## **Trustees’ Annual Report for the period** ## **From 06-04-20 Period start date To 05-04-21 Period end date** **Charity name: 1st Spixworth Scout Group** **Charity registration number: 1079272** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To promote good citizenship amongst**
**young people. See the Royal Charter for**
**full details.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
|Para 1.17 and
1.19|**All Scouting Activities as agreed with the**
**national body.**| |~~accounts~~
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|•
**The trustees have given due**
**consideration to the Charity**
**Commission’s published guidance**
**on the Public Beneft requirement**
**under the Charities Act 2011.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Charity continued to provide**
**Scouting activities throughout the year**
**to all age groups from 6 to 18 for both**
**boys and girls. These activities were**
**provided by each of the group sections**
**Beavers, Cubs, Scouts and Explorers.**
**The nature and range of these activities**
**varied greatly as they were provided by**
**the leadership under the restrictions**
**placed upon them by the Coronavirus**
**rules in place at the time. Guidance was**
**received on a regular basis from the**
**National Scout Association and risk**
**assessments for each and every activity**
**was undertaken to ensure all took place**
**so the safety of all the young people, the**
**leaders and the helpers was maintained.**
**The water activities that form an**
**important part of a Sea Scout Groups**
**activities were unable to take place**
**throughout most of the year as the site**
**used was out of bounds under the**
**governments restrictions. However other**
**land based Scouting took place as that**
**could be facilitated from the group**
**headquarters.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**It was the intention of the group to**
**enable scouting to continue throughout**
**the year despite the restrictions that**
**were placed upon it. To that end when**
**Covid prevented face to face meetings**
**then where possible the leaders used**
**Zoom to engage with the young people**
**and provide activities online. The cub**
**section were particularly successful in**
**this regard**| |---|---|---| |||||| |---|---|---|---|---| ||||**Unfortunately the group were unable to**|| ||||**hold any of its main fundraising events**|| ||Performance of fundraising||**which it had planned for the year.**|| ||activities against objectives|Para 1.41|**However several requests were received**|| ||set||**from other organisations to provide BBQ**|| ||||**catering and this was supported by a**|| ||||**small team made up of leaders and**|| ||||**committee members and brought in a**|| ||||**welcome addition to funds.**|| ||Investment performance|Para 1.41||| ||against objectives|||| ||Other|||| |||||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The Charity held funds of £31,328.63 at**
**5th April 2021 with the balance of**
**£6,000.00 outstanding to the Norwich**
**Area Scout Trust leaving a total of**
**£25,328.63 as a net fund.**
**The vast majority of the income in this**
**financial year was received in the form of**
**grants & donations with £19,907.43 in**
**Council grants and £8108.00 in assorted**
**donations. The charity was also able to**
**claim £6190.00 in Gift Aid.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees have agreed to maintain a**
**an appropriate reserve to cover the**
**essential annual running costs.**| |Amount of reserves held|Para 1.22|**£5,000.00**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|**An initial loan of £10,000.00 from NAST**
**was received to help fund the building of**
**a new storage facility. £4,000.00 of this**
**has been repaid including £1000.00**
**agreed by the trustees out of funds in**
**this financial year. It is the charities**
**intention to increase the payment to**
**£2000.00 in the next financial year as the**
**fundraising income returns.**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The trustees have every confidence in**
**the charity continuing to provide**
**scouting to the young people as the**
**fears associated with the pandemic have**
**eased and the financial strength of the**
**group has been maintained.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**There is every hope that the next**
**financial year will open up the**
**opportunities to restart our fundraising**
**programme and enable the major events**
**such as the Fireworks Display, Quiz**
**Night, Bag Packing and BBQs will again**
**produce significant income.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |||||| |---|---|---|---|---| ||||**The main risks to the charity are those**|| ||||**associated with the Covid 19**|| ||A description of the principal|Para 1.46|**coronavirus. If the restrictions are such**|| ||risks facing the charity||**that the group cannot hold face to face**|| ||||**meetings for a long period of time then**|| ||||**the appeal of scouting to the young**|| ||||**people may dissipate. The volunteers**|| ||||**who provide the activities may also**|| ||||**become disillusioned with the situation**|| ||||**and this combination of events would**|| ||||**place the whole of the scouting**|| ||||**movement under threat.**|| ||||**The other risk to the projected income**|| ||Other||**for the Charity would be any change in**|| ||||**the law which would prevent the group**|| ||||**from holding its major Firework event**|| ||||**each year as this is a significant**|| ||||**proportion of the income. However the**|| ||||**resilience of the people involved in the**|| ||||**charity leave the trustees to have faith**|| ||||**that another form of fundraising would**|| ||||**be found to compensate for this.**|| |||||| **Structure, Governance and Management** |Description of charity’s

||| |---|---|---| |~~t~~
~~t~~
Type of governing document
(trust deed, royal charter)|Para 1.25|**The Scout Association Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**By the Royal Charter January 4th 1912**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
|Para 1.25|**Elected at Group AGM**| |~~trustees~~||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|1st Spixworth Scout Group| |---|---| |Other name the charity uses|| |Registered charity number|1079272| |Charity’s principal address|59 Windsor Park Gardens
Norwich
NR6 7PR| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if**
**any)**|**Dates**
**acted**
**if not**
**for**
**whole**
**year**|**Name of**
**person (or**
**body)**
**entitled to**
**appoint**
**trustee (if**
**any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Mark Allcock|Chairman||| ||Beris Laxton|Treasurer||| ||Toby Hartley|Group
Scout
Leader||| ||David
Minturn|Executive
Committee||| ||Barry
Youngs|Executive
Committee||| ||Robert Smith|Executive
Committee||| ||David Cubitt|Executive
Committee||| ||Barbara
Muntendham|Executive
Committee||| ||Sue Davila|Executive
Committee||| ||Nicola Cubitt|Section
Leader||| ||Sarah Alcock|Section
Leader||| ||Lewis
Atwood|Section
Leader||| ||Sean Lock|Section
Leader||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Accountant** Nigel Harrod 6 Howe Lane, Poringland, Norwich, NR14 7LH **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations Slgned M ￿hall ol th• tharity,'• trustw• S69n￿re{S) Full ft*n•(s) Allcod( Posltlon log Chai S•cretary, Chair, ¢t¢) 01102Q022 Incorne & Expendituie AccouDt For the Year erKled 5th AprA 2021 INCOME SubscriptiOAS 1529.1)) Grnnts Donatk)Ths Gfft Aid Fund Ralsh Inttresl 19,907.43 7.833.98 5x179.94 o.oi 3625Q36 EXPENDITURE C•pil•tion Activiiies Badps Tr•inin8 Equipment Maintenar 2891. 1,081. 157.26 91.(Xi 3.433.12 1.984. 442. Insuranc• L802.63 .70 224.52 Elgctricity W•ste Coll•ctM)n Telephone nk c￿18¢$ Donatio 20.(XI 167. Excess income over expendltu .05 5th W 2021 C•sh at W O￿k 3LaCA).76 2.76 cumèithd Fwxl 5th Aprl 2020 224S.S8 •xp•ndltyxo - Totsl .U4. ,187.03 184 6.794.67 5.60 4212.79 6.fKKI.Q) 170 25 Cub A¢coynl 79U3 L218.39 . 25J3139 - I cenjfy that thls repcrt r•prts•nts * tn* r*tord Nt8el HJrrod Incorne & Expendituie AccouDt For the Year erKled 5th AprA 2021 INCOME SubscriptiOAS 1529.1)) Grnnts Donatk)Ths Gfft Aid Fund Ralsh Inttresl 19,907.43 7.833.98 5x179.94 o.oi 3625Q36 EXPENDITURE C•pil•tion Activiiies Badps Tr•inin8 Equipment Maintenar 2891. 1,081. 157.26 91.(Xi 3.433.12 1.984. 442. Insuranc• L802.63 .70 224.52 Elgctricity W•ste Coll•ctM)n Telephone nk c￿18¢$ Donatio 20.(XI 167. Excess income over expendltu .05 5th W 2021 C•sh at W O￿k 3LaCA).76 2.76 cumèithd Fwxl 5th Aprl 2020 224S.S8 •xp•ndltyxo - Totsl .U4. ,187.03 184 6.794.67 5.60 4212.79 6.fKKI.Q) 170 25 Cub A¢coynl 79U3 L218.39 . 25J3139 - I cenjfy that thls repcrt r•prts•nts * tn* r*tord Nt8el HJrrod