PHOENIX COMMUNITY ASSOCIATION (CROOKHORN)
Registsrnd Charity Number 1079016
FINANCIAL ACCOUNTS
FOR THE YEAR ENDED 30 SEPTEMBER 2020

PHOENIX COMMUNITY ASSOCIATION (CROOKHORN)
Registered Charity Number 1079016
FINANCIAL ACCOUNTS
FOR THE YEAR ENDED 30 SEPTEMBER 2020
CONTENTS
Pagel-3
Tru5tee5 Report
Page 4
Independent Examiners Report
Page 5
Statement of Financial Activities
Page 6
Balance Sheet
Pages 7-11
Notes to the Accounts

PHOENIX COMMUNITY ASSOCIATION
L'S
REP
CR
OKHORN
SE
MBER 2
Chari
Number: 1079016
rational R
istered Address:
Phoenix Community Centre
Crwkhorn Lane
Crcrt)khom
Waterlooville
Hants
P07 5QB
Holdln
Trnstees
Councillor C)Til Hilion
Councillor Olwyn Kennedy
Mall2
emellt Tru#tee8
Mrs Kelly Aldridge
Ms Julie Hayward
Mrs Sue Nicho150n
Mr Shane Wadey
Ms Lisa Shearnian
Mr Wayne Taylor (resigned 12110r2019)
MT Chris Wats (resigned 03112r2020)
Ms Hannah Barker
Mr Paul Hayward
Barclays Bank PIC
81a tJ)ndon Road
Watcrlooville
Hampshire
P07 7ER
Waterlooville
IDd
Ddent E
Bayliss Ware Ltd
Chartered Accountants
9 Stra￿le1d Park
Elettra Avenue
Waterl(M)ville
minen
P07 7XN

Page 2
GoverniD
DotumeDI
The governing docum¢nt is the Constitution adopted 14 1999
The inhabitants of Cr¢J)khorn and neighIK)urh￿)d
Cbaritsble Ob"
a) ptomote fhe benefit of the inhabitants of Cmokhorn and nei8hbouth(M)d , without
distinction of sek sexual orient*ion. race or of political. religious or other opinions.
by as￿)CiatIng together the said inhabitonts of the local authorities voluntary and
other organisations in a common effort to advance education and to provide facilities
in the interests of s(Kial welfare for T￿reation and leisure-time occupation with the
object of improving the conditions of life for the said inhabitants;
b) establish or secure the establishrncnt of a ￿mMunity centre and to maintain and
manage the same (whether alone or in cwration with any authority or other
person or Ixmly) in furtherdnce of the objects
c) promotr oiher charttable purkK)ses as may from time to time be &terniined.
embersh
of the Aysociatio
Full memiwship is OF￿ kn ail adults ￿ldIng within the Crookhorn Arca.
As￿late Membership is available to non residents and Junior Membership is
available to individuals under the age of18. AsKKiate members have restrithd
Voting Rights and Junior Memters have no Voting Ri8hts.
rustees
Trustees are clected at the Annual General Meeting from the mem￿1$hIp.
Decisions regarding the running of the AS$￿1￿tion are made at meetings of the
din
Subsidia
The A&wciation a VA￿lty owned tradin8 subsidiary. Phoensx New Generation
Company Ltd. which operates the bar at the community CLntrc. T&xable profits ar¢
transferred to the A&w¢iation by Gift Aid.
The major risks to which the Charity is exF￿ as identified by the trustees. arc being
reviewed and systems and procedures are being established to manage ihose risks.
bllc Belle
The trustees have complied with the duty in section 17(5) of the Charities Act 2011 to
have due regard to guidance published by the Charity Commission in res￿( of public
benefit. The trustees considw that the Assixiation satisfies the public requirement by
virlue of its fundraising activities and its provision of ￿MMunity f￿lIllieS.

Page 3 

## **Current Year Developments** 

The principal concern of the Trustees in the year under review has been to maintain the Phoenix Community Centre in sufficiently good condition to enable the Centre to be used for a broader range of Community Activities once the restrictions imposed as as a result of the Covid 19 pandemic have been lifted. 

## **Children's Activities** 

The Association has hosted the following activities for the local community: 

Christmas Party Guy Fawkes Party 

These events have been open to all Children in the Crookhorn area. 

## **Financial Review** 

The Association's income for the year includes Rent of £5656 from its wholly owned trading subsidiary, Phoenix New Generation Company Ltd (PNGL). This has been reduced from the prior year level of £12,135 to reflect PNGL's suspension of trading activities as the result of Covid 19 restrictions. 

No gift aid payment has been made by PNGL in respect of the year ended 30[th ] September 2020. 

Letting income has been derived from the Pre School Group, Table Tennis club and private functions. The Association was fortunate to receive a£ 10,000 Covid Support Grant from Havant Borough Council together with £1,576 from the HMRC Job Retention Scheme. The net movement in funds for the year was £492.Total funds at 30.09.20 were £12,878. 

Having used its reserves to carry out the necessary work on the building, the Association now needs to focus on ensuring that the Centre's ongoing income is sufficient to cover its overheads particularly given the impact of Covid 19. 


Chairman 8 October 2021 



P4ge4
20 ar¢ 8at ort p•Je• 5 kn 11
R••pon•lbllil** •nd bMl• of r•pwt
As charity5 tnjstees you w• fo¥ the cl tr* in a¢x4)rd￿ 7Arylh t
r•quiren*nts ofthe Chantses 20111ts AGYI.
I report In resp8d ￿ my examinaoon of ¢harrty's &￿nts carr*d out urthr 145 of th8 Ad arKI in
rr￿n9 out my examinabon I ha￿ all the ap￿11￿￿￿e DireL*oro gi¥en by the Charity Comrnission urKler
c￿l￿ 1445Xbl oftt* A
Set out in the Chth Rwrtsl R￿￿181￿￿ 2(*)8 oitw th•n wUirern￿rt that the
I have rso concefns and hav• orrc4s no other matteTr in c4)nn6dthi the exarnina¢x)n to attantion
should be drawn in this report In order to enable a kwr und¢rntsndirvJ of th• •c•)unts to be rea￿.

R•9ht•md eh•thy Nurnb•r 1079011
Pag• 6
STATEIAENT OF FINANCIAL KTIVtnE$
FOR THE YEAR ENDEO 30 SEPTEMBER 202
INCOME & EXPENDITURE
IKomlng r•wurc
E￿nts
Hire ef Ho116
SubJcription•
9.647
9.647
16.086 18.086
HMRC Retenbon
10.CW 10.LKiI
1378
1.s76
Pho•nlx N•w G•hw*tkn Ltd:
Bar R•ni
5.858 5.8$6
12.135 11135
8•nk D•po6tt Intér••l
27.379 27,379
28.851 28,851
R••ource• Expond•d
Charilabk8 ActNiti•8
25,467 25,467
1,420
1,420
26.887 26.887
25,518 25,518
1,4L¥)
1,400
26,918 26.918
1.933 1,WJ3
Net m¢yd¥￿t in furth lorthè réthd
1.933
I1￿ 113eo
10.453 10.463
Tot•1 furth torwmrd at th& of IhB
12 878 12.878
12,386 12,386

Page6 

## PHOENIX COMMUNITY ASSOCIATION (CROOKHORN) Registered Charity Number 1079016 

## BALANCE SHEET AT 30 SEPTEMBER 2020 

|||||**Total**|||**Total**|
|---|---|---|---|---|---|---|---|
||**Notes**|**Restricted**|**Non-Restricted**|�|**Restricted**|**Non-Restricted**|mi|
|**Fixed Assets**||||||||
|Tangible Assets|4||9,131|9,131||10,621|10,621|
|Investment|7||3|3||3|3|
||||9,134|9,134||10,624|10,624|
|**Current Assets**||||||||
|Debtors and prepayments|6||3,116|3,116||2,567|2,567|
|Cash at bank and in hand|||3,376|3,376||3,561|3,561|
||||6,492|6,492||6,128|6,128|
|**Creditors: Amounts falling due**||||||||
|within one year|5||2,749|2,749||4,366|4,366|
|**Net current assets( liabilities)**|||3,744|3,744||1,762|1,762|
|**Net assets**|||12,878|12,878||12,386|12,386|
|**Capital Funds**|||12,878|12,878||12,386|12,386|
||||12,878|12,878||12,386|12,386|



Approved by the Management Committee on8/10/21 and signed on its behalf by: 

## /""'\ 


## Chairman 

Dated: 08 October 2021 

The notes on pages 7 to 11 form part of these accounts. 



PHOENIX COMMUNITY A&8OCIATION ICROOKHORNI
R•glstgr•d Charlty Nurnbèr 1079016
Page 7
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30 SEpfEMBER 2020
ACCOUNTING POUCIES
Seep8ge8 1010 11
NET INCOME FROM TRADING ACTMTY OF SUBSIDIARY
The Ch8rity has a wholty Med subsidiary %thi(* is incorw)rated in England and Wa￿.
Phoenix New Generation Umited operates the trading athitw of the Association. A summary of its
trading aclNitl8s Is thym) bdcM. ALYLxJnts have teen wilh the Registrar of
Companies.
Tumover
Cost of $8Je8
1C*.574
-114.055
Gross Lo
.481
Coronavlrus Job Rgt•ntlon S¢hemo Grant
10,328
Administralion EXF￿885
Loss ￿lore tax
T*x
L￿$ forthg flnanclal y•ar
-17.757
-12,910
-12,910
Retaln•d wofrt brought for•4ard
10.047
R•taln•d 108s carried for*ard
9,1

PHOENIX COMMUNITY ASSOCIATION {CROOKHORN)
Reg18tered Char6ty Number 1079016
Page 8
NOTES TO THE Accoupirs
FOR THE YEAR ENDED 30 SEPTEMBER 2020
ANALYSIS OF RESOURCES EXPENDED
Charltable Actlvltles
2020
Rent and watsr rates
Light 8nd heal
Function costs
Insuran￿$
Telephone
Wages & National Insuran
Cleaning expenses
Repairs and renewals
Printing suppltes
Interest charge
Depreciation
1,607
8.792
380
1.593
6.617
1.574
9.720
5.111
469
15
1.687
2,124
25,467 25,518
2020
2019
Governance Costs
Independent examInat￿n
1.420
1.420
1,400
1.449
No remuneralton was paid to, and no expenses reimbursed to trustees.
The average numt*r of employees in the year wa5 1 {2019:1)
FIXED ASSErs
Flxture8 & Flttings
Cost
At 0111012019
Additions
At 3010912020
47,880
48.514
Depreciatlon
At 0111012019
Charge for year
37.259
2,124
At 3010912020
39,383
NET BOOK VALUE
AI 30109r2020
,131
At 3010912019
10,621

PHOENIX COMMUNITY ASSOCIATION {CROOKHORN}
Registered CharTty Number 1079016
Page 9
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30 SEPTEMBER 2020
CREDrroRS: AMOUNTS FALLING DUE wrrHIN ONE YEAR
2020
2019
Trade Creditors and Accruals
Tax and s￿la1 Security
2749
4277
89
2.749
4,366
DEBTORS AND PREPAYMENTS
2020
2019
Phoenix New Generation Limited
3.117
2.567
3,117
2,567
INVESTMENT
2020
2019
Investment in Subsidiary
Three ordinary shares of£1 each in Phoenix New Generation Company Ltd have
b8en issued and these shares are held by individuals as nominees for the Phcenix
Community AssiKiation. Phoenix New Generation Company Ltd is a wholly owned
subsidiary of Phoenix Communty Asscciation.
Ph￿niX New Generation Company Ltd has Company Registration Number
RELATED PARTY TRANSACTIONS
4525299
2020
2019
Rent from Phttnix New Generation Company Ltd
Amounts due from Phoenix New Generats'on Company Ltd
5.656
3,116
12,135
2.567

giu
PHOENIX COMMUNITh ASSOCIATION ICROOKHORN)
Registered Charlty M￿nber 1079016
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDEO >J SEPTEIIBER 2020
Sumrn•ry al•lwlficart xGour* prAI¢i•s
registered olk* Is in Ihe thwity on pwJe 1 of these financaal sl8temenl$. Th•
The tharfty ¢￿$¢ItuteS a publlc tenefft entlty as def￿ed by FRS 102. The financ4al st8temen18
been piepared in a(r4)rda￿a ￿￿￿jnI1fi9 and ReFthing by Charities.. Statement of
Recommend&J Pradice appli¢8ble to thwslies pre￿Ing thalr ac£ount$ In w)rd8n¢% with lh6
Fbnanaal Reportlng St8nd8rd appfKzble in the UK and Rèpubl￿ of Irè18nd iwed in Odober
2019, the Finandal RepJrting Starhjard app1￿¥ble In the Uniled Kingdcrfn and Republk of Ireland
(FRS 102). the ch?rti￿ 2011. and UK Ao*d Acawntsw Pradir*.
The has applied Upjate Bulklln 1 as pJb&stwJ on 2 Fet￿Uary 2016 does indude
a cashllow statemeni on the 9n￿ndS that apfvi FRS 102 Sedv)n 1A. The Ilwdal
(l£￿Unts aKi ReF#)1sl ReguL41*Jns2CQ8 onty lo the exlent requrej Io a Irue and far
v*W. This deparlure has folbxry the arNJ by Chwthe$.' Staten￿l
Finand4 Rewting SI￿rd 3pF￿￿b￿ ui the UKaTrJ Rewthoflrelar*J isgjed In 2019
finanaal $18t•1￿ are WeFwed ￿ a going C¥XKwn bath under Ihe hl*orfc41 ojst
set keiow. These pok4es have be￿ cfjrAstently aFOd tr) all WeSen￿ unless
(b) FundB
Unrestrithd fvThJs ￿ avvlablè use at ts (knelS)n d the trustees kn further￿ d the
generalobjectlves ofthe (*wity and **JKth have not deSgrw￿ for otsr PUfFQ8e8.
Oesignated fvnds ctynfft unrestrk*d furth thal ha¥e been sel ashJ8 by the INstees for
particular purkK*e& aThJ use of L*signaled fund 18 Set out noteB lo t
Restrkttrj funds 8re ¥e us&Y kn a(xi]rdBnce roslriclitins imFowJ
by donors or h8¥e I￿n rais&J by th8 for partioJL¥ FI￿p0￿ Th8 ¢YAt of T8L8Sng
and athninistenng luThJs are th8rg&J 4&nsl the ¥￿>fiC fund The aim and Use of e&
trisaed lund ¢Jrt in th& note8 to Ih8flnan(xal
c} In¢owe rncognltlon
All in(£mww resouw we &￿ud￿j bn ts Slaement of A(*NIUes ISOFAI wl*n th&
tharbty * kg*ly 9ntI￿￿ to the InrAyne aler ojrhjltkns have tsen mel thg
For th)nalions to be recognlsed the (*wly L*en no11f￿ of the amounts and tho
8ettiement dale In V•Ybtlng. If there we QYKI￿On$ attached lo the donath)n and th15 requtres 8 level
of Ferfonmance belore entstthent ￿ be oth[￿d ir￿Cl￿ is t*ferr&J untsl thos8 cs)nditk￿s
efvlly mgt or the fvlfiknent iB*ilhvi the (zffrtrol oftr* thwity li wob9ble
Ihat theyvAU L* fu￿￿d.
The charfly r￿t¥e8 go¥emmert grants in respeol of Coyld 19 support. Ino)me frcrfn govemmerkl
aThJ Olher grants ￿ reccgrtis•Y al fatr valu8 ***n the d)arity hfys entitl￿ent aft￿ w)y

Pg11
PHOENIX COMPAUNrrY ASSOCIATION {CROOKHORNI
Reglstsred Charity Numb•r 1079M6
NOTE8 TO THE ACCOUII
FOR THE YEAR ENDED 30 SEPTEPJiBER 2020
Al exFtnditwe is accourted an ba* and has beerb dasthd ur•Jer he&Jings
thal ￿re9* al o)sts related to tr* catwy. 15 reco3nis&J a I￿al
conStr￿tr￿e cil¥atb)n to payThwts to tNrd wtie4 it is wobatAe that the selttwnont wlll
req(•red and ts ￿¢)￿1 of the (t4yation can t* rel&Yy. tt is
Ule fdEowing he•Jir¥J*
C4%ts of fifftds
{?) Tangibl• tlx•d M•ets
Ta¥Jtle assets are st*1 * (y)8t (¢x ￿e￿ned cfjst) ￿ v4*Oion aCtL￿uL41ed
deprec4allcn and acajnu￿￿j ¥npatm)ent tosse8 Co# C•)*$ drethy to
making thè 88set c*4e of a8 irrt￿.
Flxlwes andfi* 1
fjGolng ¢onc•rn
that rn matw1al mrtainlie8 exist g¥en the CoMd 19 the gtr¥emmenL
exP￿KIrtUr$ for 12 morths frcrfn Ilwe finan(>￿ statanen& The trxmlgeted income
golng ¢oncem.
DetAors and ttediiors rKJ Stated wrterest rate rec*r4aAe lx payalle witlmn re￿Ided * tran88dlon