utton
me
cap
Sutton Mencap Charity Company
Annual Report and Financial Statements
For the year ended 31 March 2024
Charity number: 1080514
Company number: 03915936
*A[￿E52Y3.
2211112024
COMPANIES HOUSE
A11
#118

Sutton Mencap Charity Company
Annual Report and Financial Statements
Year ended 31 March 2024
Contents
Page
Company information
Report of the trustees
Responsibilities of Ihe Trustee Board
15
Independent Examiner's report
16
Statement of financial activities
17
Balance sheet
18
Statement of cash flows
19
Notes to the financial statements
20
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Sutton Mencap Charity Company
Company information
Trustee Board
Chairman:
Mavis Peart OBE
Vice-chairman:
Clare Fionda
Treasurer:
Paul Solomon
Trustee:
Trustee:
Trustee:
Trustee:
Trustee:
Trustee:
Trustee:
Titilayo Dairo
Dennis Henstock
Michele Humphreys
Edwina Morris
Michelle Perrett
Amit Srivastava (to March 2024)
Simon Vines
Company Secretary..
David Hobday, Chief Executive Officer
The members of the Trustee Board are the directors of the company.
Company Status
The company is a company limited by guarantee, not having a share capital and is
registered in England and Wales.
Registered company number: 03915936
Registered charity number: 1080514
Registered Office
8 Stanley Park Road
Wallington
SM6 OEU
Bankers
CAF Bank
25 Kings Hill Avenue
Kings Hill
West Malling, Kent
ME19 4JQ
Unity Trust Bank
PO Box 7193
Planetary Road
Willenhall
WV19DG
Independent Examiner
Kevin Fisher
Kingston Burrowes
450a London Road
Cheam
SM3 8JB
Solicitor
WH Matthews and Co
11-13 Grove Road
Sutton
SM1 1DS
Page 3 of 29

Sutton Mencap Charity Company
Report of the Trustees
Year ended 31 March 2024
Structure, Governance and Management
Governing document
Sutton Mencap Charity Company is a charity registered with the Charity Commission
and a Company Limited by Guarantee. The Charity Company was registered on 28
January 2000 and uses Sutton Mencap as its working name. The company was set
up under a Memorandum of Association which established the objects and powers of
the charitable company and is governed under its Articles of Association. In the
event of the company being wound up members are required to contribute an
amount not exceeding £1.
Appointment of trustees
The Trustee Board for the Company is made up of a maximum of 12 members.. 3
honorary officers plus up to 9 members. Honorary offi￿rS and members are elected
at an Annual General Meeting. The Trustee Board may also co-opt members to fill
skills gaps, provided that the number of co-opted members does not make up more
than one-third of the Trustee Board's membership.
Trustee recruitment
Trustee recruitment is carried out according to policies which are reviewed on a
regular basis. Potential trustees are invited to observe a trustee meeting and
interviewed by the Chair andl or another trustee.
Trustee induction and tralnlng
New trustees participate in an induction programme led by the Chief Executive
Officer. They are invited to meet with key staff in the organisation and visit a range of
services and are provided with an induction pack containing the Memorandum and
Articles of Association, latest annual report and financial statements, strategic plan
and key policies and procedures. Trustees participate in internal and external
training, including an annual away day.
Organisational structure
The Trustee Board governs the charity and usually meets 8 times a year. The
Trustee Board appoints a Chief Executive Officer to manage the day-to-day
operations of the charity. The Chief Executive Officer attends Trustee Board
meetings and advises and reports to the Trustees. Trustees papers are prepared
and circulated in advance of each meeting. Papers include an easy read summary to
improve accessibility for people with a learning disability. Trustees have also agreed
to introduce a quarterly 'Meet the Trustees, event for people with a learning
disabilities to seek their views on the key issues for the charity,
Risk management and control
The Trustee Board has a formal risk management strategy which enables it to
identify and mitigate the major risks to which the charity is exposed. The strategy
consists of..
an annual review of the risks which the charity may face;
Page 4 of 29

Sutton Mencap Charity Company
the establishment of systems and procedures to mitigate those risks.
the implementation of procedures designed to report on and minimise any
potents'al impact on the charity should any of those risks materialise.
The principal risks and actions taken to mitigate them are grouped under the
following headings..
Govemance
Procedures are in place to monitor the success of recruitment and the mix of skills
and life experiences trustees bring to the organisation. Effective decision making is
monitored through the adoption and delivery of strategic plans.
Finance
Trustees consider management accounts, cash flow, and debtors on at least a
quarterly basis and confirm that in their view the organisation is a going concern.
Trustees ensure the charity operates effective financial controls lo mitigate the
potential for fraud or error. Financial regulations are reviewed on an annual basis.
Stafflng and volunteerlng
Trustees re￿1ve regular reports on staffing levels and staff recruitment. Trustees
ensure the charity operates clear policies on staff recruitment. management and
training, disciplinary and grievance procedures, as well as operational policies and
procedures. Trustees have access to professional extemal HR advice.
Legal compliance
Trustees ensure the charity has a range of up to date policies in pla￿ and seeks
external advice and expertise where required to ensure legal compliance.
Service delivery
Trustees receive regular reports from staff on service delivery issues. They also
monitor service user feedback and Complian￿ with contract and grant requirements
from funders. Trustees allocate resources for quality assurance systems and staff
training, including resources devoted to meeting safeguarding responsibilities.
Buildlngs, plant and equipment
Trustees consider premises requirements and compliance with the building lease.
Trustees allocate reSoUr￿S for building and equipment maintenance and monitor
expenditure.
External relationships and environment
Trustees ensure the charity maintains appropriate relationships with key local and
national bodies and keeps abreast of changes in local and national policy which
could have an impact on the charity.
Strategic plan
Trustees agreed a strategic plan which began in 2019. The plan is centred around
an agreed vision, which is that all people with a learning disability should be able to
lead fulfilling lives and achieve their aspirations and potential.
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Sutton Mencap Charity Company
Sutton Mencap's overall aim is to improve the lives of children and adults with a
learning disability and their carers by:
Reducing isolation and developing networks:
Improving life skills, promoting independence and enabling choice and control;
Supporting parents and carers. and
Raising awareness of needs and promoting inclusion.
The specific strategic objectives in the current plan are set out under 3 broad
headings:
l. Service development
To increase Socal provision of specialist service for children and adults and
support for people during transition to adulthood.
To strengthen our role in supporting service users to identify and meet individual
goals.
To help individuals and families have aC￿sS to specialist advice and support.
To ensure safeguarding remains embedded in every aspect of Servi￿ delivery.
2. Communlty development
To support people with a learning disability to develop a stronger collective voice
and work with other communities to achieve social change.
To increase the participation of children and adults with a learning disability in
mainstream activities through providing organisations with training and support
alongside direct support to individuals.
3. Service support
To ensure Sutton Mencap's current and future premises and infrastructure needs
are met.
To maximise efficiencies and service improvement through use of digital
technology.
To maintain income levels through fundraising and appropriate pricing of
services.
To ensure staffing arrangements are in place to support delivery of the plan.
To ensure the voices of seNice users. carers and supporters shape the work of
Sutton Mencap.
These objectives are used to set an annual delivery plan for the organisation.
Trustees monitor progress towards delivering the plan on a quarterfy basis,
Trustees reviewed the strategic plan's objectives at their away day in 2024 and
confirmed that for the coming year they remain relevant and should continue to
shape the development of the organisation.
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Sutton Mencap Charity Company
Organisation structure .
As at 31st March 2024. Sutton Mencap's organisation structure was as follows:
rustee.Bo
Qhief.,Ekecut4ve
Olfl¢er
.Mana8ef
'Mana8er '
ntlu5ion Manaser
nce olliter
ac
Ilies Man
ervice
Support Ofllcer
'sess
orial.51a
sessional,
Support
Worker.,
Procedures for setting staff salaries
The trustees have an established system for setting pay and remuneration for key
management personnel which takes account of salary levels for similar local
charities as well as existing posts within the organisation. The trustees have
established a remuneration sub-committee to review salary'levels on an annual
basis and take account of comparative local and national Irends as well as the
financial performance of the organisation. The recommendations of the sub-
committee are reviewed and agreed by the Trustee Board.
Sutton Mencap is a London Living Wage Employer.
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Sutton Mencap Charity Company
Developments, activities and achievements during the year
Introduction
Two ￿ntral developments in the year to March 2024 were the increase in ser￿1
provision, and the implementation of a new quality assurance programme. In
addition, we continued to make significant progress in delivering our strategic goals.
Increase in service provision
Over the year to March 2024 we saw a steady and significant increase in the number
of people attending both children's and adults, services. This is a welcome outcome
from a lot of very hard work which has been tsking place since the end of the
pandemic. Not only does it mean we are reaching as many people as possible, it
also helps to ensures the organisation remains finanGially viable.
This growth in services was underpinned by a significant increase in sessional staff.
Sutton Mencap has been very successful in recruiting and retaining staff, with the
adoption of London Living Wage seen as a significant factor.
New Quality Assurance programme
Trustee5 also developed and introduced a new quality assurance programme, with
strong focus on exploring how well we meet the needs of the people we support. Our
work on this began with a survey of service users, parents and carers. The surveys
allowed people to score on a scale of 1 to 5 the extent to which they agreed with
series of statements about our services. The tables below show how the statements
were scored:
Servlces for children and young people
Mean
score
1toS
4.94
4.68
4.87
4.61
4.55
M child en
s comin
to the service
Sutton Menca
rovides activities that meet m
I think m
child is safe at Sutton Menca
Sutton Menca
issu
ortin
child's develo
lamha
with the information Sutton Menca
child's needs
ment
ives me
Services for adults
Mean
score
1toS
4.63
4.82
4.84
4.86
4.43
l et to do the activities I want to
I feel that the staff listen to me
I have fun at the service
len
endin
time with other
eo
le who come to the service
I learn useful thin
s when I come to the service
We also asked people to give their views regarding the services. We received
huge number of very positive comments, such as..
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Sutton Mencap Charity Company
Children's services
"Sutton Mencap is the ONLY service that provides my son appropriate social
interactions and leisure activities (whilst also managing his supportlcare/health
needs). Outside of school and home it is the only pla￿ he can truly be himself
and have the opportunity to socialise with his peers..
"The staff are amazing"
"A great senlice, friendly staff, child loves it..
"Everybody who is connected to Mencap and everyone connected to my son
goes above and beyond and he loves his days with them. They are kind and
thoughtful towards my sons needs..
'Mencap is 1000A the best special needs grouplservice for my son. He comes
away smiling and l just know he is in the best place with staff that understand and
respect him."
°A huge thank you for enhancing our son's life and contributing to his social time.
"Thank you Mencap - you have been a real help to us as a family and we feel
confident that [namel is looked after well and enjoys herself at your sessions."
'Brilliant - all much appreciated.
Adults, services
"staff are brillianf, "great staff 'the staff listen to me"
'Il like] being with my friends and doing fun activities togetherf,, "friendly
atmosphere, laughter..
"I like going out in the community doing different activities" 'going out to
places" °safe, fun and great activities.
We combined the feedback from service users and carers with an in-depth review of
service delivery to check how well we meet the needs of the people we support and
identify any areas we want to strengthen. Overall, this self-assessment process
identified that services were very strong. We also identified improvements that we
wished to introduce, which have been built into our workplan for 2024-25. These are
as follows..
Develop further volunteering opportunities.
Strengthen contact behveen service users and the board.
Develop a programme of parenvcarer engagement events.
Involve service users in monitoring delivery of policies.
Strengthen cornmunication with parents and service users.
Develop a programme to celebrate cultural events on servI￿s.
Develop a healthy living policy.
Delivery of strategic goals
strategic prlority 1: Service development
Services for children
Sutton Mencap's after school. Saturday and holiday services saw a significant
growth during 2023-24, with 17 new children starting on services. Attendan￿ on
each service also increased. During the year, we were able to provide over 5,700
hours of service, an increase of around 10 /0 on the previous year.
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Sutton Mencap Charity Company
Services continue to focus on children and young people requiring h￿h levels of
support, centred typically around challenging behaviour and complex health needs.
Maintaining sufficient numbers of skilled and dedicated staff is an essential part of
service delivery and we were delighted to welcome 10 new staff members to the
team during the year. This contributed greatly to the growth in service provision.
Children's services continued to be bought by the council on a spot-purchasing
basis, the previous contract having ended some years ago. During the year, the
council indicated its intention to retender for these servI￿s. Our bid to join the
council's Short Breaks framework was successful and we were invited to submit a
tender for delivery of services in March 2024. Indications from the local authority
suggested that there would be significant cuts in the short breaks budget, bolh in
terms of the total amount the council intends to spend and the size of individual
packages. Sutton Mencap has submitted its tender reflecting these likely cuts. At the
time of writing we are still waiting to hear whether we have been successful.
Servlces for adults
Services for adults also saw significant growth during the year. We continued to
provide 10 sessions per week of our Community Day Service, welcoming 6 new
clients onto the service and increasing the number of service user hours to 21,500,
up by 12 % on the previous year.
We continued to provide our Breakaways programme of respite services for adults
who live with their families. These provide a mix of weekends away, Friday evening
and Saturday day-time services. We also conts'nued to provide our weekly art café
and evening leisure groups.
Safeguarding
Safeguarding continues to be a priority for Sutton Mencap. All staff are required to
undertake appropriate safeguarding training which is updated every 3 years. During
the year, we also introduced a requirement to undertake training in the Prevent
programme. We continue to participate in local partnership work aimed at keeping
children and adults safe.
Strategic prlorfty 2: Community development
Digital Paths to Inclusion
Our Digital Paths to Inclusion (DPI) project is fvjnded by the City Bridge Trust and is
the CentrepIe￿ of our community engagement work.
DPI combines a community development approach with the use of digital technology
to strengthen the voice of people with a learning disability. The project was initially
funded for three years to March 2023, but we were delighted to be awarded a further
o years of funding by the City Bridge Trust to extend the project.
During the year we worked with a team of volunteers to engage with a number of
local venues, publicising those that are most welcoming and friendly. We have also
devised a checklist which GP surgeries can use to explore how well they support
people with a learning disability. We are beginning to work with individual surgeries
on this.
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Sutton Mencap Charity Company
We have also continued to produce films and podcasts, allowing people to tell their
stories, raise issues of Con￿rn and share information on local community facilities.
Partnership work
We aim to work closely with other agencies to ensure that the voice of people with a
learning disability is heard and that local services and fatilities are available and
welcoming for people with a learning disability.
Much of this work is with the council and NHS. helping them to deliver their Learning
Disability Strategy which focusses on healthcare, housing and community
participation. Our work on healthcare included the promotion of a number of
awareness raising videos. produced by Sutton Mencap, aimed at increasing take up
of cancer screening. We also supported the Public Health team to engage with
people with a learning disability to find out more about access to sports facilities. We
also worked with colleagues to better understand the availability of housing for
people with a learning disability and to look at barriers to employment.
In June 2023 we celebrated Learning Disability Week with an awards ceremony to
highlight the achievements of people with a learning disability. We also worked with
a group of people to present their experiences of living in Sutton to the council's
learning disability conference in March 2024. During 2024-25, we will be developing
a regular programme of events for service users, parents and carers, to provide
opportunities to discuss and highlight issues that affect local people with a learning
disability and their families.
Strategic Priority 3: Service support
There were a number of developments in terms of our 'back Offi￿,, aimed at
improving the way we work to deliver services.
Bullding Impmvements
We have plans in place to site a new garden room in our rear car park. This will allow
us to expand provision for children's services in particular, although our aim is that
the building will be multi-use. Plans moved forward during the year. We contracted
with a project management company who have drawn up architects plans for the
project and supported us with our planning application. We expect to hear the
outcome of this in Summer 2024.
We have also worked with the council to renew the lease on our premises. Our aim
is to take on a 2&year lease which will allow us to maximise the use of the premises
for the benefit of our service users.
We were delighted that the London Borough of Sutton agreed a capital grant towards
the building costs. This means that we have a significant pot of funding for the new
building, although we still require additional ftjnds to carry out the work. As at the end
of March 2024, we believe the total building costs will be around £500,000 and we
have a remaining fundraising target of around £100,000. We are hopeful of
completing this target by the end of 2024 and we can then start on the work.
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Sutton Mencap Charity Company
New minibuses
Community participation is a key element of both our adults and children's services
and transport plays a very important role in facilitating this. We have therefore
continued our fundraising programme which, combined with the allocation of
reserves, will provide us with tsvo new accessible minibuses, one for each service.
Our plans for an adult minibus are well advanced and we hope to take delivery in the
autumn. We were also delighted to be successful in our bid to the Variety Club for a
dedicated children's minibus, which we hope to receive in early 2025.
Information systems
We continue to invest in our ICT systems, with the aim of improving communication
and access to informats.on across the organisation.
During 2023124 we continued plans to provide all sessional stsff with a Sutton
Mencap e-mail address and enable aC￿sS to shared information. We also moved to
the use of online records, replacing our paper folders, which will greatly improve
access to key information for staff on services.
Measuring our environmental impact
Trustees agreed a new environmental policy and strategy in November 2023, which
sets the organisation on a path to achieving net zero by 2033.
Central to the policy was a baseline measurement of our carbon footprint, using the
Heart of the City Climate Action Toolkit. This has given us a rough annual estimate
of 124 tonnes of carbon emissions. broken down as follows..
The purchase of good and services (48 % of current carbon use):
Waste disposal (310/0)
Energy and water use (12% )
Staff travel (60/0)
Service user travel (40/0)
We have set up an Environmental Working Group which is tasked with developing
plans to reduce our carbon footprint. The group has already identified ways we can
switch the purchase of goods and services to those with a lower environmental
Impact, as well as methods to redu￿ energy use, We are also working to refine our
monitoring systems so that we can measure the improvements we are making.
Financial review
The year ending 31 March 2024 showed our income again at around the one million
pounds mark. On a like for like basis (excluding the legacy of £531,692 received in
the previous year) the revenue increase was £242,631. After accounting for a
building grant of £100.000 from the London Borough of Sutton, bank interest of
£20.000 and the ULEZ scrappage scheme for our minibus of £8,575, income from
our core ServI￿S of children and young people and adults were up by £26.000 and
£88,000 respectively. This is the ￿sUIt of the significant increases in both these
services described earlier in the Annual Report.
People costs rose in line with the increased activity of both sets of servI￿s, and on
average year on year, we employed the equivalent of 2 people more than in 2023.
Other costs were in line with the previous year. Adult services, children and young
Page 12 of 29

Sutton Mencap Charity Company
persons, and community projécts all showed surpluses and contributed £293.000 to
core costs. Including the LBS building grant, the surplus for the year was £108.013.
It should be noted that the charity provided a substantial one-off discount in prices
for the London Borough of Sutton, recognising the financial challenges faced by the
local authority. This meant that both adults, and children's services required
subsidising from reserves. That said, both sets of ServI￿S performed broadly in line
with expectations, and, due to increased income from other sources, the charity was
still able to generate a surplus for the year.
Architect, design fees and surveys relating to the proposed new building were
included as Capital Expenditure and totalled £22,749. After depreciation charges, the
net book value of all assets increased to £27,654.
Debtors increased in line with the higher activty described above but all are
considered secure. Cash at bank was also higher, mainly due to the one-off capital
grant. Overall net current assets were £97,000 more than last year
Cash is invested in short and medium-term bank deposits and the closing balan￿S
on 31 March 2024 totaled £721 ,157. The Accounting Standard requires the
production of a Cash Flow Statement, and this has been included in the annual
report.
The Balance Sheet remains strong, and our total assets InC￿aSed to £741,797 as at
31 March 2024. This continues to provide confidence to our clients, staff and
trustees that we will be able to continue to provide services, we trust, for many years
to come. suffi￿ to say under this heading, Sutton Mencap's fInan￿S are currently in
reasonable shape.
202412025 brings a degree of uncertainty as a result of the requirement that we
retender for our children's ServI￿S for the first time in many years. That said, our first
quarter's results are positive and we are confident in our ability to adapt to whatever
challenges present themselves.
Reserves policy
Sutton Mencap requires an appropriate level of reserves to enable it to achieve the
following objectives..
Primarily, to ensure that Sutton Mencap is able to survive unexpected set-backs,
including short tenn funding issues, and problems arising from intemal or extemal
causes.
To provide the option of developing new services or expand current ones in line
with the changing needs of the community.
Trustees consider it prudent for Sutton Mencap to hold a level of reserves to meet its
primary objective equivalent to 3 months. average expenditure, excluding fixed-term,
grant-funded activities. Trustees have also set a target of 6 months, expenditure to
enable them to meet the second objective of developing or expanding servI￿s.
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Sutton Mencap Charity Company
In addition to our unrestricted reserves, Sutton Mencap has currently designated a
significant level of funds to two specific projects, the building of a new garden room
and the purchase of replacement minibuses.
Publlc benefit
Charity law requires that the Board of Trustees pay due regard to the public benefit
guidance published by the Charity Commission and have a duty to achieve the
purposes of the charitable company. In setting the charity's objectives, planning its
activities and reviewing all proposed activities, the Trustees have given careful
consideration to the Charity Commission's general guidance on public benefit. The
Trustees review and approve the annual budget and periodically review the financial
performance and reports of the company to ensure that it is operating in a manner
consistent with achieving its purposes. In addition, the Trustees are of the opinion
that the policies and procedures in place are sufficiently robust to ensure that the
charity achieves its purpose.
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Sutton Mencap Charity Company
Responsibilities of the Trustee Board
The. trustees (who are also directors of Sutton Mencap for the purposes of company
law) are responsible for preparing the Trustees, Report and the financial statements
in accordance with applicable law and United Kingdom Accounting Standards (United
Kingdom Generally Accepted Accounting Practice.).
Company law requires the trustees to prepare financial statements for each financial
year. Under company law the trustees must not approve the financial statements
unless they are satisfied that they give a true and fair view of the state of affairs of the
charitable company and of the incoming resources and application of resources,
including the income and expenditure, of the charitable company for that Period. In
preparing those financial ststements, the trustees are required to..
select suilable accounting policies and then apply them consistently.,
observe the methods and principles in the Charities SORP 2019 {FRS 102);
make judgernents and estimates that are reasonable and prudent-
state whether applicable UK Accounting Standards have been followed, subject
to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is
inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose
with reasonable accuracy at any time the financial position of the charitable company
and enable them to ensure that the financial statements comply with the Companies
Act 2006. They are also responsible for safeguarding the assets of the charitable
company and h8nce for taking reasonable steps for the prevention and detection of
fraud and other irregularities.
Exemptlons from Disclosures
This report has been prepared In accordance with the Special Provisions of Part 15
of the Companies Act 2006 relating to small companies.
Approved by the Trustees and signed on their behalf by:
£.
Date
2015
A￿15 P(JM7
OL
Date
2419
eAuL
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Sutton Mencap Charity Company
Independent Examiner's Report to the Trusteas of Sutton Mencap
Charity Company
I report to the charity trustees on my examination of the accounts of the company for the year ended
3151 March 2024 wlm'ch are set QLrt on pages 17-29.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of company law) you
are responsible for the preparation of the accounts in accordance with the requirements of the
Cornpanies Act 2006 (°the 2006 Act°>.
Having satisfied myself that the accounts of the company are not required to be audited under Part 16
of the 2006 Act and are eligible for independent examination, I report in respect of may examination of
your company's accounts as carrled out under sedion 145 01 the Charities Act 2011 {"the 2011 Act.).
In carrying out my examinalion I have followed the Directions given by the Charity Commission under
section 145(5)(b) of the 2011 Act.
Independent examlnerfs statement
Since the company's gross income exceeded £250,000 your examiner must be a member of a body
listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake th8 examination
because l am a member of the Institute of Chartered Accountants in England and Wales, which is one
of the listed ljodies.
I have completed my examination. I confirm that no matters have come to my attention in connection
with the examination giving me cause to belive that In any materlal respect..
accounting records were not kept in respect of the company as required by section 386 01 the
2008 Act,. or
2. the accounts do nol accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of 20(￿ Act
other than any requirement thhat the a(￿UnIS give a true and fair vi* which is not a matter
considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the
statement ol Recommended Practice for accounling and reporting by charities applicable to
charities preparing their accounts in accordance with the Flnancial Reporting Standard
applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to
which atlenlion should be drawn in this rep¢)rt in order to enable a proper understanding of the
accounts to be reached.
Kevin Fisher BA FCA CTA (Senior Statutory Auditor)
For and on behalf of Kingston Burrowes Audit Ltd
308 Ewell Road
Surbiton
Surrey KT8 7AL
Date".
&-1/-20ag
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Sutton Mencap Charity Company
Statement of Financial Activities and Income & Expenditure
Report for the year to 31 March 2024
Restricted Unrestrlcted
Funds
Funds
2024
Total
2023
Total
Note
Income and endowment5
Donations and legacies
5.389
5,389
543,808
Other trading activities
5.629
5,629
6.584
Invéstment income
19,988
19.988.
3,336
Income from charltable actlvities
Grants
Fees from seNices for children
and young people
Fees from services for adults
159.143
20,000
179.143
81.200
296.709
296.709
270,422
491,628
491,628
402,888
Tolal Income and end
wmen
159,143
839,343
998,486 1,308,238
enditur
Expenditure on raising funds
6.796
6.796
6.642
Expendlture on Charltable
activities
56,703
818.567
875,270
794,637
Total ex
enditure
56,703
825,363
882,066
801,279
Net In'comel {expenditure)
102,440
13.980
116,420
506.959
Transfers between funds
Net movement In funds
17
102,440
13,980
116.420
506,959
Reconciliatl
n of fund6
Total funds brought forward
Total funds carried forward
18.224
120,664
607,153
621,133
625,377
741,797
118,418
625.377
The statement of financial activities includes all gains and losses recognised In the year.
All incoming resources and resources expended dertve from continuing aclivilies.
The notes on pages 20 to 29 form part of the financial 5tstements
Page 17 of29

Sutton Mencap cha.rity Company
Balance Sheet as at 31 March 2024
Company Registration Number 03915936
2024
2023
Note
Fixed Assets
Tangible Fixed Assets
12
27,654
8,502
Current Assets
Debtors
Investments
Cash at Bank and in hand
13
14.
92,808
172,635
548,522
813,965
72,781
170,000
483,868
726.649
Liabilities:
Creditors
15
99,822
109,774
Net Current Assets
714,143
616,875
Total Assets less Current Liabilitles
741,797
625,377
Funds
Unrestricted Fund
Designated Funds
Restricted Funds
17
17
17
288,349
332,784
120,664
741,797
367,153
240,000
18,224
625.377
The financ181 statements have been prepared in accordance wlth the special provisions for small
companies under Part 15 of the Companies Acl 2006.
Approved by the Trustees on
Signed on behalf of the Trustees
Name:
Date:
PAUL 4LoMoA
Name:
Date:
oLIt
b1,,1￿.
Page 18 of 29

Sutton Mencap Charity Company
Statement of cash flows for the year to 31 March 2024
Tolal funds
March 2024
Total funds
March 2023
Note
Net Cash provided by operating activlti89
20
70,050
531,233
Cash flows from I￿v￿lIng actlvities
Interest income
Purchase of tangible fixed assets
irchase of investrnenls
19,988
122,749)
(2,635)
3,336
(7.954)
1170,000)
Net cash (used inll provided by Investlng actlvities
{5,396)
{174,618)
Change in cash and cash equlvalents
64,654
356,615
Cash and cash equivalents brought fO￿ard
483,868
127,253
Cash and cash equlvalents carried forward
548,522
483,868
Analysls of cash and cash equlvalents
Cash at bank and in hand
548,522
483,868
The notes on page5 20 to 29 fomi part of the financial statements
Page 19of29

Sutton Mencap Charity Company
Notes to the financial statements for the year ended 31 March 2024
1) Accounting Policies
Basis of preparation and assessment of going concem
The charity constitutes a public benefit entity as defined by FRS 102. The financial
statements have been prepared in accordan￿ with Accounting and Reporting by
Charities.. Statement of Recommended Practice applicable to charities preparing their
accounts in accordan￿ with the Financial Reporting Standard applicable in the UK and
Republic of Ireland issued in October 2019, Ihe Financial Reporting Standard applicab
in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011. the
Companies Act 2006 and UK Generally AC￿pIed Accounting Practice.
The financial statements are prepaEd on a going concern basis under the historical cost
convention. The financial statements are presented in sterling which is the functional
currency of the charity.
The significant accounting policies applied in the preparation of these financial
statements are set out below. These policies have been consistently applied to all years
presented unless otherwise stated.
The trustees consider thal there are no material uncertainties about the Charity's ability lo
continue as a going concem.
Income recognition
Items of income are recognised in the financial statements when all of the following
criteria are met..
the charity has entitlement to the funds.,
any performance conditions have been met or are fully within the control of the
there is sufficient certainty that ￿ceipt of the income is considered probable. and
Ihe amount can be measured reliably.
Expendlture recognltion
Expenditure is recognised once there is a legal or constructive obligation lo make
payment to a third paty, it is probable that settlement will be required and the amount
can be measured reliably. Expenditure is classified under the following headings..
Costs of raising funds which comprises those costs associated with attracting general
donations.
Expendrture on charitable activities which comprises the costs of running various
activities and services for the charity's beneficiaries.
Expenditure includes those costs of a direct nature which can be allocated to specific
activity. It also includes indirect costs, including governance costs that do not relate to a
specific activity but are necessary lo support them. Support costs are apportioned to
each activity on the basis of the number of hours of serviTr provided and staff time.
Fund accounting
Unrestricted general funds are those which are I￿elY available for the use in furtherance
of the objects of the charity and which have not been designated for specific purposes.
Designated funds are unrestricted funds set aside by the trustees for specific purposes.
Page 20 of 29

Sutton Mencap Charity Company
Notes to the financial statements for the year ended 31 March 2024 (continued)
1) Accounting Policies (continued)
Restricted funds are funds which can only be used in accordance with specific
restrictions imposed by the donor or which have been raised for a particular purpose.
Oebtors and creditors
Debtors and creditors with no stated interest rate and re￿1vable or payable within one
year are recorded at transaction price. Any losses arising from impairment are
recognised in the Statement of Financial Activities.
Investments
Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than one year are treated as current asset investments.
Leases
Operating lease rentals are charged to the Statement of Financial Activities on a straight-
line basis over the period of the lease.
Depreciation
Deprectation is provided at rates calculated to write off the cost of fixed assets, less their
estimated residual value, over their expected useful lives as per note 12.
Pension scheme
The charity operates a defined contribution pension scheme. Conlributions payable to the
scheme are charged to the Statement of Financial Activilies in the period to which they
relate.
21 Legal status of the charity
The charity is a company limited by guarantee and has no share capital. The liability of each
member in the event of winding-up is limited to £1.
3) Donations and Legacies
2024
Total
2023
Total
Restrlcted Unrestricted
Donations
5,389
5,389
12,116
531,692
Legacies
5,389
5,389 543,808
Of the £543,808 recognised in 2023, £3,003 related to restricted funds.
Page 21 of 29

Sutton Mencap Charity Company
Notes. to the financial statements for the year ended 31 March 2024 (continued)
4) Other Irading actlvltles
2024
Total
2023
Total
Restrlctod UnrestrScted
Rent re￿iVed
3,900
1,729
3,900
1,729
3,900
1.284
1,400
6,584
Fundraising activities
Fees and earned income
5,629
5,629
All of the £6,584 recognised in 2023 related to unrestricted funds.
5) Investment Income
2024
Total
2023
Total
Re8trlcted Unrestrlcted
Interest received
19,988
19,988
19,988
19.988
3,336
3,336
All of the £3,336 recognlsed in 2023 related lo unrestricted funds.
6) Grants recelved
2024
Total
2023
Total
Restrlcted Unrestrlcted
LBS- capital grant for building
City Bridge Trust - DPI
Grant in kind - LBS rent
100,000
57,143
100,000
57,143
20,000
2,000
S4,200
20,000
Gary Kesner Trust
NHS SWL- Fllm club
2,000
2,000
25,000
81.200
159,143
20.000
179,143
All of the £81.200 recognlsed in 2023 related to restricted funds.
Page 22 of 29

Sutton Mencap Charity Company
Notes.to the financial statements for tha year ended. 31 March 2024 (co.ntinuad)
7) Charitable activities
2024
Total
2023
Total
Restrlcted Unrestricted
Staff costs (excluding fundraising and governance)
HR and Ifaining costs
Minibus costs (net of disposal)
Accommodation costs
45,962
622,005
17,759
2,385
69,502
73.271
667,967
17,759
582.425
16,208
2,385
77,652
73,632
10,434
58,247
83,869
,034
8,786
26.634
794,637
8,150
361
Direct project costs (excluding staff costs)
Depreciation
Governance costs
.8,232
8,232
24,599
875,270
Admlnislralion and office costs
66,703
818,567
Of the £794,637 recognised In 2023, £81,113 related to restrlcted funds.
8) Staff costs
2024
2023
Vvages and salaries
Employer's National Insurance
Staff Pensions
631,640
41,938
18,063
(8.895)
(5,000)
677,746
555.765
40,603
17.280
{17,014)
(5,000)
691,634
Holiday pay accrual
Employment allowan
Total employee benefits for key management personnel amounted to £153,932 (2023..
£150.150)
No employee earned £80,000 per annum or more.
No trustee received remuneration during the year.
The average number of full-time equivalent employees were..
Chief Executive Officer
2024
2023
Administrats'on and finance
Children and young people's seNices
Adult services
12.6
11.5
Digital Paths to Inclusion
Page 23 of 29

Sutton Mencap Charity Company
Notes to the financial s.tatements for the year ended 31. March 2024 (continued)
9) Net incomel expenditure for the year
This is stated after charging
2024
2023
Depreclatlon
Independent examination fee
Audit fee
3,044
2,840
8.034
4,432
12,466
5,884
10)Trustees Emoluments & Expenses
No Trustees received emoluments or expenses during the year. Training course and trustee event
expenses amounting to £255 (2023.. £276) were paid on behalf of 10 trustees.
11)Taxatlon
The charitable company Is exempt from corporation tax on rts charitable activities
Page 24 of 29

Sutton Mencap Charity Company
Notes to the financial stateme.nts for the year ended 31 March 2024 {continued)
12)Tangible fixed assets
Leasehold
Property
Furniture
Fittlngs
Fixtures
Offlce
Equlpment
Motor
Vehlcle
Garden
Total
Cost
As al 1 April 2023
Additions
476,568
22.749
(17,226)
482.091
49,628
15,228
22,600
14,484
578,408
22,749
(39,726)
561.431
Disposals
As at 31 March 2024
(22,500)
49.628
15,228
14,484
Depreclation
At 1 Aprll 2023
Charge for the year
Disposa15
At 31 March 2024
469.838
2,682
{17,226)
455,294
48,554
217
15,228
21,803
145
14,481
569,904
3,044
{39,174)
533,774
(21,948)
48,771
15,228
14,481
Net Book Value
At 31 March 2024
26,797
857
27,654
At 31 March 2023
6,730
25 years
straight line
Lease period
1,074
697
8,502
Depreclation rates
25 years
straight lin8
Lease period
25%
reducing
balance
250
reducing
balance
10 years
straighl line
13)Debtors
2024
2023
Prepayments
Debtors
16,039
79,769
(3,000)
92,808
12.489
63,292
(3,000)
72,781
Less.. provision for bad debts
Page 25 of 29

Sutton Mencap Charity Company
Notes to the.financial ststements for the year ended 31 March 2024 (continued)
14)Investments
2024
2023
Cash on deposit
172,635
172,636
170,000
170,000
15)Creditors - Amounts falling due within one year
2024
2023
Accruals
5,244
14,665
12,000
18,150
49,763
9,559
9,911
12,524
26,582
51,198
Holiday pay accrual
Deferred income
Creditors
Payroll creditors
99,822
109,774
16)Obligations under lease
At the 31 March 2024 the charity was committed to making the following lease payments under non-
cancellable leases
Photocopier Franklng Land and
Machlno
Bulldlng8
2024
Photocopier Franking
Machin•
Land and
Buildings
2023
2024
2024
2023
2023
Within one year
Between one and five years
1.629
1,786
1.629
3,395
Total
3,395
5,024
The trustees of Sutton Mencap entered into a lease of 8 Stanley Park Road for 25 years from 25
December 1997 at the current rental of £20,000 per annum. Rental is funded via a payment from the
London Borough of Sutton. As at 3161 March 2024 the trustees and London Borough of Sutton were
finali5ing a new 25 year lease for 8 Stanley Park Road.
Page 26 of 29

Sutton Mencap Charity Company
Notes to the financial statements for the year ended 31 March 2024 (continued)
17)Movement in funds
Balance
1.4.23
Income
Expenditure Transfers
Balance
31.3.24
Unrestricted funds
General fund
367,153
225.000
839,343
(825,363) (92,784)
42,764
47,020
3,000
288,349
267,764
62,020
3,000
621,133
Building designated fund
Minibus designated fund
Bad debt deslgnated fund
Total unrestricted funds
15,000
607,153
839,343
182S,363)
Balance
1.4.23
Income
Expendlture
Transfers
Balance
31.3.24
Restricted funds
LBS building grant
Crty Bridge Trust
Gary Kesner Trust
Minibus fund
100,000
57,143
2,000
100,000
10,403
7,963
(54,703)
<2.000)
7,258
3,003
7,258
3,003
Children's play equipment
Total restricted funds
18,224
159,143
156.703)
120,664
Total funds
825,377
998,486
(882,0661
741.79T
2023 Comparatlve Infomiatlon for the net movement In funds 18 as follows:
Balance
1.4.22
Income
Expendlture Transfers
Balance
31.3.23
Unrestricted funds
General fund
90,284
13.000
984,035
(720.166)
13,000
(13,000)
367,153
Redundancy fund
Building designated fund
Minibus designated fund
.Total unrestrlcted funds
225,000
15.000
103,284 1,224,036
225,000
15,000
607,153
(720,166)
Page 27 of 29

Sutton Mencap Charity Company
Notes to the financial statements for the year ended 31 March 2024 (continued)
17)Movement in funds (continued)
Balance
1.4.22
Income
Expendlture Transfers
Balance
31.3.23
Restricted funds
City Bridge Trust
SWL NHS- film club
2,251
54,200
25,000
3,003
2,000
{48,488)
(25,000)
7,963
Children's play equipment
Gary Kesner Trust
Royal Mencap let's get dlgital
Minibus Fund
3,003
(2,000)
{1,157)
1,157
7,258
3.839
629
7.258
Wakelen Conservatory Fund
DM Thomas Foundation
(3,839)
'(629)
Total festrlcted funds
16,134
84.203
181,113)
18.224
Total funds
118,418 1,308,238
1801,279)
625,377
18)Analysis of net assets between fund8
Restricted funds
Unrestricted lunds
Total funds
Tangible fixed assets
Net current assets
27,654
120,664
593,479
120,664
621,133
Funds are used for the provision of servlces and for works lo the property that Is used in the
provision of these services.
27,654
714,143
741,797
2023 Comparatlve Informatlon for the net movement In funds Is as follows:
Restrlcted funds
Unrestrlcted lunds
Total funds
Tangible fixed assets
Net current assets
8,502
598.651
8,502
616,875
18,224
18,224
607,153
625,377
Page 28 of 29

Sutton Mencap Charity Company
Notes to the financial statements for the year ende.d 31 March 2024 (continued)
19)Penslon commitments
The charity operates a defined contribution pension scheme. The assets of the Scheme are held
separately from those of the Charity in an independently administered lund. The pension cost charge
represents contributions payable by the company to the fund and amounted to £18,024 (2023:
£16.967>
At 31 March 2024 £2,874 of contributions were payable and i￿luded in creditors. (2023.. £2,480)
20)Reconciliation of net movement in funds to net eash flow from operating
activities
2024
2023
Net movement in lunds
Add back depreciation charge
Add back depreciation on disFosal
Deduct inlerest income shown in investing activities
Decreasel (increase) in deblors
(Decrease)I Increase In creditors
116,420
3,044
553
(19,988)
{20,027)
(9,952)
508,959
8,034
(3,336)
17,184
2,392
70,050
531,233
Page 29 of 29