**Registered Charity Number: 1079523** ## **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 FOR** ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **NORTHGATE WARD DEVELOPMENT GROUP** **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021** ||Page| |---|---| |Reference and Administrative Details|1| |Report of the Trustees|2 - 4| |Independent Examiners Report|5| |Statement of Financial Activities|6| |Balance Sheet|7| |Notes to the Financial Statements|8 - 12| |Detailed Statement of Financial Activities|13 – 14| Page 1 ## **NORTHGATE WARD DEVELOPMENT GROUP** **REFERENCES AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31ST MARCH 2021** **TRUSTEES** M Goard S Waters Mrs M Jennings MBE Cllr J Butcher **PRINCIPAL ADDRESS** Northgate Ward Community Centre Military Road Canterbury Kent CT1 1YX **REGISTERED CHARITY NUMBER** 1079523 **COMMUNITY CENTRE & PROJECT MANAGER** A Bradley **PROPERTY TRUSTEES** M Goard A Fenyo Page 2 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2021** The Trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2021. ## **Structure, Governance and Management** Northgate Ward Development Group (NWDG) was founded in October 1991. It became a registered charity on 24 February 2000 under a newly constituted trust deed dated 26 January 2000, as amended on 9 September 2008. A further updated version to the Constitution was approved at the Annual General Meeting on 9.11.2018 The amended version can be accessed via Northgate Ward Development Group charity number 1079523 on the Charity commission web site Trustee Developments since last accounts: - In 2020 the Trustee Board met three times only as lockdown meant that one Trustee Board meeting and AGM were unable to go ahead. The 2019/2020 accounts were sent to the Charity Commission, but will be ratified at the AGM scheduled for 5[th] November 2021 Ann Bradley has again been confirmed as Centre Manager for 2021/2022 The day-to-day operations of the NWDG are carried out by 4 part time staff, 1 seconded part time manager and other volunteer staff. ## **Review of the objectives, activities, and achievements** ## **Objectives and Aims** The objectives of the charity are to provide support and advice services as well as leisure activities to improve quality of life and general wellbeing of residents of Northgate Ward, Canterbury. In setting our objectives and planning our activities the Trustees have considered the Charity Commission’s general guidance on public benefit. Products and services are run by NWDG from Northgate Ward Community Centre. The Centre is open Monday to Friday 9.00am to 4.00pm. In the evenings and week- ends - the Centre opens for group bookings and resident events. Services that are offered include a monthly foot clinic, office services, photocopying, and internet access via free Wi-Fi, room and hall hire and badminton courts for bookings. Other Services include, NHS weight control adviser, The Over 60’s Community Service who has their administration office in the Centre provides weekday support for older residents and Kent County Council provides day opportunities for adults with learning difficulties. NWDG also supports other local charities and groups, such as the Hard of Hearing Group, who meet monthly and carry out hearing aid maintenance, and one-off bookings, by providing discounted hall/rooms to meet or to carry out activities – which residents can take part in. Page 3 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2021** Canterbury and District Early Years Project offering help and support for parents with young children continues to be run from Poet’s Corner building owned by NWDG and rented to this local charity at a discounted rate. The café provides hot meals and snacks and is the focal point of the community Leisure activities include walking football, short mat bowls, badminton, little kickers, Canton Martial Arts, walking group, gentle exercise, two art groups, three bingo sessions, mind games, teapot group and knits and sews who meet weekly and make things to sell to help raise funds for the Centre. They also offer a clothes and other material repair service for donations to Centre. Fund raising events are put on through the year and have included quizzes, coffee mornings, tea dance, as well as other mini fund-raising events such as an Easter and Christmas raffle. The Christmas Fayre in December is our main fund-raising event. The full list of the centre’s activities and services can be found on our web site – www.northgatewardcommuniotycentre.co.uk ## The Community Centre Building Owned by Canterbury City Council and rented to NWDG for a peppercorn rent – the building’s exterior is maintained by them, with the interior being the responsibility of NWDG. The building and contents have constant maintenance jobs carried out throughout the year due to the amount of people using the facilities. The Trustees are always looking for funding to improve all the centre’s facilities to make the most out of the space. Membership has been suspended during lockdown and will be reinstated in January 2022 ## Impact Analysis report An annual impact analysis of the centre’s usage is carried out every year and the final report will be available at the AGM in November 2022 ## **Future Plans** The management have planned a full events programme for 2022 and this will go ahead subject to any Covid restrictions. Page 4 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **REPORT OF THE TRUSTEES** **FOR THE YEAR ENDED 31 MARCH 2021** ## **Statement of Disclosure of Information to Accountants** We, the Trustees of the company who held office at the date of approval of these financial statements, as set out above, each confirm so far as we are aware, that: - there is no relevant information of which the company’s independent examiners are unaware; and - we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to establish that the charity’s accountants are aware of that information. The Trustees wish to thank all the volunteers and staff that run the Community Centre for all their hard work and dedication, as well as all members and residents who support NWDG in attending services, activities and events. On behalf of the Trustees M Goard Chair of the Board of Trustees 4.6.2020 Page 5 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31ST MARCH 2021** This report is on the financial statements of the Trust for the period ended 31st March 2021. ## **Respective Responsibilities of Trustees and Examiner** The Charity's Trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (2011 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under section 145 of the 2011 Act) - To follow the procedures laid down in the General Directions given by the Charities Commission (under section 145(5) of the 2011 Act), and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Report** My Examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: - (i) which gives me reasonable cause to believe that in any material respect the requirements - To keep accounting records in accordance with Section 130 of the - 2011 Act: - and - To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met or - (ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mrs Patricia Heathfield M.I.A.B. Bookkeeping and Accountancy 2 Stonerocks Cottages, Hoath Road, Sturry, Canterbury, Kent, CT2 0JS Date: 2[nd] November 2021 **NORTHGATE WARD DEVELOPMENT GROUP** Page 6 ## **STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2021** |**STATEMENT OF FINANCIAL ACTIVITES**
**FOR THE YEAR ENDED 31ST MARCH 2021**|||||| |---|---|---|---|---|---| |||||**2021**|**2020**| |||**Unrestricted**|**Restricted**|**Total**|**Total**| ||**Notes**|**Funds**|**Funds**|**Funds**|**Funds**| |||**£**|**£**|**£**|**£**| |**INCOME AND ENDOWMENTS FROM**|||||| |Donations & Legacies||400|0|400|120| |**Charitable Activities**|||||| |Operation of Northgate Ward|||||| |Community Centre||39336|136|39472|74636| |Grants Received||45186|27443|72629|18350| |Fundraising||10|0|10|288| |Investment Income|2|15|0|15|42| |Total||84947|27579|112526|93436| |**EXPENDITURE**|||||| |Raising Funds||0|0|0|581| |**Charitable Activities**|||||| |Operation of Northgate Ward|||||| |Community Centre||73593|16767|90360|85340| |Total||73593|16767|90360|85921| |**NET INCOME/EXPENDITURE**||11354|10812|22166|7515| |Transfers between funds|9|0|0|0|0| |Net Movement in Funds||11354|10812|22166|7515| |Total Funds Brought Forward||426422|2900|429322|421807| |TOTAL FUNDS CARRIED FORWARD||437776|13712|451488|429322| Page 7 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **BALANCE SHEET** ## **AS AT 31ST MARCH 2021** |**BALANCE SHEET**
**AS AT 31ST MARCH 2021**||||||| |---|---|---|---|---|---|---| ||||||**2021**|**2020**| ||||**Unrestricted**|**Restricted**|**Total**|**Total**| ||**Notes**||**Funds**|**Funds**|**Funds**|**Funds**| ||||**£**|**£**|**£**|**£**| |**FIXED ASSETS**||||||| |Tangible Assets||5|337179|0|337179|349253| |**CURRENT ASSETS**||||||| |Stocks||6|0|0|0|0| |Debtors||7|2601|0|2601|4335| |Cash at Bank|||100411|13712|114123|76209| ||||103012|13712|116724|80544| |**CREDITORS**||||||| |Amounts falling due within one year||8|2415|0|2415|475| |**NET CURRENT ASSETS/LIABILITIES**|||100597|13712|114309|80069| |**TOTAL ASSETS LESS CURRENT LIABILITIES**|||437776|13712|451488|429322| |**NET ASSETS**|||437776|13712|451488|429322| |**FUNDS**||9||||| |Unrestricted Funds|||||437776|426422| |Restricted Funds|||||13712|2900| |**TOTAL FUNDS**|||||451488|429322| The Financial Statements were approved by the Board of Trustees on______________________ and were signed its behalf by: ___________________________ Trustee ___________________________ Trustee Page 8 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021** ## **1 ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities ## **Financial Reporting Standard Number 1** Exemption has been taken from preparing a cash flow statement on the grounds that the charity qualifies as a small charity. ## **Incoming Resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset overs its estimated useful life. Leasehold Property 2% Straight Line Improvements to Property 2% and 5% Straight Line Equipment 15% on reducing balance Computer Equipment 33% on cost ## **Stocks** Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow-moving items ## **Taxation** The charity is exempt from tax on its charitable activities ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees Restricted funds can only be used for particular purposes within the objects of the Charity. Restrictions arise when specified by donor or when funds are raised for particular restricted purposes. All income and expenditure is shown in the Statement of Financial Activities ## 2 **INVESTMENT INCOME** |**INVESTMENT INCOME**||| |---|---|---| ||2021|2020| ||£|£| |Deposit account interest|15|42| Page 9 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021** ## **3 TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31st March 2021 nor for the year ended 31st March 2020. Trustees' Expenses There were no trustees' expenses paid for the year ended 31st March 2021 nor for the year ended 31st March 2020. ## **4 STAFF COSTS** |Wages & Salaries
Social Security Costs
Other Pension Costs|**2021**
**£**
54389
180
303
54872|**2020**
**£**
42141
0
296| |---|---|---| |||42437| The average monthly number of employees during the year was: ||**2021**||**2020**|| |---|---|---|---|---| |Centre Staff||6||4| No employees received emoluments in excess of £60,000 ## **5 TANGIBLE FIXED ASSETS** |**COST**
At 1 April 2020
Additions
At 31 March 2021
**DEPRECIATION**
At 1 April 2020
Charge for Year
At 31 March 2021
**NET BOOK VALUE**
At 31 March 2021
At 31 March 2020|Leasehold
Imp'ments
Plant &
Property
to
Property
Machinery
213126
254593
61439
0
0
0
213126
254593
61439
80987
50959
47959
4262
5790
2022
85249
56749
49981
127877
197844
11458
132139
203634
13480|Total
529158
0| |---|---|---| |||529158| |||179905
12074| |||191979| |||337179| |||349253| Page 10 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021** ## **6 STOCKS** |**6 STOCKS**|| |---|---| |2021
£
Stocks
0
**7 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2021
£
Trade Debtors
1999
Other Debtors
602
2601
**8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2021
£
Taxation and Social Security
0
Other Creditors
2415
2415|2020
£
0| ||2020
£
1956
2379| ||4335| ||2020
£
0
475| ||475| Page 11 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021** ## **9 MOVEMENTS IN FUNDS** |**MOVEMENTS IN FUNDS**|||||| |---|---|---|---|---|---| |||||Net|| |||||movement|| |||At|1.4.20|in funds|At 31.3.21| |**Unrestricted funds**|||||| |General Fund|||426422|11354|437776| |**Restricted funds**|||||| |Members Grant|||2000|147|2147| |Help Desk CCC Grant|||900|10665|11565| ||||2900|10812|13712| ||||||| |**TOTAL FUNDS**|||429322|22166|451488| |Net movement in funds, included in the above are as follows:|||||| ||Incoming|Resources||Transfers|Movement| ||Resources|Expended||Between|in Funds| |**Unrestricted funds**||||Funds|| |General Fund|84947||73593|0|11354| |**Restricted funds**|||||| |Members Grant|2500||2353|0|147| |Help Desk|13500||2835|0|10665| |HMRC CJRS Grant|11443||11443|0|0| |HMRC EA Grant|136||136|0|0| ||27579||16767|0|10812| ||||||| |**TOTAL FUNDS**|112526||90360|0|22166| Page 12 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021** ## **10 RELATED PARTY DISCLOSURES** A Bradley is project manager of the charity and of the Over 60's Community Service (Northgate Ward and Canterbury District). The following trustees of the charity are also trustees of the Over 60's Community Service (Northgate Ward and Canterbury District). M Jennings MBE Cllr. J Butcher S Waters During the year the charity was charged £31,139 (2020: £20,000) by the over 60's Community Service (Northgate Ward and Canterbury District). This was to provide staffing and administrative costs. During the year the charity received room hire income of £1,000 from the Over 60's Community Service (Northgate Ward and Canterbury District). Page 13 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2021** |**INCOME AND ENDOWMENTS**
**Donations & Legacies**
Donations
**Investment Income**
Deposit Account Interest
**Charitable Activities**
Grants
Room Hire
Café
Poets Corner Rent
Bingo
Membership
Employment Allowance
Office Services
Fundraising Income
Other Activities
Misc. Income
**Total Incoming Resources**|2021
£
400
15
72629
29579
1686
7200
273
120
136
14
10
74
390
112111
112526|2020
£
120
42
18350
47312
4462
13200
3379
627
1636
78
2788
1442
0| |---|---|---| |||93274| |||| |||93436| Page 14 ## **NORTHGATE WARD DEVELOPMENT GROUP** ## **STATEMENT OF FINANCIAL ACTIVITES FOR THE YEAR ENDED 31ST MARCH 2021** |**EXPENDITURE**
**Raising donations and legacies**
Fundraising expenses
**Charitable Activities**
Wages
Managers Secondment Professional Fees
Social Security
Pensions
Rates and Water
Insurance
Light and Heat
Telephone
Postage & Stationery
Rent
Repairs and Maintenance
Cleaning
Café Expenses
Licences
Bingo Costs
Bookkeeping and Accountancy
Sundry Expenses
Depreciation
Bank Charges
**Total Resources Expended**
**Net Income**|2021
£
0
25322
28764
180
303
2917
961
4516
1232
648
1205
8670
1372
1359
178
0
525
0
12074
134
90360
90360
22166|2020
£
581
22141
20000
0
296
-91
611
13396
1826
675
1220
5876
2994
909
745
253
780
569
12431
709| |---|---|---| |||85340| |||85921| |||7515|