ECTON VILLAGE HALL Registered Charity 1078962
ANNUAL REPORT 2022-2023
AIMS
Ecton Village Hall aims to provide a facility for the benefit of the residents of Ecton to provide and assist in the provision of facilities for their recreation and leisure. This includes providing facilities for meetings, lectures, classes and other forms of recreation aimed at improving residents wellbeing.
INTRODUCTION
This Annual Report and accompanying accounts provide an overview of activity, income and expenditure for the village hall. They illustrate the breadth of activities, the varied use of the building and the consequent wear and tear. The Trustees are grateful for all the support they receive from volunteers, residents and visitors who make the facility so vibrant.
ACTIVITY in 2023-24
Last year was another busy year for the Village Hall. The main event being the celebration of the King’s Coronation when the village came together to party. We also organised our familiar regular events, the BBQ, Quiz, Christmas brunch as well as a cocktail evening. All events were well supported. We decided to offer a monthly lunch club through the winter months, and this was very popular again. Other bookings continued to be good although we were sorry to say goodbye to the Church group who were no longer permitted to meet on a Saturday.
The building began to show its age and we had to carry out a number of repairs notably to the flat roof and to the toilets. In addition, we had the main hall and lounge decorated and we had to replace the rear fire doors.
We reviewed the cleaning contract and decided to change cleaners, this has been very successful and achieved a saving on expenditure.
We decided that we should register the kitchen with the environmental health department, on investigation we had to register Ecton Brew and the Ecton Golden Oldies separately. A number of Trustees completed the food handling certificate and we were very pleased when we were awarded 5stars for both. The lease for the building came to an end this year and a new lease has been agreed along with a rent increase. The new lease is for a ten year term rather than 25 as before. In conclusion we felt we had a good year and sincere thanks are due to all the Trustees for their contribution and hard work over the year.
The surplus income this year was £2,789
The end of the year the bank balance was a very positive £19,859.
RISKS
Looking forward we hope our income can be maintained at the same or similar levels. Trustees are conscious of the need to maintain funds at a level that allows for all necessary upkeep and repairs due to the age of the building. Cost of living increases create ongoing pressures. We plan to continue with our fundraising events in 2024/25. Our reserves give no concerns for the immediate future.
GOVERNANCE
The Trustee group remained unchanged during 2023-24 with 10 members. Business is conducted through meetings held monthly or bimonthly.
The accounts were audited in accordance with Charity Commission guidelines and no issues were identified or highlighted.
Amy Brock Chair of Trustees July 22nd 2024
Ecton Village Hall – Charity No. 1078962
Receipts & Payments Account for Year Ended 29 February 2024
2023 2024
Receipts
| 16067.05 | Hire of Hall (See Schedule 1) | 20035.75 |
|---|---|---|
| 8421.44 | Fund Raising (See Schedule 2) | 7879.29 |
| 120.00 | Donations (See Schedule 3) | 20.09 |
| 5436.23 | Sundries (See Schedule 4) | 8656.30 |
30044.72 36591.41
| Payments | ||
|---|---|---|
| 1410.72 | Electricity | 4870.12 |
| 619.00 | Water | 572.00 |
| 700.00 | Rent | 233.97 |
| 2281.40 | Insurance | 368.89 |
| 229.20 | Licences | 446.34 |
| 5625.79 | Maint, Repairs & Equip (Sched 5 ) | 11481.71 |
| 3807.75 | Cleaning | 3967.43 |
| 11428.66 | Hall Inventory (See Schedule 6) | 815.25 |
| 7434.69 | Event Exp (See Schedule 7) | 6461.32 |
| 347.85 | BT Internet | 558.20 |
| 200.00 | Advertising | 200.00 |
| 2564.23 | Sundries (See Schedule 8) | 3827.00 |
| 36649 .29 £6604 .57 Deficit |
33802 .23 |
£2789 .18 Surplus |
|---|---|---|
| Ecton Village Hall – Charity No. 1078962 | Ecton Village Hall – Charity No. 1078962 | ||
|---|---|---|---|
| Balance Sheet at 29 February 2024 | |||
| 2023 | 2024 | ||
| Fixed Assets | |||
| 110813 | Hall Rebuilding Costs bfwd at 01 March 2022 | 110813 | |
| 110813 | LessGrants Received and Provisions Made | 110813 | |
| - | - | ||
| 4040 | Furniture and Equipment Bfwd 01 Mar 2023 | 4000 | |
| 250 | Bar Stock | 400 | |
| Total Fixed Assets | 4400 | ||
| Current Assets | |||
| Cash at Bank | 19859.20 | ||
| Total Assets | 24259 | .20 |
Ecton Village Hall – Charity No. 1078962 Schedules to Accounts for Year ended 29 February 2024
Schedule 1 – Hire of Hall
| Choir | 675.00 |
|---|---|
| Pilates Group | 490.00 |
| Church of God | 2880.00 |
| Art Classes | 1380.00 |
| Village Hire | 3271.50 |
| Non Village Hire | 8244.50 |
| Yoga | 385.00 |
| Dance Class | 423.75 |
| Ecton Allotment Assoc | 12.00 |
| Action for Children | 1929.00 |
| Splat Messy Play | 345.00 |
| Schedule 2- Fund Raising Coffee Shop 1529.31 Burns Night 1266.28 Quiz 909.78 Xmas Draw 350.00 Scratch Card 20.00 Ecton Merchandise 260.00 Cocktail Night 474.33 Xmas Brunch 708.90 Misc Bar Receipts 1342.61 BBQ 1018.06 Schedule 3- Donations Amazon 20.09 |
20035 .75 |
20035 .75 |
20035 .75 |
|---|---|---|---|
| 7879 .29 |
|||
| 20 .09 |
Ecton Village Hall – Charity No. 1078962
Cash & Bank Account at 29 Feb 2024
| Bank Account Balance at 01 Mar 23 B/Fwd Receipts Payments Balance at 29 Feb 2024 Balance at 29 Feb 2024 Less uncleared payments Add unbanked receipts Balance as per bank account |
17070.02 36591.41 53661 .43 |
33802.23 33802 .23 |
|---|---|---|
| 19859 .20 |
||
| 17531.50 0 2327.70 19859 .20 |
Ecton Village Hall – Charity No. 1078962
Schedules to Accounts for Year ended 2024 Cont.d
Schedule 4 – Sundries & Misc
Ecton PCC 144.00 Hire Deposits Rec 4700.00 Private Party Bar 1394.00 Kings Coronation 1230.41 Winter Lunch Club 137.89 Eon Elec Refund 1000.00
8656.30
Schedule 5 Maint,Repairs & Equipment
| Air Con Service | 192.00 |
|---|---|
| Fire Services | 463.99 |
| Electrical Maint | 145.46 |
| Plumbing | 660.40 |
| New Lounge Doors | 2736.00 |
| Kitchen Windows | 2184.00 |
| Decorating | 2960.00 |
| Roof Repairs | 1800.00 |
| General Maint Supplies | 339.86 |
| le 6 Hall Inventory Supplies Cutlery/Crockery General Inventory Tablecloths Food Hygiene 5* |
11481 .71 |
|---|---|
| 237.48 236.93 120.00 220.84 |
Schedule 6 Hall Inventory Supplies
815.25
Ecton Village Hall – Charity No. 1078962
Schedules to Accounts for Year ended 2024 Cont.d
Schedule 7 Event Expenses
| Bar Supplies Burns Night Coronation BBQ Cocktail Night Winter Warmers Xmas Brunch |
1656.94 695.00 2243.88 632.84 322.57 245.09 665.00 6461 .32 |
|---|---|
Schedule 8 Sundries
| Hall Hire Dep Refunds | 3527.00 |
|---|---|
| Art Ret Chq | 300.00 |
3827.00
Gerrard O'Donnell 5 Blacksmiths Yard Ecton NN6 OQD Date 19th July 2024 Recipient Name Charity 1078962 To whomever It may concern. Charities with Gross Income below £25,000 require external scrutiny of their accounts if required by the charity's governing document. To this end I have reviewed the Income and Expenditure Account forthe year ended 28th February 2024 and the correspondin8 Bank statements and Balance Sheet. The accounts have been prepared well and fully reconciled to the statements and schedules, The charity has no 80ing concern issues for the next financial year having a reported a surplus of £2,789 a vast improvement on 2023. Gerrard O'Donnell BSC Hons FCMA GCMA