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Sutton Mencap Charity Company
Annual Report and Financial Statements
For the year ended 31 March 2021
Charity number: 1080514
Company number: 03915936
1611112021
COMPANIES HOUSE
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0911112021
COMPANIES HOUSE
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Sutton Mencap Charity Company
Annual Report and Financial Statements
Year ended 31 March 2021
Contents
Page
Company information
Report of the trustees
Responsibilities of the Trustee Board
13
Independent Examinerfs report
14
Statement of financial activities
15
Balance sheet
16
Statement of cash flows
17
Notes to the financial statements
18
Page 2 of 25

Sutton Mencap Charity Company
Company information
Trustee Board
Chairman:
Mavis Peart OBE
v￿￿-chairman.
Clare Fionda
Treasurer..
Paul Solomon
Trustee:
Trustee:
Trustee..
Trustee..
Trustee..
Trustee..
Trustee..
Trustee..
Titilayo Dairo
Kevin Dillon
Dennis Henstock
Michele Humphreys
Edwina Morris
Michelle Perrett
Amit Srivaslava.
Simon Vines (appointed 10 September 2021)
Company Secretary:
David Hobday. Chief Executive Officer
Members of the Trust￿ Board are the directors of the company.
Company Status
The company is a company limited by guarantee. not having a share capital and is
registered in England and Wales.
Registered company number: 03915936
Registered charity number: 1080514
Registered Office:
8 Stanley Park Road
Wallington
SM6 OEU
Bankers
CAF Bank
25 Kings Hill Avenue
Kings Hill
West Malling
Kent
ME19 4JQ
Independent Exarniner
Kevin Fisher
Myrus Smith
Norman House
8 Burnell Road
Sutton
SM14BW
Unty Trust Bank
PO Box 7193
Planetary Road
Willenhall
WV19DG
Page 3 of25

Sutton Mencap Charity Company
Report of the Trustees
Year ended 31 March 2021
Structure, Governance and Management
Governing document
Sutton Mencap Charity Company is a charity registered with the Charity Commission
and a Company Limited by Guarantee. The Charity Company was registered on 28
January 2000 and uses Sutton Mencap as its working name. The company was set
up under a Memorandum of Association which established the objects and powers of
the charitable company and is governed under its Articles of Association. In the
event of the company being wound up members are required to contribute an
amount not ex￿edIng £1.
Appointment of trustees
The Trustee Board for the Company is made up of a maximum of 12 members.. the
honorary officers plus up to 8 members. Honorary officers and members are elected
at an Annual General Meeting. The Trustee Board may also co-opt members to fill
skills gaps, provided that the number of co-opted members does not make up more
than one-third of the Trustee Board's membership.
Trustee recruitment
Trustee recruitment is carried out according to policies which are reviewed on a
regular basis. Potential trustees are invited to observe a trustee meeting and
interviewed by the Chair andl or another trustee.
Trustee induction and tralning
New trustees participate in an induction programme led by the Chief Executive
Offi￿r. They are invited to meet wrth key staff in the organisation and visit a range of
services and are provided wrth an induction pack containing the Memorandum and
Articles of Association, latest annual report and financial statements, strategic plan
and key policies and procedures. Trustees participate in internal and external
training, including an annual away day.
Organisational strUc￿re
The Trustee Board governs the charty and usually meets 8 times a year. The
Trustee Board appoints a Chief Executive Offi￿r to manage the day-to-day
operations of the charity. The Chief Executive OffI￿r attends Trustee Board
meetings and advises and reports to the Trustees.
Risk management and control
The Trustee Board has a formal risk managemenl strategy which enables it to
identify and Mit￿ale the major risks to which the charrty is exposed. The strategy
consists of..
an annual review of the risks which the charity may have to face:
the establishmenl of systems and procedures to mrtigate those risks;
the implementation of prO￿dureS designed to report on and minimise any
potential impact on the charity should any of those risks materialise.
The principal risks, and actions taken to mttigate them are grouped under the
following headings=
Page 4 of 25

Sutton Mencap Charity Company
Governance
Procedures are in place to monitor the success of recruttment and the mix of skills
and life experiences trustees bring to the organisation. Effective decision making is
monitored through the adoption and delivery of strategic plans.
Finance
Trustees consider management accounts, cash flow. and unpaid debts on at least a
quarterly basis. Trustees ensure the charity operates effective financial controls to
mitigate the potential for fraud or error.
Staffing and volunteering
Trustees receive regular reports on staffing levels and staff recruitment. Trustees
ensure the charily operates clear policies on staff recruitment, management and
training, disciplinary and grievance pr0￿dUreS, as well as operational policies and
procedures.
Legal compliance
Trustees ensure the charity has a range of up to date policies in pla￿ and seeks
external advice and expertise where required to ensure legal compliance.
Service delivery
Trustees receive regular reports from staff on service delivery issues. They also
monitor service user feedback and cotnpliance with contract and grant requirements
from funders. Trustees allocate resources for quality assLirance systems and staff
training, induding resources devoted to meet safeguarding responsibilities.
Buildings, plant and equipment
Trustees consider premises requirements and Complian￿ with the building lease.
Trustees allocate resources for building and equipment maintenance. and monitor
expenditure.
Extemal relationships and envimnment
Trustees ensure the charity maintsins appropriate relationships with key local and
national bodies and keeps abreast of changes in local and national policy which
could have an impact on the charity.
Strategic plan
Trustees agreed a 5-year strategic plan which began on 1st April 2019. The plan is
cenlered around an agreed vision. which is that all people with a leaming disability
should be able to lead fulfilling lives and achieve their aspirations and potential.
Sutton Mencap's overall aim is lo improve the lives of children and adults with a
leaming disability and their carers by..
Reducing isolation and developing networks-
Improving life skills, promoting independence and enabling choice and Control.
Supporting parents and carers. and
Raising awareness of needs and promoting inclusion.
The specific strategic objectives in the new plan are set out under 3 broad headings:
Page 5 of 25

Sutton Mencap Charity Company
l. Service development
To increase local provision of specialist service for children and adults and
support for people during transition to adulthood.
To strengthen our role in supporting service users to identrfy and meet individual
goals.
To help individuals and families have access to specialist advice and support.
To ensure safeguarding remains embedded in every aspect of service delivery.
2. Community development
To supporl people with a learning disability to develop a stronger colleGtive voice
and work with other communities to achieve social change.
To increase participalion of children and adults with a leaming disability in
mainstream activities through providing organisations with training and support
alongside dired support to individuals.
3. Service support
To ensure Sutton Mencap's current and future premises and infrastructure needs
are met.
To maximise efficiencies and service improvement through further use of digital
technology.
To maintain income levels through fundraising and appropriate pricing of
services.
To ensure staffing arrangements are in pla￿ to support delivery of the plan.
These objectives are used to set an annual delivery plan for the organisation.
Trustees monitor progress towards delivenng the plan on a quarterly basis.
Organisatlon structure
As at 31st March 2021, Sutton Mencap's organisatiorF structure was as follows..
Trnstets
CNefExetiArye
Chil(ken's ser￿e$
Managw
Assisiani Mana9er
chikJ*en's seNcesl
dWI prqects
11 SerKes
Fa¢knMarwr
Sesgonal
staft
se￿nal stall
stsff
VohJnte¥s
Page 6 of 25

Sutton Mencap Charity Company
Procedures for setting staff salaries
The trustees have an established system for setting pay and remuneration for key
management personnel which takes account of salary levels for similar local
charities as well as existing posts within the organisation. Salary levels are. reviewed
annually and take account of comparative local and nakn'onal trends as well as the
financial performance of the organisation.
Developments. activities and achievements during the year
Coronavlrus {COVID-19)
The pandemic had a huge influence on everyihing that happened at Sutton Mencap
during the year covered by this report. Our response to the pandemic determined
which services we could and couldn't provide, what new services and activities were
needed, how our activities were delivered, and the activrties that stsff and volunteers
were able to carry out.
Sutton Mencap remained open throughout the pandemic. and was able lo offer a
range of services and activities throughout the year. We were able to do this
because of the dedication and determination of the staff team and the skills and
oversight of trustees and senior managers.
Early on in the pandemic, trustees adopted key poliaes and plans to ensure the safe
delivery of activities. A strong focus was placed on reviewing and applying
government regulations and guidance, and we were grateful for the excellent local
support.we received from public health and commissioning Colleagues.
Key policy documents We￿ developed and reviewed on a regular basis. An
overarching Covid-19 risk management plan was developed, backed up by
comprehensive Covid risk assessments for each service delivered during the
pandemic. Trustees also put in place an Outbreak Management Plan, wliicki set out
the steps we would take should person-lo-person transmission be identified as
having taken place al Sutton Mencap. We are pleased to report that to dale there
has been no such transmission.
At a Servi￿ delivery level, systems were developed to ensure we limited the number
of people at our premises. thus maintaining social distancing wherever possible. We
reduced the number of attendees on all the services we offered. Managers and
administrative staff were moved to working from home. A new cleaning regime was
introduced, along with a range of measures designed to limit the likelihood of anyone
with an infection attending the premises. Measures included testing arrangements,
temperature checks and phone calls to Se￿iCe users and carers prior to the delivery
of services. We also successfully secured access to PPE equipment and cleaning
materials throughout the pandemic.
As the year went on. we were able to access regular national testing pr(yJrammes
and our staff also benefitted from early access to the vaccination programme. By the
end of the year covered in this report, nearly all staff had received theirfirst dose of a
vaccination, with second doses scheduled to take place in April.
As at the end of March 2021. Govid-19 is still a serious concem and there is still a
great deal of uncertainty about how the pandemic will shape our activities in the
P89e 7 of 25

Sutton Mencap Charity Company
future. But having developed successful models of service delivery, we are well on
the way to returning to full service delivery, enabling us to continue to meet the
needs of the people and families we support.
Strategic priority 1: Service development
SeNices for children and young people
Whilst education closed for most children in March 2020. the government announced
that school should continu'e for some categories of students, including those wilh
special education needs and disabililies (SEND). All of the children who atlend
Sutton Mencap fit into this category.
We therefore leamed up with Sherwood Park School to provide a complementary
service for SEND students. We set up half day sessions for individual children with
the highest support needs to ensure families received as much respite as possible.
This new service started on 3rd April and ran until the autumn. including during
school holidays.
From the autumn, we began a planned return to our more usual group-based
services, starting with after school clubs. and soon following on with Saturday
services. Groups were kept very small to ensure we could maintain social distancing.
Despite the surge in infections during the early part of 2021, we were able to
continue this serwce offer. By the end of the March, we were making plans for our
first children's holiday service in Easter. and looking to the retum of nonnal servi
delivery, hopefully from late spring or early summer.
Services for adults
The lockdown imposed in March 2020 meant that we were initially unable to offer
any face to face services to our adult clients. We therefore set about identifying
those most at risk from isolation and set up a system of regular telephone contact.
We also quickly buitt up an online library of activities which people could download
and use at home and began the developing of online groups.
As restrictions started to lift, we set up a new community-based service lo provide
one to one support to clients, which ran during the summer. We followed this with a
retum to our usual day services from the autumn onwards, albeit with much lower
attendance to maintain soaal distancing. With government guidance allowing for the
delivery of support groups. we were able to continue these services throughout the
winter. By the end of the financial year we were planning for a relum lo other
seNces such as our adult respite service. Breakaways.
We also began discussions ￿ryth the council ab￿1 selling up a new Servi￿ to
encourage people to re*ngage with their local community once lockdown
restrictions eased. Conversations with clients and carers identFfied that the pandemic
had resulted in increased anxiety and a loss of confidence amongst many people
with a learning disability. We therefore began planning for a new service called Step
by Step, which will provide a safe environment for people to meet with friends and
participate in community activities.
Online activities
In recent years, Sutton Mencap has focussed increasingly on work to support people
to use digital technobgy. We were therefore able to use our digital expertise to
Page 8 of 25

Sutton Mencap Charity Company
deliver online activity groups early in the pandemic. We expanded our digital offer
throughout 2020, resulting in the provision of 5 or 6 online social groups each week.
We were very grateful to the Coronavirus Community Support Fund, distributed by
the National Lottery Community Fund. for their grant to provide these groups.
For Learning Disability Week in June 2020. we used digital technology for a specific
music project to raise awareness of the needs and abilities of the people we support.
People sent in videos of themselves singing and dancing. vthich were then put
together as a music video called This is Me. The video was hugely successful,
attracting aver 4.000 views on Facebook. The video was a real morale boost for
everyone concemed during a very difficult year.
At the beginning of 2021 we were also pleased to partner with the Royal Mencap
Society in their Lel's Get Digital project. which allowed us to distribute around 20
tsblet computers to people with a leaming disability-
By the end of the year, plans were in place to start up our Digital Paths to Inclusion
project, for which funding had already been awarded by the City Bridge Trust. This
will use digital technology to strengthen the voice of people with a learning disability.
Our learning from digital projects over the last year will greatly help in the delivery of
this new project.
Our digital work in 2020-21 has been hugely successful. However we recognise that
some of our clients were not able to benefit in this way and many others would
greatly prefer to meet face to face. Qur intention for the coming year is to refocus on
delivering face to face services, with the expectation that the demand for digital
groups is likely to diminish over time.
Safeguarding
Sutton Mencap continues to prioritise the safety of Se￿iCe users and their families
and safeguarding remains embedded in service delivery. We are proactive in
reportlng safeguarding concerns and devote significant resources to participating in
mulli-agency safeguarding work. During the year. increased workloads in this area
placed significant demands on management time. with increased involvement in
mulli-agency working and case conferences.
Strategic priority 2: Community development
Our community development work was greatly impacted by the pandemic. Many
community venues were closed for long periods during the year and people with
leaming disability were often either required to shield, or lacked confidence to attend
venues.11 was therefore difficult to make progress in this area. However, our new
Step by Step programme and the start of the Digital Paths to Inclusion project should
help us lake advantage of the proposed relaxation of restrictions and therefore make
much more progress in the coming year.
Sports Inclusion
The Sutton Sports Indusion Group is chaired and serviced by Sutton Mencap. It
brings together representatives from voluntary and community groups, council
departments and local leisure services to focus on improving access to sports
facilities for disabled people. The group conlinued to rneet during 2020 and played a
valuable role in supporting the re-opening of disability sports sessions and
distributing infomiation on local activities.
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Sutton Mencap Charity Company
Nelworking and representation
Most of this work moved online, but Sutton Mencap continued to participate in a
number of local partnerships where this furthers the organisation's aims and
strategic priorities. These include partnership boards with local public sector bodies
and voluntary seclor-led networks.
We are also affiliated to the Royal Mencap Society and work with them to strengthen
links be￿een local and national slrategies through our membership of the Mencap
Me20 ne￿Ork and the Your Network online fowm.
Strategic Priority 3: Service Support
Premises and infrastructure
Sutton Mencap's current lease on its premises is due to end in Dec£mber 2022.
Trustees began work on setting out our future premises needs at their away day in
September 2019. Whilst we were unable to make progress on this during the
pandemic, it will be a key issue over the coming 18 months.
We continue to invest in the building. ensuring we maintain high quality facilities for
use by our service users. Many of the areas in the building were decorated during
the pandemic. We were also able to use pari of our funding from the London
Community Response Fund to set up a new multimedia Digital Studio, which will
allow us to support people who use our service to create audio and video content.
Our response to Covid-19 resulted in signifi¢andy increased expenditure on infection
control measures. This included frequent cleaning of the building and equipment and
the increased use of personal protective equipment. Funding for the London
Community Response Fund also allowed us to purchase infection control packs for
staff supporting service users away from our premises.
Supporting staff and volunteers
The pandemic was of course hugely diswptive to the way our staff worked. With
Se￿iCe delivery reduced significantly, the number of staff on each Servi￿ also
declined. The Coronavirus Job Retention scheme ('furfough' scheme) was used
extensively. allowing us to lop up salaries for staff on reduced hours. Gradually, we
increased serwces and therefore the number of hours worked by staff, reducing our
reliance on the furlough scheme.
We also carried out an extensive review of our core staff requirements, which led to
some adminislrative posts being made redundant. resulting in the loss of two
longstanding and highly-regarded staff. We were very sory to see them go.
Trustees and senior managers V￿re greatly aware of the potential negative impact
on staff morale as a result of the pandemic. Before services re-opened we
introduced back to work interviews to ensure staff felt confident to restart their role
and followed up with regular contsct.
We also made sure that staff could benefit from infection control measures being
introduced across the social care sector. Staff were able to access a programme of
regular COVID testing and we were able to offer vaccinations to all frontline staff
from January onwards. We are pleased to report that take up of both was very high.
Page 10 of25

Sutton Mencap Charity Company
As the year ended, we were ready to implement a new staff mental health and
wellbeing policy, which wll set out how we will support staff in this vital area in the
future. We also worked on the developmenl of a new staff training programme which
we intend to implement in the new year.
The overall number of staff declined during the year. as a result of being unable to
carry out any recruitment campaigns. Whilsl this is manageable during the
pandemic, we are aware that we will need more staff to enable our return to a full
range of services. We were very pleased to be successful in applwng for 12 months
of free access to an online recruitment portal provided by Hireful. We look foward to
making use of this to help us increase the size of our team.
Volunteer involvement also declined significantly over the year, with regular
volunteers needing to shield. We look forward to volunteers returning to us as
reslrictions ease.
Maintaining income thmugh fundraising
As income from service delivery reduced significantly during the pandemic. grant
income became much more important in sustaining the organisation'.s future. We are
very grateful to the London Borough of Sutton for establishing a grant scheme to
cover us for the loss in income resulting from their clients no longer attending our
services. This scheme. which ran from April to September 2020 enabled us to stay
open and continue to support people with a leaming disability during this period. As
the year progressed and ServI￿S began to start up again. we were able to continue
without Ihe need for the grant.
We are also very grateful to the City Bridge Trust who allowed us to convert the first
year of our Digital Palhs to Inclusion grant to pay for core costs. Again, this proved
extremely helpful in ensuring the organisation could stay open.
We are also very qrateful to the many Glients. supporters. parents and rarers whn
made donations to us during the year.
. As mentioned above. we also benefited from smaller grants schemes aimed
specifically at supporting organisations through Covid-19, which allowed us to
develop our digital seNices and provided digital equipment and infection conlrol
materials. We were also supported by the council to access funding from the
Infection Control Fund. which helped us recover some of the increased costs
resulting from infection control measures.
Financial Review
The year ended 31 St March 2021 was hugely impacted by the Coronavirus
pandemic, so much so, that comparisons with the budget and last year-'s actuals are
somewhat meaningless. Needless to say. our income for the year of £640.280
resulted in an increase of expenditure over income of £38.276. This was a
considerable achievement considering we had system changes and were forced to
make two members of staff redundant.
None of our services broke even financially. Once we were able to restart services.
groups sizes were significantly lower, but there was a need for higher staff ratios to
maintain safety levels. This applies to both Adult, and Children and Young Persons
services.
Page11 0125

Sutton Mencap Charity Company
However. we did benefil from a grant from the London Borough of Sutton of £28.500
per month from April to September. We were also able to use one year of the grant
from City Bridge for Digital Paths towards core expenditure. The Govemmenl
Furlough Scheme lasted longer than anticipated and the amount retsived, £157.000.
helped us to keep our slaff levels.
There was no expenditure on Capitsl items during the year, and the reduction in
Fixed Assets is the result of depreciation charges.
We continue to put pressure on Sutton Council to speed up the paymenl of long
oulstanding invoices. This resulted in a £6,000 reduction in the year, and at the end
of March stood at £26,855. This is still at an unacceptable level with more than 50¥0
more Ihan'three months old.
Cash is invested in short- and medium-term bank deposits. Although we recorded a
shortfall for the year. actual cash funds increased by £14.000. The Accounting
Standard requires the production of a Cash flow Statement and this has been
included in the annual report.
The Balance Sheet reflects the defi¢it for the year with total funds down in
comparison to last year. However, dients. partners, staff and trustees can have
confidence thal we will be able to continue to provide services, we trust, for many
years to come. Suffice to say under this heading, Sutton Mencap's finances are
currently in good shape.
Resendes policy
Sutton Mencap requires an appropriate level of reserves to enable it to achieve the
following objectives=
Primarily, to ensure that Sutton Mencap is able to survive unexpected set-backs,
including short temi funding issues. and problems arising from internal or extemal
causes.
To provide the option of developing new services or expand current ones in line
with the changing needs of the Community.
Trustees consider it prudent for Sutton Mencap to hold a level of reseNes to meet its
primary objective equivalent to 3 months. average expenditure. excluding fixed-term,
grant-funded activities. Trustees have also set a target of 6 months expenditure to
enable them meet the second objective of developing or expanding setvices:
Public benefit
Charity law requires that the Board of Trustees pay due regard to the public benefit
guidance published by the Charity Commission and have a duly to achieve the
purposes of the charitable company. In setting the charivs objectives, planning its
activities and reviewng all proposed activities, the Trustees have given careful
consideration to the Charity Commission's general guidance on public benefit. The
Trustees review and approve the annual budget and periodically review the financial
perfomiance and reports of the company to ensure that it is operating in a manner
consistent with achieving its purposes. In addition, the Trustees are of the opinion
Ihal Ihe policies and procedures in place are sufficiently robust to ensure that the
charity achieves its purpose.
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Sutton Mencap Charity Company
Responslbilities of the Trustee Board
The trustees are also directors of Sutton Mencap for the purposes of company law
nd are responsible for preparing Ihe Trustees Annual Report and Financial
Statements in accordance with applicable law and United Kingdom Accounting
Standards {United Kingdom Generally Accepted Accounting Practice).
Company law requires that Ihe Trustees prepare financial statements for each
financial year, which give a true and fair view of the state of affairs of the charitable
company as at the balance sheet date and of its incoming resources and application
of resources. including income and expenditure, for that period. In preparing those
financial statements the Board of Trustees is required to=
select suitsble accounting policies and then apply them consistently-,
observe the methods and principles in the Charities SORP 2015 (FRS102)-
make judgements and estimates that are reasonable and prudent..
state whether applicable UK accounting standards have been followed, subject to
any material departures disclosed and explained in the financial statements- and
prepare the financial statements on the going concem basis unless it is
inappropriate to presume that the charitable company will continue in operation.
The Board of Tnjstees is responsible for keeping adequate accounting records that
disclose with reasonable accuracy. at any time. the financial position of the
charitable company and enable them to ensure that the financial statements comply
wth the Companies Act 2006. They are also responsible for safeguarding the assets
of the charitable company and hence for taking reasonable steps for the prevents'on
and detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf by:
Date 20.ID.ai
Mavis Pe
Date
¢9g. 11.zi
Simon Vines
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Sutton Mencap Charity Company
Independent Examinerfs Report to th¢ Trustees ol Sutton Mencap Charity Company
I repr%t lo the charity trustees on my examination of the accounts of Ihe company for the year ended
31Ét March 2021 which a￿ set out on pages 15 to 25.
Responsibilities and basis of report
As the tharity trustees of the company (and also its direclors for the purposes of company lawl you are
responsible for the preparation of the accounts in accordance with the requirements of the Companies
Act 20061'the 2006 Act,).
Having satisfied mysew that the accounts of the company are not required to be audited under Part 16
of the 2006 A¢1 and are eligible for independent examination. I report in respect of my ex8min8tion of
your company's accounts as carried out under section 145 of the Charities Act 2011 Imhe 2011 Act'l. In
carying out my examin8tion I have followed the Directions given by the Charity CommisswJn under
section 14515llb) of the 2011 Act.
Indèpèndent examinerfs statement
Slnce the company's gross income exceeded £250.OLMJ exarniner musl be a member of a.body
listed iTrsection 145.of the 2011 Act. I confirm that l am qualified lo undertake the examinalion because
l a member of Institute of Chartered Accountants in EngLand and Waks, which is one of the listed
odies.
I have completed my examination. J ¢￿￿mi thal no matters have come to my altenlion in connection
with the examination giving me cause to believe that in any material respec1=
accounting recLYds were not kept in ￿SpeCt of the company as wuired by section 386 ofthe 2006
Act., or
the accounts do not accord wlh those rè¢(xds; or
the accounts do not comply with the a¢¢ounting requirements of section 396 of the 2006 Act other
than any requirement that the accounts grve a 'true and fair viev/ whith is nol a matter considered
as part of an independent examinats"on". or
the acwunts have not been prepared in aCc4)rdan￿ wth the methods and principles of the
Statement of Recommended Practice for accounting and reporting by tharities applicable to
charities preparing their accounts in accordan￿ wlh the Finantyal Reporting Stsndard appli¢able
in the UK and Rewblic of Ireland IFRS 102).
I have no ¢on¢erns and have come across no other matter5 in connection with the examination to which
8ttenlion should be drawn in this report in order lo enable a proper un¢JerslanLling of the a￿ount$ to be
reached.
K C Fisher FCA
clo Myrus Smith
Chartered kcountants
Norman House, 8 Bumell Road.
Sutton, Surrey. SM14BW
Date..
f_I1-20II
Page 14of25

Sutton Mencap Charity Company
Statement of Financial Activities and Income & Expenditure Report
For the year to 31 March 2021
Restricted Unrestri¢ted
Funds
Funds
2021
Totsl
2020
Total
Note
Income and endowments
Donations and legacies.
43,254
43,254
35.286
Other trading activitie$
6.539
6,539
19,313
Investment income
1,064
1.731
Income from charitabk aetivitles
Grants
Fees from service5 for children
and young people
Fees from services for adults
238.337
169,452
407,789
11,760
92,726
92.726 303,107
88,908
88.908 392.577
Total income and endowments
238,337
401.943
640,280 763,774
enditure
Expenditure on raising fund5
11.921
11,921
24.732
Expenditure on charitable
activiti&s
241.247
425.388
666.635 742.041
Total ex
enditure
241,247
437,309
678.556 766.773
Net incomél {expenditure)
12.910
(35.3661 138.2761 12.9991
Transfers between funds
Net movemÈnt in funds
{2.910)
(35,3661 (38,2761 12.9991
Re¢on¢lliation of funds
Total funds brought forward
Total lunds carried forward
15.719
12.809
197,104
161,738
212.823 215.822
174,547 212,823
The statement of finanaal activities includes all gains and losses reccM3nised in the year.
All incoming resources and resources expended derive from cnntinuing ￿ti￿lieS.
Page 15of25

Sutton Mencap Charity Company
Balance Sheet at 31 March 2021
Company Registration Number 03915936
Note
2021
2020
Fixed Assets
Tangible Fixed Assets
12
33,952
Current Assets
Debtors
Investments
Cash at Bank and in hand
13
65,353
87,437
85,000
81,665
254.102
180,278
245,631
Liabilities:
Creditors
14
92.299
75.231
Net Current Assets
153.332
178,871
Total Assets less Current Llabllitles
174.547
212,823
Funds
Unrestricted Fund
16
148.738
184,104
Designated Fund
16
13.000
13,000
Restricted Funds
16
12.809
15,719
174,547
212,823
For the year ended 31 March 2021 the company was eniitbed to exemption under section 477 of
Ihe Companies Act 2006 relaling to small Gornpanies.
No members have required the company to obtsin an audit of its accounts for the year in
question in accordance with section 476 of the Compan*s Act 2006.
Thè directors acknowledge their responsibility for complwng the requirements of Ihe Act
with respect to accounting records and for the preparation ol the accounts.
These a¢COur￿ have been prepared in accordance with the proMsions applicable to companies
subjecl to the small companies, ￿lMe.
Approved by the Trustees on
Signed on behalf of the Trustees
Mavis Peart
Date 20- 10.ai
Simon Vines
Dale og.ii.£i
Page 16 of25

Sutton Mencap Charity Company
Statement of cash flows
For the year to 31 March 2021
. Total
funds
March
2021
Total
funds
March
2020
Note
Net Cash provided by operating activitiès
19
12.549
{17,8001
Cash flows from investing activities
Interest income
Purchase of tangible fixed assets
Transfer from inveslmenl
1,064
1.731
{26.0271
85,000
Net cash {used Inll provlded by investing activities
86.064
{24.2961
Change in cash and ra$h equivalents
98.613
(42.0961
Cash and cash equivalents brought fO￿ard
81.665
123,761
Cash and cash equlvalents ￿rrIed forward
180,278
81.665
Analysis of ¢ash and cash equivalenls
Cash at bank and in hand
180,278
81.665
Page 17 of25

Sutton Mencap Charity Company
Notes to the financial statements for the year ended 31 March 2021
1) Accounting Policies
Basls of"preparation and assessment of going concern
The tharity constitutes a public benefit entity as defined by FRS 102. The financial
statements have been prepared in accordan￿ wlh Accounting and Reporting by
Charities." Statement of Recommended. Practice applicable to charities preparing their
accounts in accordance wlh the Finanaal Reporting Standard applicable in the UK and
Republic of I￿land issued in October 2019. the Financial Reporting Standard applicable
in the United Kingdom and Republic of Ireland IFRS 1021. the Charities Act 2011. the
Companies Acl 2006 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concem basis under the historical cost
convention. The financial statements a￿ presented in sterting which is the functional
currency of the charity.
The signrficant accounting policies applied in the preparation of these financial
statements are sel out below. These poliaes have been consistently applied to all years
presented unless otherwise stated.
The Iruslees consider that there are no material uncertainties about the Charity's ability lo
continue as a going COn￿M.
Income re¢ognition
Items of income are reccgnised in the financial statements vthen all of the following
criteria are met..
the charity has entitlement lo the funds,.
any perfomiance ￿ndItionS have been met or are fully wilhin the CA)ntrol of the
charity..
Ihere is sufficient certainty that receipt of the income is considered probab￿,. and
the amount can be measured reliably.
The charity received govemment support through the Coronavirus Job Retention Scheme
ICJRS) which is accounted for on the accrual basis. and is included under Grants
received (Note 6)-
Expenditure recognition
Expenditure is recognised once the￿ is 8 legal or constructive obligation to make
payment to a third paty, it is probable that settlement will be required and the amount
can be measured reliably. Expenditure is classtfied under the following headings=
Costs of raising funds which comprises those costs assouated with attracting gerleral
donations.
Expenditure on charitable actiwts.es which COrnPTise5 the costs of running various
a¢tivilies and servi￿$ for the charity's beneficianes.
Expenditure includes those costs of a dired nature which can be allocaled to specific
activity. It also includes indirect costs, including govemance cosls that do not relate to a
specific activity but are necessary to support them. Support costs are apportioned to
each activity on the basis of the number of hours of senrice provided and staff time.
Fund accounting
Unrestricted general funds are those which are freely available for the use in furtheran
of the objects of the charity and Ithich have not been designated for specific purposes.
Designated funds are unrestricted funds set aside by the Irustees for specific purposes.
Page 18 of25

Sutton Mencap Charity Company
Notes to the financial statements for the year ended 31 March 2021 {continued)
1) Accounting Policies (continued)
Restricted funds are funds which can only be used in accordan￿ with specific
restrictions imposed. by the donor or vthich have been raised for a particular purpose.
Depreciation
Depreualion is provided 81 rates calculated to write off Ihe cosl of fixed assets, less their
estimated residual value. over their expected useful lives as per note 12.
Pension scheme
The charity operates a defined contribution pension scheme. Contributions payable to the
scheme are charged to the Statement of Finanual Activities.in the period lo which they
relate.
2) Legal status of the charity
The charity is a company limited by guarantee and has no share capitsl. The liability of each
member in the event of winding-up is limrted to £1.
3) Donations and Legacies
2021
Total
2020
Total
Restricted Unrestricted
Don81K)ns'
43254
43.254
35,286
Legacies
43,254
43,254
35.286
Al of the £35.286 recognised in 2020 related to unrestricted funds.
4) Other trading activities
2021
Total
2020
Total
Restricted Unrestricted
Rent received
3.￿0
3,9)0
2.639
4.620
Fundraising events
Fees and eamed income
2,639
13,775
918
6.539
6,539
19.313
Of the £19.313 recognised in 2020. 1,466 related lo restricted fvnds.
5) Investment income
2021
Total
2020
Total
Restricted Unrèstricted
Interest received
1.064
1,731
1.064
1,064
1.731
l of the £1.731 re￿)gnIsed in 2020 relaled to unrestn.cled funds.
Page 19 of 25

Sutton Mencap Charity Company
Notes to the financial statements for the year ended 31 March 2021 (continued)
6) Grants received
2021
Total
2020
Total
Restricted Unrestricted
HMRC Coronawrus job retention stheme
London Borough of Sutton fixed e4)sts
Cily Bridge Trust core cost conversion
Covid Infection control fund
166.737
166,737
157.452
52.100
10.000
9,900
157.452
52.100
10.0
Coronavirus Community Supp¢Jrt Fund
London Community Response Fund
Gary Kesner Trust
Royal Mencap Society Let's Get Digital
D hA Thomas Foundation
9.900
6.600
3.000
6,600
3,000
3.000
2.000
2.000
4.403
1.857
1,500
500.
Sutton Communty Fund - semces
ACT Foun¢Yation
Royal Mencap Society London Marathon
Communty Action Sutton
500
238.337
169,452
407.789
11,760
AJI of the £11.760 reeognised in 2020 related to restricted funds.
7) Charitable activities
2021
Total
2020
Total
Restri¢ted Unrèstricted
Staff costs {ex¢luding fundraising and govemance)
HR and training costs
Minibus costs
197.572
3.075
1.366
23.007
349,858
4,'099
1,792
547.430 553,676
7.174
13,678
3.158
6,609
51.916
56,990
66.703
AccommOdat￿n costs
28,909
12,896
9.881
8.316
9.637
425,388
Ditycl project costs lexdtjding staff costs)
Deprecialion
Governance costs
12.896
2.855
12,736
9.098
8,316
8.654
Administration and offi¢e costs
13.372
241.247
23,009
26.633
666.635 742,041
Of the £742.041 rg¢ognised in 2020. £30.533 relaled to re5trtcleLI lunds.
Page 20 of 25

Sutton Mencap Charity Company
Notes to the financial statements for the year ended 31 March 2021 (continued)
8) Staff Costs
2021
2020
Wages and salaries (including reduThJ8ncy costs)
Empbyerfs National Insurance
Stsff Pensions
505.190
30.345
14.238
533,522
33,382
15,193
701
Holiday pay accrual
Empbyment allowance
17,408
14,0001
563,181
(3,0001
579.798
Total emptyee benefits for key management petsonnel amounted to £134.00312020:
£132,784)
No empbyee eamed £60,000 per annum or more.
No tnjstee received remuneration during Ihe year.
The average number of full-time equivalent employees were..
Chief Executive Officer
2021
2020
Administration and f1nance
Children and young people's services
Adult services
Circles of Supp
9) Net incomel expenditure for the year
This is ststed after charging
2021
2020
Depreciation
Independent examination fee
12,737
2.760
9,098
2.720
15,497
11.818
10)Trustees Emoluments & Expenses
No Trustees received emoluments or expenses during the year. There were no other truslee
expenses during the year. (2020.. £254 for training and trustee event expenses on behaff of 10
trustees).
11)Taxation
The charitable company is exempt frc¥n COwa￿n tax ￿ ils charitable acbwiies
Page 21 of 25

Sutton Mencap Charity Company
Notes to the financial statements for the year ended 31 March 2021 {continued
12)Tangible fixed assets
LÈa$ehold
. Property
Furniture
FÈttings
Fixtures
Office
Equipment
Motor
Vehicle
Garden
Total
Cost
As at 1 April 2020
Addilions
469.699
48.543
15.228
22.5C
14,484
570,453
Disposals
As at 31 March 2021
469,699
48.543
15.228
22.500
14,484
570,453
Depreciation
At 1 April 2020
Charge for the year
Eliminated on disposals
461.776
36,921
2,476
5,076
20,846
414
14.481
536,500
3.163
12,737
At 31 March 2021
464,939
41.005
7.552
21,260
14,481
$49,237
Net Book Value
At 31 March 2021
4.760
7.539
7,676
1240
21,215
Al 31 March 2020
7,923
11.623
12.752
1,654
33,952
Depreciation rates
15 years
straight line
Lease
period
25%
reduung
balan
25%
reducing
balance
25%
reducing
balance
10 years
Stra￿ht line
13)Deblors
2021
2020
Pfepaymenls
DebtLYs
13.977
11.182
79.255
54.376
Less.. provision for bad deb15
13.0001
65,353
{3.0001
87.437
Page 22 of 25

Sutton Mencap Charity Company
Notes to the financlal statements for the year ended 31 March 2021 (continued)
14)Creditors - Amounts falling due within one year
2021
2020
Accruals
5,569
6.308
Holiday pay accrual
Deferred income
32.577
15.169
14,620
1.875
14,320
Creditors
2.576
PayToII creditors
37,658
92.299
36.858
75,231
15)Obligations under lease
At Ihe 31 March 2021 the charity was committed to making the folk)wng lease payments under non-
cancellable leases
Photo￿p1ar Franking Land and
Machino
Buildings
2021
Photo¢opler Franking
Machine
Land and
Buildings
2020
2021
2021
2020
2020
Within one year
8etween one 8nd five years
1.642
6.653
20.0(K)
1.781
1.187
683
20.000
35.000
1.082
15.oc
1,766
Totsl
8,295
1.765_
35.000
2.968
2.449
55,000
?6 ycor3 from 25
The trustees of Sutton Mencap have entered inln a ￿￿.￿e of 8 Stanley Park R03d for-
December 1997 al the current ￿ntaI of £20.000 per annum. Rentsl is funded via a payTnent from the
London Borough of Sutton.
16)Movement in funds
Balance
asat
1.4.20
Income
Expenditure Transfers
Balance
asat
31.3.21
Unrestrlcted funds
General fund
184.104
401.943
{437,309}
148,738
13,000
161,738
Redundancy fund
Total unrestricted funds
13,000
197.104
401.943
{437.3091
Page 23 of25

Sutton Mencap Charity Company
Notes to the financial statements for the year ended 31 March 2021 (continued)
16) Movement in funds (continued)
Balance
asat
1.4.20
In¢ome
Expenditure
Transfers
Balance
asat
31.3.21
Restricted funds
HMRC JRS grant
City Bridge Trust
CoronavTTUS Community Supwrt Fund
London Community Response Fund .
Gary Kesner Trust
Minibus Fund
166.737
52.100
9.900
(166.7371
152.1001
{9.900)
{5.172)
{3.000}
6.600
3.000
1.428
4.429
3.145
6.219
1.926
4,429
1.887
5.065
DM Thomas Foundation
(1.2581
(1,1541
(1.9261
Wakelen ConseNatory Fund
Sensory Room
Totsl restri¢ted funds
15.719
238.337
1241.2471
12,809
Total funds
212.823
640.280
1678.5561
174,547
2020 Comparative information for the net movemenl In funds is as follows:
Balance
asat
1.4.19
Income
Expenditure Transfers
Balance
asat
31.3.20
Unrestricted funds
General fund
172.759
13.000
185,759
750.548
{736 240)
12.9631
184,104
13.000
197,104
Redundancy
Total unrestricted funds
750,548
(736,240)
{2.963)
Balance
asat
1.4.19
Income
Expenditurè
Transfers
Balance
asat
31.3.20
Restricted lunds
The James Trust
17.467
(17.4671
{1.258)
{3.000)
' {1.857)
{1.500) .
DM Thomas-changing bed
Gary Kesner Trust
Sullon Community Fund - services
ACT Foundation
4.403
3.145
3.000
1.857
1.500
1.466
Minibus fund
2,963
4.429
Royal Mencap Soaety
Communty AC11￿ Sutt
Hospital Visitor project
(s￿)
(SC￿}
{1.282)
1.282
Page 24 of 25

Sutton Mencap Charity Company
Notes to the financial statements for the year ended 31 March 2021 (continued)
16)Movement in funds (continued)
Wakelen Conservatw Fund
Sensory Room
Total restricted funds
7.480
(1.261)
{1,￿8)
6,219
1.926
3.834
30.063
13.226
{30.5331
2.963
15,719
Total funds
215.822
763.774
1766.7731
212.823
17)Analysis of net assets between funds
Restriettd fvnds
Unrèstricted funds
Total funds
Tangible fixed assets
Net current assets
5.082
7,727
16.133
21,215
145.605
153,332
12,809
161.738
174,547
Funds a￿ used for the provision of seryices and for works to the property that is used in the
provision of these services.
2020 Comparative inforniation for the net movement in funds is as follows:
Restricted funds
Unrestricted funds
Total funds
Tangible fixed assets
Nel cuThent assets
7.937
26.015
33,952
178,871
212,823
7.782
171,089
15,719
197,104
18)Pension commitments
Tlie charlty operaies a defined conlnbubon pension scheme. The assets of Ihe scheme are held
separately from those of the Charity in an independenuy administered fund. The pension ¢ost charge
represents contribulions payable by the company to the fund and amounted to £14,238. {2020:
£15,193)
At 31 March 2021 £1.929 of ￿ntributionS were payaNe and indu¢Jed in creditors. (2020: £2.2521
19IReconclliation of net movement in funds to net cash flow from operatlng
activities
2021
2020
Net movement in funds
138.2761
12.737
1,(%41
22.084
17.068
{2,9991
9,098
(1,7311
23,859
146,0271
Add back depreciation charge
Deduct interest income shown in invesling activities
Decreasel lincrease} in debtors
(Decreasey In￿e8$e in creditors
12,549
17.800
20)Contingent Assets
Total grant funding awarded as al 31 Marth 2021 Ixjt nol yet recetved and recconised as income due
lo the recognition criteria nol being mel amounts to £106.300.
Page 25 of 25"