ECTON VILLAGE HALL Registered Charity 1078962
ANNUAL REPORT 2022-2023
AIMS
Ecton Village Hall aims to provide a facility for the benefit of the residents of Ecton to provide and assist in the provision of facilities for their recreation and leisure. This includes providing facilities for meetings, lectures, classes and other forms of recreation aimed at improving residents wellbeing.
INTRODUCTION
This Annual Report and accompanying accounts provide an overview of activity, income and expenditure for the village hall. They illustrate the breadth of activities, the varied use of the building and the consequent wear and tear. The Trustees are grateful for all the support they receive from volunteers, residents and visitors who make the facility so vibrant.
ACTIVITY in 2022-23
This year saw a return to normal activity at the Hall following the disruption through the covid epidemic. Hirers returned to the hall as evidenced by the increase in income from £10502 to £16067. Groups on offer are Pilates, yoga, art class, dance class, youth group and a church group. In addition we have a number of private bookings for parties and meetings etc.
Events organised by the Trustees also commenced again providing a variety of social activities for the village residents and friends and also raising ££8421.
We received a final grant from the Local Authority for covid disruption and a smaller grant that enabled us to offer a warm space and a hot meal once a fortnight throughout the winter months. This was very well received by residents who asked for a lunch club to continue.
Expenditure also increased as the building is nearly 25 years old and some remedial and maintenance work has needed to be done. Improvements included a new kitchen door, new toilet floors and other plumbing and
electrical repairs. In addition catering equipment was replaced or updated. New chairs were also sourced to replace the tired heavy chairs that have now been designated for outdoor use.
Expenditure exceeded our income this year leading to a deficit of £6605 in year. However, at the end of the year the bank balance was a very positive £17070.
RISKS
Looking forward we hope our income can be maintained at the same or similar levels. Trustees are conscious of the need to maintain funds at a level that allows for all necessary upkeep and repairs. Cost of living increases create an ongoing issue and the lease is due for renewal in 2024 which may give rise to a rent review. We plan to continue with our fundraising events in 2023/24 and to seek grant funding if appropriate. Our reserves give no concerns for the immediate future.
GOVERNANCE
The Trustee group remained unchanged during 2022-23 with 10 members. Business is conducted through meetings held monthly or bimonthly.
The accounts were audited in accordance with Charity Commission guidelines and no issues were identified or highlighted.
Amy Brock Chair of Trustees July 12[th] 2023
Ecton Village Hall – Charity No. 1078962
Receipts & Payments Account for Year Ended 28 February 2023
2022 2023
Receipts
| 10501.88 | Hire of Hall (See Schedule 1) | 16067.05 |
|---|---|---|
| 3785.71 | Fund Raising (See Schedule 2) | 8421.44 |
| 1750.00 | Donations (See Schedule 3) | 120.00 |
| 6866.53 | Sundries (See Schedule 4) | 5436.23 |
22904.12 30044.72
| Payments | ||
|---|---|---|
| 612.00 | Electricity | 1410.72 |
| 1160.00 | Water | 619.00 |
| 700.00 | Rent | 700.00 |
| 289.08 | Insurance | 2281.40 |
| 825.50 | Licences | 229.20 |
| 2281.17 | Maint, Repairs & Equip (Sched 5 ) 5625.79 | |
| 2190.00 | Cleaning | 3807.75 |
| 0 | Caretaker Duties | 0.00 |
| 2583.58 | Hall Inventory (See Schedule 6) | 11428.66 |
| 6106.61 | Event Exp (See Schedule 7) | 7434.69 |
| 320.66 | BT Internet | 347.85 |
| 200.00 | Advertising | 200.00 |
| 1615.38 | Sundries (See Schedule 8) | 2564.23 |
| 18883.98 £4020.14 Surplus |
36649.29 | £6604.57 Defecit |
|---|---|---|
| Ecton Village Hall – Charity No. 1078962 | Ecton Village Hall – Charity No. 1078962 | |
|---|---|---|
| Balance Sheet at 28 February 2023 | ||
| 2022 | 2023 | |
| Fixed Assets | ||
| 110813 | Hall Rebuilding Costs bfwd at 01 March 2022 | 110813 |
| 110813 | LessGrants Received and Provisions Made | 110813 |
| - | - | |
| 4040 | Furniture and Equipment Bfwd 01 Mar 2022 | 4000 |
| 250 | Bar Stock | 400 |
| Total Fixed Assets | 4400 | |
| Current Assets | ||
| Cash at Bank | 17070.02 | |
| Total Assets | 21470.02 |
Ecton Village Hall – Charity No. 1078962 Schedules to Accounts for Year ended 28 February 2023
Schedule 1 – Hire of Hall
| Choir 268.05 Pilates Group 832.50 Church of God 3528.00 Art Classes 600.00 Village Hire 1778.25 Non Village Hire 4528.75 Moo Music 1280.00 Mums Unltd 162.00 Yoga 0 Dance Class 540.00 Ecton Allotment Assoc 12.00 Action for Children 1587.50 Splat Messy Play 950.00 Schedule 2- Fund Raising Jubilee Day 1540.58 Coffee Shop 1197.73 Burns Night 804.93 Quiz 1179.32 Easy Funding 41.28 Amazon 6.68 Ecton Bags 11.00 Race Night 530.00 Xmas Brunch 73.74 Misc Bar Receipts 375.35 Sundowners 959.67 BBQ/Band 1276.42 Bric Brac 175.00 New Year Starters 249.74 Schedule 3- Donations M Beasley 120.00 |
16067.05 | 16067.05 | 16067.05 |
|---|---|---|---|
| 8421.44 | |||
| 120.00 |
Ecton Village Hall – Charity No. 1078962 Cash & Bank Account at 28 Feb 2023
| Bank Account Balance at 01 Mar 22 B/Fwd Receipts Payments Balance at 28 Feb 2023 Balance at 28 Feb 2022 Less uncleared payments Add unbanked receipts Balance as per bank account |
23674.59 30044.72 53719.31 |
36649.29 36649.29 |
|---|---|---|
| 17070.02 | ||
| 24868.14 8737.53 939.41 17070.02 |
Ecton Village Hall – Charity No. 1078962
Schedules to Accounts for Year ended 2023 Cont.d
Schedule 4 – Sundries & Misc
| Ecton PCC | 674.00 |
|---|---|
| Hire Deposits Rec | 807.50 |
| NNC Grants | 3660.00 |
| NNC Winter Warmers | 250.00 |
| Misc Receipt | 44.73 |
5436.23
Schedule 5 Maint,Repairs & Equipment
| Garden/Mower Maint | 593.98 |
|---|---|
| Dishwasher Rep | 57.60 |
| Electrical Maint | 670.00 |
| Plumbing | 200.00 |
| New Back Door | 1944.00 |
| New Toilet Floor | 2058.11 |
| General Maint Supplies | 102.10 |
5625.79
Schedule 6 Hall Inventory Supplies
| Cutlery/Crockery | 881.40 |
|---|---|
| General Inventory | 207.67 |
| Marquee | 98.53 |
| Projector | 146.48 |
| Freezer | 170.00 |
| Tablecloths | 171.00 |
| Chairs | 8809.20 |
| Garden Toys | 104.38 |
| Garden Benches | 840.00 |
11428.66
Ecton Village Hall – Charity No. 1078962
Schedules to Accounts for Year ended 2023 Cont.d
Schedule 7 Event Expenses
| Bar Supplies Burns Night Jubilee Weekend Band Night Sundowners Winter Warmers |
4037.60 561.94 1788.63 353.41 264.86 428.25 7434.69 |
|---|---|
Schedule 8 Sundries
| Hall Hire Dep Refunds Church Donation Ukraine Donation Pakistan Flood Appeal Misc Expenses |
1126.50 300.00 530.00 200.00 107.73 2564.23 |
|---|---|
Gerrard O'Donnell 5 Blacksmiths Yard Ecton NN6 OQD Date 12 July 2023 Recipient Name Charity 1078962 To whomever it may concern. Charities with Gross Income below £25,000 require external scrutiny of their accounts if required by the ch3ritrf5 governing document. To this end I have reviewed the Income and Expenditure Account for the year ended 29, February 2023 and the corresponding Bank statements and Balance Sheet. The accounts have been prepared well and fully reconciled to the statements and schedules. The charity has no going concern issues for the next financial year despite having a reported deficit of £6,605 a good result taking into consideration some £ll,O(K) having been invested in Hall Inventory supplies. ¥Y Gerrard O'Donnell BSC Hons FCMA GCMA