Friends of TREAD
in partnership with TREAD India Trust T rinity R ural E ducational A ssociation for D evelopment
Annual Report 2021/22
Charity Registration Number: 1081400 Inland Revenue Number: XR 41597 Trustees: Alex Dart, Jerry Dart (Chair) Jane Davies, Matti Shannon Treasurer: Jane Davies
Examiner of Accounts: Jan Hillman
Address: 160A Gloucester Road, Bishopston, Bristol BS7 8NT Telephone: 01454 604977 Email: friendsoftread@gmail.com Website: www.friendsoftread.org Bank: National Westminster, Havelock Road, Hastings
1
STRUCTURE AND GOVERNANCE
Friends of TREAD (Trinity Rural Educational Association for Development) was registered as a trust inJuly 2000 and currently we have four trustees. The office was relocated to share office space with B&A Church Bristol, B&A Church have also offered administration support free of charge to Friends of TREAD. Charity overheads are minimal as all work is carried out by the trustees and other supporters on a voluntary basis. Expenses incurred are costs of governance and generating funds including administration of the charity and the basic expenses for two trustees to visit TREAD India Trust each year.
OBJECTiVES AND AIMS
Friends of TREAD exists to further the work of TREAD India Trust by supporting various projects and has the following objects and aims:
-
To relieve need, hardship and distress for people of Telengana, Chhattisgarhand Odisha South India
-
To further the education of children and young people.
-
To provide and maintain technical training and vocational institutes
-
To provide financial assistance for children and young people upon leaving their place of study
-
to prepare them for the workplace so that they are able to live independent lives
-
To preserve and safeguard the health of persons of any age in these regions providing
-
necessary medical aid and to found and maintain medical institutions.
PARTNER ORGANISATION AND PROJECTS
TREAD India Trust is a charity whose headquarters is based in Bhadrachalam, Telangana in South India. Although TREAD is based firmly on Christian foundations it seeks to help children of any religion, caste or creed and two of its trustees are Hindu and Jain; the charity’s work is targeted at children, young people and their families. The charity was founded in 1999. Its Director is Vasanth Raj who had worked with his father who founded the charity for some years before being appointed as Director.
Projects supported are:
Child Development Centres (to further education of children and young people)
These centers were purchased and developed through donations from Friends of TREAD, they provide care before and after school with meals, activities and homework supervision. The children have vaccinations against common diseases and receive additional medical care when necessary. The local primary schools have been transformed with improved attendance rates and extra teachers provided by the government. They also receive health and well being education .
Trinity Child Development Centre, Kudunure, Telengana.
Opened in 2000, currently 76 children attend this day care centre.
Sarah Child Development Centre, Podia, Odisha
On a 3.5 acre site. This centre which opened in 2002, currently 70 children attend this project.
Hannah Child Development Centre, Dubathota, Chhattisgarh.
In an isolated, poverty-stricken forestry tribal village opened in 2004. Currently 70 children attend this project
David Child Development Centre, Girkinpalli, Odisha
opened in November 2005. Currently 60 children attend this project
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org
2
Vulnerable Families Programme To relieve need, hardship and distress and further education) This project provides care for vulnerable children, young adults and semi-orphans and includes an educational assistance programme for promising students from poor families. It is funded exclusively by Friends of TREAD on a sponsorship basis. The youngsters live with a carer (who could be a relative or neighbour) or sometimes one surviving parent. If there is nobody to care for the child, one of the TREAD trustees will take responsibility for him/her, whilst the child attends a weekly boarding school/hostel nearby. There are currently 16 youngsters benefiting from this project.
FRIENDS OF TREAD ACTIVITIES
With the regular standing orders given so faithfully by many of its supporters, one-off donations are regularly received and are invaluable to “top-up” the projects or pay for some of the regular management and infrastructure costs incurred in India. These donations come from both individuals and organisations such as churches. Many of these donations are eligible for Gift Aid to be reclaimed and this additional income has been very beneficial. We also receive donations through website schemes, e-bay, easyfundraising and donations through Charity Aid Foundation. The trustees sometimes give presentations to clubs or groups, hold fundraising events or take part in sponsored activities, although this year due to Covid 19 fundraising activities have been very limited. Some people prefer donations to be made to Friends of TREAD rather than receive gifts to mark special occasions.
ACHIEVEMENTS AND NEWS
With the Covid 19 pandemic restricting foreign travel it was not possible for trustees to visit India. Tread India Trust and Friends of Tread made the difficult decision to temporarily close all the projects to normal activities to ensure we complied with Covid recommendations. The staff at Tread India have taken the opportunity to extensively refurbish the projects Including new play equipment at Sarah Child Development Centre. They distributed emergency food and hygiene supplies each month through the year to families of Children normally at our centers and some of the most vulnerable families in the villages. Distributing over 3500 food parcels during the year. Friends of Tread have been able to financially support the Covid emergency provisions and keep all the staff employed whilst observing safe practices to protect the staff and the children they serve.
PUBLICITY/FUNDRAISING
Our website www.friendsoftread.org is kept up to date and includes our policies for privacy along with forms for gift aid and data protection. It is a tool to highlight news on fundraising as well as to provide information on all the TREAD projects. It links to our blog Postcards from India which gives a snapshot of life in the areas where TREAD works whilst our Facebook page and Twitter account continue to bring news snippets and photos of TREAD projects.
FUTURE PLANS
We are looking forward to being able to reopen all our centres as soon as it is safe to do so, we are aiming to open in June 2022 to coincide with the new academic year in India. We will concentrate on our four Child Development Centres which we see as our core activity. Supporting the staff to ensure these are centres of excellence. We want to remain able to react quickly to changing circumstances as we have throughout the Covid pandemic adapting to changing needs and providing the best service we can to the communities we serve.
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org
3
Friends of TREAD (Charity 1081400) Statement of Financial Activities for the year ended 31st March 2022
Income
Income was almost identical to the previous year, although there have been some small changes in where money has been received from. Fundraising and appeals were again lower than pre-pandemic accounts, however significantly higher than last year's accounts. A pivot to digital appeals supplemented this income.
The Trustee’s agreed a piece of work prompted by the pandemic, to review the restricted or designated nature of some donations. From which it has been agreed:
-
All new donations will be set up to be legally unrestricted, while still within the mission aims of the charity.
-
Designated and restricted funds are being treated the same through this process.
-
Previously restricted and/or designated funds would be honored, and where possible found uses for, to minimize the quantity of restricted funds in reserve.
-
Donors over time would be communicated with to enquire if they would be happy to move their donations, from designated to general. (ongoing)
The above was agreed to allow the charity a greater flexibility to continue its work throughout a global pandemic.
Over the course of the year there has been some turnover in regular donors, this was expected and budgeted for.
The trustees agreed to open a second bank account with Natwest as they were advised that the original wasn’t capable of being set up for internet banking.
The original has been kept open for the sake of historic donors while all new donors are being directed to the new account. All money is now in the two NatWest Current accounts.
There is a defunct Euro Bank account which is empty, which the trustee’s are attempting to close down.
As ever we are so grateful to our donors for their faithful support during a very difficult year. We are especially grateful to B & A Church Bristol, for all their support; to the previous trustees for their time & support in hand over and to Jan Hillman for the Independent examination of the accounts.
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org
4
Expenditure
As a result of the temporary closure of the projects due to the Covid-19 pandemic there were a number of changes to the grants to TIT India.
The full budget for salaries, food, hygiene products and vulnerable people was sent. While the sites remained closed to children for the second financial year, the staff were working to make them ready to receive back students.
The money which would normally be sent to provide food for the children was sent each month to provide food and hygiene supplies for the family of each project child and a small number of elderly in each village. We were able to provide a Christmas gift through a donation from B&A Church.
It was recognised that all 4 sites were in need of some much needed maintenance, we were able to fund this from reserves and budget surplus with the sites not being open.
New play equipment has been purchased and installed at one site, financed partly from an appeal and partly from reserves.
The administration costs for FOT were very low this year as it has not been possible for a trustees visit due to the restrictions on travel.
Over the course of the year grants have returned to being sent on a bi monthly basis and from next year will be sent quarterly incurring reduced bank charges.
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org
5
Statement of Financial Affairs
| Note | Unrestricted General Funds £ |
Designated Funds £ |
Restricted Funds £ |
2022 Total £ |
2021 Total £ |
|
|---|---|---|---|---|---|---|
| INCOME AND ENDOWMENTS |
||||||
| Donations and Legacies | ||||||
| Individual Donations | 2 | 29023 | 0 | 10,398 | 39421 | 40,448 |
| Churches and Schools | 3 | 5000 | 0 | 0 | 5000 | 3,263 |
| Gift Aid Recovery | 4 | 2262 | 0 | 804 | 3066 | 8,224 |
| Other Trading Activities | ||||||
| Appeals and Fund-Raising Events |
5 | 0 | 0 | 2885 | 2885 | 33 |
| Investments | ||||||
| Bank Interest | 0 | 0 | 0 | 0 | 2 | |
| Other income | 0 | 0 | 0 | 0 | 154 | |
| Total Incoming Resources | 36285 | 0 | 14,087 | 50372 | 52,124 | |
| EXPENDITURE | ||||||
| Cost Of Generating Funds | 0 | 0 | 0 | -496 | ||
| Expenditure on Charitable Activities |
||||||
| Grants to TREAD India Trust |
6 | -33598 | 0 | -19,521 | -53119 | -40,351 |
| Core salary to Director TREAD India |
-3972 | 0 | 0 | -3972 | -2,648 | |
| UK Administration Costs | 7 | -416 | 0 | 0 | -416 | -278 |
| Consultancy Fees (El Shaddai) |
0 | 0 | 0 | 0 | 0 | |
| Total Expenditure | -37986 | 0 | -19,521 | -57507 | -43,773 | |
| Incoming/(outgoing) resources (Net) |
-1701 | 0 | -5,434 | -7135 | 8,351 | |
| Transfers between funds | -672 | -2609 | 3281 | 0 | 0 | |
| Net Resources from Financial Year |
-2373 | -2609 | -2,153 | -7135 | 8,351 |
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org
6
| Balance Brought Forward 1 April 2021 |
33,550 | 2,609 | 13,471 | 49,630 | 41,279 | |
|---|---|---|---|---|---|---|
| 32393 | ||||||
| BALANCE CARRIED FORWARD 31 MARCH 2022 |
31,177 | 0 | 11,318 | 42,495 | 49,630 | |
| Balance Sheet as at 31st March 2022 2022 2021 £ Current assets Investments (short-term) - - Cash at bank and in hand 42,495 47,930 Accounts receivable (note 9) 0 1,700 Accounts Payable - - Net assets 42,495 49,630 Represented by Funds Unrestricted funds:- General funds 31,177 33,550 Designated funds (Note 10) 0 2,609 Restricted funds (Note 11 ) 11,318 13,471 Total funds 42,495 49,630 |
The financial statements on pages 3 to 9 were approved by the trustees on and signed on their behalf by:
Jerry Dart Chairman
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org
7
Notes forming part of the financial statements for the year ended 31[st] March 2022
1. Principal Accounting Policies
-
Friends of TREAD is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 in accordance with the applicable accounting standards and the current (2016) Statement of Recommended Practice, Accounting and Reporting by Charities (SORP (FRS102))
-
The financial statements have been prepared under the historical cost convention. The financial statements include all transactions, assets and liabilities for which Friends of TREAD are responsible in law.
-
In the financial year ending March 22, the trustees have changed from accruals reporting to cash on handing reporting.
-
Income is recognised in the period in which it is received. Income is deferred only when the charity has to fulfill conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.
-
Expenditure is included when incurred.
-
Funds held by the charity are unrestricted general funds which can be used in accordance with the charitable objects at the discretion of the trustees, designated funds which historically were set aside by the trustees out of unrestricted general funds for specific purposes or projects have ceased, all brought forward designated funds were moved to restricted to honor the commitment of their initial placement, but moving forward new designated funds will cease to be implemented, and restricted funds that can only be used for particular restricted purposes within the objects of the charity; restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Project 200+ originally a designated fund is now funded from within general funds. In light of the global pandemic, FoT’s Trustee’s are aiming to reduce the creation of new restricted funds.
2. Individual Donations
| Project | Unrestricte d General Funds £ |
Designate d Funds £ |
Restricte d Funds £ |
2022 Total £ |
2021 Total £ |
|---|---|---|---|---|---|
| Individual Donations | |||||
| Orphan Assistance Programme | - | - | 2832 | 2832 | 4,068 |
Grace Tailoring Institute, Podia |
- | - | 0 | 1,857 | |
| Trinity Day Care Centre, Kud. | - | - | 7386 | 7386 | 8,661 |
Project 200+ |
- | - | - | 13,648 | |
Development Fund |
- | - | 180 | 180 | 180 |
| Consultancy Fund | - | - | - | - | |
General Fund |
29,023 | - | - | 29,023 | 12,034 |
| Total Individual Donations | 29,023 | - | 10,398 | 39,421 | 40,448 |
Project 200+ is now funded from within General Income.
3. Donations From Churches and Schools
Historically some churches and schools fund raised on our behalf this year a financial gift was given from a church but was specifically given for a restricted use. (Christmas Gift) So it is contained within the restricted gifts section.
B&A Church Bristol gave £5000 as part of their ongoing support to general funds as a mission partner of the church.
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org
8
4. Gift Aid Recovery on Individual Donations.
| Project | Unrestricte d General Funds £ |
Designate d Funds £ |
Restricte d Funds £ |
2022 Total £ |
2021 Total £ |
|---|---|---|---|---|---|
| Orphan Assistance Programme | - | 0 | 262 | 262 | 918 |
Grace Tailoring Institute, Podia |
- | 0 | 0 | 0 | 414 |
TrinityDay Care Centre,Kud. |
- | 0 | 524 | 524 | 1,620 |
| Project 200+ | - | 0 | 0 | 0 | 2,676 |
Development Fund |
- | 0 | 18 | 18 | 45 |
| General Fund | 2262 | 0 | 0 | 2,262 | 2,551 |
| Total Gift Aid Recovery | 2262 | 0 | 804 | 3066 | 8,224 |
Project 200+ is now funded from within General Income.
The change from accruals to cash on hand means that Gift Aid received is less than previous year. But will even back out on the second year of the new system of reporting.
5. Appeals and fund-raising events
| Unrestricte d General Funds £ |
Designate d Funds £ |
Restricte d Funds £ |
2022 Total £ |
2021 Total £ |
|
|---|---|---|---|---|---|
| Easy Fundraising and Amazon Smile |
- | - | - | 33 | |
| Playground Appeal | - | - | 1185 | 1185 | - |
| Christmas Gift Pledge | - | - | 1700 | 1700 | - |
| Total | 2885 | 2885 | 33 |
6. Grants to TREAD India Trust
| Old Cost Lines |
Unrestricted General Funds £ |
Designate d Funds £ |
Restricted Funds £ |
2022 Total £ |
2021 Total £ |
|---|---|---|---|---|---|
| TDCC Roof Repairs |
3480 | 3480 | 750 | ||
| Grace Tailoring Institute, Podia |
0 | 0 | 0 | 0 | 2,454 |
| 0 | 0 | 0 | 0 | 0 | |
| 913 | 913 | ||||
| 2885 | 2885 | ||||
| 2032 | 2032 | ||||
| Orphan Assistance Programme |
1,316 | 1,316 | 3,355 |
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org
9
| 4.73 Vulnerable Persons support | 2,066 | 2,066 | ||||
|---|---|---|---|---|---|---|
| 4.20 TDCC - Food & Hygiene | TDCC Project Running Costs |
4,388 | 4,388 | 6,713 | ||
| 4.21 TDCC - Admin & Ofce | 101 | 101 | ||||
| 4.22 TDCC - Utilities | 207 | 207 | ||||
| 4.23 TDCC - Staff Salaries | 3,072 | 3,072 | ||||
| 4.25 TDCC - Children Support | 10 | 10 | ||||
| 4.26 TDCC - Repairs and Maintenance |
0 | 0 | ||||
| 4.24 TDCC - Travel | Petrol For Jayraj |
1083 | 1,083 | 133 | ||
| 4.30 Sarah - Food & Hygiene | Project 200+ Running Costs |
4261 | 4,261 | 22,465 | ||
| 4.31 Sarah - Admin & Ofce | 279 | 279 | ||||
| 4.32 Sarah - Utilities | 1417 | 1417 | ||||
| 4.33 Sarah - Staff Salaries | 4419 | 4,419 | ||||
| 4.34 Sarah - Travel | 170 | 170 | ||||
| 4.35 Sarah - Children Support | 0 | 0 | ||||
| 4.40 David - Food & Hygiene | 2817 | 2817 | ||||
| 4.41David - Admin & Ofce | 114 | 114 | ||||
| 4.42 David - Utilities | 732 | 732 | ||||
| 4.43 David - Staff Salaries | 4419 | 4419 | ||||
| 4.44 David - Travel | 310 | 310 | ||||
| 4.45 David - Children Support | 0 | 0 | ||||
| 4.50 Hannah - Food & Hygiene | 3717 | 3,717 | ||||
| 4.51 Hannah - Admin & Ofce | 98 | 98 | ||||
| 4.52 Hannah - Utilities | 675 | 675 | ||||
| 4.53 Hannah - Staff Salaries | 3368 | 3,368 | ||||
| 4.54 Hannah - Travel | 172 | 172 | ||||
| 4.55 Hannah- Children Support | 0 | 0 | ||||
| 4.36 Sarah - Repairs and Maintenance |
Project 200+ Repairs |
48 | 48 | 4,172 | ||
| 4.46 David - Repairs and Maintenance |
0 | 0 | ||||
| 4.56 Hannah - Repairs and Maintenance |
3400 | 3400 |
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org
10
| Computer for Hepsi |
637 | 637 | 250 | ||
|---|---|---|---|---|---|
| 513 | 513 | ||||
| Taxes | 0 | 59 | |||
| 33598 | 0 | 19,521 | 53,119 | 37,147 |
7. Cost of Generating Funds (Admin UK)
| Unrestricte d General Funds £ |
Designated Funds £ |
Restricte d Funds £ |
2022 Total £ |
2021 Total £ |
|
|---|---|---|---|---|---|
| Website support | 0 | - | - | 0 | 46 |
Trustee Indemnity Insurance |
320 | - | - | 320 | 320 |
| Stationeryand Postage | 8 | - | - | 8 | 39 |
| Printing Christmas Cards | 0 | - | - | 0 | 91 |
QuickBooks Subscription |
65 | 65 | |||
| Card Reader | 23 | 23 | |||
| Total Cost of Generating Funds |
416 | - | - | 416 | 496 |
8. Transfer of Funds
As agreed by trustees designated funds would be honored as restricted funds. Transfer to implement that.
9. Accounts Receivable
Previous accounting years had been done on an accrual basis, Trustees made a decision to move to cash in hand basis. Meaning there are no longer Gift Aid accruals to take into consideration. They will instead form part of next year's accounts.
10. Designated Fund Balances
Have been set to £0, As agreed by trustees designated funds would be honored as restricted funds. Transfer to implement that and appear below.
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org
11
11. Restricted Fund Balances after transfers from General (Unrestricted) Fund
| New Cost Lines | Old Cost Lines |
Previously Restricted of Designated |
Balances brought forward 1/4/21 |
Income | Expense | Net movement within year |
Balances carried forward 31/3/22 |
|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |||
| Library | Library | Restricted | 15 | 0 | 15 | ||
| Developme nt Fund |
Designated | 2548 | - | ||||
| Consultanc y Fees |
Designated | 61 | - | ||||
| 3.1 Development | **2609 ** | 199 | -3480 | -3281 | -672 | ||
| 3.8 Transport | Developme nt fund (Transport) |
Restricted | 2,556 | 0 | -913 | -913 | 1,643 |
| 3.2 Vulnerable Persons |
Orphan assistance programme |
Restricted | 2,708 | 3093 | -3382 | -289 | 2,419 |
| 3.3 Vulnerable Persons Resrve |
Orphan assistance reserve |
Restricted | 592 | 0 | 0 | 0 | 592 |
| 3.4 TDCC | TDCC running |
Restricted | 7,299 | 7910 | -8861 | -951 | 6,348 |
| 3.5 TDCC Reseve | TDCC Reserve fund |
Restricted | 10 | 0 | 0 | 0 | 10 |
| 3.6 Grace | Grace Tailoring |
Restricted | 291 | 0 | 0 | 0 | 291 |
| 3.9 One off appeals | N/A | N/A | 0 | 2885 | -2885 | 0 | 0 |
| Transfer from General funds |
672 | ||||||
| Totals | 16080 | 14087 | -19521 | -5434 | 11318 |
Payments to Trustees
No payments were made to trustees
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org
12
Independent examiner's report on the accounts
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report Independent examiner's statement |
Friends of TREAD | Friends of TREAD | Friends of TREAD |
|---|---|---|---|
| 31st March 2022 | Charity no(if any) |
1081400 | |
| 3-9 | |||
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st March 2022 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: |
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
● the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
-
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body Address: |
|||
|---|---|---|---|
| Jan Hillman | |||
| Former Chartered Accountant | |||
| 26 Fenton Road, Bishopston, BS7 8ND |
Friends of TREAD, 160a Gloucester Road, BS7 8NT - Charity No. 1081400 - www.friendsoftread.org