Registered number: 03912530 England and Wales Charity Number: 1080735 hillside clubhouse ANNUAL REPORT AND AUDITED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 ADIFTR03 2111212024 COMPANIES HOUSE A14
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ANNUAL REPORT AND ACCOUNTS YEAR ENDED TO 31 MARCH 2024 Contents Legal & Administrative Information 2-10 Report of the Trustees 11-13 Auditors, report Accounts comprising: 14 Statement of financial activities 15 Balance sheet 16 Statement of cashllows 17-26 Notes to the accounts
HILLSIDE CLUBHOUSE Legal & Administrative Information Company number 03912530 (England and Wales) Charity number 1080735 TrusteeslDlrectorn D Barrett (Chairperson} A Christie S Rende C Morton J Cooke G Sanford K Wah Yip Company secretary C Pymar Registered office and Operatlonal addre58 Unit A 30 North Road London N7 9GJ Auditors Simpson Wreford LLP Chartered Accountants & Registered Auditors Wellesley House Duke of Wellington Avenue Royal Arsenal London SE18 6SS
HILLSIDE CLUBHOUSE REPORT OF THE TRUSTEES- 31 MARCH 2024 The Truslees present their report and the audited financial statements for the year ended 31 March 2024 which are also prepared to meet the qUIrementS for a directors, report and accounts for Companies Act purposes. The financial statements have been prepared in accordance with accounting policies set out in the notes to the accounts, the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting, and Reporting by Charities: Staternent of Recommended Practice applicable to charities preparing their accounts in accordance wilh the Financial Reporting Standard in the UK and Republic of Ireland {FRS 102). OBJECTIVES AND ACTIVITIES The Objects of the Charity are to relieve the needs of individuals suffering frorn mental or physical illness or impairment of any description, in particular but noi exclusively by providing, or assisting in the provision of, psycho-social rehabilitative services in order that those individuals may regain their confidence and skills. There are three main seplices available to members through Hillside Clubhouse. These are: The Clubhouse.. a physical space where member can participate in the work-ordered day and recovery project. Members are integral to the running of the Clubhouse and get involved with admin, marketing, website design, social media. business development and creative sessions. We also run our catering arm from the Clubhouse where members and staff prepare food for Ihe public and private catering events. Mental Health Working Islington is a commissioned service providing IAG, training, active volunteering and employment support from the Clubhouse. IPS employment: Camden and Islington residents who are under a community mental health team can access rapid and timely employment support. Employment specialists are inlegraled into clinical teams and work with an individual to find work that meets their interests and needs, support them into a role and offer in-work support. EA in Talking Therapies: Camden and Islington residents who are under the Talking Therapies seniice can access advice and guidance from an employment advisor. The service supports people to find work and offers retention support for people who are already in employment and are finding their mental ill heafth is impacting on their job. Through the services detailed above, Hillside Clubhouse supports and encourages people 10 develop and share skills, a55 training. gain paid employment and feel more confident and less isolated. PUBLIC BENEFIT PROVIDED BY THE CHARITY The Trustees confirm that they have complied with the duty in section 4 of the Charities Acl 2006 to have due regard to public benefit guidance published by the Commission in determining the activrties undertaken by the Charity. The company is a Charty and exists to provide rehabilitation and assistance to adults with a mental health condition.
HILLSIDE CLUBHOUSE REPORT OF THE TRUSTEES- 31 MARCH 2024 Hillside Clubhouse is a collaborative. cOprodud organisation that provides a service for people with mental health conditions in Camden and Islington who are unemployed or requiring support to retain employment. Staff within Hillside Clubhouse provide holistic. tailored support for people at their point of need. Members can access IPS support if they are within secondary care, EA in Talking Therapies support if within primary care or skillsltraininglvolunteering opportunrties from the Clubhouse. SUMMARY OF MAIN DEVELOPMENTS AND ACHIEVEMENTS Outlined below are the key successes and achievements for the financial year: Over the course of the year, Hillside Clubhouse worked with 1,033 different people., providing tailored, one-lOne, individualised support. Hillside Clubhouse supported 149 unemployed people inlo employment and 154 people to retain their employment through a crisis. 214 people accessed the Clubhouse and 147 people were supported into volunteering roles. 860/0 of members said Hillside Clubhouse supported Ihem to stay mentally well and 900/0 said they felt valued when engaging with Hillside. We were successful in our retender for the Mental Health Working Islington contract We were commissioned by Islington to deliver the EA in Talking Therapies setvice in the borough in July 2023, The service was set up to mirror the Hillside employment support offer in Camden. Both the Camden and Islington IPS services grew over the year, with additional investment from the local ICB. Hillside was successful in a reapplication to Islington Food Fund, for funding to allow us to distribute 50 free hot meals a week, and run cooking, sustainability and budgeting courses. In January 2024 Hillside launched the community pantry. in partnership with St. Giles Trust, Southern Housing and Hyde Housing. Based out of the old Hillside 'kiosk' the community pantry provides an alternative to food banks for local residents experiencing food poverty. We were successful in our application to Glasspool Flexible Fund for £30,000 a year to distribute as grants to local residents. The funding started in April 2024. Hillside's creative group partnered wrth Royal Academy, enabling Hillside members lo access a range of community programmes and projects Staff and members marched at London Pride for the first time, to celebrate our LGBTQI+ members and allies The social media and newsletter group has built our online presence and following; doubling our followers from the beginning of the year Over the course of three months, Hillside ran a series of creative projects to celebrate and showcase figures throughout Black History. This culminated in an event displaying portraits and bags made by the members The catering made a profit for the first time, partnering with a series of local community groups and organisations to offer food provision in the holidays for school children
HILLSIDE CLUBHOUSE REPORT OF THE TRUSTEES- 31 MARCH 2024 There have also been a number of challenges throughout the year.. The grovAh in IPS services has meant a lot of the year was spent recrurting new employment specialists, which meant delays in staff being on site and ready to offer service. Primarily this is due to the lead-in time for new starters. The organisation moved from three access databases to one cloud-based system in June 2023. The move was gradual but presenled challenges for the team in tenns of leaming a new system and way of working. As the staff team has continued to grow, the organisation has slruggled wlth the lack of infrastructure required to support a larger team. The organisation team has grown by about a third. meaning there were more HR issues and we required more financial and administrative support Clubhouse projects have continued to grow in popularity. which has led to challenges in terms of available space and access to equipment OUTCOMES Throughout the course of the year Hillside Clubhouse had 1,033 (2023.. 608) different people engage in its services. The chart below outlines the number of people supported by each seplice: 2024 beneficaries 2023 beneficaries CWAW EA M CWAW IPS • MHWI IPS MHWI IAG • Islin8ton EA • Clubhouse MHWI ¥ Recovery ll 1s1in8ion IP5 • CWAW IMPACT Every year we do an annual evaluation of our services arKI ask members to feedback anonymously on their experiences at Hillside Clubhouse. A selection of Ihe feedback is below.. "Thank you for existing Hillsidel Thank you for helping me to feel relaxed and giving me a place me a place to go to. "I never knew the clubhouse existed, it's a brilliant space for all who engage in the activrties, a safe and calming space which l am grateful forf, "I believe there should be a Hillside in every community and everyone should join. 'IMy support worker] communicates with me with respect, insight. understanding, compassion. and, above all, she treats me like the intelligent human being thal l am. .1 feel human when I'm here."
HILLSIDE CLUBHOUSE REPORT OF THE TRUSTEES- 31 MARCH 2024 The below chart oullines the impact coming to Hillside has had on people's wellbeing: Satisfaction Survey Feedback Doyou l?01 Hilli¢¢•¢lubhouBO holpB •UPPQrt your luiure ti188ndwofknmbirions. (>oes Hi115ide CILtI)hou58 lialp you to Tncrea$eyour ind8pgndenc8. confidence. sell8St68m al10r... 09•3 Nilliid•¢lubhglW• 5UPP¢rt you io k•¢p m•ni•iiy wall? Doe$ Hiii$id•ciubhous• suw)ort yoil EO k•e phyglcally wyll? Are you Jwt161i•d wilh tb¥ yro¢ile•L Support you rèceived from Hillsid•Clubhou$0 61atl. ir paty¢ulor... Ar• you otsti6fièd with th•lnformoiion yoL* roColv• Iron) siofl In•mb•r$? Do you f6èlll)8 iupport Ancj u(fvlc• you re¢•e Is toiiored ¢oyour indiwdL>o1 neod$ prolw•nce8? Do you l••lv•lu•d whil• YOLI or• Di Hili•iLl•Clubhov••? io 15 20 25 30 40 1 Som•tllll•$ • Mosiiy •AIwpy$ BENEFICIARIES Breakdown by ethnicity within the Clubhouse.. Ethnicity of beneficaries 300 250 200 150 100 50
HILLSIDE CLUBHOUSE REPORT OF THE TRUSTEES- 31 MARCH 2024 Breakdown by age: Age Range of benficaries 1 350 300 250 200 150 ioo 18.24 25.34 35-44 45.54 55.65 65+ LOOKING AHEAD Hillside Clubhouse's plans for 2024125 and beyond include.. Growing our catering operations to expand our external catering offer. Hillside is expected to launch Iwo new cafes in partnership wrth the NHS Trust in Autumn 2024. Continued diversification of our funding to reduce our over-reliance on a small group of funders Embedding the new IPS roles within the clinical teams A focus on cultural competency and race equity to ensure our services are fully accessible to our community and continue to meet local needs Upskilling the staff team to feel confident in managing suicidal conversations and mental health first aid GOVERNING DOCUMENT Hillside Clubhouse Limited is a company limited by guarantee governed by rts Memorandum and Articles of Association dated 6 December 1999 (as amended from tlme to time). It is registered as a charity wrth the Charity Commission (number: 1080735). RECRUITMENT AND APPOINTMENT OF TRUSTEES The Directors of the Company are also charity trustees for the purposes of charity law and under the company's Articles are known as members of the Management Committee. There is a truslee recruitment policy and new trustees are appointed on the basis of skills needed by the Board. Recruitment takes place through word of mouth, advertising through local bulletins and newsletters, through networking events, in newspapers and by mailouts as and when new trustees are needed.
HILLSIDE CLUBHOUSE REPORT OF THE TRUSTEES- 31 MARCH 2024 There is an induction and Iraining policy for trustees and all board members have role descriptions. New trustees receive a thorough induction which includes a visit to the Clubhouse. meeting with the Executive Director. attendance at a board meeting as an observer and notes of the last three board meetings. All trustees are required to sign a declaration of commitment and qualification for trusteeship and a signed declaration of any interest in the Charity. Trustees have access to training and development opportunities with local voluntary action councils. REFERENCE AND ADMINISTRATIVE DETAILS The Truslees delegate daY-tdaY rnanagerne of the Charrty to Catherine Pymar. Executive Director. RISK MANAGÉMENT The trustees maintain a comprehensive risk register and action plan to minimise risks. This is reviewed on an annual basis. Where appropriate, systems of procedures have been established to mitigate and minimise identified risks the charity faces by implementation of procedures such as the authorisation of transactions and projects, levels of authorisation etc. Procedures are in place to ensure compliance with all statutory requirements including employment law and the health and safety of staff at work. A risk assessment is carried out for all members and beneficiaries. safeguarding policy is in place and staff have regular safeguarding training, Disclosure and Barring Sep4ice checks are carried out on all staff and volunteers who are likely to come into contact with vulnerable adults. ORGANISATIONAL TRUCTURE Hillside Clubhouse has a trustee board of no more than 12 person and not.less than four persons. The trustees, as directors are responsible for the overall policy and meet on average every six- eight weeks. Other ad hoc committees are convened as and when required. The board of Irustees are responsible for overall policy but much of the day-to-day activity is conducted by individuals to whom it delegates authorty. Day to day responsibility is delegated to the Executive Director who has responsibility for the overall strategy and direction of the organisation and associated operational Directors who have responsibility for day to day operational matters. There is a Director of Clubhouse Operations and a Director of IPS and ES. There are five operational managers. two for Camden Work and Wellbeing, and two for Mental Health Working Islington, and one for IAG. There were a maximum of 28 other members of staff who were responsible for delivery of Hillside services to members in this year.
HILLSIDE CLUBHOUSE REPORT OF THE TRUSTEES- 31 MARCH 2024 UALITY AND DIVERSITY AND SERVICE USER INVOLVEMENT The trustees also apply a thorough and robust approach to equality and diversity. In addition to operating a general equal opportunities policy, equal opportunities and diversity run through all strands of Hillside Clubhouse's policies, procedures, activities and monitoring and evaluation. This is further enhanced by member (service user) involvement running through all aspects of the Clubhouse's activities, delivery. management and planning. As a result of this Hillside Clubhouse's current demographic makeup in terms of ethnicity and culture continues to be higher than the local demographic averages bolh in terms of staffing and membership. FINANCIAL REVIEW Going forward the Charity has planned prudently to ensure that financial risks ahead are rnitigated. We have reviewed our fundraising strategy and have five areas of focus: diversification of income; expansion of the catering; developing our consultancy and training offer; securing future IPS contracts and developing our impact measurement and evaluation techniques. The principal sources of funding are explained in Note 14 to the accounts and all of these funds contribute towards the Charity's aim of enabling Hillside Clubhouse members to lead more fulfilling lives, develop skills, gain employment and become more socially included in thelr communities. At year end a surplus on general funds of £162,910 was held. This was primarily due to additional investment from the local authority for our employment support work with people with a severe mental illness. The main sources of income during this period were: service level agreements and contracts with local authorities and grants. Smaller amounts of incorne were self generated including some external catering income. The financial position is sound at year end and the organisalion planned its budget for the next financial year during this period. Designated reserves are held and are explained below. RESERVES POLICY The trustees have examined the charity's requirements for resenies in lighl of the main risks to the charity. £714,764 is held in designated reserves. This is made up of £25.000 in a property refurbishment fund. £24,000 in a redundancy reserve fund and the remaining £665,764 is contingency funds. Al year end, £533,977 was held in a restricted capital fund and £9.948 in restricted funds.
HILLSIDE CLUBHOUSE REPORT OF THE TRUSTEES- 31 MARCH 2024 UNRESTRICTED RESERVES Vvhile the cunI financial picture is healthy the Charity conlinues to be mindful of the current financial climate. Trustees have carefully and prudently planned for contingencies with the aim of building up the unrestricted reserve to equate to a readily realisable amount equivalent to six months current turnover. This reserve currently stsnds at £714,764 which equates to five months running costs at current levels. The Trustees continue to plan io mitigate any potential risks which include: less income from caiering and retail outlets short term nature of contracts and less margin for full cosl recovery on contracts given the nature of our work with vulnerable people the Trustees feel that if funding was lost and the organisation needed to refigure or wind down services that we would need to allow enough tirne to prepare people to move on and support and that period would therefore entail at least six months. Risks on payment by results contracts The difficulties of securing core funding for the Clubhouse. CAPITAL ASSET PROPERTY RESERVE Vvhile this is presented as part of the Charity's reserrfes it is in practice money tied up in the new building (which we purchased). The funds could only be realised on sale of the building. It is therefore not money which is readily accessible or available to the Charity. TRUSTEES, RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS The Trustees (who are also the directors of Hillside Clubhouse for the purposes of company law) are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year that give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Trustees are required to: Select suitable accounting policies and then apply them consislently; Observe the methods and principle5 in the Charrties SORP: Make judgemenls and estimates that are reasonable and prudent;
HILLSIDE CLUBHOUSE REPORT OF THE TRUSTEES- 31 MARCH 2024 Stale whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and Prepare the financial statements on the going concern basis unless it is inappropriale lo assume that the charty will continue on that basis. The Trustees are responsible for maintaining proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and lo enable Ihem to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions STATEMENT OF DISCLOSURE TO OUR AUDITORS In so far as the trustees are aware at the time of approving our trustees, annual report: there is no relevant information, being informalion needed by the auditor in connection with preparing Iheir report, of which the auditor is unaware, and the trustees, having made enquiries of fellow directors and the auditor that they ought to have individually taken. have each taken a15 steps that helshe is obliged to take as a director in order to make themselves aware of any relevant audit infonnation and to establish that the auditor is aware of that information. AUDITORS Simpson Wreford LLP were appointed as Independent audrtors during the year and have expressed their willingness to continue in that capacity. This report has been prepared in accordance with the Statemeni of Recommended Practice - Accounting and Reporting by charities and with the small company regime (section 419 (2)) of the Companies Act 2006. The Trustees have complied with their duty in sectton 17 of the Charlties Act 2011 to have due regard lo the public benefit guidance published by the Charty Commission. Signed on behalf of the board of Trusieesldirectors on 3 December 2024. 1.42gMn.. D Barrett - Chairperson 10
HILLSIDE CLUBHOUSE INDEPENDENT AUDITORS, REPORTTO THE MEMBERS OF HILLSIDE CLUBHOUSE FOR THE YEAR ENDED 31 MARCH 2024 Oplnlon We have audited the financ4al stal8ments of Hillside Clubhouse I'lhe chantll for the year ended 31 March 2024 thich wrnpri5e the Stat8m8nt ol Finanaal Acts'vilies, Slaiemenl of Cashflow5, Balanc8 Sheet and notes lo the financial slateThnts, induding a summary of significant M)unling pK)lioes. The financial reporting frameork that has been applied in their preparab'on is appli¢able lawand the United Kingdom aLxounting stsndards, including Financial Reporting Slandard102: The Financial Reporting Standard applicable in the UK and Republi¢ of Ireland {Uniled Kingdom Generally ApIed Accounting Praclicel. In our opinion the financial statements.. give a ljue and fair View of the state of the charity's affairs as al 31 March 2024 and of its incomiNJ resourcès and appliGabon ol ffjsources, IlUding ils income and expenditure, f¢x the year then endod; have been properfy prepared in accordm 1th United KJ'n9dom G8n8ralty Accepted Atzounllng Pf&tice,' ar¥J have been prepml in accordance wilh Iho requirements ol the Companies Act 2006. 8a113 lor oplniL¥n We conducted our audit in a(£ordancè with Intemattonal Standards Awjiling {UKI {ISAs {UK)l and applicable law. Our responsibilib'es under those andards are further desuibed in Ihe Auditor's responsibilities lor the audit ol the financial slalemenls tion ol our rewrt. We are indendent of the Charity in acrA)rdance with the ethical requirements that are rdevanl lo our audit of the financial slatemenls in Ihe UK, including Ihe FRC'S Ethical Standard aThJ we have fulfilled other elhica respon>bili118S in )(dance wlh these r8quirements. We beleve thatlh8 audit evidence have obtained is sulfi(aent and appropnale lo provid8 a basi5 for our opinion. Con¢lu¥lon¥ r¢latlng to golng concem Wè ha nothing to report in respeLI ol the lollowin9 matters in relation lo ¥thich the ISAS (UK) fffjuire us to iepjrt lo you 4there'. the tnjslees, use oflhe going concern bagsofaccounting in Ihe preparation olthe financ sLilements is r1 approwiate,. or th8 truslees have not disclosed in lh8 financial slatements any Identified material uncertainties that may cast synikanl doubt about the Chanty's ability to continue lo adopt the going concern basis ol awounlng for a perioj of al least t7Ve months from the date when the financial stslements are authorised for issue. Oth•r Inlorm•tlon The tnjstees are responsible for the othef inlorm'on. The other inlormaljon comprises the infomation included in the annual reptsrt other than Ihe finanoal stalennls and our audilorfs repJrt Ihereon. Our opinion on the ffinancaal statements does not covei the other inlormalDn and, except lo the extent othgrwse explioly staled in our report, VE do not eyress any lo of assurance conclusion Ihereon. In ¢cne¢110n 1th our auditof the fin(181 stalemenls, our reSnSIbility isto read the othér Infomiation and, in thing so, consider thether the other infomation 15 mal8rialSy inconsistent vth the financial stalemenls crf our knovledge obtained in the audit or otheThise appears to be materially misstaled.11 entsty such malerial incornsislenaes or apparent materid misslalemenls, we are required to del8rmine %thelher there is a matenal misstatement in the financial stslemenls OT a malerial misstatement ol the other inlonnation. If, based on the 5SVTk we have perfornEd, condude that there is a material misstatement of thi8 other inlormatKin, we are rèquired to report thal fact. We have nothing to report in this regard. OplnioTrs on othèr matters prnscribed by tho Cornpanies Act 2006 In our opin(on, based on the vnrk undertaken in the course ol the audit.. the infomwtion given in Ihe trustees, report lincoTporat'ng Ihe strategic report and the direct(ffs' report} for the financial year lor vthich the financial slalements are prepared is consistent Ith th8 finclaI slalerrents., and the tNstees' report linCrpOralin9 the strategic report and the directors, r6portl have been prewed in acccKdanc* with applicable legal requirements.
HILLSIDE CLUBHOUSE INDEPENDENT AUDITORS. REPORT TO THE MEMBERS OF HILLSIDE CLUBHOUSE FOR THE YEAR ENDED 31 MARCH 2024 Matters on vthlch we are rqulred to report by exceptlan In th8 lighl of the knovledge and understanding of Ihe Charity and its environment obtained in the course of the audit, WB have not identified material mi&slalenwts in the Tru51ees' Annua Report. We have nothing lo r8POrt in resp8d of the foll1n9 maitws in Telalion lo thich the Companies Act 2006 requirès us to report to you il, in our opinion,. adequate acKounting records have not been kept or retums adequalelor our audit have not been re¢8i¥8d from bratKhes not ¥Asited by u$., the financial statements are not in agr8èm8nl thith Ihe oUnting r8cords and retums., certain disdosures oftrustees, remuneration ycthed by law are not made., or havè not obtained all the information and explanabons necessary for the purrKises of our audit. Re8ponslbllltles ol tha tNstee8 As explained more fvlly in the trustees, responsibilities stalemnt sel oul on pages 9 - 10. the Iruslees are responsible for th8 PreparatiC of the financial staleTrents and lor being sab'sfied thal they give a true and lair w, and lor such inlemal control as they determine is necessary to enable the preparalion ol financial stateffnls Ihal are free from material misstatement, th8ther due lo fraud OT error. In preparing the financial slalements, the Iruslees are responsible for assessing Ihe Charitys ability lo continue &s a going conrn, disc105ing, as appltcable, matters related lo going concern and using the 90ing concem basis ol accounting unless the trustees either inlend to liquidaie the Charity or to cease operatKins, or have no realisb'c allemaliv8 bul lo do so. Our responslbllltl•8 lor the audlt of the Ilnanclal statemènts Our objecbves are lo obtain reasonable assurance atthil vknether th8 financial statements a8 a bthole are free from material rnisslalemenl, whether due to fraud or error, and lo issue an auditor's report that includes our opinion. Reasonable assurance is a high level ol assurance, bul is not a guarantee Ihat an audil conducted in accordanc 1h ISAS (UK) V•ill alws delect a material isslatemenl vknerb il exists. Misstaemenls can arise from Iraud or 8rror 8nd ar8 con&deffjd material rf, indiwdually oi in the aggregate, they could reasonabty be expected lo influence the eojnomtc derAsions of users tsken on the basis of these financial stalemenls. A lurther descripti ol our respcmsibilities lor the audit ol the fInarla1 slat8menls is localed on the Financial Reporbng Councll's %bsrte al.. Iwww.frc.org.uklwdilorsresponsibilibesl. This description fomis part of our auditor's report. Extent to whl¢h th• ludlt wa• con*ldered capablè of detsctlng Irrepularlll¢$, In¢ludSng fraud Ihe enga3emenl partner ensured that the engaJemenl team colkdively had the appropriale comwtence, capabilities and skills to identity or rècognise non-complian wth applicable laws and regulalions; identified the Lavts and regulations aPpIable to Ihe company Ihrough discussions with directors other rnanagemenl, and from our commercial kno5edge and experience ol the computer software and support sector,. 8 focused on specific lav6 and regulations vthich we nsidered may have a diGI material effect on the financial stalements or the operations of the ojmpany, includin9 the Companies Act 2006, data protection and FCA regulaiion., we assessed the exlent ol compliarKe wth the lav and regulab'ons identified ab)ve through making enquiries of Managent and ineCting legal rrespondenCe. and Klentified laws and regulations were COMMUnated wilhin th6 audit team wularfy and the le reman8d 12
HILLSIDE CLUBHOUSE INDEPENDENT AUDITORS, REPORT TO THE MEMBERS OF HILLSIDE CLUBHOUSE FOR THE YEAR ENDED 31 MARCH 2024 alert to instances of non-c£Xnpli¢e IoUghOut audit. Audlt rnsponse lo 15sk• Identlfled We assessed Ihe susceptibility ol companls ffinan¢ia statements to maerial misstatement induding obtaining an understandirvj ol how fraud might occur, by: rnaking enquiries of management as to where they o)nsider8d there was susceptibility to fraud, their knovledge of actual, suspected and alleged fraud,. and sidng the inlemal cMtrols in plaL* lo miligats ris4s of fraud and Th)n-C¢)mpIiCe vAlh laws and regulab'ons. To addre&8 th8 risk of fraud through management bias and oveirid8 ol controls, we.. pertornEd analybcal PredureS lo idenb'fy any unusual or unexpectsd relationships., tested joumal èntries lo identify unusua transactions; assessed ¥thether judgements and assumptions made in determining the accounting estimates Set out in Note1 were indicats've ol [thnI1 bias, WKI invests'galed the rationale behind signiftanl or unusual Iransa¢licsns. In response lo Ihe risk ol irregularities and non.compliance wlh laws and regulations, d8gned procedures which included, but re not limitsd lo.. agreèing financial statement discloyAJres to undertyirvJ supporting documenlab'on d., enquiring ol man4ement as lo xtual and polenlial1th'9atson and dwms. There are inherent limitations in our audit procedures described above. Th8 more removed that la and regulab'ons are from financial transactions, the less likely rt is Ihal w9 %Ul bme awar8 01 non.complian. Audiling standards also limit Ihe audil prLKedures requi lo entIfy non-comFliance with laws and gulatIOnS lo quiry of directors aTrJ olh8r managerwil and the inspèckn'on ol regulatory and legal corresFKMden¢e, rf any. Material mi5slalements that arise duè lo fraud can be harder lo deteLI than those that lse from error as they may invofve deliberate cffi¢ealmènt or collusion. Use of our report This reyJrt is made sOY to Ihe Charity's memters, as a body, in accordance wlh Chapler 3 of Part 16 of th8 CA)mpanies Act 2006. Our audrt work has been undertaken so that we might stale lo the Charrtls members those matters are required lo slate lo them in an auditorfs rep)rt and lor no other purpose. To the fijllèst extent permilled by law, vrd do not ap1 u assum8 sponsibilty to anyone other Ihan the Charity's mernbers as a b(MJy, for our audit work, lor ihis reFQrt, or lor the opinions we have formed. Kate Taylor FCA (Senior Statutory Audltor) lor and on behalf of Simpson Wrelord LLP, Statutory Auditor Wellesley House Duk8 ol Wellinglon A¥ve Royal Arsenal London SE18 6SS Dated.. 17 December 2024 13
HILLSIDE CLUBHOUSE STATEMENT OF FINANCIAL ACTIVITIES {Including Income and Expenditure Account) FOR THE YEAR ENDED 31 MARCH 2024 Unrnrl¢tsd D•6bgnal•d R•rfcl•d Cupltsl R••trl¢i•d Fund8 Fund8 Vund• Fund¥ (Stone Famity & Tudor Tru 2024 Tol•l Fund• Total Fund• 2024 2024 2024 2023 Notes In¢om• •nd Endwm•n¢8 from: Donati5 ark1 l¢ga¢s InKe¥trnents chatable •cll4tl•J 212.316 10.078 1.295,384 10.000 222.318 10,076 1,298,e84 235,921 2,281 848,377 1,JQO Toi•l 1 517756 1 086 579 Expgndltwe on: Ralllng Chatable AclS¥4t4es othw 13.37$ 1.320.342 17.548 13,370 1,335,424 17.546 12,944 1,082,954 5,520 9.911 5,171 Totsl 1 351 28) 1 111418 N•t In¢om• I l•Xp•ndI1•} 188,493 1.s89 18,1711 182,910 124,839) Transfers funds NÉI mown•nl in fUlS 13 162 911 R•etsn¢lllitlon Of Fund• Total Fu8 broughl S)Av8fi 548,271 8.359 539.148 1,095,776 1, 120,617 Totsl Fundieanlod for•v 1 258 689 1 093 778 The Statement of Financlal Activities includes all gains and losses in the year. All incoming reSoUrS expended derive from continuing activities. The notes on pages 17 to 26 form part of Ihese financial statements. 14
HILLSIDE CLUBHOUSE BALANCE SHEET AT 31 MARCH 2024 Notes 2024 2023 FIXED ASSETS Tangible assets 533,977 539,148 CURRENT ASSETS Stock Debtors Cash at bank and in hand 1,000 10 455,093 500 266 956,359 1,000 308,609 433,308 742,917 CREDITORS Amounts falling due within one year 83,583 30,121 NET CURRENT ASSETS 872,776 712.796 CREDITORS Arnounts falling due beyond one year 12 148,064 156,166 NET ASSETS 1,258,689 1,095,778 FUNDS Unrestricted Unrestricled designated Restricted- capital Restricted 714,764 533,977 9.948 548,271 539,148 8,359 TOTAL FUNDS 13 1,258 689 1,095,778 The accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act relating to small companies and constitute the annual accounts required by the Companies Act 2006 and in accordance with the Financial Reporting Standard in the UK and Republic of Ireland (FRS 102). The financial statements on pages 14 10 26 were approved by the Trustees on 3 December 2024 and signed on their behalf by: D Barrett (Chairperson) Qfy•oAari¢t[ Company number-03912530 (England & Wales) 1'4IA¥II.. 15
HILLSIDE CLUBHOUSE STATEMENT OF CASHFLOWS FOR THE YEAR ENDING 31 MARCH 2024 2024 2023 Notes Cash used in operating activitles 19 Cash flows from Investlng activities Interest income 10,076 2,281 Purchase of tangible fixed assets Cash used In Investing activiti08 10,076 2,281 | Increasel(decrease) in cash and cash equivalents in the yaar 86,958 (31,287) Cash and cash equivalents at the beginning of the year 433,308 464,594 Total cash and cash equivalents at the end of the year 500 266 433 3071 16
HILLSIDE CLUBHOUSE NOTES TO THE ACCOUNTS- 31 MARCH 2024 1. ACCOUNTING POLICIES The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year. Company inforniatlon Hillside Clubhouse is a company limited by guarantee. incorporated in England and Wales and registered as a charity with the Charity Commission. The registered office is Unit A, 30 North Road. London, N7 9GJ, which is also the principal pla of business. la) Basis of preparation The financial Siatements have been prepared in accordance with Accounting and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) - (Ch8rities SORP (FRS102), the Financial Reportlng Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006. The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in the financial statements are rounded to the nearest £. The effects of events relating to the year ended 31 March 2024 which occurred before the date of approval of the financial statements by the Trustees has been included in the financial statements to the extent required to show a true and fair view of the state of affairs at 31 March 2024 and the resufts for the year ended on that dale. Hillside Clubhouse meets the definition of a public benefit entity under FRS102. Assets and liabilities are initialty recognised al historical cost or transaction value unless otherwise stated in the relevanl accounting policy note(sl. Ib) Preparation of the accounts on a going concern basis The charity is considered a going concern. Adequate funding has been achieved to facilitate the charities objectives and activities for the next 12 months. There are no Material uncertainties about the charity's ability to continue as a going concern. Ic) Incoming resources Income represents grants, donations receivable and other sundry income receivable in the year ended 31 March 2024. All income is recognised over the period in which it relates to, following the accruals method. Grants for the purchase of fixed assets are credited to restricted incoming resources on the earlier date of when received or when they are receivable. Depreciation on the leasehold propety is charged against the appropriate capital fund. 17
HILLSIDE CLUBHOUSE NOTES TO THE ACCOUNTS- 31 MARCH 2024 (d) Resources expended Resources expended are recognised in the year in which they are incurred. Resources expended include attributable VAT which cannot be recovered. Certain expenditure is directly attributable to specific activrties and has been included in those cost categories. Certain other costs, which are attributable to more than one activity, are apportioned across cost categories on the basis of an estimate of the prow>rtion of time spent by staff on those activities. Charitable activities costs include the direct cost of providing services. as well as a share of overheads. Other costs include the cost of compliance with the charty's constitutional and statutory requlrements. The cosl of generating funds relate lo the costs incurred by the charity in raising funds for charitable work. Depreciation on capital items is charged to the appropriaie capital fund, le) Tangible fixed assets Fixed assets are valued at cost, with impairment reviews performed annually. It is the policy of the company to provide depreciation at the following annual rate in order to write off each asset over its estimated useful economic life. Leasehold property Integral features Fixtures and equipment Computer equipment Straight line over the 125-year duralion of the lease Straight line over 50 years 200/0 on cost 33.330h on cost The Trustees have decided not to capitalise any item of equipment costing less than £500. (fj Restricted funds Restricted funds are to be used for specific purposes as lay down by the donor. Expenditure which meets these criteria is charged to the fund. (g) Capital funds Capital funds are restricted funds used to purchase capital items. Deprecialion on the capital items is charged against the appropriate capital fund. Ih) Designated funds Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes. 11) Unrestrlctsd fund8 Unrestricled funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. 18
HILLSIDE CLUBHOUSE NOTES TO THE ACCOUNTS- 31 MARCH 2024 ti) Creditors and provisions CdItorS and provisions are recognised where the charity has a present obligation resulting from past event that will probably result in the transfer of funds to a third party and the amount due lo settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. (k) Pension contributions The charty provides a defined contribution pension scheme for employees, the assets of which are held separately from those of the company in an independently administered fund. Contributions to this scheme are charged to the income and expenditure account as they become payable. (11 Cash at bank and In hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. (m) Debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. {n) Financial instruments The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaclion value and subsequently measured at their settlement value. 19
HILLSIDE CLUBHOUSE NOTES TO THE ACCOUNTS- 31 MARCH 2024 2. VOLUNTARY INCOME Unreslrict¢d Restricted 2024 2024 Capital 2024 Total 2024 Total 2023 Grant Incon AnonynYJus Donation Crlpplege Calatyst Henry Smilh Arnold CLark Cornnnty Fund Stone Farrily Trust Islington FOJJ Fund Canhjen Social Sernlces Garfield Weston City Bridge Trust Southern Housitvj 10,CQO 10,0 4,5CIl 15,000 5.000 11,500 750 134,OCA) 2.667 1,575 10,000 48,460 134.000 134,000 10.COO 47.700 10,000 47,700 5.51J) 5.500 Donaljons Fundraising 929 620 929 820 1,892 1.810 212.316 10.000 222.316 235,922 3. INCOME FROM CHARITABLE ACTIVITIES UnrostrS¢ted Restrided 2024 2024 Capital 2024 Total 2024 Total 2023 Local authorlty servke contrKts Camden Other Servke Contracts Canmtsn Work and Wdlbeing Islngkn MF Isfington IAPT Ish'rykn IPS Isfin9tLm ICF 1sfjT1ryl Gi%ing London Catatyst 642,897 262.032 193,593 156.246 642,897 262,032 193,593 156.246 3.178 280.704 51X) 14.831 14.831 1,51Y) Kiosk incomè Canteen Inc¢ Extemal caterirYJ Food incon 1.510 25,487 279 1.295,364 25,487 279 1,2,864 14,988 848.378 20
HILLSIDE CLUBHOUSE NOTES TO THE ACCOUNTS- 31 MARCH 2024 4. TOTAL RESOURCES EXPENDED Charitable actlvitles: En0Yrnent andsuA 2024 Fundraislng 2024 Other 2024 Total 2024 Total 2023 Operational costs Personnel costs Prerrises costs Direct operational costs Grants payab Depreciation 1.138,350 25,153 30,659 1,138.350 25,153 30,659 897.488 20.615 34,786 5,171 1,199,332 1,199,332 961,014 Support costs Mana3etTEnt costs Accounlancy and audit Finance charges IT e>penses Administr*. costs 13,375 89,803 103,178 8,756 12,854 15,690 26, 534 167,013 103,178 5,520 8.740 13,048 19,917 150.403 8.756 12,854 15,690 17744 136,092 8,790 17,$46 13,37S 1.335 424 1366 346 1 111.417 Fundraising costs are composed of 100/0 of management costs on the basis of estimated time spent by staff on grant applications. 5. STAFF COSTS 2024 2023 Staff costs were as follows: Salaries and wages Social security costs Pension 1.111,160 99,062 883,667 89,815 The average number of staff employed during the year, based on a full time equivalent. was as follows: 2024 2023 Management Recoveryl employment support workers Senior staff Bank staff 29 22 12 There were no employees with emoluments above £60,000. 21
HILLSIDE CLUBHOUSE NOTES TO THE ACCOUNTS- 31 MARCH 2024 RELATED PARTY TRANSACTIONS No Trustees. expenses were reimbursed for during the year. There are no other related paty Iransactions. 7. NET INCOME FOR THE YEAR This is stated after charging: 2024 2023 Auditors, remuneration audit fee Depreciation of owned assets 8,756 5,520 8. TAXATION The charty is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent thal these are applied to its charitabb objects. 9. TANG18LE FIXED ASSETS Flxluros and equipment Leasehold property Computer equipment Cost Total At 1 April 2023 Additions At 31 March 2024 604,605 22,678 17.609 644.892 604 605 22,678 644,892 Doproclatlon At 1 April 2023 Charges At 31 March 2024 65,457 22,678 17,609 105.744 70,628 22,678 110,915 Net book value At 31 March 2024 533 977 533 977 At 31 March 2023 539,148 539 148 The leasehold property has been pledged as security for the bank loan, further details provided in note 12. 22
HILLSIDE CLUBHOUSE NOTES TO THE ACCOUNTS-31 MARCH 2024 10. DEBTORS 2024 2023 Trade debtors Prepayments and accrued incorr Other debtors Total 439,189 11,140 4,764 455,093 295,087 10,476 3.046 308,609 11. CREDITORS: amounts falling due within one year 2024 2023 Trade creditors Accruals and deferred income Other creditors Bank loans Total 39,395 29,791 6,065 4,507 12,584 4,966 83,583 30,121 12. CREDITORS: amounts falling due after one year 2024 2023 Bank loans 2<5 years Bank loans >5 years 41,084 106,980 148,064 38,739 117,427 156,166 The bank loan is secured on the leasehold property. The total value secured as at 31 March 2024 is £156,396 {2023 £164,230). £148.064 is included in creditors due after 1 year. £8,332 is included wrthin creditors due within 1 year. A range of interest (5.95Q/o to 8.950/0) per annum is charged on the loan, which is payable by inslalments. 23
HILLSIDE CLUBHOUSE NOTES TO THE ACCOUNTS- 31 MARCH 2024 13. ANALYSIS OF INCOME AND EXPENDITURE BY FUND 1 April Inconng Othgolng 2023 Rosour(x Resources TransfBrs At 31 tsr¢h 2024 Restrict Funds Crippate Catstyst Ish'ngton Food Furwj LdOn Calatyst Soulhern trbusing Total R8strlcied Fund¥ 4,885 2,867 807 8,790 595 2.e67 1,188 s.soo 9,94a 1,121 8,359 11.SQO 9,911 Ca11 Tudor Tr1 Bulk1ing fund Stone Faryi A%rds for Al Prapety furvj Total Capltal Fun 179,200 8,210 8,210 343,328 539,148 177,800 8,031 8,031 340,315 533,977 179 179 3,213 5,171 Total Ro¥trl¢t•d Fvndj 547,507 15,082 543.925 Unrostrl¢t•d Funds General fuThJ 1,517.7S8 1.351.283 1186.493 Deslgnatod Fund Propety refurbi8hnnl fund Conbng8n¢y fund Redundancy reser fund 25,000 499.271 24,000 25.000 88S,784 24,000 186,493 T¢X•l Deslgnat8d Funds 548,271 166,493 714,764 Total unMtrlCt Fund• $48,271 1,S17.758 1,351,28J 714,764 Total Fund5 1.09S,778 1,529.256 1.366,346 1,258,688 14. ANALYSIS OF UNRESTRICTED AND RESTRICTED FUNDS Purposes of capital restricted funds The Tudor Trust grant of £200,000 was given specifically for the purpose of purchasing the leasehold building which Hillside Clubhouse moved into in 2011. Depreciation is charged against this fund on a straight-line basis over 125 years. The Awards for All grant and Stone Family grant were both given for the purpose of purchasing partitions. Hillside elected to transfer £343,528 in 2023 from free reserves to Capital Designated funds. in order to reflect the valuation of the property as a fund pot. This is to provide clarity over the level of available funds the organization currently has access to. 24
HILLSIDE CLUBHOUSE NOTES TO THE ACCOUNTS- 31 MARCfri 2024 Purposes of designated funds The property refurbishment fund is held separately for general future property repairs. The propety reseNe fund is shown separately to general reserves as this is the approximate amount of unresiricted reserves used in purchasing the new building and hence the fund has been set up for future depreciation charges. The redundancy reserve fund is held separately to general funds in case of the possibility of redundancies in the future. The Contingency fund contains approximately six months of income based on current levels in order lo meet an unexpected call on funds, or to seize opportunities that may present themselves. Purposes of revenue restricted funds Balances on restricted funds represeni unspent funds given specifically for individual projects. These balances will be carried forward and spent on each project in the following year. The purpose of each fund is as follows'.- Cripplegate catalyst fund - small grants for members, personal development Islington Food Fund- grant for the provision of weekly free hot meals London Catalyst- grant provided for members, personal development Southern Housing - granl provided for development of communty pantry Sufficient reSoUrS are held in each fund to enable the funds to be applied in accordance with any restrictions. 15. NET ASSETS Capital Revenue Restricted Restricted Deslgnated General Funds Funds Funds Funds 2024 2024 2024 2024 Total Funds 2024 Tangibb fixed assets frkt current assets Long terrn liability 533,977 25,000 689, 764 (25,000) 173,064 148,064 533,977 872,776 9,948 533,977 9,948 714,764 1,258,689 16. OTHER PROFESSIONAL SERVICES PROVIDED BY AUDITORS In common with many other entities of our size and nature we use our auditors to assist with the preparation of Ihe financial statements. 17. PENSION COMMITMENTS The charty operates a defined contribution pension scheme. The assels of the scheme are held Separate from those of the company in an independently administered fund. The pension cost and charge in the accounts represenis contributions payable by the company to the fund and amounted to £31,306 {2023 £27,183). At 31 March 2024 £5,423 (2023 £4,966) was payable to the fund. Pension costs a allocated to funds based on the staff that are assigned lo Ihe specific fund. 25
HILLSIDE CLUBHOUSE NOTES TO THE ACCOUNTS - 31 MARCH 2024 18. DEFERRED INCOME Deferred income relates to grants received for which the charity has deferred into 2024125. The deferred incorne of £24,271 relates to the grant from Islington Giving for £9,887. of which £4,944 has been deferred for the period 1 April 2024 - 30 September 2024, and the grant from Awards for All for £19,327 which has been deferred for the period 1 April 2024 - 31 March 2025. Grants Balance as 8t 1 April 2023 Amount released to income eamed from charitable activities Amount deferred in the year 8alance as at 31 March 2024 10.000 (10,000) 19. RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH FLOW FROM OPERATING ACTIVITIES 2024 2023 Net movements In fund8 162,911 (24,839) Id back.. Depreclation 5,171 8,125 Oeducl.. Interest shown in investing activities (10,076) (2,281> {Increase)Idecrease in debtors {146,484) 43,617 Increasel(de¢rease) in credrtors 45,360 (58,190) 20. LIMITED LIABILITY The Trustees of the company guarantee to contribute an amounl not exceeding £1 each to the assets of the charity in the event of winding UP. 26