LANGFORD PARISH HALL ANNUAL ACCOUNTS
1st August 2109 - 31st July 2Y20
BANK
Opening 8alancÈ
47￿.44
Item
Income
Admin
15.65
111
Y24.41
-￿j8.76
100 Club
876.
876.(K)
Events
2.120.S3
1.812.28
Films
87.01
75fj.60
-669.59
Rent
455.66
455.66
Grants
Is.6￿￿.50
ls,fj￿.5
Misc Itrfeal,
Maintenance
s.￿.86
8.261.56
-2.3(K).7
2.￿1.97
-2.822.97
Improvements
29.710.36
-29,71026
1.711.63
-1,711.63
Total
25.21*.51
45.￿9.81
-20.793
Balance Carried Forwanl
27,175.14
PErrf GASH
Opening balaneè
1th.99
Item
Admin
100 Club
312.(X)
-288.
Events
771.50
176.10
Films
1,231.90
47.82
1.184.08
Rent
749.(Kl
749.(MJ
li￿![1
Misc~
752.77
449.TT
Maintenance
1,957.59
-1,957.59
Cleaning
121.91
-121.91
Total
3.367.40
4￿5.49
.1.2C&09
Balance Carried Forw*
Q s

1st August 2109 - 31st July SY20
BANK AND PErrY CASH
49N65.43
Dfftwence
Item
Income
Admin
15.65
24.41
-gJ8.7fj
100 Club
1,188.QKJ
Events
2.892.33
2.407.68
484.65
Films
1.318.91
804.42
514.49
Rent
1.204.66
1.204.66
Grants"
15.69).50
Misc-
6.263.86
9.014.33
-2.750.47
Maintwance
4.780.56
4.780.56
Improvements
Utilities
29.710.$6
-29,710.36
1.711.
-1.711.&3
Cleaning
121.91
-121_91
Total
28,573.91
50.575.30
-22.LX>1.39
Balance Carried Forwattl
27.464.04
'Grants
Wiltshire Counul for loifet improverYEnts
479.050.
Wessex WateT water lountwn
Wiltshire Council for Covid compensation
10,Cm.(M)
-Mis¢ellarteous B￿akdOWn
Stripe payments in to bank.. bread, wine & beerl&tiv
6.263.66
Payment to i)eer festival
Payment to Reeves for bread
Payment to ￿k[1)rd for wine
location of funds from fete
1.(199.44
3.635.00
1.436.12
2,070.(Kl
Curtains for p&forming area
Gener￿ dist)ursement$
181.TI
Tot
9.¢JlQ33
-2750.67
Improvement Cost Anatysis
Cost Item
Gumbleton remove folding doors
and paint bar area
No quote
OIS Chdk Boards
173.85
r150 trom fete funds
Kercher Bar area floor
441.60
441.60
Kttcher Kitchen Flwr
7.20
7.20
Saul OIS brickworK ￿lS etc
12.fj04.46
11,￿2.(￿)
Ha￿1 I￿1 and mat￿alS

1st August 2109- 31st Juty %Y20
Spire building controj
No quote
Trant¥ inside pwnling
968.74
870.64
Quote exclud￿1 p0￿h
Wolseley
1,gV2.84
1.962.84
Toil* fftb'ng5
Water fountain
516.(Y2
Wessex wat￿ grant
Blake WateT fwntwn install
355.
Blake instdl ladies. toilets
1,342.(XJ
1,431.(X)
Gumbleton InstJl ladtes. toilets
1.￿2.(￿j
2.240.(￿)
Kercher Ladies. toilet tloor
Gumt>leton Roof Repairs.
1,268.(K>
Rotten ratter5 added wst
McAteer roof repairs"
5.370.(MI
3.425.(X)
Unanticipat￿1 wob￿5
Wessex Water
3￿.65
A￿d￿on￿ Wat￿ ch8r98
Total
29,71026
24.584.28
Total excludiny"rep8ir items
22,681.71
Total cost after grnnts
16.￿1￿1

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Langford Parish Hall
AGM 4th November 2020
Chaimian's Report
Good evening and welcome to Langford Parish Hall AGM for the year ending 31 st
July 2020 and thank you for coming along.
You will not need me to point out that this has b*n an extraordinary year and as
you will hear from the Treasurer, our finances reflect the significant impact of Covid
19 and the consequent reduction in income from events and hall hiring.
Nonetheless we ￿rna1n in a strong financial position, although with reduced
reserves, largely due to the cost of the now nearly concluded improvement plans.
Up until March the hall rental was on a slight increase and Arts in the Langfords
was forging ahead with successfvl film evenings and events generating £1000 net
income - an invaluable contribution to our resources. Of course, from then until the
end of the financial year everything came to a total haft. As an aside, l am pleased
to be able to let you know that we have restarted showing films albeit with much
reduced audiences. We have also recently seen some modest activity in hall hiring.
You may recall that last year I was able to present you with a long list of the work
completed in refurbishing the interior and exterior of the hall. l am delighted to be
able to report that all the planned work is now almost at an end. The majority of the
remaining work was primarily the complete renovation of the Ladies, and Gents,
toilets including the addition of facilities for the infinn and mothers with babies.
There are two items remaining on the list of things we would like to do - cover the
ramp with a non-skid surface and to face brick part of the roadside frontage. The
first we should continue to do but may defer the the cosmetic work until the future
becomes clearer.
Unfortunately in the course of fixing an unanticipated leak in the flat roof at the
front, it was discovered that the state of the main roof was not good. The slate tiles
are very old and fragile and some of the timber beams may well have rotted. There
is also the possibilty that the roofing over the "newer" end of the building - the
kitchen area - may be asbestos tiles. This means that we have a potentially very
significant expense to confront for repairs. We are seeking guidance on the
potential cost range and determining the level of urgency. Hopefully we will have a
few years before the work becomes essential which would give us time to raise the
necessary funds and grants.
I have been privileged to have such a great team to work with in the running and
management of the hall during my time as Ghainnan. We have a limit of 12 Trustees

as defined in the Scheme and have been at a maximum for several years now. But
the time has come to accept the inevitsbility that people must move on and so it is
that I have reluctantly accepted the resignations of three of our number; Caroline
Morrison, Jeremy Broad and Gill Leake. This not only means that we are hoping to
appoint three new Trustees later in this meeting but also that three important offices
are now vacant. During our Committee meeting immediately following the AGM will
be looking to review all the required functions and roles and appoint members to
them.
I would like to extend my gratitude to Caroline for keeping me and the committee in
conformance with the rules that bind us and for keeping our records. And to
Jeremy for his indefatigable work in not only keeping the fragile fabric of the hall in
a better than usable state but particularly for his outstanding management of the
extensive improvements and refurbishments over the last two years. He will be
sorely missed. Gill has not only been a redoubtable gatekeeper for bookings and
hall hiring but also was always there whenever we needed someone to help out, no
matter how menial the task - again my thanks.
As you may recall, last year I tendered my resignation as Chairman. In the absence
of volunteers l agreed to stay on for one more year. It had been my intention to offer
my resignation again at this meeting. However, under the current circumstances
and particularly whilst there is negligible activity in the hall and we are not able to
meet together in person, after due consideration. I have concluded that I should
defer this action until the future becomes clearer. It will of course still be up to the
Committee to decide on their choice of Chair as with all the officer positions.
It only remains me to thank you for your attention and to take any questions that
you may have. If there are points on which you would like clarification please do
ask and I would welcome any feedback.
Geoff Cluett
Chairman

Treasurerfs re
ort for Lan
ord Parish Hall
AGM- 4 November 2020.
It has been a busy year for the hall with large expenditure incurred to finalise
the agreed refurbishment of the hall as already described in the chairfs report.
To summarise the figu￿5 that were sent over to you before the meeting the
precis is as follows:
Bank and Petty cash balance on l August 2019
£49.465.43 (page l)
Bank and Petty cash balance on 31 July 2020
£27,464.04 {page 2)
Excess of expendlture over income
£22.001.39
We recelved the following grants:
Wiltshire Council Grant for improvement of toilets £4790.50
Wessex Water grant for water fountsin
Wiltshire Council Covid grant
£10,000
As a result of the grants we have been able to finish the scheduled work on
the hall and still carry forward £27K. We were very grateful for the grant of
£IOK from Wiltshire Council. This was to help us through lock down and
compensate for lack of income. In the event it acted as a cushion for the
unscheduled expenditure on the roof. We were unable to get another grant
from the council because grants were suspended during Covid. Going fonNard
we would hope to apply retrospectively for funding for roof repairs.
The cost of the refurbishment of the hall in thi5 finanaal year (after grants
from Wiltshire council and Wessex Water but not counting the Covid grant)
was £22K. In the prevlous year we spent £4K and in the present year we have
spent £4.5K (total refurbishment IRO £30k) Bearing in mind the legacy of
£40K received from Jane Lemon, we are able to carry forward £IOK as a sinking
fund towards future projects. We know that there is a problem with the roof
and 50 need to consider forward planning for its repair.

In the past much of the routine accounting has been done with cash (cash paid
for films, 100 club and hire) and petty cash had amounted to £14% a year ago.
It was used to pay contrartors as a policy to reduce it during the year (£288.90
by the end of the year). During this time we encouraged people to pay for films
and events through the website dlrect to the bank account. At the start of
covid we offered the purchase of bread and wine through the website and so
the accounting was more online banking based. People are now reluctsnt to
use cash at all and we are researthing buying a card machine for all future
transactions. It should be noted that paying through the system called Strlpe
for events etc there is a charge. To date we have subsidised the village for the
bread delivery during Covid by £93 (Using the grant from W Council for £IOK to
help us through) but on an ongoing basis for each £5 film tlcket sold we are
paid £4.73. This is not a huge loss. but if in future everything is paid in this way
we should be considering factoring this into the cost of the tickets or items on
sale.
We have had virtually no hall hire since March 2020 and so no income apart
frorn the council grant. Meanwhile our running costs continue in the form of -
oil (with the cold weather now starting we need to have the heating on for an
hour twice a day to stop pipes freezin& even though no one is in there)
Elertricity- standard daily charge
Water rates- daily charge + paying off accumulated loss during lock
down
Wifi.
Cleaning costs and materlals to be cO￿d compliant
We need to think out of the box to plan initiative5 for the future running of the
hall.
Thank you and if there are any questions please do not hesitate to ask. All
invoices and bank statements are available for inspection.
JB 4 November 2020