## **Trustees’ Annual Report for the period**
## **From Period start date 01/08/2024 To Period end date 31/07/2025**
## **Charity name: Cylch Meithrin Llangadog**
## **Charity registration number: 108875**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objective of the Cylch Meithrin is to
provide high quality early years and pre-
school education for children aged 2-4 years
through the medium of welsh. We aim to
offer a happy safe, stimulating environment
where children can learn through play,
develop social skills and build confidence.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|-
During this period our number of
children went from 16 down to 10
due to children starting school.
Nearly al of these children are from
families within the community.
-
We follow the curriculum for funded
non maintained settings in wales and
provide up to 10 hours early
education per week between the
hours of 9am and 11am and the 20
hours childcare topping up to 30
hours per week. Nearly all 3 year
olds access these fundings.
-
Sessions are led by qualified early
years practitioners that undergo
regular training such as
safeguarding, food hygiene, county
trainings on education and more.
-
We had a successful ciw inspection
in October 2024.
-
We have held stalls to fundraise or to
have children’s activities at the local
shows within the area as many
children that attend come from farms.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Cylch Meithrin provides a vital public
benefit to the local community by offering
accessible and affordable early years
education. We operate an equal
opportunities policy, welcoming children from
all backgrounds, whether welsh-speaking or
families new to the language, ensuring no
unreasonable restrictions on access.|
**Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During this period we have worked hard to
ensure the setting remains open as the
financial situation had become quite dire in
the previous year and we came close to
closing our doors. We worked on spending
less and promoting more and managed to
put or finances on the up.
In October 2024 we received an
unannounced inspection by ciw and gained
a good in all areas, showing the hardwork
staff put into improving and making the
Cylch Meithrin a good place for the children
in the local community to grow, learn and
develop together.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising|||
|activities against objectives
set|Para 1.41||
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The previous year was at a net loss, this
financial period we are +£4591.16|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Due to the financial difficulty the cylch was in
there is only the above named funds in the
account that may be counted as reserves,
this will be held in the account to be used
should there be a shortfall in fees in and staff
wages out.|
|Amount of reserves held|Para 1.22|£4591.16|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|As there is a small margin during this period
we hope to continue growing the cylch and
accounts to a sustainable amount where we
have reserves to keep us open for 6 months
should we reach financial difficulty again.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|The charity is an unincorporated association
governed by the Mudiad Meithrin constitution
adopted on 14/04/2026.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association, managed by
voluntary management committee,
consisting of officers including chair,
treasurer and secretary. The committee is
responsible for the strategic direction,
financial oversight and legal compliance of
the Cylch Meithrin. The day to day
operational management of the childcare
sessions is run by the paid and appointed
Leader.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Members are elected annually by members
at the Annual General Meeting, which is
open to all parents, guardians and
supporters of the cylch. The committee has
the power to co-opt additional trustees
during the year to fill vacancies or bring
specific skills to the board. New members
are given an induction packet explaining
their responsibilities and their legal
responsibility under charity law. The
committee receives support through Mudiad
Meithrin support officer. All trustees undergo
mandatory DBS checks and local authority
safeguarding checks before positions are
finalised.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Cylch Meithrin Llanagadog|
|---|---|
|Other name the charity uses||
|Registered charity number|108875|
|Charity’s principal address|Cylch Meithrin Llangadog,
Ysgol Llangadog,
Llangadog
SA19 9HP|
|||
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Charlotte Price|R.I and Chair|||
||Cerian Roberts|Treasurer|||
||Sophie Evans|Vice treasurer|||
||Samantha Jones|Secretary|||
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
Sophie Evans - Leader
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** S.L Evans **Full name(s)** Sophie Louise Evans
**Position (eg Secretary,** Vice Treasurer **Chair, etc)**
**Date**
25/05/2026
||income||||out|||
|---|---|---|---|---|---|---|---|
||invoice|Grant|fundraising||staf pay|utilites|Puchases/other|
|august|542.5||||4210.66|19.98||
|september|3179|2500||8.99|4443.5|19.98|236|
|october|4296.5||||3846.63|10||
|november|10575.38||206||4100.07|10|158.39|
|december|3912.5||||3974.56|10|850.92|
|january|3717.5||||4142.27|10|194.12|
|febuary|5320.9||||3581.53|1610|280.58|
|march|5027.5||||2567.58|10|1643.74|
|April|9393.05||||3420.75|1410|398.48|
|may|3157.2||50||3474.58|10|137.46|
|June|6676||||5345.66|10|506.22|
|July|3504.4||600||3207.93|4192|23.68|
||59302.43|2500|856||46315.72|7321.96|4429.59|
|total|62658.43||||58067.27|||
|Prift|4591.1|||||||
**CYLCH MEITHRIN LLANGADOG**
## **RECEIPTS AND PAYMENTS ACCOUNT FOR YEAR TO 31 AUGUST 2025**
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Receipts Payments
Children's fees £ 59,302.43 Staff costs £ 46,315.72
Fundraising £ 856.00 Purchases £ 4,429.59
Grant £ 2,500.00 Hire and Rent £ 7,321.96
£ 62,658.43 £ 58,067.27
NET LOSS £4,591.16
£ 4,591.16
Prepared By : Sign
Print S C JONES
Date 30th May 2026
Audited by : Sign
Print
Date
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