LANGFORD PARISH HALL ANNUAL ACCOUNTS 1st August 2109 - 31st July 2Y20 BANK Opening 8alancÈ 47.44 Item Income Admin 15.65 111 Y24.41 -j8.76 100 Club 876. 876.(K) Events 2.120.S3 1.812.28 Films 87.01 75fj.60 -669.59 Rent 455.66 455.66 Grants Is.6.50 ls,fj.5 Misc Itrfeal, Maintenance s..86 8.261.56 -2.3(K).7 2.1.97 -2.822.97 Improvements 29.710.36 -29,71026 1.711.63 -1,711.63 Total 25.21.51 45.9.81 -20.793 Balance Carried Forwanl 27,175.14 PErrf GASH Opening balaneè 1th.99 Item Admin 100 Club 312.(X) -288. Events 771.50 176.10 Films 1,231.90 47.82 1.184.08 Rent 749.(Kl 749.(MJ li![1 Misc~ 752.77 449.TT Maintenance 1,957.59 -1,957.59 Cleaning 121.91 -121.91 Total 3.367.40 45.49 .1.2C&09 Balance Carried Forw Q s
1st August 2109 - 31st July SY20 BANK AND PErrY CASH 49N65.43 Dfftwence Item Income Admin 15.65 24.41 -gJ8.7fj 100 Club 1,188.QKJ Events 2.892.33 2.407.68 484.65 Films 1.318.91 804.42 514.49 Rent 1.204.66 1.204.66 Grants" 15.69).50 Misc- 6.263.86 9.014.33 -2.750.47 Maintwance 4.780.56 4.780.56 Improvements Utilities 29.710.$6 -29,710.36 1.711. -1.711.&3 Cleaning 121.91 -121_91 Total 28,573.91 50.575.30 -22.LX>1.39 Balance Carried Forwattl 27.464.04 'Grants Wiltshire Counul for loifet improverYEnts 479.050. Wessex WateT water lountwn Wiltshire Council for Covid compensation 10,Cm.(M) -Mis¢ellarteous BakdOWn Stripe payments in to bank.. bread, wine & beerl&tiv 6.263.66 Payment to i)eer festival Payment to Reeves for bread Payment to k[1)rd for wine location of funds from fete 1.(199.44 3.635.00 1.436.12 2,070.(Kl Curtains for p&forming area Gener dist)ursement$ 181.TI Tot 9.¢JlQ33 -2750.67 Improvement Cost Anatysis Cost Item Gumbleton remove folding doors and paint bar area No quote OIS Chdk Boards 173.85 r150 trom fete funds Kercher Bar area floor 441.60 441.60 Kttcher Kitchen Flwr 7.20 7.20 Saul OIS brickworK lS etc 12.fj04.46 11,2.() Ha1 I1 and matalS
1st August 2109- 31st Juty %Y20 Spire building controj No quote Trant¥ inside pwnling 968.74 870.64 Quote exclud1 p0h Wolseley 1,gV2.84 1.962.84 Toil* fftb'ng5 Water fountain 516.(Y2 Wessex wat grant Blake WateT fwntwn install 355. Blake instdl ladies. toilets 1,342.(XJ 1,431.(X) Gumbleton InstJl ladtes. toilets 1.2.(j 2.240.() Kercher Ladies. toilet tloor Gumt>leton Roof Repairs. 1,268.(K> Rotten ratter5 added wst McAteer roof repairs" 5.370.(MI 3.425.(X) Unanticipat1 wob5 Wessex Water 3.65 Adon Wat ch8r98 Total 29,71026 24.584.28 Total excludiny"rep8ir items 22,681.71 Total cost after grnnts 16.11
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Langford Parish Hall AGM 4th November 2020 Chaimian's Report Good evening and welcome to Langford Parish Hall AGM for the year ending 31 st July 2020 and thank you for coming along. You will not need me to point out that this has b*n an extraordinary year and as you will hear from the Treasurer, our finances reflect the significant impact of Covid 19 and the consequent reduction in income from events and hall hiring. Nonetheless we rna1n in a strong financial position, although with reduced reserves, largely due to the cost of the now nearly concluded improvement plans. Up until March the hall rental was on a slight increase and Arts in the Langfords was forging ahead with successfvl film evenings and events generating £1000 net income - an invaluable contribution to our resources. Of course, from then until the end of the financial year everything came to a total haft. As an aside, l am pleased to be able to let you know that we have restarted showing films albeit with much reduced audiences. We have also recently seen some modest activity in hall hiring. You may recall that last year I was able to present you with a long list of the work completed in refurbishing the interior and exterior of the hall. l am delighted to be able to report that all the planned work is now almost at an end. The majority of the remaining work was primarily the complete renovation of the Ladies, and Gents, toilets including the addition of facilities for the infinn and mothers with babies. There are two items remaining on the list of things we would like to do - cover the ramp with a non-skid surface and to face brick part of the roadside frontage. The first we should continue to do but may defer the the cosmetic work until the future becomes clearer. Unfortunately in the course of fixing an unanticipated leak in the flat roof at the front, it was discovered that the state of the main roof was not good. The slate tiles are very old and fragile and some of the timber beams may well have rotted. There is also the possibilty that the roofing over the "newer" end of the building - the kitchen area - may be asbestos tiles. This means that we have a potentially very significant expense to confront for repairs. We are seeking guidance on the potential cost range and determining the level of urgency. Hopefully we will have a few years before the work becomes essential which would give us time to raise the necessary funds and grants. I have been privileged to have such a great team to work with in the running and management of the hall during my time as Ghainnan. We have a limit of 12 Trustees
as defined in the Scheme and have been at a maximum for several years now. But the time has come to accept the inevitsbility that people must move on and so it is that I have reluctantly accepted the resignations of three of our number; Caroline Morrison, Jeremy Broad and Gill Leake. This not only means that we are hoping to appoint three new Trustees later in this meeting but also that three important offices are now vacant. During our Committee meeting immediately following the AGM will be looking to review all the required functions and roles and appoint members to them. I would like to extend my gratitude to Caroline for keeping me and the committee in conformance with the rules that bind us and for keeping our records. And to Jeremy for his indefatigable work in not only keeping the fragile fabric of the hall in a better than usable state but particularly for his outstanding management of the extensive improvements and refurbishments over the last two years. He will be sorely missed. Gill has not only been a redoubtable gatekeeper for bookings and hall hiring but also was always there whenever we needed someone to help out, no matter how menial the task - again my thanks. As you may recall, last year I tendered my resignation as Chairman. In the absence of volunteers l agreed to stay on for one more year. It had been my intention to offer my resignation again at this meeting. However, under the current circumstances and particularly whilst there is negligible activity in the hall and we are not able to meet together in person, after due consideration. I have concluded that I should defer this action until the future becomes clearer. It will of course still be up to the Committee to decide on their choice of Chair as with all the officer positions. It only remains me to thank you for your attention and to take any questions that you may have. If there are points on which you would like clarification please do ask and I would welcome any feedback. Geoff Cluett Chairman
Treasurerfs re ort for Lan ord Parish Hall AGM- 4 November 2020. It has been a busy year for the hall with large expenditure incurred to finalise the agreed refurbishment of the hall as already described in the chairfs report. To summarise the figu5 that were sent over to you before the meeting the precis is as follows: Bank and Petty cash balance on l August 2019 £49.465.43 (page l) Bank and Petty cash balance on 31 July 2020 £27,464.04 {page 2) Excess of expendlture over income £22.001.39 We recelved the following grants: Wiltshire Council Grant for improvement of toilets £4790.50 Wessex Water grant for water fountsin Wiltshire Council Covid grant £10,000 As a result of the grants we have been able to finish the scheduled work on the hall and still carry forward £27K. We were very grateful for the grant of £IOK from Wiltshire Council. This was to help us through lock down and compensate for lack of income. In the event it acted as a cushion for the unscheduled expenditure on the roof. We were unable to get another grant from the council because grants were suspended during Covid. Going fonNard we would hope to apply retrospectively for funding for roof repairs. The cost of the refurbishment of the hall in thi5 finanaal year (after grants from Wiltshire council and Wessex Water but not counting the Covid grant) was £22K. In the prevlous year we spent £4K and in the present year we have spent £4.5K (total refurbishment IRO £30k) Bearing in mind the legacy of £40K received from Jane Lemon, we are able to carry forward £IOK as a sinking fund towards future projects. We know that there is a problem with the roof and 50 need to consider forward planning for its repair.
In the past much of the routine accounting has been done with cash (cash paid for films, 100 club and hire) and petty cash had amounted to £14% a year ago. It was used to pay contrartors as a policy to reduce it during the year (£288.90 by the end of the year). During this time we encouraged people to pay for films and events through the website dlrect to the bank account. At the start of covid we offered the purchase of bread and wine through the website and so the accounting was more online banking based. People are now reluctsnt to use cash at all and we are researthing buying a card machine for all future transactions. It should be noted that paying through the system called Strlpe for events etc there is a charge. To date we have subsidised the village for the bread delivery during Covid by £93 (Using the grant from W Council for £IOK to help us through) but on an ongoing basis for each £5 film tlcket sold we are paid £4.73. This is not a huge loss. but if in future everything is paid in this way we should be considering factoring this into the cost of the tickets or items on sale. We have had virtually no hall hire since March 2020 and so no income apart frorn the council grant. Meanwhile our running costs continue in the form of - oil (with the cold weather now starting we need to have the heating on for an hour twice a day to stop pipes freezin& even though no one is in there) Elertricity- standard daily charge Water rates- daily charge + paying off accumulated loss during lock down Wifi. Cleaning costs and materlals to be cOd compliant We need to think out of the box to plan initiative5 for the future running of the hall. Thank you and if there are any questions please do not hesitate to ask. All invoices and bank statements are available for inspection. JB 4 November 2020