## **ECTON VILLAGE HALL Registered Charity 1078962** 

## **ANNUAL REPORT 2022-2023** 

## **AIMS** 

**Ecton Village Hall aims to provide a facility for the benefit of the residents of Ecton to provide and assist in the provision of facilities for their recreation and leisure. This includes providing facilities for meetings, lectures, classes and other forms of recreation aimed at improving residents wellbeing.** 

## **INTRODUCTION** 

This Annual Report and accompanying accounts provide an overview of activity, income and expenditure for the village hall. They illustrate the breadth of activities, the varied use of the building and the consequent wear and tear. The Trustees are grateful for all the support they receive from volunteers, residents and visitors who make the facility so vibrant. 

## **ACTIVITY in 2022-23** 

This year saw a return to normal activity at the Hall following the disruption through the covid epidemic. Hirers returned to the hall as evidenced by the increase in income from £10502 to £16067. Groups on offer are Pilates, yoga, art class, dance class, youth group and a church group. In addition we have a number of private bookings for parties and meetings etc. 

Events organised by the Trustees also commenced again providing a variety of social activities for the village residents and friends and also raising ££8421. 

We received a final grant from the Local Authority for covid disruption and a smaller grant that enabled us to offer a warm space and a hot meal once a fortnight throughout the winter months. This was very well received by residents who asked for a lunch club to continue. 

Expenditure also increased as the building is nearly 25 years old and some remedial and maintenance work has needed to be done. Improvements included a new kitchen door, new toilet floors and other plumbing and 



electrical repairs. In addition catering equipment was replaced or updated. New chairs were also sourced to replace the tired heavy chairs that have now been designated for outdoor use. 

Expenditure exceeded our income this year leading to a deficit of £6605 in year. However, at the end of the year the bank balance was a very positive £17070. 

## **RISKS** 

Looking forward we hope our income can be maintained at the same or similar levels. Trustees are conscious of the need to maintain funds at a level that allows for all necessary upkeep and repairs. Cost of living increases create an ongoing issue and the lease is due for renewal in 2024 which may give rise to a rent review. We plan to continue with our fundraising events in 2023/24 and to seek grant funding if appropriate. Our reserves give no concerns for the immediate future. 

## **GOVERNANCE** 

The Trustee group remained unchanged during 2022-23 with 10 members. Business is conducted through meetings held monthly or bimonthly. 

The accounts were audited in accordance with Charity Commission guidelines and no issues were identified or highlighted. 

Amy Brock Chair of Trustees July 12[th] 2023 



## **Ecton Village Hall – Charity No. 1078962** 

## **Receipts & Payments Account for Year Ended 28 February 2023** 

## **2022 2023** 

## **Receipts** 

|10501.88|Hire of Hall (See Schedule 1)|16067.05|
|---|---|---|
|3785.71|Fund Raising (See Schedule 2)|8421.44|
|1750.00|Donations (See Schedule 3)|120.00|
|6866.53|Sundries (See Schedule 4)|5436.23|



**22904.12 30044.72** 

||**Payments**||
|---|---|---|
|612.00|Electricity|1410.72|
|1160.00|Water|619.00|
|700.00|Rent|700.00|
|289.08|Insurance|2281.40|
|825.50|Licences|229.20|
|2281.17|Maint, Repairs & Equip (Sched 5 ) 5625.79||
|2190.00|Cleaning|3807.75|
|0|Caretaker Duties|0.00|
|2583.58|Hall Inventory (See Schedule 6)|11428.66|
|6106.61|Event Exp (See Schedule 7)|7434.69|
|320.66|BT Internet|347.85|
|200.00|Advertising|200.00|
|1615.38|Sundries (See Schedule 8)|2564.23|



|**18883.98**<br>**£4020.14**<br>**Surplus**|**36649.29**|**£6604.57**<br>**Defecit**|
|---|---|---|





||**Ecton Village Hall – Charity No. 1078962**|**Ecton Village Hall – Charity No. 1078962**|
|---|---|---|
||**Balance Sheet at 28 February 2023**||
|**2022**||**2023**|
||**Fixed Assets**||
|110813|Hall Rebuilding Costs bfwd at 01 March 2022|110813|
|110813|**Less**Grants Received and Provisions Made|110813|
|-||-|
|4040|Furniture and Equipment Bfwd 01 Mar 2022|4000|
|250|Bar Stock|400|
||**Total Fixed Assets**|**4400**|
||**Current Assets**||
||Cash at Bank|17070.02|
||**Total Assets**|**21470.02**|





## **Ecton Village Hall – Charity No. 1078962 Schedules to Accounts for Year ended 28 February 2023** 

## **Schedule 1 – Hire of Hall** 

|Choir<br>268.05<br>Pilates Group<br>832.50<br>Church of God<br>3528.00<br>Art Classes<br>600.00<br>Village Hire<br>1778.25<br>Non Village Hire<br>4528.75<br>Moo Music<br>1280.00<br>Mums Unltd<br>162.00<br>Yoga<br>0<br>Dance Class<br>540.00<br>Ecton Allotment Assoc<br>12.00<br>Action for Children<br>1587.50<br>Splat Messy Play<br>950.00<br>**Schedule 2- Fund Raising**<br>Jubilee Day<br>1540.58<br>Coffee Shop<br>1197.73<br>Burns Night<br>804.93<br>Quiz<br>1179.32<br>Easy Funding<br>41.28<br>Amazon<br>6.68<br>Ecton Bags<br>11.00<br>Race Night<br>530.00<br>Xmas Brunch<br>73.74<br>Misc Bar Receipts<br>375.35<br>Sundowners<br>959.67<br>BBQ/Band<br>1276.42<br>Bric Brac<br>175.00<br>New Year Starters<br>249.74<br>**Schedule 3- Donations**<br>M Beasley<br>120.00|**16067.05**|**16067.05**|**16067.05**|
|---|---|---|---|
|||**8421.44**||
||||**120.00**|





## **Ecton Village Hall – Charity No. 1078962 Cash & Bank Account at 28 Feb 2023** 

|**Bank Account**<br>Balance at 01 Mar 22 B/Fwd<br>Receipts<br>Payments<br>**Balance at 28 Feb 2023**<br>Balance at 28 Feb 2022<br>Less uncleared payments<br>Add unbanked receipts<br>Balance as per bank account|23674.59<br>30044.72<br>**53719.31**|36649.29<br>**36649.29**|
|---|---|---|
|||**17070.02**|
|||24868.14<br>8737.53<br>939.41<br>**17070.02**|



## **Ecton Village Hall – Charity No. 1078962** 

**Schedules to Accounts for Year ended 2023 Cont.d** 



## **Schedule 4 – Sundries & Misc** 

|Ecton PCC|674.00|
|---|---|
|Hire Deposits Rec|807.50|
|NNC Grants|3660.00|
|NNC Winter Warmers|250.00|
|Misc Receipt|44.73|



**5436.23** 

## **Schedule 5 Maint,Repairs & Equipment** 

|Garden/Mower Maint|593.98|
|---|---|
|Dishwasher Rep|57.60|
|Electrical Maint|670.00|
|Plumbing|200.00|
|New Back Door|1944.00|
|New Toilet Floor|2058.11|
|General Maint Supplies|102.10|



## **5625.79** 

## **Schedule 6 Hall Inventory Supplies** 

|Cutlery/Crockery|881.40|
|---|---|
|General Inventory|207.67|
|Marquee|98.53|
|Projector|146.48|
|Freezer|170.00|
|Tablecloths|171.00|
|Chairs|8809.20|
|Garden Toys|104.38|
|Garden Benches|840.00|



## **11428.66** 

## **Ecton Village Hall – Charity No. 1078962** 

**Schedules to Accounts for Year ended 2023 Cont.d** 



## **Schedule 7 Event Expenses** 

|Bar Supplies<br>Burns Night<br>Jubilee Weekend<br>Band Night<br>Sundowners<br>Winter Warmers|4037.60<br>561.94<br>1788.63<br>353.41<br>264.86<br>428.25<br>**7434.69**|
|---|---|



## **Schedule 8 Sundries** 

|Hall Hire Dep Refunds<br>Church Donation<br>Ukraine Donation<br>Pakistan Flood Appeal<br>Misc Expenses|1126.50<br>300.00<br>530.00<br>200.00<br>107.73<br>**2564.23**|
|---|---|





Gerrard O'Donnell
5 Blacksmiths Yard
Ecton
NN6 OQD
Date 12 July 2023
Recipient Name
Charity 1078962
To whomever it may concern.
Charities with Gross Income below £25,000 require external scrutiny of their accounts if required by the
ch3ritrf5 governing document.
To this end I have reviewed the Income and Expenditure Account for the year ended 29, February 2023
and the corresponding Bank statements and Balance Sheet.
The accounts have been prepared well and fully reconciled to the statements and schedules. The charity
has no going concern issues for the next financial year despite having a reported deficit of £6,605 a good
result taking into consideration some £ll,O(K) having been invested in Hall Inventory supplies.
¥Y
Gerrard O'Donnell BSC
Hons
FCMA GCMA