Registered Charity Number: 1079523
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 FOR
NORTHGATE WARD DEVELOPMENT GROUP
NORTHGATE WARD DEVELOPMENT GROUP
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Report of the Trustees | 2 - 4 |
| Independent Examiners Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 - 12 |
| Detailed Statement of Financial Activities | 13 – 14 |
Page 1
NORTHGATE WARD DEVELOPMENT GROUP
REFERENCES AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31ST MARCH 2021
TRUSTEES
M Goard S Waters Mrs M Jennings MBE Cllr J Butcher
PRINCIPAL ADDRESS Northgate Ward Community Centre Military Road Canterbury Kent CT1 1YX REGISTERED CHARITY NUMBER 1079523 COMMUNITY CENTRE & PROJECT MANAGER A Bradley PROPERTY TRUSTEES M Goard A Fenyo
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NORTHGATE WARD DEVELOPMENT GROUP
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2021
The Trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2021.
Structure, Governance and Management
Northgate Ward Development Group (NWDG) was founded in October 1991. It became a registered charity on 24 February 2000 under a newly constituted trust deed dated 26 January 2000, as amended on 9 September 2008.
A further updated version to the Constitution was approved at the Annual General Meeting on 9.11.2018 The amended version can be accessed via Northgate Ward Development Group charity number 1079523 on the Charity commission web site
Trustee Developments since last accounts: -
In 2020 the Trustee Board met three times only as lockdown meant that one Trustee Board meeting and AGM were unable to go ahead. The 2019/2020 accounts were sent to the Charity Commission, but will be ratified at the AGM scheduled for 5[th] November 2021
Ann Bradley has again been confirmed as Centre Manager for 2021/2022
The day-to-day operations of the NWDG are carried out by 4 part time staff, 1 seconded part time manager and other volunteer staff.
Review of the objectives, activities, and achievements
Objectives and Aims
The objectives of the charity are to provide support and advice services as well as leisure activities to improve quality of life and general wellbeing of residents of Northgate Ward, Canterbury. In setting our objectives and planning our activities the Trustees have considered the Charity Commission’s general guidance on public benefit.
Products and services are run by NWDG from Northgate Ward Community Centre. The Centre is open Monday to Friday 9.00am to 4.00pm. In the evenings and week- ends - the Centre opens for group bookings and resident events.
Services that are offered include a monthly foot clinic, office services, photocopying, and internet access via free Wi-Fi, room and hall hire and badminton courts for bookings. Other Services include, NHS weight control adviser, The Over 60’s Community Service who has their administration office in the Centre provides weekday support for older residents and Kent County Council provides day opportunities for adults with learning difficulties.
NWDG also supports other local charities and groups, such as the Hard of Hearing Group, who meet monthly and carry out hearing aid maintenance, and one-off bookings, by providing discounted hall/rooms to meet or to carry out activities – which residents can take part in.
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NORTHGATE WARD DEVELOPMENT GROUP
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2021
Canterbury and District Early Years Project offering help and support for parents with young children continues to be run from Poet’s Corner building owned by NWDG and rented to this local charity at a discounted rate.
The café provides hot meals and snacks and is the focal point of the community
Leisure activities include walking football, short mat bowls, badminton, little kickers, Canton Martial Arts, walking group, gentle exercise, two art groups, three bingo sessions, mind games, teapot group and knits and sews who meet weekly and make things to sell to help raise funds for the Centre. They also offer a clothes and other material repair service for donations to Centre.
Fund raising events are put on through the year and have included quizzes, coffee mornings, tea dance, as well as other mini fund-raising events such as an Easter and Christmas raffle. The Christmas Fayre in December is our main fund-raising event.
The full list of the centre’s activities and services can be found on our web site – www.northgatewardcommuniotycentre.co.uk
The Community Centre Building
Owned by Canterbury City Council and rented to NWDG for a peppercorn rent – the building’s exterior is maintained by them, with the interior being the responsibility of NWDG.
The building and contents have constant maintenance jobs carried out throughout the year due to the amount of people using the facilities. The Trustees are always looking for funding to improve all the centre’s facilities to make the most out of the space.
Membership has been suspended during lockdown and will be reinstated in January 2022
Impact Analysis report
An annual impact analysis of the centre’s usage is carried out every year and the final report will be available at the AGM in November 2022
Future Plans
The management have planned a full events programme for 2022 and this will go ahead subject to any Covid restrictions.
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NORTHGATE WARD DEVELOPMENT GROUP
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2021
Statement of Disclosure of Information to Accountants
We, the Trustees of the company who held office at the date of approval of these financial statements, as set out above, each confirm so far as we are aware, that:
-
there is no relevant information of which the company’s independent examiners are unaware; and
-
we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to establish that the charity’s accountants are aware of that information.
The Trustees wish to thank all the volunteers and staff that run the Community Centre for all their hard work and dedication, as well as all members and residents who support NWDG in attending services, activities and events.
On behalf of the Trustees
M Goard Chair of the Board of Trustees 4.6.2020
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NORTHGATE WARD DEVELOPMENT GROUP
INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31ST MARCH 2021
This report is on the financial statements of the Trust for the period ended 31st March 2021.
Respective Responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts (under section 145 of the 2011 Act)
-
To follow the procedures laid down in the General Directions given by the Charities Commission (under section 145(5) of the 2011 Act), and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My Examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
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(i) which gives me reasonable cause to believe that in any material respect the requirements
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To keep accounting records in accordance with Section 130 of the
-
2011 Act:
-
and
-
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act
have not been met or
- (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mrs Patricia Heathfield M.I.A.B.
Bookkeeping and Accountancy
2 Stonerocks Cottages, Hoath Road, Sturry, Canterbury, Kent, CT2 0JS
Date: 2[nd] November 2021
NORTHGATE WARD DEVELOPMENT GROUP
Page 6
STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2021
| STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2021 |
|||||
|---|---|---|---|---|---|
| 2021 | 2020 | ||||
| Unrestricted | Restricted | Total | Total | ||
| Notes | Funds | Funds | Funds | Funds | |
| £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | |||||
| Donations & Legacies | 400 | 0 | 400 | 120 | |
| Charitable Activities | |||||
| Operation of Northgate Ward | |||||
| Community Centre | 39336 | 136 | 39472 | 74636 | |
| Grants Received | 45186 | 27443 | 72629 | 18350 | |
| Fundraising | 10 | 0 | 10 | 288 | |
| Investment Income | 2 | 15 | 0 | 15 | 42 |
| Total | 84947 | 27579 | 112526 | 93436 | |
| EXPENDITURE | |||||
| Raising Funds | 0 | 0 | 0 | 581 | |
| Charitable Activities | |||||
| Operation of Northgate Ward | |||||
| Community Centre | 73593 | 16767 | 90360 | 85340 | |
| Total | 73593 | 16767 | 90360 | 85921 | |
| NET INCOME/EXPENDITURE | 11354 | 10812 | 22166 | 7515 | |
| Transfers between funds | 9 | 0 | 0 | 0 | 0 |
| Net Movement in Funds | 11354 | 10812 | 22166 | 7515 | |
| Total Funds Brought Forward | 426422 | 2900 | 429322 | 421807 | |
| TOTAL FUNDS CARRIED FORWARD | 437776 | 13712 | 451488 | 429322 |
Page 7
NORTHGATE WARD DEVELOPMENT GROUP
BALANCE SHEET
AS AT 31ST MARCH 2021
| BALANCE SHEET AS AT 31ST MARCH 2021 |
||||||
|---|---|---|---|---|---|---|
| 2021 | 2020 | |||||
| Unrestricted | Restricted | Total | Total | |||
| Notes | Funds | Funds | Funds | Funds | ||
| £ | £ | £ | £ | |||
| FIXED ASSETS | ||||||
| Tangible Assets | 5 | 337179 | 0 | 337179 | 349253 | |
| CURRENT ASSETS | ||||||
| Stocks | 6 | 0 | 0 | 0 | 0 | |
| Debtors | 7 | 2601 | 0 | 2601 | 4335 | |
| Cash at Bank | 100411 | 13712 | 114123 | 76209 | ||
| 103012 | 13712 | 116724 | 80544 | |||
| CREDITORS | ||||||
| Amounts falling due within one year | 8 | 2415 | 0 | 2415 | 475 | |
| NET CURRENT ASSETS/LIABILITIES | 100597 | 13712 | 114309 | 80069 | ||
| TOTAL ASSETS LESS CURRENT LIABILITIES | 437776 | 13712 | 451488 | 429322 | ||
| NET ASSETS | 437776 | 13712 | 451488 | 429322 | ||
| FUNDS | 9 | |||||
| Unrestricted Funds | 437776 | 426422 | ||||
| Restricted Funds | 13712 | 2900 | ||||
| TOTAL FUNDS | 451488 | 429322 |
The Financial Statements were approved by the Board of Trustees on____ and were signed its behalf by:
_________ Trustee
_________ Trustee
Page 8
NORTHGATE WARD DEVELOPMENT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
1 ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, the Charities
Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities
Financial Reporting Standard Number 1
Exemption has been taken from preparing a cash flow statement on the grounds that the charity qualifies as a small charity.
Incoming Resources
All incoming resources are included on the Statement of Financial Activities when the charity
is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings
that aggregate all cost related to the category. Where costs cannot be directly attributed
to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset overs its estimated useful life.
Leasehold Property 2% Straight Line Improvements to Property 2% and 5% Straight Line Equipment 15% on reducing balance Computer Equipment 33% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due
allowance for obsolete and slow-moving items
Taxation
The charity is exempt from tax on its charitable activities
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the
discretion of the Trustees
Restricted funds can only be used for particular purposes within the objects of the Charity.
Restrictions arise when specified by donor or when funds are raised for particular restricted purposes.
All income and expenditure is shown in the Statement of Financial Activities
2 INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Deposit account interest | 15 | 42 |
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NORTHGATE WARD DEVELOPMENT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
3 TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended
31st March 2021 nor for the year ended 31st March 2020.
Trustees' Expenses
There were no trustees' expenses paid for the year ended
31st March 2021 nor for the year ended 31st March 2020.
4 STAFF COSTS
| Wages & Salaries Social Security Costs Other Pension Costs |
2021 £ 54389 180 303 54872 |
2020 £ 42141 0 296 |
|---|---|---|
| 42437 |
The average monthly number of employees during the year was:
| 2021 | 2020 | |||
|---|---|---|---|---|
| Centre Staff | 6 | 4 |
No employees received emoluments in excess of £60,000
5 TANGIBLE FIXED ASSETS
| COST At 1 April 2020 Additions At 31 March 2021 DEPRECIATION At 1 April 2020 Charge for Year At 31 March 2021 NET BOOK VALUE At 31 March 2021 At 31 March 2020 |
Leasehold Imp'ments Plant & Property to Property Machinery 213126 254593 61439 0 0 0 213126 254593 61439 80987 50959 47959 4262 5790 2022 85249 56749 49981 127877 197844 11458 132139 203634 13480 |
Total 529158 0 |
|---|---|---|
| 529158 | ||
| 179905 12074 |
||
| 191979 | ||
| 337179 | ||
| 349253 |
Page 10
NORTHGATE WARD DEVELOPMENT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
6 STOCKS
| 6 STOCKS | |
|---|---|
| 2021 £ Stocks 0 7 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2021 £ Trade Debtors 1999 Other Debtors 602 2601 8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2021 £ Taxation and Social Security 0 Other Creditors 2415 2415 |
2020 £ 0 |
| 2020 £ 1956 2379 |
|
| 4335 | |
| 2020 £ 0 475 |
|
| 475 |
Page 11
NORTHGATE WARD DEVELOPMENT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
9 MOVEMENTS IN FUNDS
| MOVEMENTS IN FUNDS | |||||
|---|---|---|---|---|---|
| Net | |||||
| movement | |||||
| At | 1.4.20 | in funds | At 31.3.21 | ||
| Unrestricted funds | |||||
| General Fund | 426422 | 11354 | 437776 | ||
| Restricted funds | |||||
| Members Grant | 2000 | 147 | 2147 | ||
| Help Desk CCC Grant | 900 | 10665 | 11565 | ||
| 2900 | 10812 | 13712 | |||
| TOTAL FUNDS | 429322 | 22166 | 451488 | ||
| Net movement in funds, included in the above are as follows: | |||||
| Incoming | Resources | Transfers | Movement | ||
| Resources | Expended | Between | in Funds | ||
| Unrestricted funds | Funds | ||||
| General Fund | 84947 | 73593 | 0 | 11354 | |
| Restricted funds | |||||
| Members Grant | 2500 | 2353 | 0 | 147 | |
| Help Desk | 13500 | 2835 | 0 | 10665 | |
| HMRC CJRS Grant | 11443 | 11443 | 0 | 0 | |
| HMRC EA Grant | 136 | 136 | 0 | 0 | |
| 27579 | 16767 | 0 | 10812 | ||
| TOTAL FUNDS | 112526 | 90360 | 0 | 22166 |
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NORTHGATE WARD DEVELOPMENT GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
10 RELATED PARTY DISCLOSURES
A Bradley is project manager of the charity and of the Over 60's Community Service (Northgate Ward and Canterbury District). The following trustees of the charity are also trustees of the Over 60's Community Service (Northgate Ward and Canterbury District).
M Jennings MBE
Cllr. J Butcher S Waters
During the year the charity was charged £31,139 (2020: £20,000) by the over 60's Community Service (Northgate Ward and Canterbury District). This was to provide
staffing and administrative costs.
During the year the charity received room hire income of £1,000 from the Over 60's Community Service (Northgate Ward and Canterbury District).
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NORTHGATE WARD DEVELOPMENT GROUP
STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2021
| INCOME AND ENDOWMENTS Donations & Legacies Donations Investment Income Deposit Account Interest Charitable Activities Grants Room Hire Café Poets Corner Rent Bingo Membership Employment Allowance Office Services Fundraising Income Other Activities Misc. Income Total Incoming Resources |
2021 £ 400 15 72629 29579 1686 7200 273 120 136 14 10 74 390 112111 112526 |
2020 £ 120 42 18350 47312 4462 13200 3379 627 1636 78 2788 1442 0 |
|---|---|---|
| 93274 | ||
| 93436 |
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NORTHGATE WARD DEVELOPMENT GROUP
STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2021
| EXPENDITURE Raising donations and legacies Fundraising expenses Charitable Activities Wages Managers Secondment Professional Fees Social Security Pensions Rates and Water Insurance Light and Heat Telephone Postage & Stationery Rent Repairs and Maintenance Cleaning Café Expenses Licences Bingo Costs Bookkeeping and Accountancy Sundry Expenses Depreciation Bank Charges Total Resources Expended Net Income |
2021 £ 0 25322 28764 180 303 2917 961 4516 1232 648 1205 8670 1372 1359 178 0 525 0 12074 134 90360 90360 22166 |
2020 £ 581 22141 20000 0 296 -91 611 13396 1826 675 1220 5876 2994 909 745 253 780 569 12431 709 |
|---|---|---|
| 85340 | ||
| 85921 | ||
| 7515 |