PHOENIX COMMUNITY ASSOCIATION (CROOKHORN) Registsrnd Charity Number 1079016 FINANCIAL ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2020
PHOENIX COMMUNITY ASSOCIATION (CROOKHORN) Registered Charity Number 1079016 FINANCIAL ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2020 CONTENTS Pagel-3 Tru5tee5 Report Page 4 Independent Examiners Report Page 5 Statement of Financial Activities Page 6 Balance Sheet Pages 7-11 Notes to the Accounts
PHOENIX COMMUNITY ASSOCIATION L'S REP CR OKHORN SE MBER 2 Chari Number: 1079016 rational R istered Address: Phoenix Community Centre Crwkhorn Lane Crcrt)khom Waterlooville Hants P07 5QB Holdln Trnstees Councillor C)Til Hilion Councillor Olwyn Kennedy Mall2 emellt Tru#tee8 Mrs Kelly Aldridge Ms Julie Hayward Mrs Sue Nicho150n Mr Shane Wadey Ms Lisa Shearnian Mr Wayne Taylor (resigned 12110r2019) MT Chris Wats (resigned 03112r2020) Ms Hannah Barker Mr Paul Hayward Barclays Bank PIC 81a tJ)ndon Road Watcrlooville Hampshire P07 7ER Waterlooville IDd Ddent E Bayliss Ware Ltd Chartered Accountants 9 Strale1d Park Elettra Avenue Waterl(M)ville minen P07 7XN
Page 2 GoverniD DotumeDI The governing docum¢nt is the Constitution adopted 14 1999 The inhabitants of Cr¢J)khorn and neighIK)urh)d Cbaritsble Ob" a) ptomote fhe benefit of the inhabitants of Cmokhorn and nei8hbouth(M)d , without distinction of sek sexual orient*ion. race or of political. religious or other opinions. by as)CiatIng together the said inhabitonts of the local authorities voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of s(Kial welfare for Treation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; b) establish or secure the establishrncnt of a mMunity centre and to maintain and manage the same (whether alone or in cwration with any authority or other person or Ixmly) in furtherdnce of the objects c) promotr oiher charttable purkK)ses as may from time to time be &terniined. embersh of the Aysociatio Full memiwship is OF kn ail adults ldIng within the Crookhorn Arca. Aslate Membership is available to non residents and Junior Membership is available to individuals under the age of18. AsKKiate members have restrithd Voting Rights and Junior Memters have no Voting Ri8hts. rustees Trustees are clected at the Annual General Meeting from the mem1$hIp. Decisions regarding the running of the AS$1tion are made at meetings of the din Subsidia The A&wciation a VAlty owned tradin8 subsidiary. Phoensx New Generation Company Ltd. which operates the bar at the community CLntrc. T&xable profits ar¢ transferred to the A&w¢iation by Gift Aid. The major risks to which the Charity is exF as identified by the trustees. arc being reviewed and systems and procedures are being established to manage ihose risks. bllc Belle The trustees have complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to guidance published by the Charity Commission in res( of public benefit. The trustees considw that the Assixiation satisfies the public requirement by virlue of its fundraising activities and its provision of MMunity flIllieS.
Page 3
Current Year Developments
The principal concern of the Trustees in the year under review has been to maintain the Phoenix Community Centre in sufficiently good condition to enable the Centre to be used for a broader range of Community Activities once the restrictions imposed as as a result of the Covid 19 pandemic have been lifted.
Children's Activities
The Association has hosted the following activities for the local community:
Christmas Party Guy Fawkes Party
These events have been open to all Children in the Crookhorn area.
Financial Review
The Association's income for the year includes Rent of £5656 from its wholly owned trading subsidiary, Phoenix New Generation Company Ltd (PNGL). This has been reduced from the prior year level of £12,135 to reflect PNGL's suspension of trading activities as the result of Covid 19 restrictions.
No gift aid payment has been made by PNGL in respect of the year ended 30[th ] September 2020.
Letting income has been derived from the Pre School Group, Table Tennis club and private functions. The Association was fortunate to receive a£ 10,000 Covid Support Grant from Havant Borough Council together with £1,576 from the HMRC Job Retention Scheme. The net movement in funds for the year was £492.Total funds at 30.09.20 were £12,878.
Having used its reserves to carry out the necessary work on the building, the Association now needs to focus on ensuring that the Centre's ongoing income is sufficient to cover its overheads particularly given the impact of Covid 19.
Chairman 8 October 2021
P4ge4 20 ar¢ 8at ort p•Je• 5 kn 11 R••pon•lbllil •nd bMl• of r•pwt As charity5 tnjstees you w• fo¥ the cl tr in a¢x4)rd 7Arylh t r•quirennts ofthe Chantses 20111ts AGYI. I report In resp8d my examinaoon of ¢harrty's &nts carrd out urthr 145 of th8 Ad arKI in rrn9 out my examinabon I ha all the ap11e DireLoro gi¥en by the Charity Comrnission urKler cl 1445Xbl oftt A Set out in the Chth Rwrtsl R181 2()8 oitw th•n wUirernrt that the I have rso concefns and hav• orrc4s no other matteTr in c4)nn6dthi the exarnina¢x)n to attantion should be drawn in this report In order to enable a kwr und¢rntsndirvJ of th• •c•)unts to be rea.
R•9ht•md eh•thy Nurnb•r 1079011 Pag• 6 STATEIAENT OF FINANCIAL KTIVtnE$ FOR THE YEAR ENDEO 30 SEPTEMBER 202 INCOME & EXPENDITURE IKomlng r•wurc Ents Hire ef Ho116 SubJcription• 9.647 9.647 16.086 18.086 HMRC Retenbon 10.CW 10.LKiI 1378 1.s76 Pho•nlx N•w G•hw*tkn Ltd: Bar R•ni 5.858 5.8$6 12.135 11135 8•nk D•po6tt Intér••l 27.379 27,379 28.851 28,851 R••ource• Expond•d Charilabk8 ActNiti•8 25,467 25,467 1,420 1,420 26.887 26.887 25,518 25,518 1,4L¥) 1,400 26,918 26.918 1.933 1,WJ3 Net m¢yd¥t in furth lorthè réthd 1.933 I1 113eo 10.453 10.463 Tot•1 furth torwmrd at th& of IhB 12 878 12.878 12,386 12,386
Page6
PHOENIX COMMUNITY ASSOCIATION (CROOKHORN) Registered Charity Number 1079016
BALANCE SHEET AT 30 SEPTEMBER 2020
| Total | Total | ||||||
|---|---|---|---|---|---|---|---|
| Notes | Restricted | Non-Restricted | � | Restricted | Non-Restricted | mi | |
| Fixed Assets | |||||||
| Tangible Assets | 4 | 9,131 | 9,131 | 10,621 | 10,621 | ||
| Investment | 7 | 3 | 3 | 3 | 3 | ||
| 9,134 | 9,134 | 10,624 | 10,624 | ||||
| Current Assets | |||||||
| Debtors and prepayments | 6 | 3,116 | 3,116 | 2,567 | 2,567 | ||
| Cash at bank and in hand | 3,376 | 3,376 | 3,561 | 3,561 | |||
| 6,492 | 6,492 | 6,128 | 6,128 | ||||
| Creditors: Amounts falling due | |||||||
| within one year | 5 | 2,749 | 2,749 | 4,366 | 4,366 | ||
| Net current assets( liabilities) | 3,744 | 3,744 | 1,762 | 1,762 | |||
| Net assets | 12,878 | 12,878 | 12,386 | 12,386 | |||
| Capital Funds | 12,878 | 12,878 | 12,386 | 12,386 | |||
| 12,878 | 12,878 | 12,386 | 12,386 |
Approved by the Management Committee on8/10/21 and signed on its behalf by:
/""'\
Chairman
Dated: 08 October 2021
The notes on pages 7 to 11 form part of these accounts.
PHOENIX COMMUNITY A&8OCIATION ICROOKHORNI R•glstgr•d Charlty Nurnbèr 1079016 Page 7 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEpfEMBER 2020 ACCOUNTING POUCIES Seep8ge8 1010 11 NET INCOME FROM TRADING ACTMTY OF SUBSIDIARY The Ch8rity has a wholty Med subsidiary %thi( is incorw)rated in England and Wa. Phoenix New Generation Umited operates the trading athitw of the Association. A summary of its trading aclNitl8s Is thym) bdcM. ALYLxJnts have teen wilh the Registrar of Companies. Tumover Cost of $8Je8 1C.574 -114.055 Gross Lo .481 Coronavlrus Job Rgt•ntlon S¢hemo Grant 10,328 Administralion EXF885 Loss lore tax Tx L$ forthg flnanclal y•ar -17.757 -12,910 -12,910 Retaln•d wofrt brought for•4ard 10.047 R•taln•d 108s carried forard 9,1
PHOENIX COMMUNITY ASSOCIATION {CROOKHORN) Reg18tered Char6ty Number 1079016 Page 8 NOTES TO THE Accoupirs FOR THE YEAR ENDED 30 SEPTEMBER 2020 ANALYSIS OF RESOURCES EXPENDED Charltable Actlvltles 2020 Rent and watsr rates Light 8nd heal Function costs Insuran$ Telephone Wages & National Insuran Cleaning expenses Repairs and renewals Printing suppltes Interest charge Depreciation 1,607 8.792 380 1.593 6.617 1.574 9.720 5.111 469 15 1.687 2,124 25,467 25,518 2020 2019 Governance Costs Independent examInatn 1.420 1.420 1,400 1.449 No remuneralton was paid to, and no expenses reimbursed to trustees. The average numt*r of employees in the year wa5 1 {2019:1) FIXED ASSErs Flxture8 & Flttings Cost At 0111012019 Additions At 3010912020 47,880 48.514 Depreciatlon At 0111012019 Charge for year 37.259 2,124 At 3010912020 39,383 NET BOOK VALUE AI 30109r2020 ,131 At 3010912019 10,621
PHOENIX COMMUNITY ASSOCIATION {CROOKHORN} Registered CharTty Number 1079016 Page 9 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2020 CREDrroRS: AMOUNTS FALLING DUE wrrHIN ONE YEAR 2020 2019 Trade Creditors and Accruals Tax and sla1 Security 2749 4277 89 2.749 4,366 DEBTORS AND PREPAYMENTS 2020 2019 Phoenix New Generation Limited 3.117 2.567 3,117 2,567 INVESTMENT 2020 2019 Investment in Subsidiary Three ordinary shares of£1 each in Phoenix New Generation Company Ltd have b8en issued and these shares are held by individuals as nominees for the Phcenix Community AssiKiation. Phoenix New Generation Company Ltd is a wholly owned subsidiary of Phoenix Communty Asscciation. PhniX New Generation Company Ltd has Company Registration Number RELATED PARTY TRANSACTIONS 4525299 2020 2019 Rent from Phttnix New Generation Company Ltd Amounts due from Phoenix New Generats'on Company Ltd 5.656 3,116 12,135 2.567
giu PHOENIX COMMUNITh ASSOCIATION ICROOKHORN) Registered Charlty Mnber 1079016 NOTES TO THE ACCOUNTS FOR THE YEAR ENDEO >J SEPTEIIBER 2020 Sumrn•ry al•lwlficart xGour prAI¢i•s registered olk Is in Ihe thwity on pwJe 1 of these financaal sl8temenl$. Th• The tharfty ¢$¢ItuteS a publlc tenefft entlty as defed by FRS 102. The financ4al st8temen18 been piepared in a(r4)rdaa jnI1fi9 and ReFthing by Charities.. Statement of Recommend&J Pradice appli¢8ble to thwslies preIng thalr ac£ount$ In w)rd8n¢% with lh6 Fbnanaal Reportlng St8nd8rd appfKzble in the UK and Rèpubl of Irè18nd iwed in Odober 2019, the Finandal RepJrting Starhjard app1¥ble In the Uniled Kingdcrfn and Republk of Ireland (FRS 102). the ch?rti 2011. and UK Aod Acawntsw Pradir. The has applied Upjate Bulklln 1 as pJb&stwJ on 2 FetUary 2016 does indude a cashllow statemeni on the 9nndS that apfvi FRS 102 Sedv)n 1A. The Ilwdal (l£Unts aKi ReF#)1sl ReguL41Jns2CQ8 onty lo the exlent requrej Io a Irue and far vW. This deparlure has folbxry the arNJ by Chwthe$.' Statenl Finand4 Rewting SIrd 3pFb ui the UKaTrJ RewthoflrelarJ isgjed In 2019 finanaal $18t•1 are WeFwed a going C¥XKwn bath under Ihe hlorfc41 ojst set keiow. These pok4es have be cfjrAstently aFOd tr) all WeSen unless (b) FundB Unrestrithd fvThJs avvlablè use at ts (knelS)n d the trustees kn further d the generalobjectlves ofthe (wity and JKth have not deSgrw for otsr PUfFQ8e8. Oesignated fvnds ctynfft unrestrkd furth thal ha¥e been sel ashJ8 by the INstees for particular purkKe& aThJ use of Lsignaled fund 18 Set out noteB lo t Restrkttrj funds 8re ¥e us&Y kn a(xi]rdBnce roslriclitins imFowJ by donors or h8¥e In rais&J by th8 for partioJL¥ FIp0 Th8 ¢YAt of T8L8Sng and athninistenng luThJs are th8rg&J 4&nsl the ¥>fiC fund The aim and Use of e& trisaed lund ¢Jrt in th& note8 to Ih8flnan(xal c} In¢owe rncognltlon All in(£mww resouw we &udj bn ts Slaement of A(NIUes ISOFAI wln th& tharbty * kgly 9ntI to the InrAyne aler ojrhjltkns have tsen mel thg For th)nalions to be recognlsed the (wly Len no11f of the amounts and tho 8ettiement dale In V•Ybtlng. If there we QYKIOn$ attached lo the donath)n and th15 requtres 8 level of Ferfonmance belore entstthent be oth[d irCl is tferr&J untsl thos8 cs)nditks efvlly mgt or the fvlfiknent iBilhvi the (zffrtrol oftr thwity li wob9ble Ihat theyvAU L fud. The charfly rt¥e8 go¥emmert grants in respeol of Coyld 19 support. Ino)me frcrfn govemmerkl aThJ Olher grants reccgrtis•Y al fatr valu8 **n the d)arity hfys entitlent aft w)y
Pg11 PHOENIX COMPAUNrrY ASSOCIATION {CROOKHORNI Reglstsred Charity Numb•r 1079M6 NOTE8 TO THE ACCOUII FOR THE YEAR ENDED 30 SEPTEPJiBER 2020 Al exFtnditwe is accourted an ba and has beerb dasthd ur•Jer he&Jings thal re9 al o)sts related to tr catwy. 15 reco3nis&J a Ial conStrtre cil¥atb)n to payThwts to tNrd wtie4 it is wobatAe that the selttwnont wlll req(•red and ts ¢)1 of the (t4yation can t rel&Yy. tt is Ule fdEowing he•Jir¥J C4%ts of fifftds {?) Tangibl• tlx•d M•ets Ta¥Jtle assets are st1 * (y)8t (¢x ened cfjst) v4Oion aCtLuL41ed deprec4allcn and acajnuj ¥npatm)ent tosse8 Co# C•)$ drethy to making thè 88set c4e of a8 irrt. Flxlwes andfi 1 fjGolng ¢onc•rn that rn matw1al mrtainlie8 exist g¥en the CoMd 19 the gtr¥emmenL exPKIrtUr$ for 12 morths frcrfn Ilwe finan(> statanen& The trxmlgeted income golng ¢oncem. DetAors and ttediiors rKJ Stated wrterest rate rec*r4aAe lx payalle witlmn reIded * tran88dlon