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2021-03-31-accounts

Friends of Tread

Friends of TREAD Annual Report 2020/21 Empowering children, changing futures

in partnership with TREAD India Trust Trinity Rural Educational Association for Development

Charity Registration Number: 1081400 Inland Revenue Number: XR 41597 Trustees : Janet Crawford, Alex Dart, Jerry Dart (Chair) Jane Davies, Matti Shannon Hon. Treasurer : Janet Crawford Examiner of Accounts: Martin Fletcher Address : 160A Gloucester Road, Bishopston, Bristol BS7 8NT Telephone : 01454 604977 Email : friendsoftread@gmail.com Website : www.friendsoftread.org Bank : National Westminster, Havelock Road, Hastings

STRUCTURE AND GOVERNANCE

Friends of TREAD ( Trinity Rural Educational Association for Development ) was registered as a trust in July 2000 with five trustees who over the years have appointed a further four trustees. During 2020 seven trustees resigned and three new trustees were appointed. The office was relocated to share office space with B&A Church Bristol, B&A Church have also offered administration support free of charge to Friends of TREAD. Charity overheads are minimal as all work is carried out by the trustees and other supporters on a voluntary basis. Expenses incurred are costs of governance and generating funds including administration of the charity and the basic expenses for two trustees to visit TREAD India Trust each year.

OBJECTS AND AIMS

Friends of TREAD exists to further the work of TREAD India Trust by supporting various projects and has the following objects and aims:

PARTNER ORGANISATION AND PROJECTS

TREAD India Trust is a charity whose headquarters is based in Bhadrachalam, Telangana (formerly ANDHRA PRADESH) in South India. Although TREAD is based firmly on Christian foundations it seeks to help children of any religion, caste or creed and two of its trustees are Hindu and Jain; the charity’s work is targeted at children, young people and their families. The charity was founded in 1999. Its Director is Vasanth Raj who had worked with his father who founded the charity for some years before being appointed as Director.

Projects supported are:

Child Development Centres (to further education of children and young people)

These centres were purchased and developed through donations from Friends of TREAD, they provide care before and after school with meals, activities and homework supervision. The children have vaccinations against common diseases and receive additional medical care when necessary. The local primary schools have been transformed with improved attendance rates and extra teachers provided by government. They also receive health and well being education .

Trinity Child Development Centre, Kudunure, Telengana. Opened in 2000 , currently 76 children attend this day care centre.

Sarah Child Development Centre, Podia, Odisha

On a 3.5 acre site. This centre which opened in 2002, currently 70 children attend this project.

Hannah Child Development Centre, Dubathota, Chhattisgarh.

In an isolated, poverty-stricken forestry tribal village opened in 2004. Currently 70 children attend this project

David Child Development Centre , Girkinpalli, Odisha

opened in November 2005. Currently 60 children attend this project

Grace Tailoring Centre , Podia.

(To provide and maintain technical training and vocational institutes )

Opened in 2002, regrettably due to Covid restrictions and lack of funding it was decided to close this project in 2020. There are no short term plans to reopen.

Vulnerable Families Programme (formerly Orphaned Assistance Programme)

(To relieve need, hardship and distress and further education)

This project provides care for vulnerable children, young adults and semi-orphans and includes an educational assistance programme for promising students from poor families. It is funded exclusively by Friends of TREAD on a sponsorship basis. The youngsters live with a carer (who could be a relative or neighbour) or sometimes one surviving parent. If there is nobody to care for the child, one of the TREAD trustees will take responsibility for him/her, whilst the child attends weekly boarding school/hostel nearby. There are currently 16 youngsters benefiting from this project.

FRIENDS OF TREAD ACTIVITIES

Friends of TREAD is now in its twenty first year. With the regular standing orders given so faithfully by many of its supporters, one-off donations are regularly received and are invaluable to “top-up” the projects or pay for some of the regular management and infrastructure costs incurred in India. These donations come from both individuals and organisations such as churches. Many of these donations are eligible for Gift Aid to be reclaimed and this additional income has been very beneficial. We also receive donations through website schemes, e-bay, easyfundraising and donations through Charity Aid Foundation and Virgin Money. The trustees sometimes give presentations to clubs or groups, hold fundraising events or take part in sponsored activities, although this year due to Covid 19 fundraising activities have been very limited. Some people prefer donations to be made to Friends of TREAD rather than receive gifts to mark special occasions.

ACHIEVEMENTS AND NEWS

With the Covid 19 pandemic restricting foreign travel it was not possible for trustees to visit India. Tread India Trust and Friends of Tread made the difficult decision to temporarily close all the projects to normal activities to ensure we complied with Covid recommendations. The staff at Tread India have taken the opportunity to extensively refurbish the projects infrastructure and distribute emergency food and hygiene supplies most months through the year. Friends of Tread have been able to financially support the Covid emergency provisions and keep all the staff employed whilst observing safe practices to protect the staff and the children they serve.

PUBLICITY/FUNDRAISING

Our website www.friendsoftread.org is kept up to date and includes our policies for privacy along with forms for gift aid and data protection. It is a tool to highlight news on fundraising as well as to provide information on all the TREAD projects. It links to our blog Postcards from India which gives a snapshot of life in the areas where TREAD works whilst our Facebook page and Twitter account continue to bring news snippets and photos of TREAD projects.

FUTURE PLANS

We are looking forward to being able to reopen all our centres as soon as it is safe to do so, with the changes to our structure, and new trustees we see this as a new chapter in the life of the charity. Initially we want to concentrate on our four Child Development Centres which we see as our core activity, increasing numbers and continually supporting the staff to ensure these are centres of excellence. We want to remain able to react quickly to changing circumstances as we have throughout the Covid pandemic adapting to changing needs and providing the best service we can to the communities we serve.

FINANCIAL REPORT 2020/2021

INCOME

Income generally was less than the previous year. The only significant deficit was on appeals and

fund raising, which wasn’t possible due to the Covid-19 restrictions. We received some compensation from the bank in response to a complaint about the handling of the change of signatories on the account. The trustees agreed to close the Scottish Widows account; the Virgin Money account; and the Petty Cash as interest is so little at the moment. All the money is now in the NatWest Current account.

As ever we are so grateful to our donors for their faithful support during a very difficult year. We are especially grateful to B & A Church Bristol, for all their support; St Leonards and St Ethelburga PCC, St Leonards on Sea; B & A Piglets toddler group, Bristol and Fairground Little Church, Bristol. We are also grateful to Alpha State for their website support and to Martin Fletcher for the Independent Examination of the accounts.

EXPENDITURE

As a result of the temporary closure of the projects due to the Covid-19 pandemic there were a number of changes to the grants to TIT India. The salaries of the senior staff were reduced for a few months until the work started on repairing the buildings. The money which would normally be sent to provide food for the children was suspended for a short while and then a sum was sent each month to provide food and hygiene supplies for the family of each project child and a small number of elderly in each village.

It was agreed that the prospect of Grace Tailoring being able to re-open in the near future was remote so the difficult decision was taken to close the project and provide the Grace staff an ex-gratia payment in recognition of their years of service.

We were able to provide a Christmas gift for each family as we recognised that this had been a particularly difficult year for them. We didn’t need to send any money for medication as TIT India had a suitable sum in hand.

The closure of the projects provided an opportunity for the staff and some contractors to repair and redecorate the buildings and this work is almost complete.

The administration costs for FOT were very low this year as it has not been possible for a trustees visit due to the restrictions on travel. As TIT were unable to take a group photograph it was agreed to print a Christmas card in the UK and this was sent by either MailChimp or post. As a result of the uncertainty of project closures the grant to TIT India were sent monthly which incurred additional bank charges.

Friends of TREAD (Charity 1081400)

Statement of Financial Activities for the year ended 31[st] March 2021

Note Unrestricted
General
Funds £		 Designated
Funds £		 Restricted
Funds £		 2021
Total £		 2020
Total £
INCOME AND
ENDOWMENTS
Donations and Legacies
Individual Donations 2 12,034 13,648 14,766 40,448 43,926
Churches and Schools 3 3,172 - 91 3,263 3,520
GiftAidRecovery 4 2,551 2,676 2,997 **8,224 ** 9,077
**17,757 ** **16,324 ** **17,854 ** 51,935 56,523
Other Trading
Activities
Appeals and Fund-
RaisingEvents		 5 33 - - 33 5,344
Investments
Bank Interest 2 - - 2 10
Other income 154 - - 154 140
156 - - 156 150
Total Incoming
Resources		 17,946 **16,324 ** **17,854 ** **52,124 ** 62,017
EXPENDITURE
Cost Of Generating
Funds		 7 (496) - - (496) 420
Expenditure on
Charitable Activities
Grants to TREAD India
Trust		 9 309 27,015 13,027 (40,351) 43,880
Core salary to Director
TREAD India		 - 2,648 - (2,648) 3,600
UK AdministrationCosts 10 278 - - (278) 1,661
Consultancy Fees (El
Shaddai)		 11 - - - - 939
(587) (29,663) (13,027) (43,277) 50,080
Total Expenditure (1,083) (29,663) (13,027) (43,773) 50,500
Incoming/(outgoing)
resources (Net)		 16,863 (13,339) **4,827 ** **8,351 ** 11,517
Transfers between
funds		 (8,789) 8,789 - - -
Net Resources 8,074 (4,550) **4,827 ** **8,351 ** 11,517
Balance Brought
Forward 1 April2020		 25,476 7,159 8,644 41,279 29,762
BALANCE CARRIED
FORWARD 31 MARCH
**2021 **		 33,550 2,609 13,471 49,630 41,279

1

Friends of TREAD (Charity 1081400) Statement of Financial Activities for the year ended 31[st] March 2021

Balance Sheet as at 31[st] March 2021

Current assets
Investments (short-term)
Cash at bank and in hand
Accounts receivable (note 6)
Accounts Payable (note 8)
Net assets
Represented by
Funds
Unrestricted funds:-
General funds
Designated funds (Note 12)
Restricted funds (Note 13)
Total funds		 2021
£
-
47,930
1,700

-
49,630
33,550
2,609
13,471
49,630		 2020
£
798
39,159
2,105
42,062
(783)
41,279
25,476
7,159
8,644
41,279

The financial statements on pages 1 to 6 were approved by the trustees on and signed on their behalf by:

Jerry Dart Chairman

2

Friends of TREAD (Charity 1081400) Statement of Financial Activities for the year ended 31[st] March 2021

Notes forming part of the financial statements

for the year ended 31[st] March 2021

1. Principal Accounting Policies

2. Individual Donations

Project Unrestricted
General
Funds £		 Designated
Funds £		 Restricted
Funds £		 2021
Total £		 2020
Total £
Individual Donations
Orphan AssistanceProgramme - - 4,068 4,068 _3,494 _
GraceTailoringInstitute,Podia - - 1,857 **1,857 ** 3,503
TrinityDay Care Centre,Kud. - - 8,661 **8,661 ** 9,841
Project 200+ - 13,648 - 13,648 15,336
DevelopmentFund - - 180 180 1,180
Consultancy Fund - - - - 1,000
General Fund 12,034 - - **12,034 ** 9,572
Total Individual Donations **12,034 ** 13,648 14,766 40,448 43,926

3. Donations From Churches and Schools

3. Donations From Churches and Schools
Project Unrestricted
General
Funds £		 Designated
Funds £		 Restricted
Funds £		 2021
Total £		 2020
Total £
TrinityDay Care Centre,Kud - - 91 **91 ** 478
General Funds 3,172 - - 3,172 3,042
Total Churches and Schools 3,172 - 91 3,263 3,520

3

Statement of Financial Activities for the year ended 31[st] March 2021

Friends of TREAD (Charity 1081400)

4. Gift Aid Recovery on Individual Donations.

Project Unrestricted
General
Funds £		 Designated
Funds £		 Restricted
Funds £		 2021
Total £		 2020
Total £
Orphan AssistanceProgramme - - 918 918 760
GraceTailoringInstitute,Podia - - 414 414 776
TrinityDay Care Centre,Kud. - - 1,620 1,620 1,888
Project 200+ - 2,676 - 2,676 _3,681 _
DevelopmentFund - - 45 45 295
ConsultancyFund - - - - -
General Fund 2,551 - - **2,551 ** 1,677
Total Gift Aid Recovery **2,551 ** 2,676 **2,997 ** **8,224 ** 9,077

5. Appeals and fund-raising events

Unrestricted
General
Funds £		 Designated
Funds £		 Restricted
Funds £		 2021
Total £		 2020
Total £
Easy Fundraising and Amazon
Smile		 33 - - 33 126
St Leonards Afternoon Tea - - - - 2,765
Hastings Half Marathon - - - - 350
TREAD2India - - - - 25
TREAD4TREAD - - - - 953
ChapAid,France - - - - 1,125
Total 33 - - 33 5,344

6. Accounts Receivable

6. Accounts Receivable
Unrestricted
General
Funds £		 Designated
Funds £		 Restricted
Funds £		 2021
Total £		 2020
Total £
GiftAidRecovery 518 649 533 1,700 2,105
Total Accounts Receivable 518 649 533 1,700 2,105

7. Cost of Generating Funds

Unrestricted
General
Funds £		 Designated
Funds £		 Restricted
Funds £		 2021
Total £		 2020
Total £
Website support 46 - - 46 -
TrusteeIndemnityInsurance 320 - - 320 320
Stationery andPostage 39 - - 39 100
Printing Christmas Cards 91 - - **91 ** -
Total Cost of Generating Funds 496 - - 496 420

4

Friends of TREAD (Charity 1081400)

Statement of Financial Activities for the year ended 31[st] March 2021

8. Accounts payable

Unrestricted
General
Funds £		 Designated
Funds £		 Restricted
Funds £		 2021
Total £		 2020
Total £
TrusteeExpenses - - - - 445
ElShaddai Expenses - - - - 338
Total Account Payable - - - - 783

9. Grants to TREAD India Trust

Unrestricted
General
Funds £		 Designated
Funds £		 Restricted
Funds £		 2021
Total £		 2020
Total £
GraceTailoringInstitute,Podia - - 2,454 **2,454 ** 4,530
Sewingmachinesfor leavers - - - - 900
Orphan AssistanceProgramme - - 3,355 3,355 3,596
TDCC Project Running Costs - - 6,713 6,713 9,904
TDCC Roof Repairs - 378 372 750 600
Petrol For Jayraj - - 133 133 260
Project 200+ Running Costs - 22,465 - 22,465 31,096
Project 200+ Repairs - 4,172 - 4,172 -
Computer for Hepsi 250 - - 250 -
Taxes 59 - - 59 -
Medicines - - - - 540
Travelto Goafortraining 2019 - - - - _757 _
Fundsreturned toFOT 19/20 - - - - (8,303)
Total Grants to TREAD India
Trust		 309 27,015 **13,027 ** **40,351 ** 43,880

10. Administration Costs

Unrestricted
General
Funds £		 Designated
Funds £		 Restricted
Funds £		 2021
Total £		 2020
Total £
Bank Charges 264 - - 264 212
Postage toIndia 14 - - 14 1
Travel Expenses For Trustees
Visit		 - - - - _1,424 _
TrusteeMeetingin London2019 - - - - 25
Total Administration Costs 278 - - 278 _1,661 _

11. Consultancy Costs

Unrestricted
Funds £		 Designated
Funds £		 Restricted
Funds £		 2021
Total £		 2020
Total £
Expenses (ElShaddai) - - - - 939
Total Accounts Receivable - - - - 939

5

Friends of TREAD (Charity 1081400)

Statement of Financial Activities for the year ended 31[st] March 2021

12. Designated Fund Balances after transfers from General (Unrestricted) Funds

Balances brought
Net movement		 Balances carried
forward 1/4/20 within year forward 31/3/21
£ £ £
Consultancy Fees 61
-		 61
Development Fund 7,098 (4,550) 2,548
7,159 (4,550) 2,609
13.
Restricted Fund Balances after transfers		 from General (Unrestricted) Fund
Balances brought
Net movement		 Balances carried
forward 1/4/20 within year forward 31/3/21
£ £ £
Library 15
-		 15
Development fund 2,703
(147)		 2,556
Orphan assistance programme 1,000
1,708		 2,708
Orphan assistance reserve 669
(77)		 592
TDCC running 3,763
3,536		 7,299
TDCC Reserve fund 20
(10)		 10
Grace Tailoring 474
(183)		 291
8,644
4,827		 13,471

14. Payments to Trustees

No payments were made to trustees

6

Friends of TREAD (Charity 1081400) Statement of Financial Activities for the year ended 31[st] March 2021

Independent examiner's report on the accounts

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages		 Friends of TREAD Friends of TREAD Friends of TREAD
31stMarch 2021 Charity no
(if any)		 1081400
1-6

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2020

As the charity's trustees, you are responsible for the preparation of the Responsibilities and accounts in accordance with the requirements of the Charities Act 2011 basis of report (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 02/06/2021 Name: MARTIN FLETCHER Relevant professional RETIRED HMRC INSPECTOR OF TAXES qualification(s) or body Address: 21 WHITTLEWOOD CLOSE, ST LEONARDS ON SEA, TN38 9JR

7

Friends of TREAD Icharity 1081400) Statement of Financial Aetivities ft•r the year ended 31st P•larch 202 1 Independent examinerfs report on the accounts Report to the t￿tst￿ members of Friends of TREAD On accounts for the year ended 31sI Marth 2021 Charity no (If any) 1081400 Set out on pages 1-6 I report to the trustees on my examination of the accounts of the above charty {Ihe Trust") for the year ended 31st Marth 2020 As the chartty's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {￿he￿. I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Ad arKI in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under sethon 145(5}(b) of the Act. Responsibilitles and basis of report Independent I have completed my examination. I confim that no material matters have examinerfs ststsment come to my attention in connection with the examination {8tk•hlk ￿￿10￿"} which gives me cause to believe that in, any material respecL' the accounting records were not kept in accordancy with section 130 of the Charitses Ad; or the accounts did not accord with tr¢e accounting records; or the accounts did not comply with the applicable r4uirements con￿mIng form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts gNe a Irue and fair. view which is not a matter considered as part of an independent examination. I have no COn￿mS and have come a￿osS no other matters in connection wtlh the examination to which attention should be drawn in this report in order to enable a prorer understanding of the accounts to be reached. Signed: Date: Name: MARTIN FLETC ER Relevant professional qualif￿allOn(s> or body REfiRED HMRC INSPECTOR OF TAXES Address: 21 VVHITTLEWOOD CLOSE. ST LEONARDS ON SDK TN38 9JR