Trustees’ Annual Report for the period
From Period start date 01/08/2024 To Period end date 31/07/2025
Charity name: Cylch Meithrin Llangadog
Charity registration number: 108875
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objective of the Cylch Meithrin is to provide high quality early years and pre- school education for children aged 2-4 years through the medium of welsh. We aim to offer a happy safe, stimulating environment where children can learn through play, develop social skills and build confidence. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
- During this period our number of children went from 16 down to 10 due to children starting school. Nearly al of these children are from families within the community. - We follow the curriculum for funded non maintained settings in wales and provide up to 10 hours early education per week between the hours of 9am and 11am and the 20 hours childcare topping up to 30 hours per week. Nearly all 3 year olds access these fundings. - Sessions are led by qualified early years practitioners that undergo regular training such as safeguarding, food hygiene, county trainings on education and more. - We had a successful ciw inspection in October 2024. - We have held stalls to fundraise or to have children’s activities at the local shows within the area as many children that attend come from farms. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Cylch Meithrin provides a vital public benefit to the local community by offering accessible and affordable early years education. We operate an equal opportunities policy, welcoming children from all backgrounds, whether welsh-speaking or families new to the language, ensuring no unreasonable restrictions on access. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During this period we have worked hard to ensure the setting remains open as the financial situation had become quite dire in the previous year and we came close to closing our doors. We worked on spending less and promoting more and managed to put or finances on the up. In October 2024 we received an unannounced inspection by ciw and gained a good in all areas, showing the hardwork staff put into improving and making the Cylch Meithrin a good place for the children in the local community to grow, learn and develop together. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising |
| activities against objectives set |
Para 1.41 | |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The previous year was at a net loss, this financial period we are +£4591.16 |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Due to the financial difficulty the cylch was in there is only the above named funds in the account that may be counted as reserves, this will be held in the account to be used should there be a shortfall in fees in and staff wages out. |
| Amount of reserves held | Para 1.22 | £4591.16 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | As there is a small margin during this period we hope to continue growing the cylch and accounts to a sustainable amount where we have reserves to keep us open for 6 months should we reach financial difficulty again. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The charity is an unincorporated association governed by the Mudiad Meithrin constitution adopted on 14/04/2026. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association, managed by voluntary management committee, consisting of officers including chair, treasurer and secretary. The committee is responsible for the strategic direction, financial oversight and legal compliance of the Cylch Meithrin. The day to day operational management of the childcare sessions is run by the paid and appointed Leader. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Members are elected annually by members at the Annual General Meeting, which is open to all parents, guardians and supporters of the cylch. The committee has the power to co-opt additional trustees during the year to fill vacancies or bring specific skills to the board. New members are given an induction packet explaining their responsibilities and their legal responsibility under charity law. The committee receives support through Mudiad Meithrin support officer. All trustees undergo mandatory DBS checks and local authority safeguarding checks before positions are finalised. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Cylch Meithrin Llanagadog |
|---|---|
| Other name the charity uses | |
| Registered charity number | 108875 |
| Charity’s principal address | Cylch Meithrin Llangadog, Ysgol Llangadog, Llangadog SA19 9HP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Charlotte Price | R.I and Chair | |||
| Cerian Roberts | Treasurer | |||
| Sophie Evans | Vice treasurer | |||
| Samantha Jones | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Sophie Evans - Leader
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) S.L Evans Full name(s) Sophie Louise Evans
Position (eg Secretary, Vice Treasurer Chair, etc)
Date
25/05/2026
| income | out | ||||||
|---|---|---|---|---|---|---|---|
| invoice | Grant | fundraising | staf pay | utilites | Puchases/other | ||
| august | 542.5 | 4210.66 | 19.98 | ||||
| september | 3179 | 2500 | 8.99 | 4443.5 | 19.98 | 236 | |
| october | 4296.5 | 3846.63 | 10 | ||||
| november | 10575.38 | 206 | 4100.07 | 10 | 158.39 | ||
| december | 3912.5 | 3974.56 | 10 | 850.92 | |||
| january | 3717.5 | 4142.27 | 10 | 194.12 | |||
| febuary | 5320.9 | 3581.53 | 1610 | 280.58 | |||
| march | 5027.5 | 2567.58 | 10 | 1643.74 | |||
| April | 9393.05 | 3420.75 | 1410 | 398.48 | |||
| may | 3157.2 | 50 | 3474.58 | 10 | 137.46 | ||
| June | 6676 | 5345.66 | 10 | 506.22 | |||
| July | 3504.4 | 600 | 3207.93 | 4192 | 23.68 | ||
| 59302.43 | 2500 | 856 | 46315.72 | 7321.96 | 4429.59 | ||
| total | 62658.43 | 58067.27 | |||||
| Prift | 4591.1 |
CYLCH MEITHRIN LLANGADOG
RECEIPTS AND PAYMENTS ACCOUNT FOR YEAR TO 31 AUGUST 2025
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Receipts Payments
Children's fees £ 59,302.43 Staff costs £ 46,315.72
Fundraising £ 856.00 Purchases £ 4,429.59
Grant £ 2,500.00 Hire and Rent £ 7,321.96
£ 62,658.43 £ 58,067.27
NET LOSS £4,591.16
£ 4,591.16
Prepared By : Sign
Print S C JONES
Date 30th May 2026
Audited by : Sign
Print
Date
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