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2023-12-31-accounts

Christan Camps in Wales (CCiW): Charity Commission Report 2023

CHARITY INFORMATION

Charity Number: Charity Address: Email:

1079713 Company Number: 3900844 6 Restormel Road, Newlyn, Cornwall, TR18 5QP cciw@cciw.co.uk Website: www.cciw.co.uk

CHARITY TRUSTEES IN 2023

Ed McMillen Ralph Hammond Becky Andrews Andy Glennie Darren Smith Stephen White Dave Rees Dave Stott Andy Everett Sarah Sinnerton

ELECTION METHOD

New trustees are appointed by the vote of the serving trustees for a three year period. All trustees must subscribe to the objects and doctrinal basis of the charity. All trustees receive inhouse training on their roles and responsibilities.

CHARITY’S GOVERNING DOCUMENT

CCIW is a limited company. Memorandum and Articles of Association are registered at Companies House, Cardiff.

ORGANISATIONAL STRUCTURE

The trustees are responsible for administration of the charity, for appointing leadership teams to run each of the camps and for determining overall policy. Leadership teams are delegated responsibility for the operational running of the camps and day to day decision making.

ADVISORS

Bankers - CAF Bank, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ. Independent Examiner – Michael Coles: 14 Pengarth Road Falmouth Cornwall TR11 2TY OBJECTS OF THE CHARITY

To promote the Christian Faith, especially amongst children and young people, particularly by camping and related activities in Wales and in furtherance of this aim to provide spiritual and pastoral counselling and care to children and young people and to encourage them in the Christian faith.

CCIW OBJECTIVES FOR 2023

REPORT FOR THE YEAR

With gratitude to the Lord, we were able to successfully run six weeks of camp during the summer of 2023, across three different locations. Three Junior camps for ages 11–17 took place at Brynglas Farm near Tywyn, two more Junior camps were held at Dolgoch near Abergynolwyn, and one Senior camp for ages 17–22 was hosted at Llys Andreas, a fixed site near Barmouth.

In total, 383 campers participated. Following CCIW's policy, no camper is turned away due to financial hardship. To support this, we offer discounts for siblings attending together and for those from low-income families. This year, 24 campers received custom fee reductions.

These camps provide an invaluable opportunity for teenagers from many urban areas to experience the outdoors, amidst the stunning countryside, hills, and beaches, which they might not otherwise have the chance to explore. Campers not only build long-lasting friendships but also meet fellow teenagers and Christians outside their own church communities. Through these shared experiences, many return year after year. Camp also encourages individual growth as campers are supported in trying new activities, fostering a sense of accomplishment in a safe and nurturing environment.

A key aspect of the camp is the time set aside for hearing and discussing the Bible’s message. Campers have the opportunity to ask practicing Christians about their faith, which often leads to deeper personal reflection on their spiritual and emotional development. The camp activities promote health and social benefits for the participants, and the local economy benefits as well, with CCIW regularly using local suppliers and promoting the area as a tourist destination for campers and their families.

There is a roughly equal balance of boys and girls attending CCIW camps, with an even distribution of ages between 11–22 and campers coming from diverse socio-economic backgrounds. The camps attract participants not only from Wales but also from various regions across England, thanks to widespread promotion via leaflets sent to past campers, an online

presence, and a newsletter keeping supporters updated on the charity’s latest developments. As of 2023, we have 621 subscribers to our Mailchimp newsletter, which continues to keep supporters informed and engaged.

The trustees of CCIW are deeply grateful for the countless hours of voluntary work contributed before, during, and after the camps. These camps would not be possible without the dedication of an army of volunteers who generously offer their time, energy, skills, and resources. Around 250 on-site volunteers served this past summer, alongside many others who support the camps in different ways. CCIW volunteers come from churches all over the UK and beyond, and each officer provides two references and completes a DBS check to ensure the safety and well-being of all campers. Many volunteers sacrifice their personal holiday time from work to serve because they have received so much in Christ. As the Scripture says, "Thanks be to God for His indescribable gift!" (2 Cor. 9:15).

We pray that the Lord will continue to bless this ministry, touching the lives of teenagers and young people in the years ahead, and that He will bless all who are involved in this work, for His Name’s sake.

SUMMARY FINANCIAL INFORMATION 1 JANUARY TO 31 DECEMBER 2023

Income Expenditure
Donatons £21,937 Camprunningcosts £73,006
Camper Fees £57,736 Publicity £492
Other £2,748 Administraton £1656
Total £81,334 Total £74,661

NET INCOME: £6,673

CCIW POLICIES

Discounts – CCIW operates a policy that no camper is turned away on grounds of financial difficulty. Discounts are also available for families where two or more children book. Further information is available on request from the Financial Secretary.

Investment Policy – CCIW will only invest surplus balances as cash deposits in UK based banks or building societies.

Reserves Policy – CCIW only holds reserves to ensure that equipment beyond its useful life is replaced on an ongoing basis, to fund new planned initiatives and as a contingency for unforeseeable events. As at 31/12/2023 CCIW had cash balances of £37,132. The aim of the trustees is to maintain the cash balances at a prudent level to deal with cashflow management

and contingency for unforeseen events. The cost of replacing the CCIW equipment is estimated to be over £50,000.

Risk management - The trustees are continually reviewing the major strategic and operational risks which the charity faces and has established systems to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks. References are taken up for all volunteers and CCIW is registered with the Disclosure Barring Service (DBS) to undertake criminal record checks of all volunteers.

Ralph Hammond Secretary

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHRISTIAN CAMPS IN WALES LIMITED

Independent examiner's report to the trustees of Christian Camps in Wales Ltd.

I report to the charity trustees on my examination of the accounts of Christian Camps in Wales Ltd for the year ended 31 December 2023

Responsibilities and basis of report

As the charity's trustees of the Company (and also the directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5)(b) of the 2011 act.

Independent Examiner's Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

I have no other concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed

Name: Mr M Coles

Relevant professional qualification or body: FT Inspector of Taxes

Address: 14 Pengarth Rd, Falmouth TR11 2TY

23/10/2024

Company Number: 3900844 Charity Number: 1079713

CCIW Ltd Balance Sheet As at 31 December 2023

Notes
FIXED ASSETS
Intangible Assets
Tangible Assets
9
CURRENT ASSETS
Debtors and Prepayments
10
Bank and Cash in hand
CREDITORS: AMOUNTS FALLING DUE
11
WITHIN ONE YEAR
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
CAPITAL AND RESERVES
Income and expenditure account
Donation Reserve
2023
£
0
5,723
5,723
2,230
30,904
33,134
1,726
31,408
37,132
37,132
0
37,132
2022
£
0
4,459
4,459
6,381
22,151
28,532
2,533
25,999
30,459
30,459
0
30,459

CHRISTIAN CAMPS IN WALES LIMITED STATEMENT OF FINANCIAL ACTIVITIES 1 JANUARY 2023 TO 31 DECEMBER 2023

2023
Income
Notes
£
Donations
8,814
Staff donations at camp
12,223
Fees charged to campers
57,736
Sale of tuck shop items
(94)
Deposit interest
255
Donations for use of minibus
2,400
Total
81,334
Expenditure
Direct Charitable Expenditure
£
Site rental
6,155
Vehicle & equipment depreciation
3,046
Profit on disposal of assets
(535)
Equipment maintenance and repairs
2,043
Equipment storage
3,225
Gas services
1,894
Sewage/toilets
3,166
Postage
290
Petrol / diesel and vehicle hire
3,144
Insurances
887
Travel and subsistence expenses
1,469
Gifts for minibus use
2,511
Minibus running costs
11,585
Miscellaneous site expenses
862
Staff training courses
1,945
Fees to undertake DBS checks
595
Camp running costs - food & general supplies
22,317
Camp running costs - cost of activities
6,499
Camp running costs - phone, postage, photocopying
665
Camp running costs - miscellaneous expenditure
1,243
73,006
Other Expenditure
Publicity
3
492
Management and administration
4
1,163
1,656
Total Expenditure
74,661
Net Income for the Period
6,673
Fund balances brought forward
30,459
Fund balances carried forward
37,132
2022
£
14,045
15,008
45,948
44
54
850
75,949
£
5,300
2,454
(3,309)
3,880
3,730
1,702
2,530
298
4,032
843
1,110
1,350
11,494
312
146
801
17,238
12,841
957
1,567
69,275
401
1,021
1,423
70,698
5,251
25,208
30,459

Company Number: 3900844, Charity Number: 1079713

CHRISTIAN CAMPS IN WALES LIMITED NOTES TO THE ACCOUNTS FOR 1 JANUARY 2023 TO 31 DECEMBER 2023

ACCOUNTING POLICIES

1) ACCOUNTING CONVENTION

The financial statements have been prepared in accordance with the historic cost convention and with applicable accounting standards including the Statement of Recommended Practice on Accounting by Charities.

2) DEPRECIATION

Depreciation is provided on camping equipment at the following rate based on the estimated useful life of those assets and their anticipated residual value at 14.3% p.a, (straight line basis). The minibuses have been acquired second hand. These are being depreciated over their expected lives of 3 years.

NOTES TO THE FINANCIAL STATEMENTS

3) PUBLICITY
Production of brochures, signs and annual report
Advertising
2023
£
323
169
492
2022
£
307
94
401

4) MANAGEMENT AND ADMINISTRATION OF THE CHARITY

Company annual return
Independent examination fee
Digital Ocean
Bank charges & Paypal fees
2023
£
13
150
72
929
1163
2022
£
13
150
90
769
1021

Company Number: 3900844 Charity Number:1079713

CHRISTIAN CAMPS IN WALES LIMITED NOTES TO THE ACCOUNTS FOR 1 JANUARY 2023 TO 31 DECEMBER 2023

5) TRUSTEE/DIRECTOR REMUNERATION & EXPENSES

No trustee/director of Christian Camps in Wales has received or is due to receive any remuneration either directly or indirectly from the charitable company's funds.

Three trustees were reimbursed expenses as follows;

Travel Expenses
Subsistence
2023
£
0
0
0
2022
£
0
0
0

6) STAFF COSTS AND EMOLUMENTS

All CCIW staff work on a voluntary basis and receive no remuneration from charitable funds

7) RELATED PARTY TRANSACTIONS

There were no related party transactions during the financial year.

8) SHARE CAPITAL

CCIW has no share capital

Company Number: 3900844 Charity Number:1079713

CHRISTIAN CAMPS IN WALES LIMITED NOTES TO THE ACCOUNTS FOR 1 JANUARY 2023 TO 31 DECEMBER 2023

9) TANGIBLE FIXED ASSETS

Purchased Assets

COST
at 1 January
Additions
Disposals
at 31 December
DEPRECIATION
at 1 January
Charge for year
On disposals
at 31 December
NET BOOK VALUE
at 31 December
Donated Assets
BOOK VALUE
at 1 January
Additions
at 31 December
DEPRECIATION
at 1 January
Charge for year
at 31 December
NET BOOK VALUE
at 31 December
10) DEBTORS
HMRC Tax Refund
Debtors
Prepayments
2023
2022
£
£
19034
50401
4310
0
0
-31367
23344
19034
17242
47233
1712
1120
0
-31111
18954
17242
4390
1792
2023
2022
£
£
1,000
1,000
0
0
1,000
1,000
1,000
1,000
0
0
1,000
1,000
0
0
Camping Equipment
Trailers
2023
2022
2023
2022
£
£
7600
10100
26634
60501
0
0
4310
0
-1500
-2500
-1500
-33867
6100
7600
29444
26634
7600
10100
24842
57333
0
0
1712
1120
-1500
-2500
-1500
-33611
6100
7600
25054
24842
0
0
4390
1792
2023
2022
2023
2022
£
£
4,000
1,500
5,000
2,500
0
4,000
0
4,000
-1,500
0
-1,500
4,000
4,000
5,000
5,000
1,333
1,500
2,333
2,500
1,333
1,333
1,333
1,333
-1,500
0
-1,500
2,667
1,333
3,667
2,333
1,333
2,667
1,333
2,667
2023
2022
£
£
1,030
3,062
1,000
3,119
200
200
2,230
6,381
Vehicles
Motor vehicles
Total
Total
2023
2022
Total
26634
60501
4310
0
-1500
-33867
29444
26634
24842
57333
1712
1120
-1500
-33611
25054
24842
4390
1792
2023
2022
Total
5,000
2,500
0
4,000
0
-1,500
5,000
5,000
2,333
2,500
1,333
1,333
0
-1,500
3,667
2,333
1,333
2,667
2023
£
1,030
1,000
200
2,230

Company Number: 3900844 Charity Number:1079713

CHRISTIAN CAMPS IN WALES LIMITED NOTES TO THE ACCOUNTS FOR 1 JANUARY 2023 TO 31 DECEMBER 2023

11) CREDITORS -

11) CREDITORS -
AMOUNT FALLING DUE WITHIN ONE YEAR
Accruals and deferred income
2023
1,726
1,726
2022
2,533
2,533

12) FUND ACCOUNTING

In the accounting period, Christian Camps in Wales only operated a general fund, i.e. all its resources could be applied for the general purposes of the charitable company as set out in its governing document.

Company Number: 3900844 Charity Number:1079713

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHRISTIAN CAMPS IN WALES LIMITED

Independent examiner's report to the trustees of Christian Camps in Wales Ltd.

I report to the charity trustees on my examination of the accounts of Christian Camps in Wales Ltd for the year ended 31 December 2023

Responsibilities and basis of report

As the charity's trustees of the Company (and also the directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5)(b) of the 2011 act.

Independent Examiner's Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

I have no other concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed

Name: Mr M Coles

Relevant professional qualification or body: FT Inspector of Taxes

Address: 14 Pengarth Rd, Falmouth TR11 2TY

23/10/2024

Company Number: 3900844 Charity Number: 1079713

CCIW Ltd Balance Sheet As at 31 December 2023

Notes
FIXED ASSETS
Intangible Assets
Tangible Assets
9
CURRENT ASSETS
Debtors and Prepayments
10
Bank and Cash in hand
CREDITORS: AMOUNTS FALLING DUE
11
WITHIN ONE YEAR
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
CAPITAL AND RESERVES
Income and expenditure account
Donation Reserve
2023
£
0
5,723
5,723
2,230
30,904
33,134
1,726
31,408
37,132
37,132
0
37,132
2022
£
0
4,459
4,459
6,381
22,151
28,532
2,533
25,999
30,459
30,459
0
30,459

CHRISTIAN CAMPS IN WALES LIMITED STATEMENT OF FINANCIAL ACTIVITIES 1 JANUARY 2023 TO 31 DECEMBER 2023

2023
Income
Notes
£
Donations
8,814
Staff donations at camp
12,223
Fees charged to campers
57,736
Sale of tuck shop items
(94)
Deposit interest
255
Donations for use of minibus
2,400
Total
81,334
Expenditure
Direct Charitable Expenditure
£
Site rental
6,155
Vehicle & equipment depreciation
3,046
Profit on disposal of assets
(535)
Equipment maintenance and repairs
2,043
Equipment storage
3,225
Gas services
1,894
Sewage/toilets
3,166
Postage
290
Petrol / diesel and vehicle hire
3,144
Insurances
887
Travel and subsistence expenses
1,469
Gifts for minibus use
2,511
Minibus running costs
11,585
Miscellaneous site expenses
862
Staff training courses
1,945
Fees to undertake DBS checks
595
Camp running costs - food & general supplies
22,317
Camp running costs - cost of activities
6,499
Camp running costs - phone, postage, photocopying
665
Camp running costs - miscellaneous expenditure
1,243
73,006
Other Expenditure
Publicity
3
492
Management and administration
4
1,163
1,656
Total Expenditure
74,661
Net Income for the Period
6,673
Fund balances brought forward
30,459
Fund balances carried forward
37,132
2022
£
14,045
15,008
45,948
44
54
850
75,949
£
5,300
2,454
(3,309)
3,880
3,730
1,702
2,530
298
4,032
843
1,110
1,350
11,494
312
146
801
17,238
12,841
957
1,567
69,275
401
1,021
1,423
70,698
5,251
25,208
30,459

Company Number: 3900844, Charity Number: 1079713

CHRISTIAN CAMPS IN WALES LIMITED NOTES TO THE ACCOUNTS FOR 1 JANUARY 2023 TO 31 DECEMBER 2023

ACCOUNTING POLICIES

1) ACCOUNTING CONVENTION

The financial statements have been prepared in accordance with the historic cost convention and with applicable accounting standards including the Statement of Recommended Practice on Accounting by Charities.

2) DEPRECIATION

Depreciation is provided on camping equipment at the following rate based on the estimated useful life of those assets and their anticipated residual value at 14.3% p.a, (straight line basis). The minibuses have been acquired second hand. These are being depreciated over their expected lives of 3 years.

NOTES TO THE FINANCIAL STATEMENTS

3) PUBLICITY
Production of brochures, signs and annual report
Advertising
2023
£
323
169
492
2022
£
307
94
401

4) MANAGEMENT AND ADMINISTRATION OF THE CHARITY

Company annual return
Independent examination fee
Digital Ocean
Bank charges & Paypal fees
2023
£
13
150
72
929
1163
2022
£
13
150
90
769
1021

Company Number: 3900844 Charity Number:1079713

CHRISTIAN CAMPS IN WALES LIMITED NOTES TO THE ACCOUNTS FOR 1 JANUARY 2023 TO 31 DECEMBER 2023

5) TRUSTEE/DIRECTOR REMUNERATION & EXPENSES

No trustee/director of Christian Camps in Wales has received or is due to receive any remuneration either directly or indirectly from the charitable company's funds.

Three trustees were reimbursed expenses as follows;

Travel Expenses
Subsistence
2023
£
0
0
0
2022
£
0
0
0

6) STAFF COSTS AND EMOLUMENTS

All CCIW staff work on a voluntary basis and receive no remuneration from charitable funds

7) RELATED PARTY TRANSACTIONS

There were no related party transactions during the financial year.

8) SHARE CAPITAL

CCIW has no share capital

Company Number: 3900844 Charity Number:1079713

CHRISTIAN CAMPS IN WALES LIMITED NOTES TO THE ACCOUNTS FOR 1 JANUARY 2023 TO 31 DECEMBER 2023

9) TANGIBLE FIXED ASSETS

Purchased Assets

COST
at 1 January
Additions
Disposals
at 31 December
DEPRECIATION
at 1 January
Charge for year
On disposals
at 31 December
NET BOOK VALUE
at 31 December
Donated Assets
BOOK VALUE
at 1 January
Additions
at 31 December
DEPRECIATION
at 1 January
Charge for year
at 31 December
NET BOOK VALUE
at 31 December
10) DEBTORS
HMRC Tax Refund
Debtors
Prepayments
2023
2022
£
£
19034
50401
4310
0
0
-31367
23344
19034
17242
47233
1712
1120
0
-31111
18954
17242
4390
1792
2023
2022
£
£
1,000
1,000
0
0
1,000
1,000
1,000
1,000
0
0
1,000
1,000
0
0
Camping Equipment
Trailers
2023
2022
2023
2022
£
£
7600
10100
26634
60501
0
0
4310
0
-1500
-2500
-1500
-33867
6100
7600
29444
26634
7600
10100
24842
57333
0
0
1712
1120
-1500
-2500
-1500
-33611
6100
7600
25054
24842
0
0
4390
1792
2023
2022
2023
2022
£
£
4,000
1,500
5,000
2,500
0
4,000
0
4,000
-1,500
0
-1,500
4,000
4,000
5,000
5,000
1,333
1,500
2,333
2,500
1,333
1,333
1,333
1,333
-1,500
0
-1,500
2,667
1,333
3,667
2,333
1,333
2,667
1,333
2,667
2023
2022
£
£
1,030
3,062
1,000
3,119
200
200
2,230
6,381
Vehicles
Motor vehicles
Total
Total
2023
2022
Total
26634
60501
4310
0
-1500
-33867
29444
26634
24842
57333
1712
1120
-1500
-33611
25054
24842
4390
1792
2023
2022
Total
5,000
2,500
0
4,000
0
-1,500
5,000
5,000
2,333
2,500
1,333
1,333
0
-1,500
3,667
2,333
1,333
2,667
2023
£
1,030
1,000
200
2,230

Company Number: 3900844 Charity Number:1079713

CHRISTIAN CAMPS IN WALES LIMITED NOTES TO THE ACCOUNTS FOR 1 JANUARY 2023 TO 31 DECEMBER 2023

11) CREDITORS -

11) CREDITORS -
AMOUNT FALLING DUE WITHIN ONE YEAR
Accruals and deferred income
2023
1,726
1,726
2022
2,533
2,533

12) FUND ACCOUNTING

In the accounting period, Christian Camps in Wales only operated a general fund, i.e. all its resources could be applied for the general purposes of the charitable company as set out in its governing document.

Company Number: 3900844 Charity Number:1079713