Sutto me cap Sutton Mencap Charity Company Annual Report and Financial Statements For the year ended 31 March 2021 Charity number: 1080514 Company number: 03915936 1611112021 COMPANIES HOUSE 'aAGVQBA3* 0911112021 COMPANIES HOUSE
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Sutton Mencap Charity Company Annual Report and Financial Statements Year ended 31 March 2021 Contents Page Company information Report of the trustees Responsibilities of the Trustee Board 13 Independent Examinerfs report 14 Statement of financial activities 15 Balance sheet 16 Statement of cash flows 17 Notes to the financial statements 18 Page 2 of 25
Sutton Mencap Charity Company Company information Trustee Board Chairman: Mavis Peart OBE v-chairman. Clare Fionda Treasurer.. Paul Solomon Trustee: Trustee: Trustee.. Trustee.. Trustee.. Trustee.. Trustee.. Trustee.. Titilayo Dairo Kevin Dillon Dennis Henstock Michele Humphreys Edwina Morris Michelle Perrett Amit Srivaslava. Simon Vines (appointed 10 September 2021) Company Secretary: David Hobday. Chief Executive Officer Members of the Trust Board are the directors of the company. Company Status The company is a company limited by guarantee. not having a share capital and is registered in England and Wales. Registered company number: 03915936 Registered charity number: 1080514 Registered Office: 8 Stanley Park Road Wallington SM6 OEU Bankers CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Independent Exarniner Kevin Fisher Myrus Smith Norman House 8 Burnell Road Sutton SM14BW Unty Trust Bank PO Box 7193 Planetary Road Willenhall WV19DG Page 3 of25
Sutton Mencap Charity Company Report of the Trustees Year ended 31 March 2021 Structure, Governance and Management Governing document Sutton Mencap Charity Company is a charity registered with the Charity Commission and a Company Limited by Guarantee. The Charity Company was registered on 28 January 2000 and uses Sutton Mencap as its working name. The company was set up under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exedIng £1. Appointment of trustees The Trustee Board for the Company is made up of a maximum of 12 members.. the honorary officers plus up to 8 members. Honorary officers and members are elected at an Annual General Meeting. The Trustee Board may also co-opt members to fill skills gaps, provided that the number of co-opted members does not make up more than one-third of the Trustee Board's membership. Trustee recruitment Trustee recruitment is carried out according to policies which are reviewed on a regular basis. Potential trustees are invited to observe a trustee meeting and interviewed by the Chair andl or another trustee. Trustee induction and tralning New trustees participate in an induction programme led by the Chief Executive Offir. They are invited to meet wrth key staff in the organisation and visit a range of services and are provided wrth an induction pack containing the Memorandum and Articles of Association, latest annual report and financial statements, strategic plan and key policies and procedures. Trustees participate in internal and external training, including an annual away day. Organisational strUcre The Trustee Board governs the charty and usually meets 8 times a year. The Trustee Board appoints a Chief Executive Offir to manage the day-to-day operations of the charity. The Chief Executive OffIr attends Trustee Board meetings and advises and reports to the Trustees. Risk management and control The Trustee Board has a formal risk managemenl strategy which enables it to identify and Mitale the major risks to which the charrty is exposed. The strategy consists of.. an annual review of the risks which the charity may have to face: the establishmenl of systems and procedures to mrtigate those risks; the implementation of prOdureS designed to report on and minimise any potential impact on the charity should any of those risks materialise. The principal risks, and actions taken to mttigate them are grouped under the following headings= Page 4 of 25
Sutton Mencap Charity Company Governance Procedures are in place to monitor the success of recruttment and the mix of skills and life experiences trustees bring to the organisation. Effective decision making is monitored through the adoption and delivery of strategic plans. Finance Trustees consider management accounts, cash flow. and unpaid debts on at least a quarterly basis. Trustees ensure the charity operates effective financial controls to mitigate the potential for fraud or error. Staffing and volunteering Trustees receive regular reports on staffing levels and staff recruitment. Trustees ensure the charily operates clear policies on staff recruitment, management and training, disciplinary and grievance pr0dUreS, as well as operational policies and procedures. Legal compliance Trustees ensure the charity has a range of up to date policies in pla and seeks external advice and expertise where required to ensure legal compliance. Service delivery Trustees receive regular reports from staff on service delivery issues. They also monitor service user feedback and cotnpliance with contract and grant requirements from funders. Trustees allocate resources for quality assLirance systems and staff training, induding resources devoted to meet safeguarding responsibilities. Buildings, plant and equipment Trustees consider premises requirements and Complian with the building lease. Trustees allocate resources for building and equipment maintenance. and monitor expenditure. Extemal relationships and envimnment Trustees ensure the charity maintsins appropriate relationships with key local and national bodies and keeps abreast of changes in local and national policy which could have an impact on the charity. Strategic plan Trustees agreed a 5-year strategic plan which began on 1st April 2019. The plan is cenlered around an agreed vision. which is that all people with a leaming disability should be able to lead fulfilling lives and achieve their aspirations and potential. Sutton Mencap's overall aim is lo improve the lives of children and adults with a leaming disability and their carers by.. Reducing isolation and developing networks- Improving life skills, promoting independence and enabling choice and Control. Supporting parents and carers. and Raising awareness of needs and promoting inclusion. The specific strategic objectives in the new plan are set out under 3 broad headings: Page 5 of 25
Sutton Mencap Charity Company l. Service development To increase local provision of specialist service for children and adults and support for people during transition to adulthood. To strengthen our role in supporting service users to identrfy and meet individual goals. To help individuals and families have access to specialist advice and support. To ensure safeguarding remains embedded in every aspect of service delivery. 2. Community development To supporl people with a learning disability to develop a stronger colleGtive voice and work with other communities to achieve social change. To increase participalion of children and adults with a leaming disability in mainstream activities through providing organisations with training and support alongside dired support to individuals. 3. Service support To ensure Sutton Mencap's current and future premises and infrastructure needs are met. To maximise efficiencies and service improvement through further use of digital technology. To maintain income levels through fundraising and appropriate pricing of services. To ensure staffing arrangements are in pla to support delivery of the plan. These objectives are used to set an annual delivery plan for the organisation. Trustees monitor progress towards delivenng the plan on a quarterly basis. Organisatlon structure As at 31st March 2021, Sutton Mencap's organisatiorF structure was as follows.. Trnstets CNefExetiArye Chil(ken's sere$ Managw Assisiani Mana9er chikJ*en's seNcesl dWI prqects 11 SerKes Fa¢knMarwr Sesgonal staft senal stall stsff VohJnte¥s Page 6 of 25
Sutton Mencap Charity Company Procedures for setting staff salaries The trustees have an established system for setting pay and remuneration for key management personnel which takes account of salary levels for similar local charities as well as existing posts within the organisation. Salary levels are. reviewed annually and take account of comparative local and nakn'onal trends as well as the financial performance of the organisation. Developments. activities and achievements during the year Coronavlrus {COVID-19) The pandemic had a huge influence on everyihing that happened at Sutton Mencap during the year covered by this report. Our response to the pandemic determined which services we could and couldn't provide, what new services and activities were needed, how our activities were delivered, and the activrties that stsff and volunteers were able to carry out. Sutton Mencap remained open throughout the pandemic. and was able lo offer a range of services and activities throughout the year. We were able to do this because of the dedication and determination of the staff team and the skills and oversight of trustees and senior managers. Early on in the pandemic, trustees adopted key poliaes and plans to ensure the safe delivery of activities. A strong focus was placed on reviewing and applying government regulations and guidance, and we were grateful for the excellent local support.we received from public health and commissioning Colleagues. Key policy documents We developed and reviewed on a regular basis. An overarching Covid-19 risk management plan was developed, backed up by comprehensive Covid risk assessments for each service delivered during the pandemic. Trustees also put in place an Outbreak Management Plan, wliicki set out the steps we would take should person-lo-person transmission be identified as having taken place al Sutton Mencap. We are pleased to report that to dale there has been no such transmission. At a Servi delivery level, systems were developed to ensure we limited the number of people at our premises. thus maintaining social distancing wherever possible. We reduced the number of attendees on all the services we offered. Managers and administrative staff were moved to working from home. A new cleaning regime was introduced, along with a range of measures designed to limit the likelihood of anyone with an infection attending the premises. Measures included testing arrangements, temperature checks and phone calls to SeiCe users and carers prior to the delivery of services. We also successfully secured access to PPE equipment and cleaning materials throughout the pandemic. As the year went on. we were able to access regular national testing pr(yJrammes and our staff also benefitted from early access to the vaccination programme. By the end of the year covered in this report, nearly all staff had received theirfirst dose of a vaccination, with second doses scheduled to take place in April. As at the end of March 2021. Govid-19 is still a serious concem and there is still a great deal of uncertainty about how the pandemic will shape our activities in the P89e 7 of 25
Sutton Mencap Charity Company future. But having developed successful models of service delivery, we are well on the way to returning to full service delivery, enabling us to continue to meet the needs of the people and families we support. Strategic priority 1: Service development SeNices for children and young people Whilst education closed for most children in March 2020. the government announced that school should continu'e for some categories of students, including those wilh special education needs and disabililies (SEND). All of the children who atlend Sutton Mencap fit into this category. We therefore leamed up with Sherwood Park School to provide a complementary service for SEND students. We set up half day sessions for individual children with the highest support needs to ensure families received as much respite as possible. This new service started on 3rd April and ran until the autumn. including during school holidays. From the autumn, we began a planned return to our more usual group-based services, starting with after school clubs. and soon following on with Saturday services. Groups were kept very small to ensure we could maintain social distancing. Despite the surge in infections during the early part of 2021, we were able to continue this serwce offer. By the end of the March, we were making plans for our first children's holiday service in Easter. and looking to the retum of nonnal servi delivery, hopefully from late spring or early summer. Services for adults The lockdown imposed in March 2020 meant that we were initially unable to offer any face to face services to our adult clients. We therefore set about identifying those most at risk from isolation and set up a system of regular telephone contact. We also quickly buitt up an online library of activities which people could download and use at home and began the developing of online groups. As restrictions started to lift, we set up a new community-based service lo provide one to one support to clients, which ran during the summer. We followed this with a retum to our usual day services from the autumn onwards, albeit with much lower attendance to maintain soaal distancing. With government guidance allowing for the delivery of support groups. we were able to continue these services throughout the winter. By the end of the financial year we were planning for a relum lo other seNces such as our adult respite service. Breakaways. We also began discussions ryth the council ab1 selling up a new Servi to encourage people to re*ngage with their local community once lockdown restrictions eased. Conversations with clients and carers identFfied that the pandemic had resulted in increased anxiety and a loss of confidence amongst many people with a learning disability. We therefore began planning for a new service called Step by Step, which will provide a safe environment for people to meet with friends and participate in community activities. Online activities In recent years, Sutton Mencap has focussed increasingly on work to support people to use digital technobgy. We were therefore able to use our digital expertise to Page 8 of 25
Sutton Mencap Charity Company deliver online activity groups early in the pandemic. We expanded our digital offer throughout 2020, resulting in the provision of 5 or 6 online social groups each week. We were very grateful to the Coronavirus Community Support Fund, distributed by the National Lottery Community Fund. for their grant to provide these groups. For Learning Disability Week in June 2020. we used digital technology for a specific music project to raise awareness of the needs and abilities of the people we support. People sent in videos of themselves singing and dancing. vthich were then put together as a music video called This is Me. The video was hugely successful, attracting aver 4.000 views on Facebook. The video was a real morale boost for everyone concemed during a very difficult year. At the beginning of 2021 we were also pleased to partner with the Royal Mencap Society in their Lel's Get Digital project. which allowed us to distribute around 20 tsblet computers to people with a leaming disability- By the end of the year, plans were in place to start up our Digital Paths to Inclusion project, for which funding had already been awarded by the City Bridge Trust. This will use digital technology to strengthen the voice of people with a learning disability. Our learning from digital projects over the last year will greatly help in the delivery of this new project. Our digital work in 2020-21 has been hugely successful. However we recognise that some of our clients were not able to benefit in this way and many others would greatly prefer to meet face to face. Qur intention for the coming year is to refocus on delivering face to face services, with the expectation that the demand for digital groups is likely to diminish over time. Safeguarding Sutton Mencap continues to prioritise the safety of SeiCe users and their families and safeguarding remains embedded in service delivery. We are proactive in reportlng safeguarding concerns and devote significant resources to participating in mulli-agency safeguarding work. During the year. increased workloads in this area placed significant demands on management time. with increased involvement in mulli-agency working and case conferences. Strategic priority 2: Community development Our community development work was greatly impacted by the pandemic. Many community venues were closed for long periods during the year and people with leaming disability were often either required to shield, or lacked confidence to attend venues.11 was therefore difficult to make progress in this area. However, our new Step by Step programme and the start of the Digital Paths to Inclusion project should help us lake advantage of the proposed relaxation of restrictions and therefore make much more progress in the coming year. Sports Inclusion The Sutton Sports Indusion Group is chaired and serviced by Sutton Mencap. It brings together representatives from voluntary and community groups, council departments and local leisure services to focus on improving access to sports facilities for disabled people. The group conlinued to rneet during 2020 and played a valuable role in supporting the re-opening of disability sports sessions and distributing infomiation on local activities. Page 9 of 25
Sutton Mencap Charity Company Nelworking and representation Most of this work moved online, but Sutton Mencap continued to participate in a number of local partnerships where this furthers the organisation's aims and strategic priorities. These include partnership boards with local public sector bodies and voluntary seclor-led networks. We are also affiliated to the Royal Mencap Society and work with them to strengthen links beeen local and national slrategies through our membership of the Mencap Me20 neOrk and the Your Network online fowm. Strategic Priority 3: Service Support Premises and infrastructure Sutton Mencap's current lease on its premises is due to end in Dec£mber 2022. Trustees began work on setting out our future premises needs at their away day in September 2019. Whilst we were unable to make progress on this during the pandemic, it will be a key issue over the coming 18 months. We continue to invest in the building. ensuring we maintain high quality facilities for use by our service users. Many of the areas in the building were decorated during the pandemic. We were also able to use pari of our funding from the London Community Response Fund to set up a new multimedia Digital Studio, which will allow us to support people who use our service to create audio and video content. Our response to Covid-19 resulted in signifi¢andy increased expenditure on infection control measures. This included frequent cleaning of the building and equipment and the increased use of personal protective equipment. Funding for the London Community Response Fund also allowed us to purchase infection control packs for staff supporting service users away from our premises. Supporting staff and volunteers The pandemic was of course hugely diswptive to the way our staff worked. With SeiCe delivery reduced significantly, the number of staff on each Servi also declined. The Coronavirus Job Retention scheme ('furfough' scheme) was used extensively. allowing us to lop up salaries for staff on reduced hours. Gradually, we increased serwces and therefore the number of hours worked by staff, reducing our reliance on the furlough scheme. We also carried out an extensive review of our core staff requirements, which led to some adminislrative posts being made redundant. resulting in the loss of two longstanding and highly-regarded staff. We were very sory to see them go. Trustees and senior managers Vre greatly aware of the potential negative impact on staff morale as a result of the pandemic. Before services re-opened we introduced back to work interviews to ensure staff felt confident to restart their role and followed up with regular contsct. We also made sure that staff could benefit from infection control measures being introduced across the social care sector. Staff were able to access a programme of regular COVID testing and we were able to offer vaccinations to all frontline staff from January onwards. We are pleased to report that take up of both was very high. Page 10 of25
Sutton Mencap Charity Company As the year ended, we were ready to implement a new staff mental health and wellbeing policy, which wll set out how we will support staff in this vital area in the future. We also worked on the developmenl of a new staff training programme which we intend to implement in the new year. The overall number of staff declined during the year. as a result of being unable to carry out any recruitment campaigns. Whilsl this is manageable during the pandemic, we are aware that we will need more staff to enable our return to a full range of services. We were very pleased to be successful in applwng for 12 months of free access to an online recruitment portal provided by Hireful. We look foward to making use of this to help us increase the size of our team. Volunteer involvement also declined significantly over the year, with regular volunteers needing to shield. We look forward to volunteers returning to us as reslrictions ease. Maintaining income thmugh fundraising As income from service delivery reduced significantly during the pandemic. grant income became much more important in sustaining the organisation'.s future. We are very grateful to the London Borough of Sutton for establishing a grant scheme to cover us for the loss in income resulting from their clients no longer attending our services. This scheme. which ran from April to September 2020 enabled us to stay open and continue to support people with a leaming disability during this period. As the year progressed and ServIS began to start up again. we were able to continue without Ihe need for the grant. We are also very grateful to the City Bridge Trust who allowed us to convert the first year of our Digital Palhs to Inclusion grant to pay for core costs. Again, this proved extremely helpful in ensuring the organisation could stay open. We are also very qrateful to the many Glients. supporters. parents and rarers whn made donations to us during the year. . As mentioned above. we also benefited from smaller grants schemes aimed specifically at supporting organisations through Covid-19, which allowed us to develop our digital seNices and provided digital equipment and infection conlrol materials. We were also supported by the council to access funding from the Infection Control Fund. which helped us recover some of the increased costs resulting from infection control measures. Financial Review The year ended 31 St March 2021 was hugely impacted by the Coronavirus pandemic, so much so, that comparisons with the budget and last year-'s actuals are somewhat meaningless. Needless to say. our income for the year of £640.280 resulted in an increase of expenditure over income of £38.276. This was a considerable achievement considering we had system changes and were forced to make two members of staff redundant. None of our services broke even financially. Once we were able to restart services. groups sizes were significantly lower, but there was a need for higher staff ratios to maintain safety levels. This applies to both Adult, and Children and Young Persons services. Page11 0125
Sutton Mencap Charity Company However. we did benefil from a grant from the London Borough of Sutton of £28.500 per month from April to September. We were also able to use one year of the grant from City Bridge for Digital Paths towards core expenditure. The Govemmenl Furlough Scheme lasted longer than anticipated and the amount retsived, £157.000. helped us to keep our slaff levels. There was no expenditure on Capitsl items during the year, and the reduction in Fixed Assets is the result of depreciation charges. We continue to put pressure on Sutton Council to speed up the paymenl of long oulstanding invoices. This resulted in a £6,000 reduction in the year, and at the end of March stood at £26,855. This is still at an unacceptable level with more than 50¥0 more Ihan'three months old. Cash is invested in short- and medium-term bank deposits. Although we recorded a shortfall for the year. actual cash funds increased by £14.000. The Accounting Standard requires the production of a Cash flow Statement and this has been included in the annual report. The Balance Sheet reflects the defi¢it for the year with total funds down in comparison to last year. However, dients. partners, staff and trustees can have confidence thal we will be able to continue to provide services, we trust, for many years to come. Suffice to say under this heading, Sutton Mencap's finances are currently in good shape. Resendes policy Sutton Mencap requires an appropriate level of reserves to enable it to achieve the following objectives= Primarily, to ensure that Sutton Mencap is able to survive unexpected set-backs, including short temi funding issues. and problems arising from internal or extemal causes. To provide the option of developing new services or expand current ones in line with the changing needs of the Community. Trustees consider it prudent for Sutton Mencap to hold a level of reseNes to meet its primary objective equivalent to 3 months. average expenditure. excluding fixed-term, grant-funded activities. Trustees have also set a target of 6 months expenditure to enable them meet the second objective of developing or expanding setvices: Public benefit Charity law requires that the Board of Trustees pay due regard to the public benefit guidance published by the Charity Commission and have a duly to achieve the purposes of the charitable company. In setting the charivs objectives, planning its activities and reviewng all proposed activities, the Trustees have given careful consideration to the Charity Commission's general guidance on public benefit. The Trustees review and approve the annual budget and periodically review the financial perfomiance and reports of the company to ensure that it is operating in a manner consistent with achieving its purposes. In addition, the Trustees are of the opinion Ihal Ihe policies and procedures in place are sufficiently robust to ensure that the charity achieves its purpose. Page 12of25
Sutton Mencap Charity Company Responslbilities of the Trustee Board The trustees are also directors of Sutton Mencap for the purposes of company law nd are responsible for preparing Ihe Trustees Annual Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards {United Kingdom Generally Accepted Accounting Practice). Company law requires that Ihe Trustees prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources. including income and expenditure, for that period. In preparing those financial statements the Board of Trustees is required to= select suitsble accounting policies and then apply them consistently-, observe the methods and principles in the Charities SORP 2015 (FRS102)- make judgements and estimates that are reasonable and prudent.. state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements- and prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charitable company will continue in operation. The Board of Tnjstees is responsible for keeping adequate accounting records that disclose with reasonable accuracy. at any time. the financial position of the charitable company and enable them to ensure that the financial statements comply wth the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevents'on and detection of fraud and other irregularities. Approved by the Trustees and signed on their behalf by: Date 20.ID.ai Mavis Pe Date ¢9g. 11.zi Simon Vines Page 13 of25
Sutton Mencap Charity Company Independent Examinerfs Report to th¢ Trustees ol Sutton Mencap Charity Company I repr%t lo the charity trustees on my examination of the accounts of Ihe company for the year ended 31Ét March 2021 which a set out on pages 15 to 25. Responsibilities and basis of report As the tharity trustees of the company (and also its direclors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Act,). Having satisfied mysew that the accounts of the company are not required to be audited under Part 16 of the 2006 A¢1 and are eligible for independent examination. I report in respect of my ex8min8tion of your company's accounts as carried out under section 145 of the Charities Act 2011 Imhe 2011 Act'l. In carying out my examin8tion I have followed the Directions given by the Charity CommisswJn under section 14515llb) of the 2011 Act. Indèpèndent examinerfs statement Slnce the company's gross income exceeded £250.OLMJ exarniner musl be a member of a.body listed iTrsection 145.of the 2011 Act. I confirm that l am qualified lo undertake the examinalion because l a member of Institute of Chartered Accountants in EngLand and Waks, which is one of the listed odies. I have completed my examination. J ¢mi thal no matters have come to my altenlion in connection with the examination giving me cause to believe that in any material respec1= accounting recLYds were not kept in SpeCt of the company as wuired by section 386 ofthe 2006 Act., or the accounts do not accord wlh those rè¢(xds; or the accounts do not comply with the a¢¢ounting requirements of section 396 of the 2006 Act other than any requirement that the accounts grve a 'true and fair viev/ whith is nol a matter considered as part of an independent examinats"on". or the acwunts have not been prepared in aCc4)rdan wth the methods and principles of the Statement of Recommended Practice for accounting and reporting by tharities applicable to charities preparing their accounts in accordan wlh the Finantyal Reporting Stsndard appli¢able in the UK and Rewblic of Ireland IFRS 102). I have no ¢on¢erns and have come across no other matter5 in connection with the examination to which 8ttenlion should be drawn in this report in order lo enable a proper un¢JerslanLling of the aount$ to be reached. K C Fisher FCA clo Myrus Smith Chartered kcountants Norman House, 8 Bumell Road. Sutton, Surrey. SM14BW Date.. f_I1-20II Page 14of25
Sutton Mencap Charity Company Statement of Financial Activities and Income & Expenditure Report For the year to 31 March 2021 Restricted Unrestri¢ted Funds Funds 2021 Totsl 2020 Total Note Income and endowments Donations and legacies. 43,254 43,254 35.286 Other trading activitie$ 6.539 6,539 19,313 Investment income 1,064 1.731 Income from charitabk aetivitles Grants Fees from service5 for children and young people Fees from services for adults 238.337 169,452 407,789 11,760 92,726 92.726 303,107 88,908 88.908 392.577 Total income and endowments 238,337 401.943 640,280 763,774 enditure Expenditure on raising fund5 11.921 11,921 24.732 Expenditure on charitable activiti&s 241.247 425.388 666.635 742.041 Total ex enditure 241,247 437,309 678.556 766.773 Net incomél {expenditure) 12.910 (35.3661 138.2761 12.9991 Transfers between funds Net movemÈnt in funds {2.910) (35,3661 (38,2761 12.9991 Re¢on¢lliation of funds Total funds brought forward Total lunds carried forward 15.719 12.809 197,104 161,738 212.823 215.822 174,547 212,823 The statement of finanaal activities includes all gains and losses reccM3nised in the year. All incoming resources and resources expended derive from cnntinuing tilieS. Page 15of25
Sutton Mencap Charity Company Balance Sheet at 31 March 2021 Company Registration Number 03915936 Note 2021 2020 Fixed Assets Tangible Fixed Assets 12 33,952 Current Assets Debtors Investments Cash at Bank and in hand 13 65,353 87,437 85,000 81,665 254.102 180,278 245,631 Liabilities: Creditors 14 92.299 75.231 Net Current Assets 153.332 178,871 Total Assets less Current Llabllitles 174.547 212,823 Funds Unrestricted Fund 16 148.738 184,104 Designated Fund 16 13.000 13,000 Restricted Funds 16 12.809 15,719 174,547 212,823 For the year ended 31 March 2021 the company was eniitbed to exemption under section 477 of Ihe Companies Act 2006 relaling to small Gornpanies. No members have required the company to obtsin an audit of its accounts for the year in question in accordance with section 476 of the Compan*s Act 2006. Thè directors acknowledge their responsibility for complwng the requirements of Ihe Act with respect to accounting records and for the preparation ol the accounts. These a¢COur have been prepared in accordance with the proMsions applicable to companies subjecl to the small companies, lMe. Approved by the Trustees on Signed on behalf of the Trustees Mavis Peart Date 20- 10.ai Simon Vines Dale og.ii.£i Page 16 of25
Sutton Mencap Charity Company Statement of cash flows For the year to 31 March 2021 . Total funds March 2021 Total funds March 2020 Note Net Cash provided by operating activitiès 19 12.549 {17,8001 Cash flows from investing activities Interest income Purchase of tangible fixed assets Transfer from inveslmenl 1,064 1.731 {26.0271 85,000 Net cash {used Inll provlded by investing activities 86.064 {24.2961 Change in cash and ra$h equivalents 98.613 (42.0961 Cash and cash equivalents brought fOard 81.665 123,761 Cash and cash equlvalents rrIed forward 180,278 81.665 Analysis of ¢ash and cash equivalenls Cash at bank and in hand 180,278 81.665 Page 17 of25
Sutton Mencap Charity Company Notes to the financial statements for the year ended 31 March 2021 1) Accounting Policies Basls of"preparation and assessment of going concern The tharity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordan wlh Accounting and Reporting by Charities." Statement of Recommended. Practice applicable to charities preparing their accounts in accordance wlh the Finanaal Reporting Standard applicable in the UK and Republic of Iland issued in October 2019. the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021. the Charities Act 2011. the Companies Acl 2006 and UK Generally Accepted Accounting Practice. The financial statements are prepared on a going concem basis under the historical cost convention. The financial statements a presented in sterting which is the functional currency of the charity. The signrficant accounting policies applied in the preparation of these financial statements are sel out below. These poliaes have been consistently applied to all years presented unless otherwise stated. The Iruslees consider that there are no material uncertainties about the Charity's ability lo continue as a going COnM. Income re¢ognition Items of income are reccgnised in the financial statements vthen all of the following criteria are met.. the charity has entitlement lo the funds,. any perfomiance ndItionS have been met or are fully wilhin the CA)ntrol of the charity.. Ihere is sufficient certainty that receipt of the income is considered probab,. and the amount can be measured reliably. The charity received govemment support through the Coronavirus Job Retention Scheme ICJRS) which is accounted for on the accrual basis. and is included under Grants received (Note 6)- Expenditure recognition Expenditure is recognised once the is 8 legal or constructive obligation to make payment to a third paty, it is probable that settlement will be required and the amount can be measured reliably. Expenditure is classtfied under the following headings= Costs of raising funds which comprises those costs assouated with attracting gerleral donations. Expenditure on charitable actiwts.es which COrnPTise5 the costs of running various a¢tivilies and servi$ for the charity's beneficianes. Expenditure includes those costs of a dired nature which can be allocaled to specific activity. It also includes indirect costs, including govemance cosls that do not relate to a specific activity but are necessary to support them. Support costs are apportioned to each activity on the basis of the number of hours of senrice provided and staff time. Fund accounting Unrestricted general funds are those which are freely available for the use in furtheran of the objects of the charity and Ithich have not been designated for specific purposes. Designated funds are unrestricted funds set aside by the Irustees for specific purposes. Page 18 of25
Sutton Mencap Charity Company Notes to the financial statements for the year ended 31 March 2021 {continued) 1) Accounting Policies (continued) Restricted funds are funds which can only be used in accordan with specific restrictions imposed. by the donor or vthich have been raised for a particular purpose. Depreciation Depreualion is provided 81 rates calculated to write off Ihe cosl of fixed assets, less their estimated residual value. over their expected useful lives as per note 12. Pension scheme The charity operates a defined contribution pension scheme. Contributions payable to the scheme are charged to the Statement of Finanual Activities.in the period lo which they relate. 2) Legal status of the charity The charity is a company limited by guarantee and has no share capitsl. The liability of each member in the event of winding-up is limrted to £1. 3) Donations and Legacies 2021 Total 2020 Total Restricted Unrestricted Don81K)ns' 43254 43.254 35,286 Legacies 43,254 43,254 35.286 Al of the £35.286 recognised in 2020 related to unrestricted funds. 4) Other trading activities 2021 Total 2020 Total Restricted Unrestricted Rent received 3.0 3,9)0 2.639 4.620 Fundraising events Fees and eamed income 2,639 13,775 918 6.539 6,539 19.313 Of the £19.313 recognised in 2020. 1,466 related lo restricted fvnds. 5) Investment income 2021 Total 2020 Total Restricted Unrèstricted Interest received 1.064 1,731 1.064 1,064 1.731 l of the £1.731 re)gnIsed in 2020 relaled to unrestn.cled funds. Page 19 of 25
Sutton Mencap Charity Company Notes to the financial statements for the year ended 31 March 2021 (continued) 6) Grants received 2021 Total 2020 Total Restricted Unrestricted HMRC Coronawrus job retention stheme London Borough of Sutton fixed e4)sts Cily Bridge Trust core cost conversion Covid Infection control fund 166.737 166,737 157.452 52.100 10.000 9,900 157.452 52.100 10.0 Coronavirus Community Supp¢Jrt Fund London Community Response Fund Gary Kesner Trust Royal Mencap Society Let's Get Digital D hA Thomas Foundation 9.900 6.600 3.000 6,600 3,000 3.000 2.000 2.000 4.403 1.857 1,500 500. Sutton Communty Fund - semces ACT Foun¢Yation Royal Mencap Society London Marathon Communty Action Sutton 500 238.337 169,452 407.789 11,760 AJI of the £11.760 reeognised in 2020 related to restricted funds. 7) Charitable activities 2021 Total 2020 Total Restri¢ted Unrèstricted Staff costs {ex¢luding fundraising and govemance) HR and training costs Minibus costs 197.572 3.075 1.366 23.007 349,858 4,'099 1,792 547.430 553,676 7.174 13,678 3.158 6,609 51.916 56,990 66.703 AccommOdatn costs 28,909 12,896 9.881 8.316 9.637 425,388 Ditycl project costs lexdtjding staff costs) Deprecialion Governance costs 12.896 2.855 12,736 9.098 8,316 8.654 Administration and offi¢e costs 13.372 241.247 23,009 26.633 666.635 742,041 Of the £742.041 rg¢ognised in 2020. £30.533 relaled to re5trtcleLI lunds. Page 20 of 25
Sutton Mencap Charity Company Notes to the financial statements for the year ended 31 March 2021 (continued) 8) Staff Costs 2021 2020 Wages and salaries (including reduThJ8ncy costs) Empbyerfs National Insurance Stsff Pensions 505.190 30.345 14.238 533,522 33,382 15,193 701 Holiday pay accrual Empbyment allowance 17,408 14,0001 563,181 (3,0001 579.798 Total emptyee benefits for key management petsonnel amounted to £134.00312020: £132,784) No empbyee eamed £60,000 per annum or more. No tnjstee received remuneration during Ihe year. The average number of full-time equivalent employees were.. Chief Executive Officer 2021 2020 Administration and f1nance Children and young people's services Adult services Circles of Supp 9) Net incomel expenditure for the year This is ststed after charging 2021 2020 Depreciation Independent examination fee 12,737 2.760 9,098 2.720 15,497 11.818 10)Trustees Emoluments & Expenses No Trustees received emoluments or expenses during the year. There were no other truslee expenses during the year. (2020.. £254 for training and trustee event expenses on behaff of 10 trustees). 11)Taxation The charitable company is exempt frc¥n COwan tax ils charitable acbwiies Page 21 of 25
Sutton Mencap Charity Company Notes to the financial statements for the year ended 31 March 2021 {continued 12)Tangible fixed assets LÈa$ehold . Property Furniture FÈttings Fixtures Office Equipment Motor Vehicle Garden Total Cost As at 1 April 2020 Addilions 469.699 48.543 15.228 22.5C 14,484 570,453 Disposals As at 31 March 2021 469,699 48.543 15.228 22.500 14,484 570,453 Depreciation At 1 April 2020 Charge for the year Eliminated on disposals 461.776 36,921 2,476 5,076 20,846 414 14.481 536,500 3.163 12,737 At 31 March 2021 464,939 41.005 7.552 21,260 14,481 $49,237 Net Book Value At 31 March 2021 4.760 7.539 7,676 1240 21,215 Al 31 March 2020 7,923 11.623 12.752 1,654 33,952 Depreciation rates 15 years straight line Lease period 25% reduung balan 25% reducing balance 25% reducing balance 10 years Straht line 13)Deblors 2021 2020 Pfepaymenls DebtLYs 13.977 11.182 79.255 54.376 Less.. provision for bad deb15 13.0001 65,353 {3.0001 87.437 Page 22 of 25
Sutton Mencap Charity Company Notes to the financlal statements for the year ended 31 March 2021 (continued) 14)Creditors - Amounts falling due within one year 2021 2020 Accruals 5,569 6.308 Holiday pay accrual Deferred income 32.577 15.169 14,620 1.875 14,320 Creditors 2.576 PayToII creditors 37,658 92.299 36.858 75,231 15)Obligations under lease At Ihe 31 March 2021 the charity was committed to making the folk)wng lease payments under non- cancellable leases Photop1ar Franking Land and Machino Buildings 2021 Photo¢opler Franking Machine Land and Buildings 2020 2021 2021 2020 2020 Within one year 8etween one 8nd five years 1.642 6.653 20.0(K) 1.781 1.187 683 20.000 35.000 1.082 15.oc 1,766 Totsl 8,295 1.765_ 35.000 2.968 2.449 55,000 ?6 ycor3 from 25 The trustees of Sutton Mencap have entered inln a .e of 8 Stanley Park R03d for- December 1997 al the current ntaI of £20.000 per annum. Rentsl is funded via a payTnent from the London Borough of Sutton. 16)Movement in funds Balance asat 1.4.20 Income Expenditure Transfers Balance asat 31.3.21 Unrestrlcted funds General fund 184.104 401.943 {437,309} 148,738 13,000 161,738 Redundancy fund Total unrestricted funds 13,000 197.104 401.943 {437.3091 Page 23 of25
Sutton Mencap Charity Company Notes to the financial statements for the year ended 31 March 2021 (continued) 16) Movement in funds (continued) Balance asat 1.4.20 In¢ome Expenditure Transfers Balance asat 31.3.21 Restricted funds HMRC JRS grant City Bridge Trust CoronavTTUS Community Supwrt Fund London Community Response Fund . Gary Kesner Trust Minibus Fund 166.737 52.100 9.900 (166.7371 152.1001 {9.900) {5.172) {3.000} 6.600 3.000 1.428 4.429 3.145 6.219 1.926 4,429 1.887 5.065 DM Thomas Foundation (1.2581 (1,1541 (1.9261 Wakelen ConseNatory Fund Sensory Room Totsl restri¢ted funds 15.719 238.337 1241.2471 12,809 Total funds 212.823 640.280 1678.5561 174,547 2020 Comparative information for the net movemenl In funds is as follows: Balance asat 1.4.19 Income Expenditure Transfers Balance asat 31.3.20 Unrestricted funds General fund 172.759 13.000 185,759 750.548 {736 240) 12.9631 184,104 13.000 197,104 Redundancy Total unrestricted funds 750,548 (736,240) {2.963) Balance asat 1.4.19 Income Expenditurè Transfers Balance asat 31.3.20 Restricted lunds The James Trust 17.467 (17.4671 {1.258) {3.000) ' {1.857) {1.500) . DM Thomas-changing bed Gary Kesner Trust Sullon Community Fund - services ACT Foundation 4.403 3.145 3.000 1.857 1.500 1.466 Minibus fund 2,963 4.429 Royal Mencap Soaety Communty AC11 Sutt Hospital Visitor project (s) (SC} {1.282) 1.282 Page 24 of 25
Sutton Mencap Charity Company Notes to the financial statements for the year ended 31 March 2021 (continued) 16)Movement in funds (continued) Wakelen Conservatw Fund Sensory Room Total restricted funds 7.480 (1.261) {1,8) 6,219 1.926 3.834 30.063 13.226 {30.5331 2.963 15,719 Total funds 215.822 763.774 1766.7731 212.823 17)Analysis of net assets between funds Restriettd fvnds Unrèstricted funds Total funds Tangible fixed assets Net current assets 5.082 7,727 16.133 21,215 145.605 153,332 12,809 161.738 174,547 Funds a used for the provision of seryices and for works to the property that is used in the provision of these services. 2020 Comparative inforniation for the net movement in funds is as follows: Restricted funds Unrestricted funds Total funds Tangible fixed assets Nel cuThent assets 7.937 26.015 33,952 178,871 212,823 7.782 171,089 15,719 197,104 18)Pension commitments Tlie charlty operaies a defined conlnbubon pension scheme. The assets of Ihe scheme are held separately from those of the Charity in an independenuy administered fund. The pension ¢ost charge represents contribulions payable by the company to the fund and amounted to £14,238. {2020: £15,193) At 31 March 2021 £1.929 of ntributionS were payaNe and indu¢Jed in creditors. (2020: £2.2521 19IReconclliation of net movement in funds to net cash flow from operatlng activities 2021 2020 Net movement in funds 138.2761 12.737 1,(%41 22.084 17.068 {2,9991 9,098 (1,7311 23,859 146,0271 Add back depreciation charge Deduct interest income shown in invesling activities Decreasel lincrease} in debtors (Decreasey Ine8$e in creditors 12,549 17.800 20)Contingent Assets Total grant funding awarded as al 31 Marth 2021 Ixjt nol yet recetved and recconised as income due lo the recognition criteria nol being mel amounts to £106.300. Page 25 of 25"