**Registered Charity Number: 1079523** ## **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 FOR** ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **NORTHGATE WARD DEVELOPMENT GROUP** **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023** ||Page| |---|---| |Reference and Administrative Details|1| |Report of the Trustees|2 - 5| |Independent Examiners Report|6| |Statement of Financial Activities|7| |Balance Sheet|8| |Notes to the Financial Statements|9 - 12| |Detailed Statement of Financial Activities|13 – 14| Page 1 ## **NORTHGATE WARD DEVELOPMENT GROUP** **REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31ST MARCH 2023** **TRUSTEES** M Goard S Waters D Baldock J Butcher T Newington **PRINCIPAL ADDRESS** Northgate Ward Community Centre Military Road Canterbury Kent CT1 1YX **REGISTERED CHARITY NUMBER** 1079523 **COMMUNITY CENTRE & PROJECT MANAGER** A Bradley **PROPERTY TRUSTEES** M Goard A Fenyo Page 2 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2023** The Trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2023. ## **Structure, Governance and Management** Northgate Ward Development Group (NWDG) was founded in October 1991. It became a registered charity on 24 February 2000 under a newly constituted trust deed dated 26 January 2000, as amended on 9 September 2008. A further updated amendment to the Constitution was approved in 2018 by the Charity Commissioners and can be accessed via Northgate Ward Development Group charity number 1079523 on the Charity commission web site. Trustee Developments since last accounts: - The Trustee Board meet four times a year to discuss and oversee the activities of the Charity and to hear the Finance Report, Centre Manager’s Report and Deputy Manager’s Report. The trustees are as follows: -Martin Goard continues as Chairman, Jean Butcher as Vice Chairman, Sally Waters as Treasurer and Diane Baldock. Muriel Jennings sadly passed away in 2022. Tony Newington joined the board in March 2023 and his appointment is to be ratified at AGM on the 5.10.2023. The day-to-day operations of the charity are carried out from Northgate Community Centre by 4 full time staff and 6 part time paid staff and other volunteer support staff under the leadership of the Centre/Project Manager and Deputy Centre Manager The Trustees are currently working on a variety of new projects which will be announced as and when they can be finalised. ## **Review of the objectives, activities, and achievements** ## **Objectives and Aims** The objectives of the charity are to provide support and advice services as well as leisure activities to improve quality of life and general wellbeing of residents of the Northgate Ward, Canterbury. In setting our objectives and planning our activities the Trustees have considered the Charity Commission’s general guidance on public benefit. **Products, services, and leisure activities** are run by NWDG from Northgate Ward Community Centre. The Centre is open Monday to Friday 9.00am to 4.00pm. In the evenings and week- ends - the Centre opens for group bookings and resident’s private events and parties. Page 3 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2023** Services that are offered include a help Desk, a monthly foot clinic, office services, photocopying, and internet access via free Wi-Fi, room and hall hire and badminton courts for bookings. Other Services include, a weekly health trainer funded by NHS, a bi-monthly foot clinic, a fortnightly session by the Northgate Medical Practise Social Prescribers in the cafe and Kent County Council provides day opportunities for adults with learning difficulties. Canterbury and District Early Years Project offering help and support for parents with young children continues to be run from Poet’s Corner building owned by NWDG and rented to this local charity at a discounted rate. The Café continues to be the focal point of the Community Centre. The café manager and two part time staff ensure there is always a warm welcome and the food is good too! Two weekly lunch clubs on a Tuesday - Residents Re-united and on Wednesday the Café provides a roast dinner; Friday is fish and chip day! On the other weekdays the café offers snacks and a comfortable setting for residents and groups to meet socially. Starting from November the ‘Warm Space project’ offering a free bowl of soup and roll returns. The Café retains its five-star food hygiene rating. Leisure activities include walking football, short mat bowls, badminton, Little Kickers, Canton Martial Arts, a walking group, two art groups, two bingo sessions, mind games and Knits and Sews group who meet weekly and make things to sell to help raise funds for the Centre. They also offer a clothes and other material repair service for donations to the Centre. Ogopogo Pedal Play for under 5-year-olds accompanied by a parent or guardian on a Friday morning has been running for over a year now and is hugely popular. With a dinosaur theme, the children have a variety of pedal toys, ball pits, bouncy castle, and many other games to enjoy. The toys were initially bought with fund raising money, but this has now been re-paid and the income from Ogopogo now goes towards providing services and activities, and future projects. Fund raising events are put on through the year and to come have included quizzes and a Coronation Tea as well as other mini fund-raising events such as an Easter raffle. The Christmas Fayre in December is our main fund raising event. Due to the hall being out of action whilst new roof is put on, and the hope we will be replacing the heating and ceiling from November – it was decided not to hold our main annual music event, so this has been deferred until the early part of the new year 2024. The full list of the Centre’s activities and services can be found on our web site – www.northgatewardcommunitycentre.co.uk and in the ‘Whats On’ brochure available from the Reception. ## **The Community Centre Building** Owned by Canterbury City Council and rented to NWDG– the building’s exterior is maintained by them, with the interior being the responsibility of NWDG. This year CCC are carrying out extensive renovation to the roof, addressing the damp in the toilet blocks on the ground floor and giving the building new guttering and facia. Page 4 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2023** The interior of the building and contents have constant maintenance jobs carried out throughout the year due to the amount of people using the facilities. The Trustees are always looking for funding to improve all the Centre’s facilities to make the most out of the space and are currently working on two important updating projects. **Membership** following some difficulties caused by the change of Ward boundaries – the Trustees decided to end the two-tier membership rates and one rate is now in place. Membership must be renewed annually. Members receive two newsletters a year and other benefits such as discounted hire rates. ## **Impact Analysis report** An annual impact analysis of the centre’s usage is carried out every year and the final report will be available at the AGM. ## **Significant Achievements** The Centre is run by a very small staff backed up by volunteers who give an extraordinary amount of timewithout which the Centre would be unable to continue operating. The management continue to operate prudent housekeeping, and this will ensure the community centre can keep operating during this difficult cost of living rise and into the future. We are extremely proud that the Charity provides so many activities and services, as well as offering a central venue for private bookings. The weekly community larder has been very successful and Morrisons have been providing most of the food over the past year. The Food Bank also provides food stuffs from the Centre on a Monday. The Help Desk is well used, and many residents get help and support with a variety of things. Outreach work continues to work hand in hand with the Help Desk reaching housebound residents. Finally, the staff will be working under extremely difficult conditions whilst the roof is being renovated in the summer of 2023. We have been warned that the noise and the dust will be bad– yet we are sure the staff will manage to work through all this – keeping the Centre open as much as possible during the works. The Trustees thank all the staff and volunteers in advance for their forbearance during this time. In addition, the Trustees wish to thank Canterbury City Council in advance for the new roof, which will mean a warmer Centre, with no rain coming in! ## **Risk Assessment** The Trustee Board regularly risk assesses all working practices, events and bookings etc., as well as ensuring that all certification on safety aspects of the Community Centre are up to date and reviewed on an annual basis; including emergency lighting, legionnaire water testing, PACs testing of all mobile electric appliances, heating, gas, fire alarms and extinguishers. Staff training in food hygiene, fire safety and first aid is also kept up to date according to recommendations. NWDG hold public liability insurance. Page 5 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023** ## **Statement of Disclosure of Information to Accountants** We, the Trustees of the company who held office at the date of approval of these financial statements, as set out above, each confirm so far as we are aware, that: - there is no relevant information of which the company’s independent examiners are unaware; and - we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to establish that the charity’s accountants are aware of that information. - The Trustees wish to thank all the volunteers and staff that run the Community Centre for all their hard work and dedication, as well as all members and residents who support NWDG in attending services, activities, and events. On behalf of the Trustees M Goard Chair of the Board of Trustees 4.6.2023 Page 6 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31ST MARCH 2023** This report is on the financial statements of the Trust for the period ended 31st March 2023. ## **Respective Responsibilities of Trustees and Examiner** The Charity's Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (2011 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under section 145 of the 2011 Act) - To follow the procedures laid down in the General Directions given by the Charities Commission (under section 145(5) of the 2011 Act), and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Report** My Examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: - (i) which gives me reasonable cause to believe that in any material respect the requirements - To keep accounting records in accordance with Section 130 of the - 2011 Act: - and - To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met or - (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mrs Patricia Heathfield M.I.A.B. Bookkeeping and Accountancy 2 Stonerocks Cottages, Hoath Road, Sturry, Canterbury, Kent, CT2 0JS Date: 18[th] September 2023 **NORTHGATE WARD DEVELOPMENT GROUP** Page 7 ## **STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2023** |**STATEMENT OF FINANCIAL ACTIVITES**
**FOR THE YEAR ENDED 31ST MARCH 2023**|||||| |---|---|---|---|---|---| |||||**2023**|**2022**| |||**Unrestricted**|**Restricted**|**Total**|**Total**| ||**Notes**|**Funds**|**Funds**|**Funds**|**Funds**| |||**£**|**£**|**£**|**£**| |**INCOME AND ENDOWMENTS FROM**|||||| |Donations & Legacies||7690|0|7690|1020| |**Charitable Activities**|||||| |Operation of Northgate Ward|||||| |Community Centre||105805|5000|110805|83380| |Grants Received||0|49773|49773|30448| |Fundraising||2854|0|2854|1544| |Investment Income|2|79|0|79|4| |Total||116428|54773|171201|116396| |**EXPENDITURE**|||||| |Raising Funds||222|0|222|390| |**Charitable Activities**|||||| |Operation of Northgate Ward|||||| |Community Centre||138066|65535|203601|124391| |Total||138288|65535|203823|124781| |**NET INCOME/EXPENDITURE**||-21860|-10762|-32622|-8385| |Transfers between funds|9|0|0|0|0| |Net Movement in Funds||-21860|-10762|-32622|-8385| |Total Funds Brought Forward||432341|10762|443103|451488| |TOTAL FUNDS CARRIED FORWARD||410481|0|410481|443103| Page 8 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **BALANCE SHEET** ## **AS AT 31ST MARCH 2023** |**BALANCE SHEET**
**AS AT 31ST MARCH 2023**||||||| |---|---|---|---|---|---|---| ||||||**2023**|**2022**| ||||**Unrestricted**|**Restricted**|**Total**|**Total**| ||**Notes**||**Funds**|**Funds**|**Funds**|**Funds**| ||||**£**|**£**|**£**|**£**| |**FIXED ASSETS**||||||| |Tangible Assets||5|321420|0|321420|327685| |**CURRENT ASSETS**||||||| |Stocks||6|1355|0|1355|2797| |Debtors||7|7920|0|7920|28266| |Cash at Bank|||86494|0|86494|86716| ||||95769|0|95769|117779| |**CREDITORS**||||||| |Amounts falling due within one year||8|6708|0|6708|2361| |**NET CURRENT ASSETS/LIABILITIES**|||89061|0|89061|115418| |**TOTAL ASSETS LESS CURRENT LIABILITIES**|||410481|0|410481|443103| |**NET ASSETS**|||410481|0|410481|443103| |**FUNDS**||9||||| |Unrestricted Funds|||||410481|432341| |Restricted Funds|||||0|10762| |**TOTAL FUNDS**|||||410481|443103| The Financial Statements were approved by the Board of Trustees on______________________ and were signed its behalf by: ___________________________ Trustee ___________________________ Trustee Page 9 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **1 ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities ## **Financial Reporting Standard Number 1** Exemption has been taken from preparing a cash flow statement on the grounds that the charity qualifies as a small charity. ## **Incoming Resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset overs its estimated useful life. Leasehold Property 2% Straight Line Improvements to Property 2% and 5% Straight Line Equipment 15% on reducing balance ## **Stocks** Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow-moving items ## **Taxation** The charity is exempt from tax on its charitable activities ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees Restricted funds can only be used for particular purposes within the objects of the Charity. Restrictions arise when specified by donor or when funds are raised for particular restricted purposes. All income and expenditure is shown in the Statement of Financial Activities ## 2 **INVESTMENT INCOME** |**INVESTMENT INCOME**||| |---|---|---| ||2023|2022| ||£|£| |Deposit account interest|79|4| Page 10 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **3 TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31st March 2023 nor for the year ended 31st March 2022. Trustees' Expenses There were no trustees' expenses paid for the year ended 31st March 2023 nor for the year ended 31st March 2022. ## **4 STAFF COSTS** |Wages & Salaries
Social Security Costs
Other Pension Costs|**2023**
**£**
122467
9165
1185
132817|**2022**
**£**
71608
3334
816| |---|---|---| |||75758| The average monthly number of employees during the year was: ||**2023**||**2022**|| |---|---|---|---|---| |Centre Staff||8||7| No employees received emoluments in excess of £60,000 ## **5 TANGIBLE FIXED ASSETS** |**COST**
At 1 April 2022
Additions
At 31 March 2023
**DEPRECIATION**
At 1 April 2022
Charge for Year
At 31 March 2023
**NET BOOK VALUE**
At 31 March 2023
At 31 March 2022|Leasehold
Imp'ments
Plant &
Property
to
Property
Machinery
213126
254593
64117
0
0
6576
213126
254593
70693
89511
62539
52101
4262
5790
2789
93773
68329
54890
119353
186264
15803
123615
192054
12016|Total
531836
6576| |---|---|---| |||538412| |||204151
12841| |||216992| |||321420| |||327685| Page 11 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **6 STOCKS** |**6 STOCKS**|| |---|---| |2023
£
Stocks
1355
**7 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2023
£
Trade Debtors
3212
Other Debtors
4708
7920
**8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2023
£
Taxation and Social Security
1552
Other Creditors
5156
6708|2022
£
2797| ||2022
£
15193
13073| ||28266| ||2022
£
1086
1275| ||2361| Page 12 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023** ## **9 MOVEMENTS IN FUNDS** |**MOVEMENTS IN FUNDS**|||||| |---|---|---|---|---|---| |||||Net|| |||||movement|| |||At|1.4.22|in funds|At 31.3.23| |**Unrestricted funds**|||||| |General Fund|||432341|-21860|410481| |**Restricted funds**|||||| |Members Grant|||2147|-2147|0| |Help Desk CCC Grant|||8615|-8615|0| ||||10762|-10762|0| ||||||| |**TOTAL FUNDS**|||443103|-32622|410481| |Net movement in funds, included in the above are as follows:|||||| ||Incoming|Resources||Transfers|Movement| ||Resources|Expended||Between|in Funds| |**Unrestricted funds**||||Funds|| |General Fund|116428||138288|0|-21860| |**Restricted funds**|||||| |Members Grant|1450||3597|0|-2147| |Help Desk|0||8615|0|-8615| |CCC Strategic Grant|17750||17750|0|0| |HMRC EA Grant|5000||5000|0|0| |Imago Wellbeing|30573||30573|0|0| ||54773||65535|0|-10762| ||||||| |**TOTAL FUNDS**|171201||203823|0|-32622| Page 13 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2023** |**INCOME AND ENDOWMENTS**
**Donations & Legacies**
Donations
**Investment Income**
Deposit Account Interest
**Charitable Activities**
Grants
Room Hire
Café
Poets Corner Rent
Bingo
Membership
Employment Allowance
Office Services
Fundraising Income
Other Activities
Misc. Income
**Total Incoming Resources**|2023
£
7690
79
49773
62974
20735
7008
6848
798
5000
23
2854
4999
2420
163432
171201|2022
£
1020
4
30448
43249
12310
20348
2902
743
3334
14
1544
478
2| |---|---|---| |||115372| |||| |||116396| Page 14 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2023** |**EXPENDITURE**
**Raising donations and legacies**
Fundraising expenses
**Charitable Activities**
Wages
Managers Secondment Professional Fees
Social Security
Pensions
Rates and Water
Insurance
Light and Heat
Telephone
Postage & Stationery
Rent
Repairs and Maintenance
Cleaning
Café Expenses
Licences
Legal Costs
Bookkeeping and Accountancy
Sundry Expenses
Activities Expenses
Depreciation
IT Software and Consumables
Bank Charges
**Total Resources Expended**
**Net Expenditure/Income**|2023
£
222
122467
0
9165
1185
2295
2207
16509
1663
1241
380
7997
3124
11539
179
3909
430
2781
1804
12841
998
884
203601
203823
-32622|2022
£
390
66814
4794
3334
816
2775
1899
8419
1020
531
1978
5601
2870
8677
939
0
611
846
0
12172
0
295| |---|---|---| |||124391| |||124781| |||-8385|