has been replaced by Paul Davies (parent) who gave an excellent price. New palisade fencing has been erected at the rear of the building to make it more secure.
A new bespoke wooden shed was purchased and erected in September, which will accommodate various items of equipment to give more space inside the main hall, i.e. chairs.
The main bulk of the camping and other equipment is still being stored in a container on land owned by Sharon, which has helped immensely to cut down costs for otherwise alternative storage.
Group section reports
Beavers:
Daphne reported that the Beavers are doing really well since starting back in June, about 12 members now, and discussed some of the forthcoming activities planned.
Beavers to join in with group camp next May and accompanied by a parent.
Focus will be on badge work and building up the number of members and making sure that they enjoy forth coming events as so much has been missed out on because of Covid.
Cubs:
David & Peter - reported that there is a planned PGL camp with Aberaman cubs. Date to likely be in May 2022.
Group camp in 2022 – date to be decided.
Discussed remembrance service on Sunday 14[th] November. Not sure if a sleepover will be arranged or whether members will just meet at the clock in
Hirwaun. Sharon to liaise with those involved in the organisation and to feed back to the group and also who we need to order wreaths from.
First aid badge work has been completed with cubs and they will be concentrating on doing their challenge badge.
Scouts:
Tom discussed activities – Model makers badge, Forrester badge, and lego challenge.
Scout/Explorers camp planned for 30[th] July – 6[th] August 2022 at St Brides. Discussed if £1,000.00 could be used out of the £2,500.00 that had been donated for a group activity, so the camp could be subsidised, especially as they have various activities planned while on the camp.
Explorers:
Keith reported that things are now generally picking up and the leaders are trying to be more proactive within the group because of what has been missed over the last 18 months. The group had been unable to meet from March 2020 until June 2021.
Discussed use of The Bunkhouse in Rhigos as the group may be entitled to a discount due to Hirwaun being a local area.
Keith asked if Mali (Explorer) would write to the District Commissioner on behalf of the Explorer unit to establish if each unit will have their own flag, i.e. Rhondda, Cynon & Taf and if scouting association will cover the cost.
Accounts
Accounts – March 2021 – March 2022
Keith had received the accounts from Harry which were viewed on the screen for all present to see. Need to be attached to minutes.
Elections to the Executive Committee
Approval for existing candidates to remain in post:
Lynsey N Davies (Chairperson) made by David James and Linda Ridge. Kim James (Secretary) made by Keith and all present at the meeting. Harry to remain in post of Treasurer.
Accountant: Gary Davies – will do a check on accounts.
Any other Business
Linda – asked about a sign for outside the hall and also a light. Peter – free Dongels are available from Vodaphone, to be applied for.
Sharon – informed that the Guide Group have been successful with Cymoedd wind farm and granted funds for camping equipment (£4,500.00).
David – stated that a hedge strimmer and mower will be needed for the ongoing maintenance of the outside areas and also some type of racking for the new shed. He also wanted to show his appreciation for the time given by Linda and Matthew Thomas, in supporting him to do all the various jobs completed while the group has been closed, painting new cupboards / wall papering office, painting toilets, foyer, office, general cleaning, and sorting out equipment.
Date of next meeting to be arranged.