Registered Charity Number: 1079523
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 FOR
NORTHGATE WARD DEVELOPMENT GROUP
NORTHGATE WARD DEVELOPMENT GROUP
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Report of the Trustees | 2 - 5 |
| Independent Examiners Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 - 12 |
| Detailed Statement of Financial Activities | 13 – 14 |
Page 1
NORTHGATE WARD DEVELOPMENT GROUP
REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31ST MARCH 2023
TRUSTEES M Goard S Waters D Baldock J Butcher T Newington PRINCIPAL ADDRESS Northgate Ward Community Centre Military Road Canterbury Kent CT1 1YX REGISTERED CHARITY NUMBER 1079523 COMMUNITY CENTRE & PROJECT MANAGER A Bradley PROPERTY TRUSTEES M Goard A Fenyo
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NORTHGATE WARD DEVELOPMENT GROUP
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2023
The Trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2023.
Structure, Governance and Management
Northgate Ward Development Group (NWDG) was founded in October 1991. It became a registered charity on 24 February 2000 under a newly constituted trust deed dated 26 January 2000, as amended on 9 September 2008.
A further updated amendment to the Constitution was approved in 2018 by the Charity Commissioners and can be accessed via Northgate Ward Development Group charity number 1079523 on the Charity commission web site.
Trustee Developments since last accounts: -
The Trustee Board meet four times a year to discuss and oversee the activities of the Charity and to hear the Finance Report, Centre Manager’s Report and Deputy Manager’s Report.
The trustees are as follows: -Martin Goard continues as Chairman, Jean Butcher as Vice Chairman, Sally Waters as Treasurer and Diane Baldock. Muriel Jennings sadly passed away in 2022. Tony Newington joined the board in March 2023 and his appointment is to be ratified at AGM on the 5.10.2023.
The day-to-day operations of the charity are carried out from Northgate Community Centre by 4 full time staff and 6 part time paid staff and other volunteer support staff under the leadership of the Centre/Project Manager and Deputy Centre Manager
The Trustees are currently working on a variety of new projects which will be announced as and when they can be finalised.
Review of the objectives, activities, and achievements
Objectives and Aims
The objectives of the charity are to provide support and advice services as well as leisure activities to improve quality of life and general wellbeing of residents of the Northgate Ward, Canterbury. In setting our objectives and planning our activities the Trustees have considered the Charity Commission’s general guidance on public benefit.
Products, services, and leisure activities are run by NWDG from Northgate Ward Community Centre. The Centre is open Monday to Friday 9.00am to 4.00pm. In the evenings and week- ends - the Centre opens for group bookings and resident’s private events and parties.
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NORTHGATE WARD DEVELOPMENT GROUP
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2023
Services that are offered include a help Desk, a monthly foot clinic, office services, photocopying, and internet access via free Wi-Fi, room and hall hire and badminton courts for bookings. Other Services include, a weekly health trainer funded by NHS, a bi-monthly foot clinic, a fortnightly session by the Northgate Medical Practise Social Prescribers in the cafe and Kent County Council provides day opportunities for adults with learning difficulties.
Canterbury and District Early Years Project offering help and support for parents with young children continues to be run from Poet’s Corner building owned by NWDG and rented to this local charity at a discounted rate.
The Café continues to be the focal point of the Community Centre. The café manager and two part time staff ensure there is always a warm welcome and the food is good too! Two weekly lunch clubs on a Tuesday - Residents Re-united and on Wednesday the Café provides a roast dinner; Friday is fish and chip day! On the other weekdays the café offers snacks and a comfortable setting for residents and groups to meet socially. Starting from November the ‘Warm Space project’ offering a free bowl of soup and roll returns. The Café retains its five-star food hygiene rating.
Leisure activities include walking football, short mat bowls, badminton, Little Kickers, Canton Martial Arts, a walking group, two art groups, two bingo sessions, mind games and Knits and Sews group who meet weekly and make things to sell to help raise funds for the Centre. They also offer a clothes and other material repair service for donations to the Centre.
Ogopogo Pedal Play for under 5-year-olds accompanied by a parent or guardian on a Friday morning has been running for over a year now and is hugely popular. With a dinosaur theme, the children have a variety of pedal toys, ball pits, bouncy castle, and many other games to enjoy. The toys were initially bought with fund raising money, but this has now been re-paid and the income from Ogopogo now goes towards providing services and activities, and future projects.
Fund raising events are put on through the year and to come have included quizzes and a Coronation Tea as well as other mini fund-raising events such as an Easter raffle. The Christmas Fayre in December is our main fund raising event. Due to the hall being out of action whilst new roof is put on, and the hope we will be replacing the heating and ceiling from November – it was decided not to hold our main annual music event, so this has been deferred until the early part of the new year 2024.
The full list of the Centre’s activities and services can be found on our web site – www.northgatewardcommunitycentre.co.uk and in the ‘Whats On’ brochure available from the Reception.
The Community Centre Building
Owned by Canterbury City Council and rented to NWDG– the building’s exterior is maintained by them, with the interior being the responsibility of NWDG. This year CCC are carrying out extensive renovation to the roof, addressing the damp in the toilet blocks on the ground floor and giving the building new guttering and facia.
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NORTHGATE WARD DEVELOPMENT GROUP
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2023
The interior of the building and contents have constant maintenance jobs carried out throughout the year due to the amount of people using the facilities. The Trustees are always looking for funding to improve all the Centre’s facilities to make the most out of the space and are currently working on two important updating projects.
Membership following some difficulties caused by the change of Ward boundaries – the Trustees decided to end the two-tier membership rates and one rate is now in place. Membership must be renewed annually. Members receive two newsletters a year and other benefits such as discounted hire rates.
Impact Analysis report
An annual impact analysis of the centre’s usage is carried out every year and the final report will be available at the AGM.
Significant Achievements
The Centre is run by a very small staff backed up by volunteers who give an extraordinary amount of timewithout which the Centre would be unable to continue operating. The management continue to operate prudent housekeeping, and this will ensure the community centre can keep operating during this difficult cost of living rise and into the future.
We are extremely proud that the Charity provides so many activities and services, as well as offering a central venue for private bookings.
The weekly community larder has been very successful and Morrisons have been providing most of the food over the past year. The Food Bank also provides food stuffs from the Centre on a Monday.
The Help Desk is well used, and many residents get help and support with a variety of things. Outreach work continues to work hand in hand with the Help Desk reaching housebound residents.
Finally, the staff will be working under extremely difficult conditions whilst the roof is being renovated in the summer of 2023. We have been warned that the noise and the dust will be bad– yet we are sure the staff will manage to work through all this – keeping the Centre open as much as possible during the works. The Trustees thank all the staff and volunteers in advance for their forbearance during this time.
In addition, the Trustees wish to thank Canterbury City Council in advance for the new roof, which will mean a warmer Centre, with no rain coming in!
Risk Assessment
The Trustee Board regularly risk assesses all working practices, events and bookings etc., as well as ensuring that all certification on safety aspects of the Community Centre are up to date and reviewed on an annual basis; including emergency lighting, legionnaire water testing, PACs testing of all mobile electric appliances, heating, gas, fire alarms and extinguishers. Staff training in food hygiene, fire safety and first aid is also kept up to date according to recommendations. NWDG hold public liability insurance.
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NORTHGATE WARD DEVELOPMENT GROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
Statement of Disclosure of Information to Accountants
We, the Trustees of the company who held office at the date of approval of these financial statements, as set out above, each confirm so far as we are aware, that:
-
there is no relevant information of which the company’s independent examiners are unaware; and
-
we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to establish that the charity’s accountants are aware of that information.
The Trustees wish to thank all the volunteers and staff that run the Community Centre for all their hard work and dedication, as well as all members and residents who support NWDG in attending services, activities, and events.
On behalf of the Trustees
M Goard Chair of the Board of Trustees 4.6.2023
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NORTHGATE WARD DEVELOPMENT GROUP
INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31ST MARCH 2023
This report is on the financial statements of the Trust for the period ended 31st March 2023.
Respective Responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts (under section 145 of the 2011 Act)
-
To follow the procedures laid down in the General Directions given by the Charities Commission (under section 145(5) of the 2011 Act), and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My Examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
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(i) which gives me reasonable cause to believe that in any material respect the requirements
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To keep accounting records in accordance with Section 130 of the
-
2011 Act:
-
and
-
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act
have not been met or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mrs Patricia Heathfield M.I.A.B.
Bookkeeping and Accountancy
2 Stonerocks Cottages, Hoath Road, Sturry, Canterbury, Kent, CT2 0JS
Date: 18[th] September 2023
NORTHGATE WARD DEVELOPMENT GROUP
Page 7
STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2023
| STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2023 |
|||||
|---|---|---|---|---|---|
| 2023 | 2022 | ||||
| Unrestricted | Restricted | Total | Total | ||
| Notes | Funds | Funds | Funds | Funds | |
| £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | |||||
| Donations & Legacies | 7690 | 0 | 7690 | 1020 | |
| Charitable Activities | |||||
| Operation of Northgate Ward | |||||
| Community Centre | 105805 | 5000 | 110805 | 83380 | |
| Grants Received | 0 | 49773 | 49773 | 30448 | |
| Fundraising | 2854 | 0 | 2854 | 1544 | |
| Investment Income | 2 | 79 | 0 | 79 | 4 |
| Total | 116428 | 54773 | 171201 | 116396 | |
| EXPENDITURE | |||||
| Raising Funds | 222 | 0 | 222 | 390 | |
| Charitable Activities | |||||
| Operation of Northgate Ward | |||||
| Community Centre | 138066 | 65535 | 203601 | 124391 | |
| Total | 138288 | 65535 | 203823 | 124781 | |
| NET INCOME/EXPENDITURE | -21860 | -10762 | -32622 | -8385 | |
| Transfers between funds | 9 | 0 | 0 | 0 | 0 |
| Net Movement in Funds | -21860 | -10762 | -32622 | -8385 | |
| Total Funds Brought Forward | 432341 | 10762 | 443103 | 451488 | |
| TOTAL FUNDS CARRIED FORWARD | 410481 | 0 | 410481 | 443103 |
Page 8
NORTHGATE WARD DEVELOPMENT GROUP
BALANCE SHEET
AS AT 31ST MARCH 2023
| BALANCE SHEET AS AT 31ST MARCH 2023 |
||||||
|---|---|---|---|---|---|---|
| 2023 | 2022 | |||||
| Unrestricted | Restricted | Total | Total | |||
| Notes | Funds | Funds | Funds | Funds | ||
| £ | £ | £ | £ | |||
| FIXED ASSETS | ||||||
| Tangible Assets | 5 | 321420 | 0 | 321420 | 327685 | |
| CURRENT ASSETS | ||||||
| Stocks | 6 | 1355 | 0 | 1355 | 2797 | |
| Debtors | 7 | 7920 | 0 | 7920 | 28266 | |
| Cash at Bank | 86494 | 0 | 86494 | 86716 | ||
| 95769 | 0 | 95769 | 117779 | |||
| CREDITORS | ||||||
| Amounts falling due within one year | 8 | 6708 | 0 | 6708 | 2361 | |
| NET CURRENT ASSETS/LIABILITIES | 89061 | 0 | 89061 | 115418 | ||
| TOTAL ASSETS LESS CURRENT LIABILITIES | 410481 | 0 | 410481 | 443103 | ||
| NET ASSETS | 410481 | 0 | 410481 | 443103 | ||
| FUNDS | 9 | |||||
| Unrestricted Funds | 410481 | 432341 | ||||
| Restricted Funds | 0 | 10762 | ||||
| TOTAL FUNDS | 410481 | 443103 |
The Financial Statements were approved by the Board of Trustees on____ and were signed its behalf by:
_________ Trustee
_________ Trustee
Page 9
NORTHGATE WARD DEVELOPMENT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023
1 ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, the Charities
Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities
Financial Reporting Standard Number 1
Exemption has been taken from preparing a cash flow statement on the grounds that the charity qualifies as a small charity.
Incoming Resources
All incoming resources are included on the Statement of Financial Activities when the charity
is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings
that aggregate all cost related to the category. Where costs cannot be directly attributed
to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset overs its estimated useful life.
Leasehold Property 2% Straight Line Improvements to Property 2% and 5% Straight Line Equipment 15% on reducing balance
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due
allowance for obsolete and slow-moving items
Taxation
The charity is exempt from tax on its charitable activities
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the
discretion of the Trustees
Restricted funds can only be used for particular purposes within the objects of the Charity.
Restrictions arise when specified by donor or when funds are raised for particular restricted purposes.
All income and expenditure is shown in the Statement of Financial Activities
2 INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Deposit account interest | 79 | 4 |
Page 10
NORTHGATE WARD DEVELOPMENT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023
3 TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended
31st March 2023 nor for the year ended 31st March 2022.
Trustees' Expenses
There were no trustees' expenses paid for the year ended
31st March 2023 nor for the year ended 31st March 2022.
4 STAFF COSTS
| Wages & Salaries Social Security Costs Other Pension Costs |
2023 £ 122467 9165 1185 132817 |
2022 £ 71608 3334 816 |
|---|---|---|
| 75758 |
The average monthly number of employees during the year was:
| 2023 | 2022 | |||
|---|---|---|---|---|
| Centre Staff | 8 | 7 |
No employees received emoluments in excess of £60,000
5 TANGIBLE FIXED ASSETS
| COST At 1 April 2022 Additions At 31 March 2023 DEPRECIATION At 1 April 2022 Charge for Year At 31 March 2023 NET BOOK VALUE At 31 March 2023 At 31 March 2022 |
Leasehold Imp'ments Plant & Property to Property Machinery 213126 254593 64117 0 0 6576 213126 254593 70693 89511 62539 52101 4262 5790 2789 93773 68329 54890 119353 186264 15803 123615 192054 12016 |
Total 531836 6576 |
|---|---|---|
| 538412 | ||
| 204151 12841 |
||
| 216992 | ||
| 321420 | ||
| 327685 |
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NORTHGATE WARD DEVELOPMENT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023
6 STOCKS
| 6 STOCKS | |
|---|---|
| 2023 £ Stocks 1355 7 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Trade Debtors 3212 Other Debtors 4708 7920 8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Taxation and Social Security 1552 Other Creditors 5156 6708 |
2022 £ 2797 |
| 2022 £ 15193 13073 |
|
| 28266 | |
| 2022 £ 1086 1275 |
|
| 2361 |
Page 12
NORTHGATE WARD DEVELOPMENT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023
9 MOVEMENTS IN FUNDS
| MOVEMENTS IN FUNDS | |||||
|---|---|---|---|---|---|
| Net | |||||
| movement | |||||
| At | 1.4.22 | in funds | At 31.3.23 | ||
| Unrestricted funds | |||||
| General Fund | 432341 | -21860 | 410481 | ||
| Restricted funds | |||||
| Members Grant | 2147 | -2147 | 0 | ||
| Help Desk CCC Grant | 8615 | -8615 | 0 | ||
| 10762 | -10762 | 0 | |||
| TOTAL FUNDS | 443103 | -32622 | 410481 | ||
| Net movement in funds, included in the above are as follows: | |||||
| Incoming | Resources | Transfers | Movement | ||
| Resources | Expended | Between | in Funds | ||
| Unrestricted funds | Funds | ||||
| General Fund | 116428 | 138288 | 0 | -21860 | |
| Restricted funds | |||||
| Members Grant | 1450 | 3597 | 0 | -2147 | |
| Help Desk | 0 | 8615 | 0 | -8615 | |
| CCC Strategic Grant | 17750 | 17750 | 0 | 0 | |
| HMRC EA Grant | 5000 | 5000 | 0 | 0 | |
| Imago Wellbeing | 30573 | 30573 | 0 | 0 | |
| 54773 | 65535 | 0 | -10762 | ||
| TOTAL FUNDS | 171201 | 203823 | 0 | -32622 |
Page 13
NORTHGATE WARD DEVELOPMENT GROUP
STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2023
| INCOME AND ENDOWMENTS Donations & Legacies Donations Investment Income Deposit Account Interest Charitable Activities Grants Room Hire Café Poets Corner Rent Bingo Membership Employment Allowance Office Services Fundraising Income Other Activities Misc. Income Total Incoming Resources |
2023 £ 7690 79 49773 62974 20735 7008 6848 798 5000 23 2854 4999 2420 163432 171201 |
2022 £ 1020 4 30448 43249 12310 20348 2902 743 3334 14 1544 478 2 |
|---|---|---|
| 115372 | ||
| 116396 |
Page 14
NORTHGATE WARD DEVELOPMENT GROUP
STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2023
| EXPENDITURE Raising donations and legacies Fundraising expenses Charitable Activities Wages Managers Secondment Professional Fees Social Security Pensions Rates and Water Insurance Light and Heat Telephone Postage & Stationery Rent Repairs and Maintenance Cleaning Café Expenses Licences Legal Costs Bookkeeping and Accountancy Sundry Expenses Activities Expenses Depreciation IT Software and Consumables Bank Charges Total Resources Expended Net Expenditure/Income |
2023 £ 222 122467 0 9165 1185 2295 2207 16509 1663 1241 380 7997 3124 11539 179 3909 430 2781 1804 12841 998 884 203601 203823 -32622 |
2022 £ 390 66814 4794 3334 816 2775 1899 8419 1020 531 1978 5601 2870 8677 939 0 611 846 0 12172 0 295 |
|---|---|---|
| 124391 | ||
| 124781 | ||
| -8385 |