2021-04-05-accounts - 1st Spixworth Scout Group

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Trustees’ Annual Report for the period

From 06-04-20 Period start date To 05-04-21 Period end date

Charity name: 1st Spixworth Scout Group

Charity registration number: 1079272

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote good citizenship amongst young people. See the Royal Charter for full details.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the	Para 1.17 and 1.19	All Scouting Activities as agreed with the national body.
~~accounts~~ Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	• The trustees have given due consideration to the Charity Commission’s published guidance on the Public Beneft requirement under the Charities Act 2011.

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SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Charity continued to provide Scouting activities throughout the year to all age groups from 6 to 18 for both boys and girls. These activities were provided by each of the group sections Beavers, Cubs, Scouts and Explorers. The nature and range of these activities varied greatly as they were provided by the leadership under the restrictions placed upon them by the Coronavirus rules in place at the time. Guidance was received on a regular basis from the National Scout Association and risk assessments for each and every activity was undertaken to ensure all took place so the safety of all the young people, the leaders and the helpers was maintained. The water activities that form an important part of a Sea Scout Groups activities were unable to take place throughout most of the year as the site used was out of bounds under the governments restrictions. However other land based Scouting took place as that could be facilitated from the group headquarters.

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Achievements against objectives set	Para 1.41	It was the intention of the group to enable scouting to continue throughout the year despite the restrictions that were placed upon it. To that end when Covid prevented face to face meetings then where possible the leaders used Zoom to engage with the young people and provide activities online. The cub section were particularly successful in this regard


		Unfortunately the group were unable to
		hold any of its main fundraising events
Performance of fundraising		which it had planned for the year.
activities against objectives	Para 1.41	However several requests were received
set		from other organisations to provide BBQ
		catering and this was supported by a
		small team made up of leaders and
		committee members and brought in a
		welcome addition to funds.
Investment performance	Para 1.41
against objectives
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Charity held funds of £31,328.63 at 5th April 2021 with the balance of £6,000.00 outstanding to the Norwich Area Scout Trust leaving a total of £25,328.63 as a net fund. The vast majority of the income in this financial year was received in the form of grants & donations with £19,907.43 in Council grants and £8108.00 in assorted donations. The charity was also able to claim £6190.00 in Gift Aid.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The trustees have agreed to maintain a an appropriate reserve to cover the essential annual running costs.
Amount of reserves held	Para 1.22	£5,000.00
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24	An initial loan of £10,000.00 from NAST was received to help fund the building of a new storage facility. £4,000.00 of this has been repaid including £1000.00 agreed by the trustees out of funds in this financial year. It is the charities intention to increase the payment to £2000.00 in the next financial year as the fundraising income returns.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The trustees have every confidence in the charity continuing to provide scouting to the young people as the fears associated with the pandemic have eased and the financial strength of the group has been maintained.

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The charity’s principal sources of funds (including any fundraising)	Para 1.47	There is every hope that the next financial year will open up the opportunities to restart our fundraising programme and enable the major events such as the Fireworks Display, Quiz Night, Bag Packing and BBQs will again produce significant income.
Investment policy and objectives including any social investment policy adopted	Para 1.46


		The main risks to the charity are those
		associated with the Covid 19
A description of the principal	Para 1.46	coronavirus. If the restrictions are such
risks facing the charity		that the group cannot hold face to face
		meetings for a long period of time then
		the appeal of scouting to the young
		people may dissipate. The volunteers
		who provide the activities may also
		become disillusioned with the situation
		and this combination of events would
		place the whole of the scouting
		movement under threat.
		The other risk to the projected income
Other		for the Charity would be any change in
		the law which would prevent the group
		from holding its major Firework event
		each year as this is a significant
		proportion of the income. However the
		resilience of the people involved in the
		charity leave the trustees to have faith
		that another form of fundraising would
		be found to compensate for this.

Structure, Governance and Management

Description of charity’s
~~t~~ ~~t~~ Type of governing document (trust deed, royal charter)	Para 1.25	The Scout Association Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	By the Royal Charter January 4th 1912
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more	Para 1.25	Elected at Group AGM
~~trustees~~

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Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	1st Spixworth Scout Group
Other name the charity uses
Registered charity number	1079272
Charity’s principal address	59 Windsor Park Gardens Norwich NR6 7PR

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Mark Allcock	Chairman
	Beris Laxton	Treasurer
	Toby Hartley	Group Scout Leader
	David Minturn	Executive Committee
	Barry Youngs	Executive Committee
	Robert Smith	Executive Committee
	David Cubitt	Executive Committee
	Barbara Muntendham	Executive Committee
	Sue Davila	Executive Committee
	Nicola Cubitt	Section Leader
	Sarah Alcock	Section Leader
	Lewis Atwood	Section Leader
	Sean Lock	Section Leader

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Accountant Nigel Harrod 6 Howe Lane, Poringland, Norwich, NR14 7LH

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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