utton me cap Sutton Mencap Charity Company Annual Report and Financial Statements For the year ended 31 March 2024 Charity number: 1080514 Company number: 03915936 *A[E52Y3. 2211112024 COMPANIES HOUSE A11
118
Sutton Mencap Charity Company Annual Report and Financial Statements Year ended 31 March 2024 Contents Page Company information Report of the trustees Responsibilities of Ihe Trustee Board 15 Independent Examiner's report 16 Statement of financial activities 17 Balance sheet 18 Statement of cash flows 19 Notes to the financial statements 20 Page 2 of 29
Sutton Mencap Charity Company Company information Trustee Board Chairman: Mavis Peart OBE Vice-chairman: Clare Fionda Treasurer: Paul Solomon Trustee: Trustee: Trustee: Trustee: Trustee: Trustee: Trustee: Titilayo Dairo Dennis Henstock Michele Humphreys Edwina Morris Michelle Perrett Amit Srivastava (to March 2024) Simon Vines Company Secretary.. David Hobday, Chief Executive Officer The members of the Trustee Board are the directors of the company. Company Status The company is a company limited by guarantee, not having a share capital and is registered in England and Wales. Registered company number: 03915936 Registered charity number: 1080514 Registered Office 8 Stanley Park Road Wallington SM6 OEU Bankers CAF Bank 25 Kings Hill Avenue Kings Hill West Malling, Kent ME19 4JQ Unity Trust Bank PO Box 7193 Planetary Road Willenhall WV19DG Independent Examiner Kevin Fisher Kingston Burrowes 450a London Road Cheam SM3 8JB Solicitor WH Matthews and Co 11-13 Grove Road Sutton SM1 1DS Page 3 of 29
Sutton Mencap Charity Company Report of the Trustees Year ended 31 March 2024 Structure, Governance and Management Governing document Sutton Mencap Charity Company is a charity registered with the Charity Commission and a Company Limited by Guarantee. The Charity Company was registered on 28 January 2000 and uses Sutton Mencap as its working name. The company was set up under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1. Appointment of trustees The Trustee Board for the Company is made up of a maximum of 12 members.. 3 honorary officers plus up to 9 members. Honorary offirS and members are elected at an Annual General Meeting. The Trustee Board may also co-opt members to fill skills gaps, provided that the number of co-opted members does not make up more than one-third of the Trustee Board's membership. Trustee recruitment Trustee recruitment is carried out according to policies which are reviewed on a regular basis. Potential trustees are invited to observe a trustee meeting and interviewed by the Chair andl or another trustee. Trustee induction and tralnlng New trustees participate in an induction programme led by the Chief Executive Officer. They are invited to meet with key staff in the organisation and visit a range of services and are provided with an induction pack containing the Memorandum and Articles of Association, latest annual report and financial statements, strategic plan and key policies and procedures. Trustees participate in internal and external training, including an annual away day. Organisational structure The Trustee Board governs the charity and usually meets 8 times a year. The Trustee Board appoints a Chief Executive Officer to manage the day-to-day operations of the charity. The Chief Executive Officer attends Trustee Board meetings and advises and reports to the Trustees. Trustees papers are prepared and circulated in advance of each meeting. Papers include an easy read summary to improve accessibility for people with a learning disability. Trustees have also agreed to introduce a quarterly 'Meet the Trustees, event for people with a learning disabilities to seek their views on the key issues for the charity, Risk management and control The Trustee Board has a formal risk management strategy which enables it to identify and mitigate the major risks to which the charity is exposed. The strategy consists of.. an annual review of the risks which the charity may face; Page 4 of 29
Sutton Mencap Charity Company the establishment of systems and procedures to mitigate those risks. the implementation of procedures designed to report on and minimise any potents'al impact on the charity should any of those risks materialise. The principal risks and actions taken to mitigate them are grouped under the following headings.. Govemance Procedures are in place to monitor the success of recruitment and the mix of skills and life experiences trustees bring to the organisation. Effective decision making is monitored through the adoption and delivery of strategic plans. Finance Trustees consider management accounts, cash flow, and debtors on at least a quarterly basis and confirm that in their view the organisation is a going concern. Trustees ensure the charity operates effective financial controls lo mitigate the potential for fraud or error. Financial regulations are reviewed on an annual basis. Stafflng and volunteerlng Trustees re1ve regular reports on staffing levels and staff recruitment. Trustees ensure the charity operates clear policies on staff recruitment. management and training, disciplinary and grievance procedures, as well as operational policies and procedures. Trustees have access to professional extemal HR advice. Legal compliance Trustees ensure the charity has a range of up to date policies in pla and seeks external advice and expertise where required to ensure legal compliance. Service delivery Trustees receive regular reports from staff on service delivery issues. They also monitor service user feedback and Complian with contract and grant requirements from funders. Trustees allocate resources for quality assurance systems and staff training, including resources devoted to meeting safeguarding responsibilities. Buildlngs, plant and equipment Trustees consider premises requirements and compliance with the building lease. Trustees allocate reSoUrS for building and equipment maintenance and monitor expenditure. External relationships and environment Trustees ensure the charity maintains appropriate relationships with key local and national bodies and keeps abreast of changes in local and national policy which could have an impact on the charity. Strategic plan Trustees agreed a strategic plan which began in 2019. The plan is centred around an agreed vision, which is that all people with a learning disability should be able to lead fulfilling lives and achieve their aspirations and potential. Page 5 of 29
Sutton Mencap Charity Company Sutton Mencap's overall aim is to improve the lives of children and adults with a learning disability and their carers by: Reducing isolation and developing networks: Improving life skills, promoting independence and enabling choice and control; Supporting parents and carers. and Raising awareness of needs and promoting inclusion. The specific strategic objectives in the current plan are set out under 3 broad headings: l. Service development To increase Socal provision of specialist service for children and adults and support for people during transition to adulthood. To strengthen our role in supporting service users to identify and meet individual goals. To help individuals and families have aCsS to specialist advice and support. To ensure safeguarding remains embedded in every aspect of Servi delivery. 2. Communlty development To support people with a learning disability to develop a stronger collective voice and work with other communities to achieve social change. To increase the participation of children and adults with a learning disability in mainstream activities through providing organisations with training and support alongside direct support to individuals. 3. Service support To ensure Sutton Mencap's current and future premises and infrastructure needs are met. To maximise efficiencies and service improvement through use of digital technology. To maintain income levels through fundraising and appropriate pricing of services. To ensure staffing arrangements are in place to support delivery of the plan. To ensure the voices of seNice users. carers and supporters shape the work of Sutton Mencap. These objectives are used to set an annual delivery plan for the organisation. Trustees monitor progress towards delivering the plan on a quarterfy basis, Trustees reviewed the strategic plan's objectives at their away day in 2024 and confirmed that for the coming year they remain relevant and should continue to shape the development of the organisation. Page 6 of 29
Sutton Mencap Charity Company Organisation structure . As at 31st March 2024. Sutton Mencap's organisation structure was as follows: rustee.Bo Qhief.,Ekecut4ve Olfl¢er .Mana8ef 'Mana8er ' ntlu5ion Manaser nce olliter ac Ilies Man ervice Support Ofllcer 'sess orial.51a sessional, Support Worker., Procedures for setting staff salaries The trustees have an established system for setting pay and remuneration for key management personnel which takes account of salary levels for similar local charities as well as existing posts within the organisation. The trustees have established a remuneration sub-committee to review salary'levels on an annual basis and take account of comparative local and national Irends as well as the financial performance of the organisation. The recommendations of the sub- committee are reviewed and agreed by the Trustee Board. Sutton Mencap is a London Living Wage Employer. Page 7 of 29
Sutton Mencap Charity Company Developments, activities and achievements during the year Introduction Two ntral developments in the year to March 2024 were the increase in ser1 provision, and the implementation of a new quality assurance programme. In addition, we continued to make significant progress in delivering our strategic goals. Increase in service provision Over the year to March 2024 we saw a steady and significant increase in the number of people attending both children's and adults, services. This is a welcome outcome from a lot of very hard work which has been tsking place since the end of the pandemic. Not only does it mean we are reaching as many people as possible, it also helps to ensures the organisation remains finanGially viable. This growth in services was underpinned by a significant increase in sessional staff. Sutton Mencap has been very successful in recruiting and retaining staff, with the adoption of London Living Wage seen as a significant factor. New Quality Assurance programme Trustee5 also developed and introduced a new quality assurance programme, with strong focus on exploring how well we meet the needs of the people we support. Our work on this began with a survey of service users, parents and carers. The surveys allowed people to score on a scale of 1 to 5 the extent to which they agreed with series of statements about our services. The tables below show how the statements were scored: Servlces for children and young people Mean score 1toS 4.94 4.68 4.87 4.61 4.55 M child en s comin to the service Sutton Menca rovides activities that meet m I think m child is safe at Sutton Menca Sutton Menca issu ortin child's develo lamha with the information Sutton Menca child's needs ment ives me Services for adults Mean score 1toS 4.63 4.82 4.84 4.86 4.43 l et to do the activities I want to I feel that the staff listen to me I have fun at the service len endin time with other eo le who come to the service I learn useful thin s when I come to the service We also asked people to give their views regarding the services. We received huge number of very positive comments, such as.. Page 8 of 29
Sutton Mencap Charity Company Children's services "Sutton Mencap is the ONLY service that provides my son appropriate social interactions and leisure activities (whilst also managing his supportlcare/health needs). Outside of school and home it is the only pla he can truly be himself and have the opportunity to socialise with his peers.. "The staff are amazing" "A great senlice, friendly staff, child loves it.. "Everybody who is connected to Mencap and everyone connected to my son goes above and beyond and he loves his days with them. They are kind and thoughtful towards my sons needs.. 'Mencap is 1000A the best special needs grouplservice for my son. He comes away smiling and l just know he is in the best place with staff that understand and respect him." °A huge thank you for enhancing our son's life and contributing to his social time. "Thank you Mencap - you have been a real help to us as a family and we feel confident that [namel is looked after well and enjoys herself at your sessions." 'Brilliant - all much appreciated. Adults, services "staff are brillianf, "great staff 'the staff listen to me" 'Il like] being with my friends and doing fun activities togetherf,, "friendly atmosphere, laughter.. "I like going out in the community doing different activities" 'going out to places" °safe, fun and great activities. We combined the feedback from service users and carers with an in-depth review of service delivery to check how well we meet the needs of the people we support and identify any areas we want to strengthen. Overall, this self-assessment process identified that services were very strong. We also identified improvements that we wished to introduce, which have been built into our workplan for 2024-25. These are as follows.. Develop further volunteering opportunities. Strengthen contact behveen service users and the board. Develop a programme of parenvcarer engagement events. Involve service users in monitoring delivery of policies. Strengthen cornmunication with parents and service users. Develop a programme to celebrate cultural events on servIs. Develop a healthy living policy. Delivery of strategic goals strategic prlority 1: Service development Services for children Sutton Mencap's after school. Saturday and holiday services saw a significant growth during 2023-24, with 17 new children starting on services. Attendan on each service also increased. During the year, we were able to provide over 5,700 hours of service, an increase of around 10 /0 on the previous year. Page 9 of 29
Sutton Mencap Charity Company Services continue to focus on children and young people requiring hh levels of support, centred typically around challenging behaviour and complex health needs. Maintaining sufficient numbers of skilled and dedicated staff is an essential part of service delivery and we were delighted to welcome 10 new staff members to the team during the year. This contributed greatly to the growth in service provision. Children's services continued to be bought by the council on a spot-purchasing basis, the previous contract having ended some years ago. During the year, the council indicated its intention to retender for these servIs. Our bid to join the council's Short Breaks framework was successful and we were invited to submit a tender for delivery of services in March 2024. Indications from the local authority suggested that there would be significant cuts in the short breaks budget, bolh in terms of the total amount the council intends to spend and the size of individual packages. Sutton Mencap has submitted its tender reflecting these likely cuts. At the time of writing we are still waiting to hear whether we have been successful. Servlces for adults Services for adults also saw significant growth during the year. We continued to provide 10 sessions per week of our Community Day Service, welcoming 6 new clients onto the service and increasing the number of service user hours to 21,500, up by 12 % on the previous year. We continued to provide our Breakaways programme of respite services for adults who live with their families. These provide a mix of weekends away, Friday evening and Saturday day-time services. We also conts'nued to provide our weekly art café and evening leisure groups. Safeguarding Safeguarding continues to be a priority for Sutton Mencap. All staff are required to undertake appropriate safeguarding training which is updated every 3 years. During the year, we also introduced a requirement to undertake training in the Prevent programme. We continue to participate in local partnership work aimed at keeping children and adults safe. Strategic prlorfty 2: Community development Digital Paths to Inclusion Our Digital Paths to Inclusion (DPI) project is fvjnded by the City Bridge Trust and is the CentrepIe of our community engagement work. DPI combines a community development approach with the use of digital technology to strengthen the voice of people with a learning disability. The project was initially funded for three years to March 2023, but we were delighted to be awarded a further o years of funding by the City Bridge Trust to extend the project. During the year we worked with a team of volunteers to engage with a number of local venues, publicising those that are most welcoming and friendly. We have also devised a checklist which GP surgeries can use to explore how well they support people with a learning disability. We are beginning to work with individual surgeries on this. Page 10of 29
Sutton Mencap Charity Company We have also continued to produce films and podcasts, allowing people to tell their stories, raise issues of Conrn and share information on local community facilities. Partnership work We aim to work closely with other agencies to ensure that the voice of people with a learning disability is heard and that local services and fatilities are available and welcoming for people with a learning disability. Much of this work is with the council and NHS. helping them to deliver their Learning Disability Strategy which focusses on healthcare, housing and community participation. Our work on healthcare included the promotion of a number of awareness raising videos. produced by Sutton Mencap, aimed at increasing take up of cancer screening. We also supported the Public Health team to engage with people with a learning disability to find out more about access to sports facilities. We also worked with colleagues to better understand the availability of housing for people with a learning disability and to look at barriers to employment. In June 2023 we celebrated Learning Disability Week with an awards ceremony to highlight the achievements of people with a learning disability. We also worked with a group of people to present their experiences of living in Sutton to the council's learning disability conference in March 2024. During 2024-25, we will be developing a regular programme of events for service users, parents and carers, to provide opportunities to discuss and highlight issues that affect local people with a learning disability and their families. Strategic Priority 3: Service support There were a number of developments in terms of our 'back Offi,, aimed at improving the way we work to deliver services. Bullding Impmvements We have plans in place to site a new garden room in our rear car park. This will allow us to expand provision for children's services in particular, although our aim is that the building will be multi-use. Plans moved forward during the year. We contracted with a project management company who have drawn up architects plans for the project and supported us with our planning application. We expect to hear the outcome of this in Summer 2024. We have also worked with the council to renew the lease on our premises. Our aim is to take on a 2&year lease which will allow us to maximise the use of the premises for the benefit of our service users. We were delighted that the London Borough of Sutton agreed a capital grant towards the building costs. This means that we have a significant pot of funding for the new building, although we still require additional ftjnds to carry out the work. As at the end of March 2024, we believe the total building costs will be around £500,000 and we have a remaining fundraising target of around £100,000. We are hopeful of completing this target by the end of 2024 and we can then start on the work. Page11 of29
Sutton Mencap Charity Company New minibuses Community participation is a key element of both our adults and children's services and transport plays a very important role in facilitating this. We have therefore continued our fundraising programme which, combined with the allocation of reserves, will provide us with tsvo new accessible minibuses, one for each service. Our plans for an adult minibus are well advanced and we hope to take delivery in the autumn. We were also delighted to be successful in our bid to the Variety Club for a dedicated children's minibus, which we hope to receive in early 2025. Information systems We continue to invest in our ICT systems, with the aim of improving communication and access to informats.on across the organisation. During 2023124 we continued plans to provide all sessional stsff with a Sutton Mencap e-mail address and enable aCsS to shared information. We also moved to the use of online records, replacing our paper folders, which will greatly improve access to key information for staff on services. Measuring our environmental impact Trustees agreed a new environmental policy and strategy in November 2023, which sets the organisation on a path to achieving net zero by 2033. Central to the policy was a baseline measurement of our carbon footprint, using the Heart of the City Climate Action Toolkit. This has given us a rough annual estimate of 124 tonnes of carbon emissions. broken down as follows.. The purchase of good and services (48 % of current carbon use): Waste disposal (310/0) Energy and water use (12% ) Staff travel (60/0) Service user travel (40/0) We have set up an Environmental Working Group which is tasked with developing plans to reduce our carbon footprint. The group has already identified ways we can switch the purchase of goods and services to those with a lower environmental Impact, as well as methods to redu energy use, We are also working to refine our monitoring systems so that we can measure the improvements we are making. Financial review The year ending 31 March 2024 showed our income again at around the one million pounds mark. On a like for like basis (excluding the legacy of £531,692 received in the previous year) the revenue increase was £242,631. After accounting for a building grant of £100.000 from the London Borough of Sutton, bank interest of £20.000 and the ULEZ scrappage scheme for our minibus of £8,575, income from our core ServIS of children and young people and adults were up by £26.000 and £88,000 respectively. This is the sUIt of the significant increases in both these services described earlier in the Annual Report. People costs rose in line with the increased activity of both sets of servIs, and on average year on year, we employed the equivalent of 2 people more than in 2023. Other costs were in line with the previous year. Adult services, children and young Page 12 of 29
Sutton Mencap Charity Company persons, and community projécts all showed surpluses and contributed £293.000 to core costs. Including the LBS building grant, the surplus for the year was £108.013. It should be noted that the charity provided a substantial one-off discount in prices for the London Borough of Sutton, recognising the financial challenges faced by the local authority. This meant that both adults, and children's services required subsidising from reserves. That said, both sets of ServIS performed broadly in line with expectations, and, due to increased income from other sources, the charity was still able to generate a surplus for the year. Architect, design fees and surveys relating to the proposed new building were included as Capital Expenditure and totalled £22,749. After depreciation charges, the net book value of all assets increased to £27,654. Debtors increased in line with the higher activty described above but all are considered secure. Cash at bank was also higher, mainly due to the one-off capital grant. Overall net current assets were £97,000 more than last year Cash is invested in short and medium-term bank deposits and the closing balanS on 31 March 2024 totaled £721 ,157. The Accounting Standard requires the production of a Cash Flow Statement, and this has been included in the annual report. The Balance Sheet remains strong, and our total assets InCaSed to £741,797 as at 31 March 2024. This continues to provide confidence to our clients, staff and trustees that we will be able to continue to provide services, we trust, for many years to come. suffi to say under this heading, Sutton Mencap's fInanS are currently in reasonable shape. 202412025 brings a degree of uncertainty as a result of the requirement that we retender for our children's ServIS for the first time in many years. That said, our first quarter's results are positive and we are confident in our ability to adapt to whatever challenges present themselves. Reserves policy Sutton Mencap requires an appropriate level of reserves to enable it to achieve the following objectives.. Primarily, to ensure that Sutton Mencap is able to survive unexpected set-backs, including short tenn funding issues, and problems arising from intemal or extemal causes. To provide the option of developing new services or expand current ones in line with the changing needs of the community. Trustees consider it prudent for Sutton Mencap to hold a level of reserves to meet its primary objective equivalent to 3 months. average expenditure, excluding fixed-term, grant-funded activities. Trustees have also set a target of 6 months, expenditure to enable them to meet the second objective of developing or expanding servIs. Page 13 of 29
Sutton Mencap Charity Company In addition to our unrestricted reserves, Sutton Mencap has currently designated a significant level of funds to two specific projects, the building of a new garden room and the purchase of replacement minibuses. Publlc benefit Charity law requires that the Board of Trustees pay due regard to the public benefit guidance published by the Charity Commission and have a duty to achieve the purposes of the charitable company. In setting the charity's objectives, planning its activities and reviewing all proposed activities, the Trustees have given careful consideration to the Charity Commission's general guidance on public benefit. The Trustees review and approve the annual budget and periodically review the financial performance and reports of the company to ensure that it is operating in a manner consistent with achieving its purposes. In addition, the Trustees are of the opinion that the policies and procedures in place are sufficiently robust to ensure that the charity achieves its purpose. Page 14 of 29
Sutton Mencap Charity Company Responsibilities of the Trustee Board The. trustees (who are also directors of Sutton Mencap for the purposes of company law) are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice.). Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that Period. In preparing those financial ststements, the trustees are required to.. select suilable accounting policies and then apply them consistently., observe the methods and principles in the Charities SORP 2019 {FRS 102); make judgernents and estimates that are reasonable and prudent- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and h8nce for taking reasonable steps for the prevention and detection of fraud and other irregularities. Exemptlons from Disclosures This report has been prepared In accordance with the Special Provisions of Part 15 of the Companies Act 2006 relating to small companies. Approved by the Trustees and signed on their behalf by: £. Date 2015 A15 P(JM7 OL Date 2419 eAuL Page 15 of 29
Sutton Mencap Charity Company Independent Examiner's Report to the Trusteas of Sutton Mencap Charity Company I report to the charity trustees on my examination of the accounts of the company for the year ended 3151 March 2024 wlm'ch are set QLrt on pages 17-29. Responsibilities and basis of report As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Cornpanies Act 2006 (°the 2006 Act°>. Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of may examination of your company's accounts as carrled out under sedion 145 01 the Charities Act 2011 {"the 2011 Act.). In carrying out my examinalion I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examlnerfs statement Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake th8 examination because l am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed ljodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to belive that In any materlal respect.. accounting records were not kept in respect of the company as required by section 386 01 the 2008 Act,. or 2. the accounts do nol accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of 20( Act other than any requirement thhat the a(UnIS give a true and fair vi* which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the statement ol Recommended Practice for accounling and reporting by charities applicable to charities preparing their accounts in accordance with the Flnancial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which atlenlion should be drawn in this rep¢)rt in order to enable a proper understanding of the accounts to be reached. Kevin Fisher BA FCA CTA (Senior Statutory Auditor) For and on behalf of Kingston Burrowes Audit Ltd 308 Ewell Road Surbiton Surrey KT8 7AL Date". &-1/-20ag Page 16 of 29
Sutton Mencap Charity Company Statement of Financial Activities and Income & Expenditure Report for the year to 31 March 2024 Restricted Unrestrlcted Funds Funds 2024 Total 2023 Total Note Income and endowment5 Donations and legacies 5.389 5,389 543,808 Other trading activities 5.629 5,629 6.584 Invéstment income 19,988 19.988. 3,336 Income from charltable actlvities Grants Fees from seNices for children and young people Fees from services for adults 159.143 20,000 179.143 81.200 296.709 296.709 270,422 491,628 491,628 402,888 Tolal Income and end wmen 159,143 839,343 998,486 1,308,238 enditur Expenditure on raising funds 6.796 6.796 6.642 Expendlture on Charltable activities 56,703 818.567 875,270 794,637 Total ex enditure 56,703 825,363 882,066 801,279 Net In'comel {expenditure) 102,440 13.980 116,420 506.959 Transfers between funds Net movement In funds 17 102,440 13,980 116.420 506,959 Reconciliatl n of fund6 Total funds brought forward Total funds carried forward 18.224 120,664 607,153 621,133 625,377 741,797 118,418 625.377 The statement of financial activities includes all gains and losses recognised In the year. All incoming resources and resources expended dertve from continuing aclivilies. The notes on pages 20 to 29 form part of the financial 5tstements Page 17 of29
Sutton Mencap cha.rity Company Balance Sheet as at 31 March 2024 Company Registration Number 03915936 2024 2023 Note Fixed Assets Tangible Fixed Assets 12 27,654 8,502 Current Assets Debtors Investments Cash at Bank and in hand 13 14. 92,808 172,635 548,522 813,965 72,781 170,000 483,868 726.649 Liabilities: Creditors 15 99,822 109,774 Net Current Assets 714,143 616,875 Total Assets less Current Liabilitles 741,797 625,377 Funds Unrestricted Fund Designated Funds Restricted Funds 17 17 17 288,349 332,784 120,664 741,797 367,153 240,000 18,224 625.377 The financ181 statements have been prepared in accordance wlth the special provisions for small companies under Part 15 of the Companies Acl 2006. Approved by the Trustees on Signed on behalf of the Trustees Name: Date: PAUL 4LoMoA Name: Date: oLIt b1,,1. Page 18 of 29
Sutton Mencap Charity Company Statement of cash flows for the year to 31 March 2024 Tolal funds March 2024 Total funds March 2023 Note Net Cash provided by operating activlti89 20 70,050 531,233 Cash flows from IvlIng actlvities Interest income Purchase of tangible fixed assets irchase of investrnenls 19,988 122,749) (2,635) 3,336 (7.954) 1170,000) Net cash (used inll provided by Investlng actlvities {5,396) {174,618) Change in cash and cash equlvalents 64,654 356,615 Cash and cash equivalents brought fOard 483,868 127,253 Cash and cash equlvalents carried forward 548,522 483,868 Analysls of cash and cash equlvalents Cash at bank and in hand 548,522 483,868 The notes on page5 20 to 29 fomi part of the financial statements Page 19of29
Sutton Mencap Charity Company Notes to the financial statements for the year ended 31 March 2024 1) Accounting Policies Basis of preparation and assessment of going concem The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordan with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, Ihe Financial Reporting Standard applicab in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011. the Companies Act 2006 and UK Generally ACpIed Accounting Practice. The financial statements are prepaEd on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. The trustees consider thal there are no material uncertainties about the Charity's ability lo continue as a going concem. Income recognition Items of income are recognised in the financial statements when all of the following criteria are met.. the charity has entitlement to the funds., any performance conditions have been met or are fully within the control of the there is sufficient certainty that ceipt of the income is considered probable. and Ihe amount can be measured reliably. Expendlture recognltion Expenditure is recognised once there is a legal or constructive obligation lo make payment to a third paty, it is probable that settlement will be required and the amount can be measured reliably. Expenditure is classified under the following headings.. Costs of raising funds which comprises those costs associated with attracting general donations. Expendrture on charitable activities which comprises the costs of running various activities and services for the charity's beneficiaries. Expenditure includes those costs of a direct nature which can be allocated to specific activity. It also includes indirect costs, including governance costs that do not relate to a specific activity but are necessary lo support them. Support costs are apportioned to each activity on the basis of the number of hours of serviTr provided and staff time. Fund accounting Unrestricted general funds are those which are IelY available for the use in furtherance of the objects of the charity and which have not been designated for specific purposes. Designated funds are unrestricted funds set aside by the trustees for specific purposes. Page 20 of 29
Sutton Mencap Charity Company Notes to the financial statements for the year ended 31 March 2024 (continued) 1) Accounting Policies (continued) Restricted funds are funds which can only be used in accordance with specific restrictions imposed by the donor or which have been raised for a particular purpose. Oebtors and creditors Debtors and creditors with no stated interest rate and re1vable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in the Statement of Financial Activities. Investments Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than one year are treated as current asset investments. Leases Operating lease rentals are charged to the Statement of Financial Activities on a straight- line basis over the period of the lease. Depreciation Deprectation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives as per note 12. Pension scheme The charity operates a defined contribution pension scheme. Conlributions payable to the scheme are charged to the Statement of Financial Activilies in the period to which they relate. 21 Legal status of the charity The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding-up is limited to £1. 3) Donations and Legacies 2024 Total 2023 Total Restrlcted Unrestricted Donations 5,389 5,389 12,116 531,692 Legacies 5,389 5,389 543,808 Of the £543,808 recognised in 2023, £3,003 related to restricted funds. Page 21 of 29
Sutton Mencap Charity Company Notes. to the financial statements for the year ended 31 March 2024 (continued) 4) Other Irading actlvltles 2024 Total 2023 Total Restrlctod UnrestrScted Rent reiVed 3,900 1,729 3,900 1,729 3,900 1.284 1,400 6,584 Fundraising activities Fees and earned income 5,629 5,629 All of the £6,584 recognised in 2023 related to unrestricted funds. 5) Investment Income 2024 Total 2023 Total Re8trlcted Unrestrlcted Interest received 19,988 19,988 19,988 19.988 3,336 3,336 All of the £3,336 recognlsed in 2023 related lo unrestricted funds. 6) Grants recelved 2024 Total 2023 Total Restrlcted Unrestrlcted LBS- capital grant for building City Bridge Trust - DPI Grant in kind - LBS rent 100,000 57,143 100,000 57,143 20,000 2,000 S4,200 20,000 Gary Kesner Trust NHS SWL- Fllm club 2,000 2,000 25,000 81.200 159,143 20.000 179,143 All of the £81.200 recognlsed in 2023 related to restricted funds. Page 22 of 29
Sutton Mencap Charity Company Notes.to the financial statements for tha year ended. 31 March 2024 (co.ntinuad) 7) Charitable activities 2024 Total 2023 Total Restrlcted Unrestricted Staff costs (excluding fundraising and governance) HR and Ifaining costs Minibus costs (net of disposal) Accommodation costs 45,962 622,005 17,759 2,385 69,502 73.271 667,967 17,759 582.425 16,208 2,385 77,652 73,632 10,434 58,247 83,869 ,034 8,786 26.634 794,637 8,150 361 Direct project costs (excluding staff costs) Depreciation Governance costs .8,232 8,232 24,599 875,270 Admlnislralion and office costs 66,703 818,567 Of the £794,637 recognised In 2023, £81,113 related to restrlcted funds. 8) Staff costs 2024 2023 Vvages and salaries Employer's National Insurance Staff Pensions 631,640 41,938 18,063 (8.895) (5,000) 677,746 555.765 40,603 17.280 {17,014) (5,000) 691,634 Holiday pay accrual Employment allowan Total employee benefits for key management personnel amounted to £153,932 (2023.. £150.150) No employee earned £80,000 per annum or more. No trustee received remuneration during the year. The average number of full-time equivalent employees were.. Chief Executive Officer 2024 2023 Administrats'on and finance Children and young people's seNices Adult services 12.6 11.5 Digital Paths to Inclusion Page 23 of 29
Sutton Mencap Charity Company Notes to the financial s.tatements for the year ended 31. March 2024 (continued) 9) Net incomel expenditure for the year This is stated after charging 2024 2023 Depreclatlon Independent examination fee Audit fee 3,044 2,840 8.034 4,432 12,466 5,884 10)Trustees Emoluments & Expenses No Trustees received emoluments or expenses during the year. Training course and trustee event expenses amounting to £255 (2023.. £276) were paid on behalf of 10 trustees. 11)Taxatlon The charitable company Is exempt from corporation tax on rts charitable activities Page 24 of 29
Sutton Mencap Charity Company Notes to the financial stateme.nts for the year ended 31 March 2024 {continued) 12)Tangible fixed assets Leasehold Property Furniture Fittlngs Fixtures Offlce Equlpment Motor Vehlcle Garden Total Cost As al 1 April 2023 Additions 476,568 22.749 (17,226) 482.091 49,628 15,228 22,600 14,484 578,408 22,749 (39,726) 561.431 Disposals As at 31 March 2024 (22,500) 49.628 15,228 14,484 Depreclation At 1 Aprll 2023 Charge for the year Disposa15 At 31 March 2024 469.838 2,682 {17,226) 455,294 48,554 217 15,228 21,803 145 14,481 569,904 3,044 {39,174) 533,774 (21,948) 48,771 15,228 14,481 Net Book Value At 31 March 2024 26,797 857 27,654 At 31 March 2023 6,730 25 years straight line Lease period 1,074 697 8,502 Depreclation rates 25 years straight lin8 Lease period 25% reducing balance 250 reducing balance 10 years straighl line 13)Debtors 2024 2023 Prepayments Debtors 16,039 79,769 (3,000) 92,808 12.489 63,292 (3,000) 72,781 Less.. provision for bad debts Page 25 of 29
Sutton Mencap Charity Company Notes to the.financial ststements for the year ended 31 March 2024 (continued) 14)Investments 2024 2023 Cash on deposit 172,635 172,636 170,000 170,000 15)Creditors - Amounts falling due within one year 2024 2023 Accruals 5,244 14,665 12,000 18,150 49,763 9,559 9,911 12,524 26,582 51,198 Holiday pay accrual Deferred income Creditors Payroll creditors 99,822 109,774 16)Obligations under lease At the 31 March 2024 the charity was committed to making the following lease payments under non- cancellable leases Photocopier Franklng Land and Machlno Bulldlng8 2024 Photocopier Franking Machin• Land and Buildings 2023 2024 2024 2023 2023 Within one year Between one and five years 1.629 1,786 1.629 3,395 Total 3,395 5,024 The trustees of Sutton Mencap entered into a lease of 8 Stanley Park Road for 25 years from 25 December 1997 at the current rental of £20,000 per annum. Rental is funded via a payment from the London Borough of Sutton. As at 3161 March 2024 the trustees and London Borough of Sutton were finali5ing a new 25 year lease for 8 Stanley Park Road. Page 26 of 29
Sutton Mencap Charity Company Notes to the financial statements for the year ended 31 March 2024 (continued) 17)Movement in funds Balance 1.4.23 Income Expenditure Transfers Balance 31.3.24 Unrestricted funds General fund 367,153 225.000 839,343 (825,363) (92,784) 42,764 47,020 3,000 288,349 267,764 62,020 3,000 621,133 Building designated fund Minibus designated fund Bad debt deslgnated fund Total unrestricted funds 15,000 607,153 839,343 182S,363) Balance 1.4.23 Income Expendlture Transfers Balance 31.3.24 Restricted funds LBS building grant Crty Bridge Trust Gary Kesner Trust Minibus fund 100,000 57,143 2,000 100,000 10,403 7,963 (54,703) <2.000) 7,258 3,003 7,258 3,003 Children's play equipment Total restricted funds 18,224 159,143 156.703) 120,664 Total funds 825,377 998,486 (882,0661 741.79T 2023 Comparatlve Infomiatlon for the net movement In funds 18 as follows: Balance 1.4.22 Income Expendlture Transfers Balance 31.3.23 Unrestricted funds General fund 90,284 13.000 984,035 (720.166) 13,000 (13,000) 367,153 Redundancy fund Building designated fund Minibus designated fund .Total unrestrlcted funds 225,000 15.000 103,284 1,224,036 225,000 15,000 607,153 (720,166) Page 27 of 29
Sutton Mencap Charity Company Notes to the financial statements for the year ended 31 March 2024 (continued) 17)Movement in funds (continued) Balance 1.4.22 Income Expendlture Transfers Balance 31.3.23 Restricted funds City Bridge Trust SWL NHS- film club 2,251 54,200 25,000 3,003 2,000 {48,488) (25,000) 7,963 Children's play equipment Gary Kesner Trust Royal Mencap let's get dlgital Minibus Fund 3,003 (2,000) {1,157) 1,157 7,258 3.839 629 7.258 Wakelen Conservatory Fund DM Thomas Foundation (3,839) '(629) Total festrlcted funds 16,134 84.203 181,113) 18.224 Total funds 118,418 1,308,238 1801,279) 625,377 18)Analysis of net assets between fund8 Restricted funds Unrestricted lunds Total funds Tangible fixed assets Net current assets 27,654 120,664 593,479 120,664 621,133 Funds are used for the provision of servlces and for works lo the property that Is used in the provision of these services. 27,654 714,143 741,797 2023 Comparatlve Informatlon for the net movement In funds Is as follows: Restrlcted funds Unrestrlcted lunds Total funds Tangible fixed assets Net current assets 8,502 598.651 8,502 616,875 18,224 18,224 607,153 625,377 Page 28 of 29
Sutton Mencap Charity Company Notes to the financial statements for the year ende.d 31 March 2024 (continued) 19)Penslon commitments The charity operates a defined contribution pension scheme. The assets of the Scheme are held separately from those of the Charity in an independently administered lund. The pension cost charge represents contributions payable by the company to the fund and amounted to £18,024 (2023: £16.967> At 31 March 2024 £2,874 of contributions were payable and iluded in creditors. (2023.. £2,480) 20)Reconciliation of net movement in funds to net eash flow from operating activities 2024 2023 Net movement in lunds Add back depreciation charge Add back depreciation on disFosal Deduct inlerest income shown in investing activities Decreasel (increase) in deblors (Decrease)I Increase In creditors 116,420 3,044 553 (19,988) {20,027) (9,952) 508,959 8,034 (3,336) 17,184 2,392 70,050 531,233 Page 29 of 29